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DMRQAPresented by theArizona Department of Health Services20101
What is it? DMRQA -Discharge Monitoring Report QualityAssurance Study ProgramAnnual program required under the NationalP ll t t DiPollutantDischargehEliEliminationi ti SSystemt(NPDES) - §308(a) of the Clean Water Act, 33U S C §1318 and 1319U.S.C.2
What is it? DMRQA -Evaluates the analytical ability of thelaboratories that routinely perform testing forpermiti holdersh ldThis is done through a proficiency evaluationor test sampleThe study is not performed using routinesamplesl3
Who has to participate? NPDES All major permittees must participate in thestudy ( 1 MGD)Selected minor permittees are required toparticipate – State discretion Arizona All major and minor permittees mustparticipate in the studyParticipation differs for major and minors4
When? Lettersto major permit holders are sentfrom EPA at the start of the study 2010 letters should have arrived late March orearly April Lettersto minor permit holders were sentfrom ADEQ – this is a change from pastyears5
DMR-QA Letter Cover6
Study Timeframe Studytimeframe is determined by EPA 2010 timeframe is as follows L ttLettersmailedil d MMarchh andd receivedi dMarch/AprilProficiency studies accepted opening Jan 1stand closing by July 2ndResults to Coordinator by Aug 20thUnacceptable results corrective action reportto Coordinator by SeptSept. 23rd7
DMRQA Letter After the EPA or ADEQ letter was received Immediately mail or email verification of letter receiptto state coordinator There is a date in the EPA letter for responsespto be receivedbut even if received after the date, please respond – there isno penalty in responding late for receipt of the letter I fInformationti on whath t tot provideid ini mailil or emailil iin EPAletter Permit number and contact information Corrections should be includedincluded, if necessary Ensure the contact information for your facility iscurrent on a routine basis8
DMRQA Letter Ifyou did not receive an EPA or ADEQletter by the end of April 2010: Contact your state coordinator or ADEQAll NPDES ((AZPDES)) permitpholders arerequired to participate with the followingexceptions:9
Exceptions If yyour facilityy has neither/nor pplans to dischargegin the current calendar year If you havehnot filedfil d or planl to filfile a DMR iin thehcurrent calendar year If your facility is not yet built Other exceptions are granted on case by casebasis10
Exceptions Ifyour facility meets the exceptions or isgranted an exception to participating Send an email to the state coordinator List facility permit number List reason requesting exception Contact information11
Now What? Facilities Compare what type of testing/analyte isrequired in your permit with the followingchecklists in the DMRQA letter: Chemistry/Microbiology/Analyteygyy WET Organisms/Test Conditions/End Points Determine which ones were reported or willbe reported for the current calendar year12
Chemistry/MicrobiologyAnalyte ChecklistDMR-QA Study 30Each yyear the checklist mayy beslightly different as additionalanalytes are added.13
Now What? Facilities Determine which compliance analytes you perform ininhouse and which are contracted If your permit does not list an analyte that appears on thechecklist, then you do not need to perform a proficiency forthat analyte Differences in Major and Minors Each facility that has what are called “15 minute” analytesthat are tested for must follow the in house stepsp Major permit holders must also contact contract laboratories Minors permit holders only need to be concerned with “15minute”14
Example DMRQA Checklist: Permit: Ammonia, pH, turbidity, lowlow--level chlorinepH, turbidity, lowlow-level chlorinePermit Holder: In this example the permit holder only needs to havea proficiency test for pHpH, turbidityturbidity, and lowlow--levelchlorine. Because ammonia is not required in thepermit, there is no need to have a proficiency.15
In--HouseIn Contacta proficiency provider toorder a proficiency evaluationsample Approved providers are found in theDMRQA letter orThrough the A2LA website cfm16
In--HouseIn Once the proficiency sample is receivedTest as close as possible to a routine sampleRecord results and report to the proficiencyprovider by the close date Two acceptable study types DMR-QA – longer time frame for completingDMRWP (Water Pollution) – 45 daysProviders will provide a graded result after theclose of the study17
In--HouseIn Whenreporting proficiency results toprovider Need to have an EPA and/or AZ labidentification numberEPA provides these free of charge bycontactingt tiCharles Feldmann, US EPA26 W.W Martin Luther King DriveDrive, M/S 140Cincinnati, OH 45268Tel: (513) 569569-7671 Fax: (513) 569569-7191E-mail: feldmann.charles@epa.gov18
ProficiencyReportExample19
Contract Laboratories Contactyour contract laboratory orlaboratories You must contact the laboratory thatperformed or will perform the majority of thetestingg for each analyteyExample: Lab A – Majority of testing for zinc, alkalinityj y of testingg for ammonia, nitrite Lab B – Majority20
Contract Laboratories Obtaingraded results from contractlab Provide contract lab with specific analyteinformation neededProvide date need graded results byAsk contract laboratory how they willprovide the results21
Proficiency Tests Arizona will allow any Water Pollution (WP)study or DMRQA study that meet the followingdates January 1st – Must start after this date July 2nd – Must close before or on this date The allowed proficiency studies do not allfollow DMRQA study dates22
Results Once you receive graded resultsSend all graded results to DMRQAcoordinator at ADHS and ADEQReview the information to determine if theyare acceptable or unacceptableIf unacceptable, a corrective action must bepperformed23
Corrective Action Forany unacceptable whether inin-house orcontract laboratory a corrective actionmust be completed Corrective action should include: A reviewioff originali i l analysisl iAnother proficiency performedA writtenireport off steps takenk24
Corrective Action Reviewing original resultsReview should include: Standards – expired or notCalibration – meets criteriaQualityy Control Samplesp– meet criteriaMaintenance of instrument/equipment usedSample result at or near reporting level orinstrument sensitivity Analyst/Operator training Transcription/Dilution errorsImage from SOX First Management and Compliance Web25
Corrective Action Once a review has been completedAnother proficiency sample must becompletedArizona accepts quick responses or rapidresponsesIf a study will not end until after the date listedin the EPA letter – must contact statecoordinator 2010 date is Sept. 30th26
Corrective Action Written reportOnce the review is completed and a newproficiency completed with acceptable results If another unacceptable is received, contact thecoordinator immediately Must send to state coordinator by deadlineNeeds to provide information about what mayhave occurred and what was corrected27
DMRQA Web Info EPA rams/cwa/dmr/index htmlograms/cwa/dmr/index.html Proficiency roviders cfmptproviders.cfm28
DMR--QA State CoordinatorDMRMarnie Greenbie,, ProjectjManagergArizona Department of Environmental QualityPermits Unit, Surface Water Section1110 W. Washington StreetPhoenix, AZ 85007(602) 771771-4689(602) 7717711-467446 4 FFaxgreenbie.marnie@azdeq.gov29
ADHS DMRDMR-QA ContactKathryn Wangsness, Assistant Office ChiefArizona State Health Laboratory250 N. 17th AvenuePhoenix,Phoenix AZ 85007(602) 364364--0724(602) 364364--0759 FFaxwangsnk@azdhs.gov30
Questions?31
Marnie Greenbie,,j g Project Manager Arizona Department of Environmental Quality Permits Unit, Surface Water Section 1110 W. Washington Street Phoenix, AZ 85007 (602) 771(602) 771--46894689 (602) 1(602) 771-46 4 F4674 Fax greenbie.marnie@azdeq.gov 29
