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AGENDAAPPLEGATE VALLEY FIRE DISTRICTBOARD OF DIRECTORS MEETINGAugust 18, 2021 – 6pmTRAINING BUILDING1095 UPPER APPLEGATE RD.JACKSONVILLE, OR 97530I.Call to OrderII.Roll CallIII.Speakers and GuestsIV.Review the Minutes from Previous MeetingV.Fiscal ReportVI.Staff ReportVII.VIII.IX.X.XI. Old BusinessPolicy ManualState Incident Reporting System2nd Reading – Amend Policy 10.2.2nd Reading - Add Policy 10.6.6. New BusinessVirtual MeetingsAgenda MemorandumsCost Recovery, Policy 10.4Official Form of CommunicationDuties of the Clerk, as it Pertains to Policy 9.2.9 Section CDuties of the Secretary / Treasurer, Clarify 9.2.8Board Member VotingBoard Voting Utilizing AbstentionsAnnouncementsItems to be on the next agendaAdjournment
AVFD #9 Board Meeting Minutes for July 21, 2021APPLEGATE VALLEY RFPD #9BOARD OF DIRECTORS MEETINGJuly 21, 2021BOARD MEETING CALLED TO ORDERTIME: 6:00 PMLOCATION: Training Building and Conference CallROLL CALLCraig HammDoug StewartSandy ShafferRob UnderwoodGary DeSimonePresidentVice PresidentSecretary/TreasurerBoard MemberBoard MemberOTHERS PRESENTMike McLaughlinFire ChiefMcKenzie Turnbull Maint. SupervisorTallie JacksonOffice ManagerCody GoodnoughVol. Battalion ChiefABSENTNoneSPEAKERS AND GUESTSNoneELECTION OF OFFICERSSandy Shaffer nominated Craig Hamm for President.Doug Stewart seconded the motion.Motion carried as follows.3Ayes2Nays(DeSimone, Underwood)Gary DeSimone nominated Rob Underwood for President.Rob Underwood seconded the motion.Gary DeSimone withdrew the motion.Gary DeSimone nominated Rob Underwood for Vice President.Sandy Shaffer seconded the motion.Motion failed as follows.2Ayes3Nays(Hamm, Stewart, Shaffer)Doug Stewart nominated Doug Stewart for Vice President.Craig Hamm seconded the motion.Motion approved unanimously.(Page 1)
AVFD #9 Board Meeting Minutes for July 21, 2021Gary DeSimone nominated Rob Underwood for Secretary/Treasurer.Rob Underwood seconded the motion,Motion failed as follows.2Ayes3Nays(Hamm, Stewart, Shaffer)Craig Hamm nominated Sandy Shaffer for Secretary/Treasurer.Doug Stewart seconded the motion,Motion approved unanimously.2021/2022 Board RosterCraig Hamm - PresidentDoug Stewart - Vice PresidentSandy Shaffer – Secretary/TreasurerRob Underwood – MemberGary DeSimone – MemberREVIEW MINUTES FROM PREVIOUS MEETINGThe minutes of the June 16, 2021 Board meeting were reviewed. Gary DeSimone inquired if moredialog should be placed under “Response from Gary DeSimone to Resign.” Rob Underwoodexpressed that the minutes captured the requirements and if someone wants to review the meetingthey can listen to the recording.Craig Hamm moved to approve the June 16, 2021 Board minutes as written.Rob Underwood seconded the motion.Motion carried as follows.4Ayes1Nays(DeSimone)FISCAL REPORTThe Disbursement Voucher for June 2021 was presented: the following expenditures werediscussed