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January 2021COMMUNICATIONS:SHARED SERVICES:We welcomed a new member to our teamon December 7. Jason Gokey was hired in anewly added position of Website and SocialMedia Content Manager for the Department ofCorrections.SOCIAL MEDIA – At the end of December, a reviewof DOC social media account engagement indicatedthe following:Facebook – 25,027 “likes” and25,874 followersTwitter – 868 followersInstagram – 173 followersLinkedIn – 514 followersDIVISION OF CORRECTIONPROCUREMENT:For December 2020, PurchaseOrders and Contracts in excess of 10,000 amounted to 3,317,363.73(see chart on Page 7 for details). Ofthis amount, 1,524,699.53 was forInmate Care and Custody-related items(food, shoes, clothing, etc.).All accounts include posts highlighting the entiredepartment, as well as hiring opportunities.CURRENT BIDS – Digital Camera System/ConstructionPRISON RAPE ELIMINATION ACT (PREA):The PREA Coordinator provided Sexual AssaultInvestigation Training on December 3 and 4. The 9.5hour course was completed by five employees of theNortheast Arkansas Community Correction Center.PREA Hotline Data - December 2020:Total Number of Calls Received466Number of Calls from ADC Facilities465Number of Calls from DCC Facilities1Total Number of Repeat Calls102Total Number of Calls with No Message187Total Calls Referred for Reported PREA Issue38Total Calls Referred for Non-PREA Issue169Total Calls Referred Due to Technical Failure0Test Calls Referred to IAD30No Referral (Test Calls)0The cost of bulk fuel for the month ofDecember totaled 25,469.51. The averagecost for bulk E-10 was 1.60/gallon, whilethe cost of diesel averaged 1.61/gallon.ABA CONTRACTS – EARU Recreation Yard PrecastRENEWED CONTRACTS – Medicaid Enrollment Services (DCC)DIVISION OF COMMUNITY CORRECTIONPROCUREMENT:For December 2020, Purchase Orders andContracts in excess of 10,000 amounted to 407,384.57 (see chart on Page 8 for details).HUMAN RESOURCES UPDATE:WORKPLACE SAFETY –During the month of December, themodified version of the Health and SafetyPlan for the Division of Correction waspresented to two Basic Training classeswith a total of 79 cadets in attendance.

2DOC SECRETARY’S BOARD REPORT, January 2021Incidents reported to the Company Nurse forDecember are as follows:DIVISION OF CORRECTIONDecember 202050Total for CY2020985DIVISION OF COMMUNITY CORRECTIONDecember 2020Total for CY20205105BENEFITS –In December, a total of 78 FMLA requests wereprocessed for the Division of Correction. Of those,51 were approved, seven were denied, and 20 arepending. A total of 18 catastrophic leave requestswere received. Of those, ten were approved, threedenied, and five are pending.A total of 15 FMLA requests were processed for theDivision of Community Correction in December. Ofthose, 13 were approved, one was denied, and one ispending. Six catastrophic leave requests were receivedwith two approved, two denied, and two pending.PHYSICAL ASSESSMENTS –A total of 172 Division of Correction incumbentpersonnel and applicants were assessed in themonth of December. Of those, 68 incumbentpersonnel passed their physical assessments, andone did not. That applicant rescheduled and passedafter receiving a physician’s release. The number ofapplicants who successfully passed their physicalassessments totaled 103.The Division of Community Correction processed: 19 Non-Security applications Ten (10) Parole and Probation Officerapplications Seven (7) CO I applications.A total of three (3) Correctional Officers were hired.VACANCIES, HIRES, AND TERMINATIONS –DECEMBER 2020DIVISION OF CORRECTIONTotal Vacancies1,174New Hires106Terminations130Retirements7DIVISION OF COMMUNITY CORRECTIONTotal Vacancies148New Hires12Terminations19Retirements1Grant Positions14DOC personnel attended the following RecruitmentEvents during December:DateUnitLocation12/1/20VarnerCummins Fire House/Grady12/2/20CumminsCummins Fire House/Grady12/8/20VarnerCummins Fire House/Grady12/9/20CumminsCummins Fire House/Grady12/15/20VarnerCummins Fire House/Grady12/16/20CumminsCummins Fire House/Grady 48 Non-Security applications12/22/20VarnerCummins Fire House/Grady 58 CO I applications12/23/20CumminsCummins Fire House/Grady12/29/20VarnerCummins Fire House/Grady12/30/20CumminsCummins Fire House/GradyEMPLOYMENT –In December, 1,271 applications were receivedthrough the AR State Jobs website for the Departmentof Corrections. Currently, the new system (SuccessFactors/AR Careers) has no mechanism of trackingthe total number of applications.In December, the Division of Correction processed:The number of Correctional Officers hired totaled57, while the number of Correctional Officerrehires totaled 39.

