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Symantec Enterprise Vault OverviewStore, manage, and discover critical business informationData Sheet: Archiving and eDiscoveryOverOverviewviewpercent4 . Not only are efficiencies felt in the data centerAs the industry's most widely deployed archiving solution,around storage optimization, application performance, andwith over 10 years on the market and 16,000 customers,improved backups, but end-user productivity is alsoEnterprise Vault is an industry-proven solution. Symantecimproved as mailbox quotas can be eliminated and personalEnterprise Vault is named a leader in Gartner Magicarchives and files on network drives can be archived andQuadrant for Enterprise Information Archiving andmade accessible to end users while keeping the userorganizations with Enterprise Vault are enabled to executeexperience intact.on an information management strategy that links bothThe time for intelligent information management is now;technology and policies for efficient alignment across IT,without it, storage costs spiral, information becomes harderlegal, and the business. Enterprise Vault enablesto find, and legal, compliance and regulatory risks escalate.1organizations to create an information managementstrategy that links technology and policies for efficiency andFeatures and benefitsprocess alignment across IT, legal, and business needs. Enterprise infinformationormation archivearchive– moves less-frequentlyOrganizations are enabled to store, manage, and discoveraccessed information off of expensive primary storageunstructured information across the organization includingand servers such as Microsoft Exchange andmessaging systems, file servers, social mediaSharePoint , IBM Lotus Domino , file servers and morecommunications and collaborative systems.to lower-tiered storage.According to Gartner, approximately 70 percent of data is Global deduplication – efficiently archives informationduplicate and hasn't been accessed in over 90 days2 . Whyby storing just one copy of a file or message, regardlesscontinue to keep it on top-tier storage? Because not allof the number of times it occurs or where it is stored,information should be kept forever, Enterprise Vaultclassification and retention technologies enablesignificantly lowering the long term total cost oforganizations to add the intelligence to how they manageownership by reducing the archive size. Flexible .PS.PSTT and .NSF migration – automaticallyinformation. Having context and relevance helpsorganizations make better and consistent decisions to whenlocates and migrates existing .PST and .NSF files into theand what they archive and for how long they retain it –archive, helping you regain control of the informationbetter yet, when they can delete it. This consistency ofcontained within those files. Centralized control of .PSTpolicy enforcement protects corporate assets while enablingand .NSF files helps accelerate eDiscovery whilea repeatable and defensible discovery process andreducing storage costs, backup windows and informationcompliance with governance and industry regulations.risk.Putting this intelligence around information management Seamless end user experience – Enterprise Vault iscan cut the cost of storing unstructured information by updesigned to be a seamless extension to users’ existingto 60 percent3 and reduce backup windows by up to 651.Gartner Magic Quadrant for Enterprise Information Archiving, 2010Sheila Childs, Gartner: New Archiving Technologies That Deliver Cost Savings and More, LSC28 154, 12/09, AE3. Epic Games: “Extending Enterprise Vault archiving to its file systems resulted in a 67% reduction in code storage growth.”4. American Systems: “Extending Enterprise Vault archiving to its file systems resulted in a 67% reduction in code storage growth.”2.1
Data Sheet: Archiving and eDiscoverySymantec Enterprise Vault Overviewtools (Outlook , Notes , SharePoint , etc.) giving visibleImprove sstoragetorage and backup perfperformanceormanceaccess to archived information anytime, anywhere --Storage dedicated to old or infrequently accessed data notincluding on mobile devices.only wastes precious space, but it also costs time andmoney to manage, maintain, and backup. Organizations Intuitive electronic discoverdiscoveryy with Guided Review –should reclaim storage resources and improve theprovides advanced search, legal hold and analysisperformance of their systems and applications. Enterpriseincluding Guided Review, conversation threading, bulkVault enables this by putting intelligence around archive,marking and tagging. Relevant items are easily preservedretention and deletion policies, helping to reduce storageon legal hold and provided to the requesting partycosts by up to 60 percent and reduce backup windows by upthough a flexible and auditable export process toto 65 percent. Multiple content sources can be archived intosimplify production.a centrally managed repository where information isindexed, deduplicated, and compressed. These