and clarified;Wesco Paint Specialties – Adhesive remover to the CERT ambulanceZiply Fiber – Phone service for Station 2, 5 and 7Lewis Power Equipment – Three ChainsawsRob Underwood inquired about personally identifiable material being on the disbursement voucher.Chief McLaughlin recommended that the Board should reach out to SDAO.Tallie Jackson expressed there are different reports available that would hide the personalinformation.Gary DeSimone moves to have Craig Hamm contact SDAO to inquire about best practices tohave names on the disbursement voucher.(Page 2)
AVFD #9 Board Meeting Minutes for July 21, 2021Craig Hamm seconded the motion.Motion approved unanimously.Sandy Shaffer moved to approve the June 2021 expenditures in the amount of 131,936.99.Craig Hamm seconded the motion.Motion approved unanimously.The Financial Report review:No noted concerns.STAFF REPORTGeneral:Operations:Tallie Jackson clarified on the alarm report that 54 alarms was a typo and that it should be 59. RobUnderwood inquired about the mutual aid. Chief McLaughlin expressed that Jacksonville receivesaid from D3 and Medford.Rob Underwood inquired about action taken. Tallie Jackson explained that she believes ERReporting only allows choosing one action. Chief McLaughlin explained that we are in the processof changing over to the state reporting system.New Permits – Chief McLaughlin conducted 12 fire safety inspections for the month of June, yearto date 39 inspections.Alarms – Small early morning grass fire in the 15000 block of Hwy 238.Grants – None at this time.OLD BUSINESSPolicy 10.2.3 Authorization Required for Removal of Original RecordsChief McLaughlin emailed Board Members the response from the district attorney. Craig Hammexpressed that we should not change the language in the policy.Rob Underwood moved to strike the first reading of Policy 10.2.3.Gary DeSimone seconded the motion.Motion approved unanimously.Public Records Follow Up From Legal CounselThe district attorney expressed that no law was broken since it was not the original record. Theagreement to listen to the video was violated and overseeing of listening of the video was notconducted. The attorney clarified that an individual board member cannot act unless agreed upon bythe board. The attorney suggested the following amendment and addition to the policy;Amend Policy 10.2, add section 6a. Board Members shall maintain the integrity of Board and District records by notarbitrarily releasing records without Board approval, or as outlined in Public RecordsRelease Laws and/or District Policy.(Page 3)