DOC SECRETARY’S BOARD REPORT, January 2021Division of Correction Correctional Officerinterviews were conducted in December at MISCELLANEOUS FUND REPORTSDIVISION OF CORRECTION– THe INMATE WELFARE FUND balance onDecember 31, 2020, was 10,219,395.64. THe PAWS IN PRISON FUND balance onDecember 31, 2020, was 359,696.10: ADCaccount (NDC0500/Recycling) 109,571.96, andADC account (QUICKBOOKS) 250,124.14.DIVISION OF COMMUNITY CORRECTION– The SPECIAL REVENUE FUND appropriationbalance was 1,315,591.43 and Cash Balance: 12,681,051.69 on December 31, 2020. The RESIDENTIAL CASH FUNDappropriation balance was 547,348.57 and CashBalance: 2,465,847.80 on December 31, 2020. The DRUG COURT ACCOUNTABILITYGRANT FUND appropriation balance was 495,549.41 and Cash Balance: 494,535.00 onDecember 31, 2020. The FEDERAL ASSET FORFEITURE FUNDappropriation balance was 98,307.74 and CashBalance: 67,014.97 on December 31, 2020.INFORMATION TECHNOLOGY:EMPLOYEE BADGE DATABASE –Printer and software installation is scheduled forJanuary 7. When completed, employee badges willbe available for distribution at AdministrationAnnex East in Pine Bluff, the Training Academyin England, and the DOC Headquarters in NorthLittle Rock. The centralized single database systemwill be hosted at Admin East.3MERAKI –The iOS 14.3 update was pushed out to the stateiPhones within the DOC. Users must connectto Wi-Fi to install the update. A total of 137 outof 902 devices have not been updated to version13.6 or better. Version 13.6 includes a patch forthe remote code execution bug. Notification isbeing sent to request that devices be updated in atimely manner.VIDEO COURT HEARINGS –A total of 104 court hearings and attorney visitswere facilitated during the month. The lightervolume was due to the Christmas holiday.COAP TABLETS –The remaining tablets were configured anddelivered to DOC Headquarters for distributionto the COAP sites. The eOMIS team will assumethe deployment of the tablets and providetraining for their use. The IT Department willprovide remote support for any tablet issues withTeamViewer.SOLARWINDS SERVICE DESK TICKETINGAND ASSET MANAGEMENT SYSTEM –The SolarWinds service desk has been configuredand implemented as the primary ticketing system.New links have been pushed out to users, andthe current system is being phased out. Changescontinue to be made for quality of life.PINE BLUFF FREELINE FIBER –Lines have been run, and the network team iscoordinating with the freeline residents to performthe necessary splices in their homes. VOIP phoneservice is being provided via the fiber. The projecthas been delayed due to equipment failure issues.New parts had to be ordered, and progress willcontinue after they are received.DOC CYLANCE TENANT, ADDING WELLPATH COMPUTERS –Wellpath PCs have had Cylance installed on theDOC Tenant. The USB ports on Wellpath PCs havebeen disabled with a few exceptions.

