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Academic Board Meeting Minutes, 22 Sept 2015MEETING OF THE ACADEMIC BOARD22 September 2015 at 3:00 p.m. in Bond 295ITEM 1:Approval of the Minutes of the 17 August 2015 Meeting(E-mailed attachment)The Minutes were approved as written.ITEM 2:Responsive Web Site DesignBG BookCOL Brett Ashworth & Ms. Kara KleinMs. Klein pointed out that the Virtual map is now on the Web with a 3D guidedtour that includes photos and videos. She explained that the Office ofCommunications and Marketing (OCM) continues to revise and updatethe Web page by:1. Redesigning the Home page to be more high tech2. Converting to responsive Web design so that our web pages automatically adapt toall electronic devices to enhance the user experience.She added that the use of mobile devices has increased by approximately 7.5% andthat Google is requiring that all Web sites be converted to responsive design. To betterexplain, Ms. Klein reviewed the highlights from Elon’s Web page and noted that the newHome page (which will be launched in the next several weeks) will better feature theevening graduate and undergraduate programs.BG Book added that all the sub-pages will be responsive and will be convertedsimultaneously. She reviewed a department page and noted that some departmentpages are not updated. To tell a visual story, she explained that all photos should belabeled and requested that when faculty members are doing something different inclass to please let OCM know. That way those experiences will be captured online.BG Book emphasized that because The Citadel cannot offer the same financial aid asother colleges, students are making programmatic decisions. Therefore, the collegeshould strive to make The Citadel a visually interactive learning campus.ITEM 3:Update on Classroom Scheduling and the Event Mgmt. SystemCPT Lisa BlakeCAPT Blake explained that a major problem with the use of EMS (EventManagement System) has been the communication between EMS and Bannerand that now this information will be synchronized. The School of Humanitiesas well as all of the Leadership programs will pilot this program designed tooptimize classroom space. CAPT Blake noted that a PDF will be distributed concerningthe new software and the four phases of implementation:1

Academic Board Meeting Minutes, 22 Sept 20151. Banner and CPI Synchronization,2. Course preferences,3. Optimization,4. Publishing the data.Cost savings was a consideration for purchasing this program which will allow theCollege to generate reports about room utilization. COL Bevsek wondered if roomrequests would be honored, and CAPT Blake explained that certain parameters wouldbe respected; however, a room request without justification would not be honored.COL Trumbull asked if any rooms could be assigned to a school or department, and CAPTBlake added that the system will consider the main building of that school ordepartment, first; however, there will be no guarantee that all classes will be taught inthe same building.COL Grenier asked for clarification concerning technology in all rooms, as some courseshave technological requirements. CAPT Blake noted that those parameters should beestablished so that the needs of the class will match the technology in the classroom.COL Grenier voiced concern about the custodial issues, and CAPT Blake explained thatbulbs and housekeeping would not be the department’s responsibility.BG Book pointed out that each building has a building manager, so those people willensure that the rooms are properly maintained. For example, there will be a managerfor each floor in Capers. COL Trumbull noted that each department/school has amonetary investment in some rooms, for example, Bond 295 and the Financial Lab.BG Book explained that a matrix of department/school preferences will be created toaddress these issues. In addition, there will be a Classroom Standards Committee toassist with assigning facility management for learning spaces on campus.COL Berlinghieri pointed out that even the maintenance function of classrooms haschanged and that the cleaning is not always sufficient for the evening classes. Inaddition, certain classes require access to certain rooms for demonstrations.BG Book clarified that the data gathered for the matrix will help with the decisionmaking of room allocations.ITEM 4:Nursing Program Feasibility StudyCOL Lew Yan VoonCOL Lew Yan Voon explained that he has been working on theNursing Proposal for the College and reviewed the following questions:Why Nursing: There is a desire to increase enrollment in The Citadel Graduate College(CGC) and to better meet the needs of the community. In addition, there will be a2