AVFD #9 Board Meeting Minutes for July 21, 2021Add Policy 9.6.6 as per Legal Counsel suggestion- Board Member Recordsa. All records of the Board shall be provided to Board Members via an organized,electronic format with secure access. This is typically done via an online, secure,file sharing program or software approved by the Board. Original copies shall bemaintained by the District. Board Records include, but not limited to:i. Minutes, Correspondence, Postings, Memos, Emails, Contracts, Letters,Agreements, Policy, Budgets, Disciplinary Action, Public Notices, etc.Rob Underwood moved to have the 1st reading to amend Policy 10.2.Craig Hamm seconded the motion.Motion carried as follows.4Ayes1Abstain(Shaffer)Rob Underwood moved to have the 1st reading to add Policy 9.6.6.Gary DeSimone seconded the motion.Motion carried as follows.4Ayes1Abstain(Shaffer)Policy ManualChief McLaughlin has contacted legal counsel to request a quote. Chief McLaughlin has alsoreached out to Fire District 5, Illinois Valley, and SDAO. SDAO recommended that HR Answersmay be able to facilitate the policy manual. Chief McLaughlin still needs to have a meeting withSandy Shaffer and Rob Underwood. The Board expressed that they would like a better way todocument when the policy has been reviewed or amended.Censure ResolutionCraig Hamm received an email from the past president about the censor and did not agree. CraigHamm stated he would like to put the past in the past and move forward.Craig Hamm moved to kill the censure resolution.Doug Stewart seconded the motion.Motion approved unanimously.NEW BUSINESSResolution 2021/2022-01, Authorizing Fiscal Year FundsRob Underwood reached out to Chief McLaughlin to get clarity on the resolution. ChiefMcLaughlin explained that after research he found that all fire districts do a similar resolution eachfiscal year. No district, SDAO, legal counsel and our CPA could give a definitive answer on whythe resolution is done each year. There may be an administrative rule that identifies it. SDAO riskmanagement and the CPA expressed the first two identified items have to be done each year.(Page 4)
AVFD #9 Board Meeting Minutes for July 21, 2021Craig Hamm moved to approve Resolution 2021/2022-01, Authorizing Fiscal Year Funds.Rob Underwood seconded the motion.Motion approved unanimously.Josephine County Authorization to Invest District FundsTallie Jackson explained that each year Josephine County requires the District to authorize thecounty to invest district funds prior to distributing annually.Rob Underwood moved to sign the Josephine County authorization to invest taxing district funds.Craig Hamm seconded the motion.Motion approved unanimously.ANNOUNCEMENTS / Good of the Order Rocky Point Fire sent a letter of appreciation and photo of the ambulance that the Districtdonated. Chief McLaughlin informed the Board of the two strike teams from California being stagedin Ashland. On red flag days Station 1 is being up staffed The crew went on a significant event of a four year old downing at Cantral Buckley. Thechild is in critical condition in Portland. Due to a captain taking medical leave the District will be hiring a temporary shift officerposition. Craig Hamm has signed up for the SDAO Board training in KlamathITEMS TO BE ON THE NEXT AGENDA Virtual Meetings State Incident Reporting SystemADJOURNMENTThe Board meeting was adjourned at 7:53 pm.The next Board meeting will be held Wednesday, August 18, 2021 @ 6:00 pm.Minutes Submitted by Tallie JacksonOffice ManagerApproved By:Board PresidentDate(Page 5)
