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EXHIBITOR MANUALImportant:Please pass this document on to the person making the exhibit arrangements.For any questions, please contact Reena Kaur at ATM Industry Association, 44 01708 7471742
IntroductionThe following pages will provide you with all the information you need to ensure a successfulexhibition at the ATM & Payments Innovation Summit 2018. If you have any queries, please donot hesitate to contact us.We would like to take this opportunity to wish you a very successful event.3
General InformationExhibitor Contact InformationATM Industry AssociationReena Kaur, Conference Director – Exhibitions & Sponsorships, Europe, ME and AsiaTel: 44 (0) 1708 747174Email reena.kaur@atmia.comAttendee Registration QueriesATM Industry AssociationMary Lawrence, Conference Director, Europe, ME and AsiaTel: 44 (0) 1945 871559Email Mary.lawrence@atmia.comConference HotelEurostars Madrid, Tower HotelPaseo de la Castellana 259-B28046 MadridSpainHotel ContactJudith Contreras, Event ManagerEurostars Madrid, Tower HotelPaseo de la Castellana 259-B28046 MadridSpain 34 91 334 27 27 - www.eurostarsmadridtower.comExhibit Company – Stand Set UpExpoMediaOscar IllánC/O Ribera del Loira 46.Madrid28042SpainHp : 34 670 75 67 93oscar.illan@expo-media.comExhibitor Service desk will be located in the expo arena from 10am on 17 th October.LocationThe Eurostars Madrid Tower is located in the Cuatro Torres Business Area, one of the new andemerging business zones in the capital located north of Paseo de la Castellana and convenientlyconnected to the main points of interest in Madrid. The hotel is easily accessible by car due to itsproximity to the main entrances into the city, as well as by public transport. Just a few metresaway is the Begoña stop on line 10 of the underground and Chamartín, the local railway station.Several bus lines also stop near the hotel. The airport, the centre of Madrid, the business districtand some of the most important arteries crossing the city, such as the M-30, the M-40 and theA-1, are also easy to reach.BY UNDERGROUNDFROM MADRID'S BARAJAS AIRPORT (12 KM)When you leave the airport, go south and merge onto Ariadna Street. Continue along Avenida4
de Manuel Azaña and then turn onto Paseo de la Castellana. To reach the hotel you have to turnaround: turn left onto Monforte de Lemos Street and then you will see an exit sign. Enter thetunnel and head to our car park, which is marked with the letter “C” (the second on the right).FROM ATOCHA TRAIN STATION (12 KM)Leave Atocha Station heading northeast and drive around 3 kilometres until you reach theentrance to the M-30 motorway. Enter the motorway and follow the directions to Plaza Castillaand later Monforte de Lemos Avenue. You will come to a roundabout: take the third turn-offheading towards Avenida de Pío XII and just a few metres later turn onto Paseo de laCastellana. The hotel is on your right.ACCESS THE HOTEL PRIVATE PARKINGIf you access by Paseo de la Castellana and go past the Eurostars Madrid Tower hotel and theCuatro Torres Business Area, which are on the right, just turn on the first street on the right, byMonforte de Lemos Avenue. The parking entrance is signposted and is located on the right sideof the road.TRAINChamartín station is located around 300 metres from the hotel. To reach the Eurostars MadridTower, take José Vasconcelos Street to Paseo de la Castellana. Once there, cross the street andkeep going straight for around 50 metres.BUSThere are several bus lines that stop near the hotel:67 – Plaza de Castilla –Peñagrande neighbourhood124 – Cuatro Caminos – Lacoma134 – Plaza Castilla – Montecarmelo135 – Plaza Castilla – Hospital Ramón y Cajal173 – Plaza Castilla - Sanchinarro176 – Plaza Castilla – Las Tablas178 – Plaza Castilla – MontecarmeloMap5
Exhibition ArenaThe exhibition will take place in Barcelona 1 & 2 and the conference presentations in Barcelona 3& 4. Please see layout belowThe exhibition plan can be viewed online orsponsor/ and you can also find informationin the exhibitor kitAccessAccess for exhibitors will be from Wednesday 17th October from 1pm. ExpoMedia is the exhibitorcontractor for this conference and they will set up the exhibit hall on the morning of the 17thOctober. You can visit the exhibition hall only once the shell scheme is set up.Exhibition DeliveriesDeliveries to the hotel will be accepted 2 working days prior to the commencement of the event.Early deliveries may be refused and returned to the courier; unless otherwise agreed. If you arebringing an ATM, please do not have this delivered until 17th October 2018.All deliveries are to be marked as follows:ATM & Payments Innovation Summit – Madrid 201817 – 19 October 2018Attention: Judith ContrerasEurostars Madrid, Tower HotelPaseo de la Castellana 259-B6