sources Active content collection – the Clearwell eDiscoveryPlatform, now a part of Symantec, extends search, legalinclude (see Figure 1):holds and analysis to data beyond the Enterprise Vault Microsoft Exchange and Lotus Domino archive, giving organizations clear visibility and control .PST files and .NSF archivesin the discovery, assessment, and management of Microsoft SharePoint unstructured and semi-structured information. File servers Facebook, LinkedIn, Twitter and websites Data classification serservicesvices – analyzes Microsoft Exchange email content and metadata to help determine Databases and ERP systemsthe archiving and retention strategy for that message. Instant messaging systemsClassification tags may also be assigned to flag the Blackberry SMS and PINmessage for supervisory review within Enterprise Vault Bloomberg and ReutersCompliance Accelerator. These tags are also searchableand can be used as filters within Symantec EnterpriseVault Discovery Accelerator. Simplified insinstallationtallation and adminisadministrationtration – providesadministrators with wizards and dashboards filled withbest practices to get Enterprise Vault up and running inminutes with easy day-to-day management. Fasasterter search and increased scalabilitscalabilityy – improvesFigure 1. Symantec Enterprise Vault integrated content archiving solutionproductivity for end users, system administrators, andlegal teams running eDiscovery searches. The 64-bitindex engine improves scalability and adds flexibleEliminate quoquotastas and automate mailbomailboxx managementconfiguration options, allowing customers to takeNow you can eliminate quotas and message size restrictionsadvantage of both scale-up and scale-out architectures.and give users a mailbox of virtually unlimited size, whilecontrolling message store growth (see Figure 2). Also,2
Data Sheet: Archiving and eDiscoverySymantec Enterprise Vault Overviewsignificantly reduce the time spent dealing with mailboxtoday, and more importantly, a new storage system can behousekeeping. Admin-defined policies automatically archiveintroduced to the archive at any time.individual email and attachments from Exchange andDomino into online Enterprise Vault stores. Optionally,shortcuts are provided, allowing users to easily view orrestore the original items transparently through MicrosoftOutlook , Lotus Notes or via extended web-based emailclients. Server performance is dramatically improved andusers enjoy instant access to all of their email, whether theyare online or offline, without the associated cost andmanagement.Figure 3. Enterprise Vault Optimized Single Instance StorageEliminate .PS.PSTT and .NSF headachesEnterprise Vault software allows organizations to migrateand archive email from end-user -created .PST and .NSFfiles into the archive repository while maintaining the endFigure 2. Transparent end-user accessuser experience. Centralizing user search and accessibilityto this information helps companies significantly reduce theIntroduce sstoragetorage efficiencefficiencyyamount of data stored in local and network-based .PST andEnterprise Vault deduplication and compression.NSF files. As Enterprise Vault ingests personal storetechnologies further reduce the data footprint (see Figurecontent, email and file server storage growth will slow, stop,3). The online archive also enables organizations toand then likely reverse as the scales tip by removing olderrationalize their storage resources and dedicate primarycontent and putting it into a more efficient archive. As anstorage to dynamic and transactional data. Older, lessadded bonus, users of Outlook Web Access (OWA) - seefrequently accessed content can be moved to a secondaryFigure 4 - and Domino Web Access (DWA) will now be ableor tertiary storage device, saving budget for more strategicto access and manage this newly ingested data via thepurposes.respective web client.Enterprise Vault also lets you block and eliminate unwantedor inappropriate information, free up space on servers,reduce overall storage requirements, and keep all contentfully searchable and instantly accessible, completelytransparent to the end user. Furthermore, the EnterpriseVault Open Storage Layer allows Enterprise Vault tovirtualize the underlying storage, so that users of thearchive are not aware of the storage system they are using3