Applegate Valley Fire DistrictDisbursement VoucherDateNameMemoAccountAmountJul 2107/02/2021SPECIAL DISTRICTS INSURANCE SER Work Comp Insurance 21/22AMAZONRadio AntennasAMAZONTonerEMERGENCY COMMUNICATIONS OF S 3rd Qtr 2021Hukill's IncLocate Septic Tank, Pumped Septic Sta.1QUICKBOOKS PAYROLL SERVICEDirect Deposit Transmission FeeNAPA AUTO PARTSTie Rod EndsNAPA AUTO PARTSFilters, Fuel Water SeparatorCROWN HOMES, INC.Down Payment Manufactured HomeAustin StackCrossFit Instructor 2021/2022McLAUGHLIN, MICHAEL SDirect DepositWOLFARD, CHRISTOPHER RDirect DepositTurnbull, McKenzie GDirect DepositJACKSON, THALLALISA CDirect DepositKUNTZ, MIKE RDirect DepositSPECIAL DISTRICTS INSURANCE SER Direct DepositPERSAccount# 2664OFFICE DEPOTOffice SuppliesSTAMPSSTAMPSBowers, Daniel ADirect DepositHARRIS, STEPHEN DDirect DepositHauser, Danielle AHowell, Joshua BPetersen, Trevor RBergeleen, Sarah AVARIOUS EMPLOYEESDirect DepositVARIOUS EMPLOYEESDirect DepositGILBERT, JAMES GDirect DepositSWANSON, TAILESE NDirect DepositWOLFARD, CHRISTOPHER RDirect DepositSWANSON, TAILESE NDirect DepositKUNTZ, MIKE RDirect DepositHRA VEBADirect DepositMcLAUGHLIN, MICHAEL SDirect DepositWOLFARD, CHRISTOPHER RDirect DepositGILBERT, JAMES GDirect Deposit100515 ꞏ WORKERS COMP100601 ꞏ RADIO REPAIR100604 ꞏ OFFICE SUPPLIES100615 ꞏ DISPATCH SERVICE100647 ꞏ GROUNDS MAINTENANCE100608 ꞏ Payroll Expenses100660 ꞏ 8513100660 ꞏ 8542100711 ꞏ STATION 1100621 ꞏ Health & Wellness100501 ꞏ FIRE CHIEF100502 ꞏ OPERATIONS CHIEF100503 ꞏ LOGISTICS OFFICER100504 ꞏ OFFICE MANAGER100507 ꞏ SHIFT SUPERVISOR #2100512 ꞏ MEDICAL INSURANCE100513 ꞏ PERS100604 ꞏ OFFICE SUPPLIES100605 ꞏ POSTAGE & FREIGHT100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100520 ꞏ FICA100520 ꞏ MEDICARE100506 ꞏ SHIFT SUPERVISOR #1100508 ꞏ SHIFT SUPERVISOR #3100518 ꞏ COVERAGE OVERTIME100518 ꞏ COVERAGE OVERTIME100518 ꞏ COVERAGE OVERTIME100512 ꞏ HRA VEBA100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH 816.42Page 1 of 6
Applegate Valley Fire DistrictDisbursement 107/12/202107/13/202107/13/2021NameMemoTurnbull, McKenzie GDirect DepositSWANSON, TAILESE NDirect DepositKUNTZ, MIKE RDirect DepositKUNTZ, MIKE RDirect DepositJACKSON, THALLALISA CDirect DepositWOLFARD, CHRISTOPHER RDirect DepositOFFICE DEPOTOffice SuppliesCHARTER COMMUNICATIONSHQ, ST 5, ST2CrewSense,LLCCrewsenseOREGON DEPT. OF REVENUE2nd Qtr WORKERS BENEFIT FUNDHAYS OIL COMPANY200 Gal HQHAYS OIL COMPANY289 Gal HQBOUND TREE MEDICALOFSOAAnnual DuesJUSTHOSTDomain RegistrationHukill's IncPumped Septic Sta.5, CameraZiply FiberNAPA AUTO PARTSShop Towels, PolishNAPA AUTO PARTSFiltersWITMER