4DOC SECRETARY’S BOARD REPORT, January 2021ACCESS POINT DEPLOYMENT –Wireless access points for East Arkansas RegionalUnit were configured and are being installed. Thiswill provide wireless internet access to designatedlocations in the facility for deployment of theSecurity and Mental Health tablets. Access points willbe installed in Varner Unit next.SOLARWINDS BREACH –SolarWinds announced a security breach identifyingsome SolarWinds products earlier in the month. Inresponse, DOC IT shut down our SolarWinds programsas a precaution. With investigation, we learned that wewere not using the version of the product affected, and ourSolarWinds program was restarted and usage resumed.REMAINING SITES FOR MIGRATION TOTHE ADC DOMAIN –Migration has been essentially completed. AnyPCs that were missed due to employee absence orleave are being addressed.RESEARCH AND PLANNINGTRAINING:In December, DOC staff conducted ten eOMISuser tests for new agency staff. Staff attendedvarious mandatory annual training coursesthroughout the month.DATA GATHERING AND DISTRIBUTION:During the month of December, the Research andPlanning Team completed and submitted its workon 19 survey and ad-hoc data requests.eOMIS DEVELOPMENT:DOC Research and Planning Staff worked withMarquis to complete 32 eOMIS updates duringthe month of December. Two new tickets weresubmitted, addressing both enhancements anduser issues. The largest effort of the month focusedon the InTouch Client Portal mobile app.

5DOC SECRETARY’S BOARD REPORT, January 2021DIVISION OF CORRECTION PERSONNEL REPORTDECEMBER 2020AUTHORIZEDFILLEDVACANT% IONRETIREMENTBENTON (CR05)817567.41%1000CENTRAL 1509 CHAPL ADMIN272613.70%0000CONSTRUCTION (CR04)1511173422.52%2000CUMMINS (CR09)44230014232.13%15851DELTA (CR10)178161179.55%8311EAST ARKANSAS (CR12)35621314340.17%81150ESTER (CR11)154143117.14%3210FARM (CR29)52391325.00%1000GRIMES (CR27)2391954418.41%5521HAWKINS (CR06)74542027.03%2000INDUSTRY (CR07)54431120.37%0000MAXIMUM SECURITY (CR14)2191328739.73%1530MCPHERSON (CR28)2281804821.05%11511MENTAL HEALTH1871483920.86%1100MISS COUNTY (CR15)38261231.58%0110NORTH CENTRAL (CR16)19318673.63%5400NORTHWEST ARK (CR17)292813.45%0000OUACHITA RIVER (CR30)45828717137.34%121220PINE BLUFF (CR20)1671333420.36%2430RANDAL L. WILLIAMS (CR13)1441152920.14%1521TEXARKANA (CR21)3025516.67%1000TRANSPORTATION (CR32)10410310.96%2001TUCKER (CR23)1891177238.10%7420TUCKER REENTRY (CR33)3022826.67%0310VARNER (CR24)3512589326.50%13440WRIGHTSVILLE 10694367UNITTerm/Hire report run 1/5/21 - PSR created 1/5/21 for 12/31/20*These numbers reflect both security and non-security employees.

6DOC SECRETARY’S BOARD REPORT, January 2021DIVISION OF COMMUNITY CORRECTION PERSONNEL REPORTDECEMBER 2020AUTHORIZEDFILLEDVACANT% 01Transportation101000.00%00000Area 1757322.67%01002Area 2393812.56%11000Area 3645869.38%01001Area 4525200.00%00000Area 556506

Media Content Manager for the Department of Corrections. SOCIAL MEDIA - At the end of December, a review of DOC social media account engagement indicated the following: Facebook - 25,027 "likes" and 25,874 followers Twitter - 868 followers Instagram - 173 followers LinkedIn - 514 followers All accounts include posts highlighting .