Academic Board Meeting Minutes, 22 Sept 2015shortage of approximately 6,000 nurses in the state, and currently, a four-year publiccollege nursing program does not exist in Charleston.What have we done: The College will need approval from the Commission on HigherEducation as well as from the Board of Nursing by the fall of 2017, and the programmust meet the requirements of: 1) field experiences and 2) clinical rotations.COL Lew Yan Voon submitted the study last week and expects to hear a response byDecember. Also, the College will begin hiring part-time nursing faculty to develop thecurriculum which will combine the General Education curriculum with two years of thenursing curriculum. Currently, the College has not received the first approval.Where are we headed: This program, which could distinguish The Citadel from otherservice academies, will be placed in the HESS (Health, Exercise, and Sport Science)Department. Thankfully, the Veterans Administration (VA) will provide as manyclinical rotations as the College will need; however, the College will need to identifyclinical rotations in maternity and pediatrics. COL Bevsek wondered if the College knewthe level of student interest, and COL Lew Yan Voon explained that students who wantnursing and a military college must choose another college. He added that the Collegewill hire a registered nurse with at least a Master’s Degree to manage the program andto teach part-time, as well.BG Book pointed out that the College must include the evening program for thisprogram to be successful and that here are more than 2000 students applying toTrident Tech, but only 600 students are being admitted because of the scarcity ofclinical rotations. COL Grenier wondered how this program would differ from theMedical University of South Carolina (MUSC), and COL Lew Yan Voon explained thatthe program would be similar to the proposed evening program. He added thatbecause of the nursing shortage, several requirements have been loosened.COL Daniel asked if the evening students would graduate with an RN Degree, and COLLew Yan Voon pointed out that the Citadel program would be a degree completionprogram. BG Book added that currently the nursing profession consists of 75% femaleand 25% male student population and encouraged the Board to take this proposal totheir departments, so everyone can discuss.ITEM 5:Summer School Topics — calendar, transfer credit, online classesBG BookCOL Honor asked for help working with students about their summer schooloptions and offerings.Last summer’s schedule will roll from last year and will be published on the Web by19 Oct. She requested that when students start registering for the spring semester that3

Academic Board Meeting Minutes, 22 Sept 2015advisors encourage students to enroll in the summer sessions at the same time. Sheexplained that the College has lost enrollment from 2014, and that many students aretaking courses elsewhere. The Provost emphasized that students should take theirclasses at The Citadel and that marketing will now be involved to help with this effort.COL Moody wondered about the reasons that students take summer courses: 1)because they failed a course or 2) because they want to get ahead? Also, thegraduation rate of The Citadel has declined for the past two years.BG Book pointed out that the College has a liberal transfer policy, and COL Bevsekexplained that for the out-of-state student, taking courses at The Citadel is costprohibitive. BG Book added that the College needs to have a robust offering of onlinecourses. She asked the Board to encourage their faculty to meet with their adviseesbefore they leave in May. However, COL Allen pointed out that many students takeclasses elsewhere so that the course grade will not adversely affect their Citadel GPA.COL McNamara noted that part of the summer school strategy should be to point outthat taking classes at The Citadel could actually help the GPA. COL Berlinghieri clarifiedthat there has been automatic approval for in-state courses.BG Book added that she would like to pilot the idea of advisors encouraging students totake courses at The Citadel and that the College needs to be excel at online instructionand must be careful about who teaches these courses. LTC Nesmith pointed out thatmany students register for online courses without any conversation with their advisor,department head, and/or dean.COL Bebensee explained that the College needs to try to focus on groups of studentswho have taken courses elsewhere to learn the reasons for this decision. In themeantime, the College will grant permission for students to take courses at otherinstitutions. COL Bevsek asked if the Board could have access to data concerning whichcourses are heavily transferred to The Citadel and from which institutions? COL Allenwondered about the success of training faculty in the Online Teaching Academy, andCOL Hornor explained that another academy will be offered in the spring and thatfaculty are compensated for participating in the Academy.ITEM 6:Update from the Graduate CouncilCOL McNamara explained that the Graduate Council has not met sincethe last Academic Board Meeting.4COL McNamara

Academic Board Meeting Minutes, 22 Sept 2015ITEM 7:Update from the Faculty CouncilLTC WoolseyLTC Woolsey explained that the Council met on 8 September with Gen Rosaand had a productive question and answer session. In addition, the Councildiscussed the leadership program and other issues with the Provost as wellas with the Vice Presidents.Next, the Council talked about the Campus residents being displaced bycurrent construction and thought these people should be first on the listwhen other housing comes available. Also, LTC Woolsey noted that thesalary study would be discussed at the next Town Hall Meeting.ITEM 8:Potential Shift to Online Undergraduate CatalogueCOL BebenseeThe College is considering having the College Catalogue be availableonline for most groups of people. Of course, there will be hard copiesfor different departments and groups on campus as well as for advisors;however, the online version will help to reduce the cost of producing somany catalogs.COL Daniel requested that the online version be in PDF format for easyaccess. A suggestion was made to also put the Catalog on the Dog Tagwhich is given to all freshman cadets and is sold in the Bookstore.ITEM 9:Calendar RemindersCOL BebenseeWednesday, Sept. 23rd: Deadline for resolving incomplete grades in the Day programFriday, Oct. 9th: No afternoon classes in honor of Parents’ Day (No Open Houses)Wednesday, Oct. 21st: Leadership Development Day, no Day Classes.Thursday, Oct. 22nd: Midterm grades due by 10:00 a.m.ITEM 10:Other Matters from the GroupThere being no further business, the meeting was adjourned.Respectfully Submitted,Mark A. Bebensee, Ph.D.5