PUBLIC SAFETY GROUPLeather ShieldsOFFICE DEPOTOffice SuppliesLOWE'SNails, Saw BladeNAPA AUTO PARTSBreak Cleaner, CoolantNAPA AUTO PARTSOil FilterTEHAMA TIRE SVC, INC.TiresHukill's IncSta.5 SepticUNITED STATES CELLULARCHRIS, MIKE, TALLIE, MCKENZIEAMAZONHydration TabletsFlowMSP, IncInspection Computer ProgramLOWE'SPaint Supplies Sta.7GROVER ELECTRIC & PLUMBING SUPPWater Filter, Anode Rod Sta.7RAY'S FOOD PLACEPeroxideNAPA AUTO PARTSATFNAPA AUTO PARTSWiper Reservoir, Light BulbLITHIA DODGEBumper, HeadlampALSCOShopTowelsCasa AmigaWorking Lunch w/ Chief and OSFM RepAccount100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100604 ꞏ OFFICE SUPPLIES100649 ꞏ TELEPHONE100608 ꞏ ADMINISTRATIVE EXPENSE100515 ꞏ WORKERS COMP100644 ꞏ GAS100644 ꞏ DIESEL100603 ꞏ MEDICAL SUPPLIES100606 ꞏ DUES & SUBSCRIPTIONS100608 ꞏ ADMINISTRATIVE EXPENSE100647 ꞏ GROUNDS MAINTENANCE100649 ꞏ TELEPHONE100660 ꞏ EQUIPMENT REPAIR & MAINTE100660 ꞏ 42-PTS100636 ꞏ MISC. FIRE EQUIPMENT100604 ꞏ OFFICE SUPPLIES100648 ꞏ BLDG REPAIR & MAINTENANC100660 ꞏ EQUIPMENT REPAIR & MAINTE100660 ꞏ 8542100660 ꞏ 8542100647 ꞏ GROUNDS MAINTENANCE100649 ꞏ TELEPHONE100602 ꞏ MISC. SUPPLIES100606 ꞏ DUES & SUBSCRIPTIONS100648 ꞏ BLDG REPAIR & MAINTENANC100648 ꞏ BLDG REPAIR & MAINTENANC100648 ꞏ BLDG REPAIR & MAINTENANC100660 ꞏ 8580 Dodge 1500100660 ꞏ 8570 - 2011 Dodge100660 ꞏ 8570 - 2011 Dodge100607 ꞏ LAUNDRY, CLEANING & TRAS100648 ꞏ BLDG REPAIR & .92192.891,185.2696.6222.50Page 2 of 6
Applegate Valley Fire DistrictDisbursement 107/16/202107/16/202107/16/2021NameWEST COAST APPLIANCENAPA AUTO PARTSBOUND TREE MEDICALApple App StoreHukill's IncHOME DEPOTRogue MetalsSTANDARD INSURANCELOWE'SHOME DEPOTQUICKBOOKS PAYROLL SERVICECASCADE FIRE EQUIPMENT COMcLAUGHLIN, MICHAEL SWOLFARD, CHRISTOPHER RTurnbull, McKenzie GJACKSON, THALLALISA CKUNTZ, MIKE RSPECIAL DISTRICTS INSURANCE SERPERSBergeleen, Sarah ABowers, Daniel AHARRIS, STEPHEN DHauser, Danielle AHowell, Joshua BPetersen, Trevor RAnselm, DarrinEdwards, Matthew NHooperLee, Charles CSchonhoff, Jason JVARIOUS EMPLOYEESVARIOUS EMPLOYEESGILBERT, JAMES GSWANSON, TAILESE NBaird, KarliEdwards, Matthew NHooperLee, Charles CSCHMIDT, WILLIAM PMemoWasher BeltFilterICloud StorageSta.5 Septic RepairLight FixturesMetal for Training PropJuly 2021Paint Supplies Sta.7Painters Tape, Washing Machine HosesDirect Deposit Transmission FeeHelmet CrescentsDirect DepositDirect DepositDirect DepositDirect DepositDirect DepositDirect DepositAccount# 2664Direct DepositDirect DepositDirect DepositDirect DepositAccount100648 ꞏ BLDG REPAIR & MAINTENANC100660 ꞏ 8580 Dodge 1500100603 ꞏ MEDICAL SUPPLIES100606 ꞏ DUES & SUBSCRIPTIONS100647 ꞏ GROUNDS MAINTENANCE100648 ꞏ BLDG REPAIR & MAINTENANC100739 ꞏ TRAINING & MEDICAL EQUIPM100619 ꞏ INSURANCE100648 ꞏ BLDG REPAIR & MAINTENANC100648 ꞏ BLDG REPAIR & MAINTENANC100608 ꞏ Payroll Expenses100636 ꞏ MISC. FIRE EQUIPMENT100501 ꞏ FIRE CHIEF100502 ꞏ OPERATIONS CHIEF100503 ꞏ LOGISTICS OFFICER100504 ꞏ OFFICE MANAGER100507 ꞏ SHIFT SUPERVISOR #2100512 ꞏ MEDICAL INSURANCE100513 ꞏ PERS100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100520 ꞏ FICA100520 ꞏ MEDICARE100506 ꞏ SHIFT SUPERVISOR #1100508 ꞏ SHIFT SUPERVISOR #3100509 ꞏ EXTRA STAFF/SHIFT COVERAG100509 ꞏ EXTRA STAFF/SHIFT COVERAG100509 ꞏ EXTRA STAFF/SHIFT COVERAG100509 ꞏ EXTRA STAFF/SHIFT 5.00Page 3 of 6