28046 MadridSpain- Client contact details: Your contact person onsite- Booth Number (Use the floorplan for more info)- How packages are being sent: e.g. box 1 of 3The above details should be noted on each box.If you have arranged for your literature to be distributed at the event – please mark thepackage ‘FOR INCLUSION IN CONFERENCE BAGS’.BoothsBooth space 1 – 40, excluding 36 have a shell scheme and only the NCR booth is a free standingspace (i.e. no shell scheme). For attaching graphics or posters etc. to the walls of the shellschemed booths the shell scheme builders only recommend the use of (the hook velcro, doublesides tape and sticker material of graphic and posters, can be ordered from our shell schemeproviders. Please contact him via email or call 6017 693 0933 / 6012 799 2007)If blue tack, staples or pins are found to be used on the panels or sticky tape on the panels oraluminum frame, then you may be charged for repair or replacement.The shell scheme builders offer a service of producing graphics for the backdrop of the shell.Please contact oscar.illan@expo-media.com for further information or a quote.PowerPlease contact oscar.illan@expo-media.com on how much power you will need for your ATMmachines at your booth.Furniture, Electrical and AVThe hotel can provide you with chairs. If you require any other furniture items, please contactoscar.illan@expo-media.com and he can set you up with access to their online catalogue andordering system. Each booth will be provided with: 1122111x 3x2m/6x2 shell scheme stand constructionx Fascia board with company name (optional graphics available)x Spanish mains power outlets (230 volts, 50 Hz)x Spotlightsx stoolx waste paper basketLockable information counter 100x50x100cBrochure for additional furnitureExhibit HoursBreak times can change as the programme evolves. Please see the online agenda for the mostup to date schedule:7
018-10-17Exhibitor BadgesThese will be available for collection from the registration desk on Wednesday 17th October from3pm. Please register your exhibitors hereWelcome and networking eveningThe networking evening will be taking place on Thursday 18th October 2018 in the expo arenafrom 5:30pm – 8.00pm. This is a chance to network with the delegates and other exhibitors .SecuritySecurity will be provided by the hotel and the exhibit hall will be locked during non-conferencehours. While show management exercises reasonable care in safeguarding your property,neither ATMIA nor any of their officers, agents, or employees assume responsibility for suchproperty. Do not leave unpacked display materials unattended. Securely fasten all lightweighthigh-theft-risk items to display boards or lock in showcases. Personal items of value shouldnever be left unattended (esp. handbags, phones, and laptops). During move-out, exhibitorsshould remain with their goods and merchandise until it is picked up or receipted for in adesignated storage area.Liability InsuranceExhibitors must make sure the company insurance includes extraterritorial coverage as well astheft, public liability, and property damage insurance covering travel to the show, during theshow, and in transporting equipment to its next destination. ATMIA requires a copy of eachcompany’s proof of insurance. Email it to Reena Kaur (reena.kaur@atmia.com) bySeptember 31, 2018. Exhibitors should be aware that ATMIA take no responsibility for loss,theft, or disappearance of property.Program AdvertisingYour company can now place an ad in the conference program of events. Everyone attendingthe conference receives a program of events so your company message is guaranteed to gohome with all who attend. Full and half page ad sizes are available in full color.Tear-Down HoursYou may dismantle your booths at 4pm on the 19th October. All booths and other equipmentmust be out of the exhibit hall by 18:00.Exhibition Collection8
Collections: Goods must be collected by Friday 19th October after the event closes. All boxesmust be clearly marked with the following information:Box/Material Collection Labels:Event Finish Date: Friday 19th October 2018Event Name: ATM & Payments Innovation Summit 2018Location: Eurostars Madrid, Tower HotelStand Number:Number of boxes:Courier Company:Contact name and phone number:Box destination:Receiver contact name and phone number:Conference Passes & RegistrationsEach 3m x 2m and 2x2m booth is entitled to two complimentary full conference passes, or four,if you have a double booth and 8 passes with a quad booth. The full conference pass allowsaccess to the conference, including entrance into each general session, the exhibit hall, all coffeebreaks, lunches, the drinks reception on day one, and provides that person access to theconference presentations after the event. All other full conference passes for people within yourcompany may be purchased for the discounted rate of US 1000. Name badges should be wornat all times to guarantee access to the exhibit and conference areas.Please contact Reena.kaur@atmia.com for the confirmation number to the exhibitor staffregistration.Hotel ReservationsPlease follow the instructions on the ATMIA hotel websiteCompany Descriptions and logos / advertising copyPlease complete the company description form by 10th September 2018. Your companyinformation and logo will be distributed on the event app.Cancellation PolicyCancellation Policy for Exhibitors/Sponsors/Advertisers:Timeline:Amount Refunded:90 days prior to the event 1,000 administrative fee will be deducted45-90 days prior to the event50% cost of booth 44 days prior to the eventno refundIn the event that ATMIA or the represented organization elects to cancel an event, ATMIAwill refund only payment made directly to ATMIA and will not be held responsible for othercosts of expenditure incurred by the sponsor/exhibitor. ATMIA will not refund payment orassume additional costs and liability that result from "acts of God" or criminal activity. Allrefunds will be issued within six weeks of receipt of written cancellation.Thank you for participating at the ATM & Payments Innovation Summit 20189
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ATM & Payments Innovation Summit - Madrid 2018 17 - 19 October 2018 Attention: Judith Contreras Eurostars Madrid, Tower Hotel Paseo de la Castellana 259-B . 7 28046 Madrid Spain - Client contact details: Your contact person onsite - Booth Number (Use the floorplan for more info)
