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University of Wisconsin-Eau ClaireEMERGENCYCONTINGENCYPLANDecember 20161

PREFACEThis Emergency Contingency Plan has been designed to provide a basic contingency manualfor UWEC administration in order to plan for campus emergencies and minimize the size of thedisaster/emergency as it occurs. While this guide does not cover every conceivable situation, itdoes supply the basic administrative guidelines necessary to cope with most campus emergencies.The UW-Eau Claire policies and procedures described herein are expected to be followed by alladministrators whose responsibilities and authority cover the operational procedures found in thisguide. Campus emergency operations will be conducted within the framework of the Universityguidelines. Any exceptions to those crisis management procedures will be conducted by, or withthe approval of, those University administrators directing and/or coordinating emergencyoperations.All requests for procedural changes, suggestions, or recommendations will be submitted in writingto the Office of Loss Prevention and Safety for technical review. The Office of Loss Preventionand Safety will forward all recommended changes in writing to the Vice Chancellor for StudentAffairs for approval.The Office of Loss Prevention and Safety will review and update this document every January.Changes will be distributed to all holders of this document. This handbook is provided to thosewho may need to respond to an emergency situation. A list of emergency contingency planholders can be found in Appendix A. A separate quick reference emergency procedure brochureis made available to all faculty, staff and students.The Director of Loss Prevention and Safety will work with other units to ensure policies and plansreferenced in this document are kept up-to-date.2

Table of ContentsEMERGENCY PROCEDURES GUIDETable of Contents . 19Active Shooter . 20, 21Bomb Threat . .22Civil Disturbance or Demonstration .23Disaster Recovery for Learning & TechnologyServices .24Emergency Telephone System .25Evacuation Procedures .26Explosion on Campus .27Medical and First Aid .28Fire .29Hazardous Substance Spill or Radiation/Spill/Release .30Flooding .31Severe Weather/Tornado .32Student Crisis .33Suspicious Package.34Violent or Criminal Behavior.35Utility Failure.36INTRODUCTIONPurpose .4Scope.4Definitions .4Assumptions/Guidelines .5Declaration of Campus State of Emergency .5Command Center .6Disabled Persons .6Accounting for All Persons .6Closing the University .6Post-Incident Critique .6CHANCELLOR’S EMERGENCY RESPONSE TEAMTeam Listing/Contact Information .7Chain of Command .8Other Emergency Contacts .9Chancellor’s Emergency Response Team .10Emergency Director .10Emergency Coordinator .10Damage Control .11University Police Office .11Public Information .11Hazardous Materials/Risk Management.11Student Affairs and Dean of Students.11Information Technology.11Academic Affairs .11Chancellor’s Office .12Affirmative Action .12APPENDIX AEmergency Contingency Plan Distribution Lis.37APPENDIX BBuilding Coordinators.38,39APPENDIX CCampus Map.40APPENDIX DRESPONSIBILITIESFirst Responder .13Administrators, Deans and Department Chairs .13Building Coordinators .14Faculty and Supervisors .14UW Campus Emergency Contacts at UW System Administration .41COMMUNICATION/NOTIFICATION SYSTEMSEquipment.15Chain of Notification .15Communication Failure .16SOURCES OF ASSISTANCEOn-Campus Directory.17Off-Campus Directory .18.3

INTRODUCTIONPURPOSEThe basic emergency procedures outlined in this guide are to enhance the protection of lives and property through theeffective use of campus and community resources. Whenever an emergency affecting the campus reaches proportionsTHAT CANNOT BE HANDLED BY ROUTINE MEASURES, the Chancellor, or his/her designee may declare a state ofemergency, and these contingency guidelines may be implemented.Since an emergency may be sudden and without warning, these procedures are designed to be flexible in order toaccommodate contingencies of various types and magnitudes.SCOPEThese procedures apply to all personnel, buildings, and grounds owned and operated by the University and include thoseperipheral areas adjoining the University of Wisconsin-Eau Claire, including Simpson Athletic Field and Bollinger Fields.See map found in Appendix C.DEFINITIONSThe following definitions of an emergency are provided as guidelines to assist in determining the appropriate response:a.MINOR INCIDENT: Any incident, potential or actual, which will not seriously affect the overallfunction of the University.b.EMERGENCY: Life-threateningc.MAJOR EMERGENCY: Any incident, potential or actual, which affects an entire building or buildingsand which will disrupt the overall operation of the University. Outside emergency services will probablybe required as well as major efforts from campus support services. Major policy considerations anddecisions will be required from the University Administration during a major emergency.d.DISASTER: Any event or occurrence, which has taken place and has seriously impaired or halted theoperations of the University. In some cases, personnel casualties and severe property damage may occur.A coordinated effort of all campus-wide resources is required to effectively control the situation. Outsideemergency services will be essential. In all cases of disaster, an Incident Command Center will beactivated, and operational plans will be developed and executed.4