Applegate Valley Fire DistrictDisbursement 107/21/202107/22/202107/22/2021NameMemoGILBERT, JAMES GDirect DepositKUNTZ, MIKE RDirect DepositSWANSON, TAILESE NDirect DepositHRA VEBADirect DepositGILBERT, JAMES GDirect DepositJACKSON, THALLALISA CDirect DepositKUNTZ, MIKE RDirect DepositSWANSON, TAILESE NDirect DepositTurnbull, McKenzie GDirect DepositSWANSON, TAILESE NDirect DepositWOLFARD, CHRISTOPHER RDirect DepositMcLAUGHLIN, MICHAEL SDirect DepositGILBERT, JAMES GDirect DepositSWANSON, TAILESE NDirect DepositOREGON EMPLOYMENT DEPARTMENTHarrisTHUNDERBIRD MARKETWaterPACIFIC POWERSTA.1PACIFIC POWERSTA. 2PACIFIC POWERHQ /SHOPPACIFIC POWERSTA 4PACIFIC POWERSTA 5PACIFIC POWERSTA 6PACIFIC POWERSTA 7PACIFIC POWERTRAINING CTRBATTERIES & BULBSBatteriesOFFICE DEPOTOffice SuppliesWEST COAST APPLIANCEWasher & DryerHARBOR FREIGHT TOOLSRatchet StrapsNAPA AUTO PARTSFilterGotomeeting.comConference Call Meeting ServiceHAYS OIL COMPANY200 Gal HQHAYS OIL COMPANY170 Gal HQALBERTSON'SBOD MtgFireHose DirectHard SuctionGALL'S INCSpeakersApple App StoreAvenza MapsHARBOR FREIGHT TOOLSRatchet StrapsAccount100525 ꞏ STAFF LENGTH OF SERVICE100518ꞏ COVERAGE OVERTIME100518 ꞏ COVERAGE OVERTIME100512 ꞏ HRA VEBA100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100506 ꞏ FLSA OT SHIFT SUP #1100508 ꞏ FLSA OT SHIFT SUP #3100516 ꞏ UNEMPLOYMENT100602 ꞏ MISC. SUPPLIES100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100645 ꞏ ELECTRICITY100636 ꞏ MISC. FIRE EQUIPMENT100604 ꞏ OFFICE SUPPLIES100648 ꞏ BLDG REPAIR & MAINTENANC100660 ꞏ EQUIPMENT REPAIR & MAINTE100660 ꞏ 44-PTS100606 ꞏ DUES & SUBSCRIPTIONS100644 ꞏ GAS100644ꞏ DIESEL100648 ꞏ BLDG REPAIR & MAINTENANC100636 ꞏ MISC. FIRE EQUIPMENT100660ꞏ 8551 - 2018100606 ꞏ DUES & SUBSCRIPTIONS100660 ꞏ EQUIPMENT REPAIR & 131,284.14340.9729.9929.98Page 4 of 6
Applegate Valley Fire DistrictDisbursement 107/30/202107/30/202107/30/2021NameMemoSPECIAL DISTRICTS ASSOC OF OREGONBoard TrainingApple App StoreICloud StorageMALWAREBYTESVirus ProtectionSPECIAL DISTRICTS ASSOC OF OREGONBoard TrainingRUCH HARDWAREPlumbers Putty, Flex TapeAMAZONLED Headlights, BulbsSPECIAL DISTRICTS ASSOC OF OREGONBoard TrainingNAPA AUTO PARTSSolenoidBATTERIES & BULBSBatteriesHukill's IncHQ Located SepticNAPA AUTO PARTSFuses, SolenoidQUICKBOOKS PAYROLL SERVICEDirect Deposit Transmission FeeMcLAUGHLIN, MICHAEL SDirect DepositWOLFARD, CHRISTOPHER RDirect DepositTurnbull, McKenzie GDirect DepositJACKSON, THALLALISA CDirect DepositKUNTZ, MIKE RDirect DepositPERSAccount# 2664ROGUE DISPOSAL & RECYCLING