Data Sheet: Archiving and eDiscoverySymantec Enterprise Vault Overviewrepository of electronic information. Enterprise Vault canalso facilitate quicker restores in the event of a disaster, asthe storage savings typically can be applied to restoretimes. This helps organizations accomplish their mainobjective of making messaging application data or otherproduction data operational in the shortest time possible tohelp ensure that email and other applications are up andrunning.Building context and relevance into emailFor a variety of reasons, IT organizations around the worldFigure 4. Seamless access through Outlook Web Access (OWA)are being mandated by corporate governance, legal andcompliance groups to implement organization-wideBackup, archiving and recoverrecoveryyretention policies on their information assets. UnstructuredIT and backup administrators should consider not onlyinformation such as email is not exempt from theseadvanced data protection methods for faster backup andrequirements. Symantec Enterprise Vault Datarecovery, but archiving as well. Complementing backup andClassification Services (Figure 5) offers content-awarerecovery technologies with archiving enhances traditionalclassification, based on Symantec Data Loss Preventionbackup and recovery by reducing the data stores oftechnology, to help organizations create an automated,applications such as Exchange, Domino, SharePoint, andrepeatable method of classifying and storing relevant email,file servers. Smaller data stores better enable backups to bewhile providing the ability to discard irrelevant email (e.g.completed in their allotted windows. More importantly, thisjunk or spam), which helps control archive storage andarchived data can be leveraged for greater value throughoperational costs.search and retrieval tools and simplifying electronicData Classification Services helps organizations meetdiscovery. End users benefit from the ability to initiate theirinformation retention requirements and enforce emailown restores quickly, and IT groups spend less time onmanagement policies. Once email is classified, policyadministrative restore requests.enforcement technology, which may be shared withSymantec NetBackup and Enterprise Vault provideSymantec Data Loss Prevention implementations, appliesintegration that enables customers to define automatic,retention and expiry rules across different classes of emailpolicy-based migration strategies that move archived datato ensure it is kept only as long as it is needed. In addition,from disk managed by Enterprise Vault to tape or otherData Classification Services enables you to automaticallymedia managed by NetBackup, helping customers leverageassign unique tags to messages, helping speed up proactivetheir backup infrastructure to manage archived data andand/or reactive search or discovery requests. Providingreduce their long term total cost of ownership. Deployingclassification context adds more value to the data stored inEnterprise Vault, in combination with NetBackup, canthe archive and allows for a more intelligent means byrelieve backup and recovery problems by removing staticwhich to search, discover, and leverage relevant content.and duplicate data from the daily backup process.Archiving enables IT groups to manage data growthproactively and leverage the benefits of a centralized4
Data Sheet: Archiving and eDiscoverySymantec Enterprise Vault Overviewadvanced search and analytics can cull data by over 90percent, enabling efficient legal hold and acceleratingreview and production.Together , Enterprise Vault, Enterprise Vault DiscoveryAccelerator and the Clearwell eDiscovery Platform bring anew level of information governance and end-to-endeDiscovery.Also, Enterprise Vault Compliance Accelerator, a highlyconfigurable add-on solution to Enterprise Vault, allowscompanies to perform cost-effective supervisory review ofFigure 5. Content-aware classification with Data Classification Servicesemail to help ensure compliance with corporate policy andregulatory bodies. Providing the framework to select andArchive fforor search, eDiscovereDiscovery,y, supersupervisionvision andsample target email, manage its review by appropriateininvesvestigationstigationsreviewers, and record the process for audit purposes,Any IT administrator or legal counsel who has had toCompliance Accelerator helps to decrease the cost andrespond to a lawsuit, internal investigation, or ensureeffort of email supervision, review, and compliancecompliance with industry regulations understands thedemonstration.challenges of information governance, meeting courtsanctioned deadlines, and the soaring costs of third-partyreview. The entire process needs to be streamlined, makingit easier to defensibly and cost-effectively respond toeDiscovery requests. The answer is an intelligentinformation governance solution with a purpose-builteDiscovery platform.Enterprise Vault provides a single consolidated repository ofinformation archived from critical sources such asmessaging systems, file servers, instant messaging andcollaboration systems, databases, and more. This archivedinformation is indexed and instantly accessible, enablingFigure 6. Intuitive search and review with Discovery Acceleratorsimplified early case assessment by Enterprise VaultDiscovery Accelerator with streamlined workflow to theLeveraging the CloudClearwell eDiscovery Platform , now part of Symantec.Symantec provides customers with the flexibility to deployThe Clearwell Platform extends the eDiscovery reach to databest-of-breed archiving solutions on-premise, hybrid, or inbeyond the archive to include a full spectrum of enterprisethe cloud. Regardless of the delivery model, Symantec cansources including network servers, storage systems,provide the solution that best meets the immediate andbackups, application repositories, and laptops andlong-term information management goals of andesktops. This information is searched in a transparent andorganization.unobtrusive manner and once all data is collected,5