ASSUMPTIONS/GUIDELINESThe University Emergency Contingency Plan is predicated on a realistic approach to the problems likely tobe encountered on campus during a major emergency or disaster. Hence, the following are generalguidelines:a.An emergency or a disaster may occur at any time of the day or night, weekend or holiday, withlittle or no warning.b.The succession of events in an emergency is not predictable; hence, published support andoperations plan will serve only as guides and checklists and may require field modification inorder to meet the requirements of the emergency.c.Disasters may affect the geographical location surrounding the University; therefore, City,County and Federal emergency services may not be available or may be delayed in providingassistance.d.This document serves as a guideline and, in many cases, refers the user to policies, plans,statutes, etc., that were already in place. If a major emergency or disaster were to occur,University Police personnel would follow existing rules and policies, including the EmergencyManagement Plan for Eau Claire County prepared by the Eau Claire County Office of EmergencyGovernment.DECLARATION OF CAMPUS STATE OF EMERGENCYThe authority to declare a campus state of emergency rests with the University Chancellor or his/her designee.During the period of any campus major emergency or disaster, the University Police Office may place intoimmediate effect the appropriate procedures necessary in order to meet the emergency, safeguard persons andproperty, and maintain facilities. University Police shall immediately consult with the Chancellor regardingthe emergency and the possible need for a declaration of a campus state of emergency.When a state of emergency has been declared, only registered students, faculty, staff, appropriate emergencypersonnel, and affiliates (i.e., persons required by employment) are authorized to be present on campus. Thosewho cannot present proper identification (registration or employee identification card or other I.D.) showingtheir legitimate business on campus will be asked to leave the campus. Representatives from the Press should bereferred to the Executive Director of University Communications.Only those individuals who have been assigned a member of the Chancellor’s Emergency Response Team and/orwho have been issued an emergency pass by the Campus University Police department will be allowed to enterthe immediate disaster site.Any emergency which has the potential for publicity should be promptly reported to the Executive Director ofUniversity Communications Office at 715/836-4742.5

COMMAND CENTERAn Incident Command Center may be established to direct building evacuations, coordinate rescue operations, dispatchvictims to local hospitals, and otherwise control the situation at the scene of the disaster. This center will provide directcommunication with area hospitals, emergency vehicles, police and fire personnel, and other local, county and stateassistance agencies. The Coordinator of the Chancellor’s Emergency Response Team will determine if a command centeris needed, and if so, where it will be located.DISABLED PERSONSDisabled persons should be assisted by their group members--class or work unit--in moving to shelter or evacuating froma building. Vision or hearing impaired persons should be assisted in moving to shelter or evacuating from a building. Mobility impaired persons should go to the nearest uninvolved (smoke free) stairwell landing. If possible,occupants of the building should assist the disabled person to shelter or out of the building. Leave allwheelchairs in the building, out of the pathway. If a disabled person cannot be taken from the building, adesignated staff person would meet emergency response personnel and advise if there are any individuals inneed of assistance, and where they are located.REMINDER: In case of fire or explosion, DO NOT USE THE ELEVATORS.ACCOUNTING FOR ALL PERSONSIt is suggested that keeping persons together by their naturally occurring groups, such as by classroom or residence hallfloor and wing, provides the most natural and workable framework for "head counting".CLOSING THE UNIVERSITYIf necessary, the Chancellor may close the University to the public, may cancel classes, and release employees. However,it takes an order by the Governor to close the University completely.When inclement weather threatens operations, the University will remain in operation to the extent possible. Refer to theInclement Weather Policy (2:17) located in the University Policy-book.POST-INCIDENT CRITIQUEA post-incident critique will be conducted as soon as practical following an emergency and/or disaster. The Directors ofthe Offices of University Police and Loss Prevention & Safety should jointly write the report incorporating input frommembers of the Chancellor’s Emergency Response Team. The report will be shared with the Chancellor and his/heradministrative staff.6

Chancellor's Emergency Response TeamRev. 12/2016OfficeAdministrationChancellor James Schmidt715/836-2327Provost, Patricia A. Kleine715/836-2320Mike Carney715/836-4494MJ Brukardt715/836-2320Teresa O'Halloran715/836-2387Suzanne Olson715/836-2327University PoliceDave Sprick715/836-2222Division of Student AffairsBeth Hellwig715/836-5992Joseph Abhold715/836-5992Loss PreventionJohn Baltes715/836-4414FacilitiesTroy Terhark715/836-2178CommunicationsMike Rindo715/836-4742Julie Poquette715/836-3985Daren Bauer715/836-5286LTS7CellHome

Chain of Command: James Schmidt, Chancellor Patricia A. Kleine, Provost and Vice Chancellor Beth Hellwig, Vice Chancellor of Student Affairs Mike Carney, Associate Vice Chancellor-Academic Affairs8

Other Emergency ContactsRev. 12/2016OfficeCellAdministrationSuzanne Cooley Olson715/836-2327University PoliceGeneral - 24 hours715/839-4972Division of Student AffairsJodi Thesing-Ritter715/836-2325Lynn Wilson715/836-5521Student Health ServiceLaura Chellman (SHS & CS)715/836-4311Pat Kress (SHS)715/836-4311Luke Fedie (CS)715/836-5521Colleen Marchwick (CIE)715/836-4874Housing and Residence LifeQuincy Chapman715/836-3630Deb Newman715/836-3675Facilities/Loss PreventionDiane Hunter715/836-3999Heating Plant715/836-4412CommunicationsJudy Berthiaume715/836-4745Jean Piper715/836-4003Tyler Schroeder - Web715/836-2360Eric Stevens - Servers715/836-6026Tom Paine - Network715/836-3078LTSNon-University ContactsEau Claire Police/Sheriff715/839-4972 (non-emergency)Eau Claire Fire715/839-5012 (non-emergency)Eau Claire County EmergencyPlanning715/839-4736 (24 hours)9Home