INC 1.5 YD CONTAINERBergeleen, Sarah ABowers, Daniel ADirect DepositHARRIS, STEPHEN DDirect DepositHauser, Danielle AHowell, Joshua BPetersen, Trevor RVARIOUS EMPLOYEESVARIOUS EMPLOYEESGILBERT, JAMES GDirect DepositSWANSON, TAILESE NDirect DepositHowell, Joshua BKUNTZ, MIKE RDirect DepositSWANSON, TAILESE NDirect DepositJACKSON, THALLALISA CDirect DepositMcLAUGHLIN, MICHAEL SDirect DepositTurnbull, McKenzie GDirect DepositWOLFARD, CHRISTOPHER RDirect DepositKUNTZ, MIKE RDirect DepositAccount100627 ꞏ Board Training100606 ꞏ DUES & SUBSCRIPTIONS100606 ꞏ DUES & SUBSCRIPTIONS100648 ꞏ BLDG REPAIR & MAINTENANC100648 ꞏ BLDG REPAIR & MAINTENANC100660 ꞏ 8513100627 ꞏ Board Training100660 ꞏ 8503 HME100660ꞏ 8503 HME100647 ꞏ GROUNDS MAINTENANCE100660 ꞏ EQUIPMENT REPAIR & MAINTE100608 ꞏ Payroll Expenses100501 ꞏ FIRE CHIEF100502 ꞏ OPERATIONS CHIEF100503 ꞏ LOGISTICS OFFICER100504 ꞏ OFFICE MANAGER100507 ꞏ SHIFT SUPERVISOR #2100513 ꞏ PERS100607 ꞏ LAUNDRY, CLEANING & TRAS100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100505 ꞏ SEASONAL FIREFIGHTER100520 ꞏ FICA100520 ꞏ MEDICARE100506 ꞏ SHIFT SUPERVISOR #1100508 ꞏ SHIFT SUPERVISOR #3100509 ꞏ EXTRA STAFF/SHIFT COVERAG100518 ꞏ COVERAGE OVERTIME100518 ꞏ COVERAGE OVERTIME100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH 5864.00800.64934.0840.7279.1647.2563.9365.28Page 5 of 6
Applegate Valley Fire DistrictDisbursement VoucherDate07/30/202107/30/202107/31/2021Jul 21NameSWANSON, TAILESE NGILBERT, JAMES GBANK CHARGESMemoDirect DepositDirect DepositService ChargeAccount100522 ꞏ OREGON SAVINGS GROWTH PL100522 ꞏ OREGON SAVINGS GROWTH PL100608 ꞏ ADMINISTRATIVE EXPENSEAmount67.9449.2618.20303,103.49Page 6 of 6
APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT #91095 UPPER APPLEGATE ROADJACKSONVILLE, OR 97530BALANCE SHEETJULY 31, 2021ACCT.#CASH IN POOL 4789100103.1CASH IN POOL 4790100103.2CASH IN U.S. BANK100103.3PETTY CASH100105TOTAL CHECKING/SAVINGSPREPAIDS100130TAX RECEIVABLE100131INTEREST RECEIVABLE100133ACCOUNTS RECEIVABLE100135TOTAL OTHER 00.0032,487.00103,862.940.00692.92137,042.86TOTAL ASSETS1,939,112.04LIABILITIESACCOUNTS PAYABLE2000CREDIT CARDS PAYABLE 100260PAYROLL WITHHOLDING100315PAYROLL PAYABLE100223DEFERRED REVENUE100331TOTAL 2140,514.76EQUITYGENERAL FUNDCAPITAL PROJECTS FUNDNet IncomeTOTAL 81,939,122.04TOTAL LIABILITIES & EQUITYPage 1 of 6
APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 91095 UPPER APPLEGATE RD.JACKSONVILLE, OR, 97530STATEMENT OF REVENUE AND EXPENDITURESBUDGET VERSUS ACTUAL COMPARISONJULY 31, 2021GENERAL FUND8% OF THE BUDGET YEAR IS OVER47% OF THE BUDGETED REVENUE HAS BEEN RECEIVED9% OF THE BUDGET HAS BEEN SPENTRESOURCESCurrent TaxJackson Co.Delinquent Tax Jackson Co.Current TaxJosephine Co.Delinquent Tax Josephine Co.Total TaxesNet Working CapitalFire Suppression FeesResponse BillingTransfer from CapitalDonationsGrantsFuel Reduction GrantsLandowner ContributionsInterest EarnedMisc. IncomeRentsSale of AssetsTotal Other ResourcesTOTAL 0471100471.2100484AnnualBudgetCurrentMonthYear ToDate% 41,907,403.35Page 2 of 6
APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 91095 UPPER APPLEGATE RD.JACKSONVILLE, OR, 97530STATEMENT OF REVENUE AND EXPENDITURESBUDGET VERSUS ACTUAL COMPARISONJULY 31, 2021GENERAL FUNDAccountNumberFire Chief100501Operations Chief100502Logistics/ Maintenance Officer 100503Office Manager100504Seasonal Firefighters100505Shift Personnel #1100506Shift Personnel #2100507Shift Personnel #3100508Extra Staff/Shift Coverage100509Medical Insurance100512Health Reimbursement100512.1PERS100513Workers Comp. Insurance100515Unemployment100516Uniform Allowance100517Coverage Overtime100518.1Reimbursable Overtime100518.2Payroll Taxes (FICA & Medicare) 100520Oregon Growth Plan100521.1Length of Service100525Separation Benefits100528Medical Reimbursement100599TOTAL PERSONAL 0.00165,133.40Page 3 of 6Year 697,500.000.000.00165,133.40% 6,500.008,000.002,500.00981,699.60
APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 91095 UPPER APPLEGATE RD.JACKSONVILLE, OR, 97530STATEMENT OF REVENUE AND EXPENDITURESBUDGET VERSUS ACTUAL COMPARISONJULY 31, 2021GENERAL FUNDAccountNumberMATERIAL & SERVICESTechnical Rescue Equipment100600Radio Repair & Maint.100601Miscellaneous Supplies100602Medical Supplies100603Office Supplies100604Postage & Freight100605Dues & Subscriptions100606Laundry, Cleaning & Trash100607Administrative Expenses100608Reimbursable Fire Expenses100608.2Fire Prevention100609Instruction & Training100610Volunteer Programs100611EMT Physician Advisor100613Strategic/Master Plan100614Dispatch Service - ECSO100615Professional Fees100617Elections & Legal Publication100618District Insurance- General100619Health and Wellness100621Office Equipment/Furnishings100622Board Training100627Infomration Technology100628Misc. Fire Equipment100636Vehicle Gas & Oil100644Electricity100645Draft Site Const. & Repair100646Grounds Maintenance100647Building Repair & Maint.100648100649TelephoneEquipment Rental100651Equipment Repair & Maint.100660College/Student Program100670Fuel Reduction Costs100680Grant Expenditures100690TOTAL MATERIALS & 46.21882.630.005,959.440.000.000.0053,244.25Page 4 of 6Year 0.0053,244.25% 000.0028,000.00561,355.75
APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 91095 UPPER APPLEGATE RD.JACKSONVILLE, OR, 97530STATEMENT OF REVENUE AND EXPENDITURESBUDGET VERSUS ACTUAL COMPARISONJULY 31, 2021GENERAL FUNDCAPITAL OUTLAYStation Construction ProjectsNew Fire EquipmentEquipment AcquisitionShop EquipmentTraini
Policy 10.2.3 Authorization Required for Removal of Original Records . 07/01/2021 QUICKBOOKS PAYROLL SERVICE Direct Deposit Transmission Fee 100608 ꞏ Payroll Expenses 24.00 . 07/02/2021 HRA VEBA Direct Deposit 100512 ꞏ HRA VEBA 410.62 07/02/2021 McLAUGHLIN, MICHAEL S Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 79.16 .