Data Sheet: Archiving and eDiscoverySymantec Enterprise Vault OverviewEnterprise VVault.cloudault.cloud (100% SofSofttware-as-a-Serware-as-a-Service)vice) Intelligently manage email and files with more granularEnterprise Vault.cloud enables organizations to address thecontrol and flexibility over the identification, retention,challenges of email storage management, eDiscovery, andand deletion of information.regulatory compliance, with the ease and efficiency of a Streamline backup and recovery times by moving older,purely hosted service. With no hardware, software, or plug-infrequently accessed data from production sources intoins to install and maintain, this solution offers unlimiteda centralized archive.cloud storage with rapid search and retrieval for a flat fee Enable organizations to be proactive rather than reactiveper mailbox per month.when faced with eDiscovery. Efficient search and reviewHybrid Cloudcan be performed in-house without manual, time-Enterprise Vault Cloud Storage for Nirvanix enables thecapability to leverage cloud storage as a tier for archiving,consuming collection processes - enabling early caseallowing the use of cloud while maintaining the ease ofassessments, legal holds, and a repeatable andmanagement through a single interface and lowering cost.defensible eDiscovery process.The new connector for Enterprise Vault adds to the existing Seamless end user experience improves productivity,Nirvanix partnership with NetBackup and Backup Exec.reduces helpdesk calls, and provides access to archivedCustomers wanting to leverage hosted email, such asemail whether online or offline.Microsoft BPOS and Office 365, can maintain an on- Centralized administration provides advanced reporting,premise archive for journaling, eDiscovery and compliancemonitoring, and diagnostics of the archive, helping topurposes. Other content sources such as file servers andensure consistent performance and availability.Microsoft SharePoint can be archived to the same onpremise archive and benefit from deduplication and acentral repository for search and eDiscovery.Managed/HoManaged/HosstedMultiple Symantec Reseller partners provide customers withoptions to host their primary applications and/or host theirarchiving infrastructure in the cloud. Another option is tohave an on-premise Enterprise Vault archive infrastructuremanaged remotely as a service. Partners to consider includeGlobanet, BlueSource, Terremark, AT&T, Consonus,InTechnology and others.Product highlights Reduce storage footprint and costs by archiving acrossthe data center and move less frequently accessedinformation off of expensive primary storage and serverssuch as Exchange, Domino, SharePoint, and file servers.6
Data Sheet: Archiving and eDiscoverySymantec Enterprise Vault OverviewMore InformationVisit our websitehttp://www.symantec.com/evTo speak with a Product Specialist in the U.S.Call toll-free 1 (800) 745 6054To speak with a Product Specialist outside the U.S.For specific country offices and contact numbers,please visit our website.About SymantecSymantec is a global leader in providing security,storage and systems management solutions to helpconsumers and organizations secure and manage theirinformation-driven world. Our software and servicesprotect against more risks at more points, morecompletely and efficiently, enabling confidencewherever information is used or stored.Symantec World Headquarters350 Ellis St. Mountain View, CA 94043 USA 1 (650) 527 8000 1 (800) 721 3934Copyright 2011 Symantec Corporation. All rights reserved. Symantec and the Symantec Logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries.Other names may be trademarks of their respective owners. Any forward-looking indication of plans for products is preliminary and all future release dates are tentative and are subject to change. Any futurerelease of the product or planned modifications to product capability, functionality, or feature are subject to ongoing evaluation by Symantec, and may or may not be implemented and should not be consideredfirm commitments by Symantec and should not be relied upon in making purchasing decisions.Symantec helps organizations secure and manage their information-driven world with IT Compliance, discovery and retention management, data loss prevention, and messaging security solutions.21203552 07/117
Symantec Enterprise Vault Overview Store, manage, and discover critical business information Data Sheet: Archiving and eDiscovery Overview As the industry's most widely deployed archiving solution, with over 10 years on the market and 16,000 customers, Enterprise Vault is an industry-proven solution. Symantec
