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Solicitation I05907CITY OF HOUSTONHOUSTON PUBLIC WORKSINFORMAL BID DOCUMENTBid I05907 Service agreement for Two (2) Thermo Scientific Dionex Auto Trace 280Instruments.Houston Public Works is requesting bids for providing a (2) two year Service agreementfor Two each Thermo Scientific Dionex AutoTrace 280 instruments with the City ofHouston Wastewater Laboratory.All prospective bidders are encouraged to contact the buyer, Steven Martin, atsteven.martin@houstontx.gov for any questions regarding this solicitation.PART I – OVERVIEW1.0General InformationThe City of Houston’s Wastewater Laboratory at 10500 Bellaire Blvd, Houston, TX77072 requires a fixed price yearly service contract for the following two (2) eachThermo Scientific Dionex AutoTrace 280 SPE Instruments (called DionexAutoTrace 280 for short).Thermo Scientific Dionex AutoTrace 280 System (SN 18090341).Thermo Scientific Dionex AutoTrace 280 System (SN DX10100271).Vendor must be certified to work on Thermo Scientific equipment.2.0Solicitation ScheduleEVENTDATE OF SOLICITATION OPENSQUESTIONS FROM BIDDERS DUE TO COHLAST DATE TO SUBMIT BIDS (ON-LINE)NOTIFICATION OF AWARD (ESTIMATED)DATE03/09/2022 9:00 am CST03/10/2022 12:00 PM CST03/11/2022 3:00 PM CST03/14/2022PART II – Scope of WorkPage 1 of 8

Solicitation I059071.0Performance Requirements for Service Contract.Under the (2) two-year service agreement, the vendor must provide one annualPreventative Maintenance visit per year. This Preventative maintenanceservice must include all labor and travel expenses, parts, and consumables. Thepreventative maintenance visit may be done in conjunction with a repair visit.City of Houston will purchase any additional emergency trips, as required, tomaintain our systems according to published performance specifications. Allrepairs done under this fixed-price option must carry a 30-day warranty againstdefects. All equipment must be in working order at the completion of any repairvisits. If the specific repair or correction fails, the vendor will absorb the entirerework cost, including parts, field labor, and transportation.Requirements shall include:1.11.21.31.41.51.61.71.82.0Service site address and hours of operation.2.13.0One (1) Scheduled Preventative Maintenance visit per year includingstandard OEM Preventative Maintenance kits.Field Service Engineer labor, travel and parts required for CorrectiveMaintenance visits with a targeted response time of three business days.Priority status for technical support telephone inquiries with a maximumresponse within two hours of notification.Certified service engineer to conduct diagnosis and Corrective Maintenanceprocedures.Instrument requalification in conjunction with a scheduled correctivemaintenance.Subscription to e-Support Online Technical Resources.Software and firmware updates upon request and in conjunction with ascheduled Preventative Maintenance or Corrective Maintenance visit.All work performed under this agreement shall be complete from defects andequipment is functioning at optimal performance.The Service location is the City of Houston Wastewater Laboratory at 10500Bellaire Boulevard, Houston Texas, 77072. Vendor schedule access between8:00 a.m. to 5:00 p.m., Monday through Friday, local time, excludingholidays.Required documents.Page 2 of 8

Solicitation I059073.13.23.34.0Valid certifications must be available upon request.Vendor must provide general liability, auto and workers’ compensationinsurance that list the City of Houston as an additionally insured as well as awaiver of subrogation for general liability and auto policy. All documentsmust be submitted within 1 week of bid closing or upon request. No vendorwill be allowed on City property prior to receipt of ALL requesteddocuments.COH Drug compliance forms.Invoicing3.1 Contractor shall submit invoices for payment by e-mail (electronic mail) tofinaccountspayable@houstontx.gov on Contractor's company stationary withthe original signed by an authorized agent of the company. The invoicenumber shall not be duplicated during the term of the contract.3.1.1 Each invoice shall detail the following information:3.1.2 City of Houston purchase order number3.1.3 Detailed description of services rendered3.1.4 Labor hours and rates (if applicable)3.1.5 Subtotal costs3.1.6 Total invoice costs3.2All unit quoted prices for products and services, if applicable shall be easilyidentified against the contract pricing.3.3Submit invoices to the following:3.3.1 finaccountspayable@houstontx.gov3.3.2 City of Houston Public Works (HPW)Finance Business Office – Accounts Payable Service ContractsP. O. Box 3685 Houston, TX 77251-36853.4COH Contact listed on the purchase orderPART III – SOLICITATION PROVISIONSPage 3 of 8

Solicitation I059071.0Informal Bid Terms and Conditions1.1 All shipping, handling, or freight costs that the bidder may charge as a resultof the City’s receipt of goods or fulfillment of services, must be included inthe bidder’s bid price. If the cost is estimated, it is recommended that thebidder’s estimate exceed the expected dollar amount to avoid insufficientrecoupment of the expenses. The City of Houston will only pay the dollaramount listed on the awarded bid and will not increase the amount or payseparate invoices for these charges after receipt of good or services.1.2All prices quoted shall be made on the form(s) provided by the City ofHouston. The use of other forms will not be considered unless youspecifically indicate otherwise.1.3By submitting a response to the City of Houston, you certify that all itemsto be furnished to the City of Houston, will not infringe any valid patent ortrademark, and if you receive a purchase or contract from the City ofHouston, you will (at your own expense) defend any and all actions of suitscharging such infringement and save the City of Houston harmless in caseof any such infringement.1.4When a brand or trade name appears in any specification(s) provided by theCity of Houston, it is understood that the brand or trade name referred to, orits approved equal shall be furnished. However, if you propose similar butnot identical items, you must furnish full particulars. If no mention is madeof any exception(s), it is assumed that you are offering the item(s) specifiedand not an approved equal and will be required to furnish and deliver theexact item(s) specified.1.5You are required to submit with your response, descriptive literature ofequipment or supplies, if the equipment or supplies is from a differentmanufacturer than those specified by the City of Houston. Should thedescription(s) furnished in the literature differ from the specification(s)specified by the City of Houston, and no mention is made to the contrary, itshall be construed to mean that you propose to furnish equipment orsupplies in accordance with such description(s) and not in accordance withthe City’s specification(s).Page 4 of 8

Solicitation I059071.6If requested by the City of Houston, samples of items shall be furnishedwithout charge, and if not destroyed, returned upon request at your expense.1.7Time of proposed delivery should be stated in number of calendar days.General terms such as “stock”, “immediately”, and “as soon as possible”,may be cause for rejection.1.8Prices should be itemized. The City of Houston reserves the right to awardby item or by total bid. In case there is a discrepancy between the unitprice(s) and the extension(s), the unit price(s) shall govern.1.9The City of Houston reserves the right to reject any or all quotes, or anypart(s) thereof.1.10The City of Houston is exempt from all Federal Excise Taxes.Consequently, DO NOT include these taxes in your price(s) or invoice(s).Taxable items must be so designated, and the City will supply you with aTax Exemption Certificate. If you believe that certain taxes are payable bythe City of Houston, you should list the taxes directly below each item.1.11All prices quotes shall be F.O.B. Destination unless otherwise stated by theCity of Houston and will be irrevocable for ninety (90) days.1.12All invoices shall be submitted to the address listed on the City of Houstonpurchase order.1.13If you elect not to respond to the solicitation, please sign and indicate thaton the solicitation, and return it to return the Buyer along with the reason(s).1.14Submission or attachment of QUOTATION FORMS containing your termsand/or conditions is not acceptable and may result in your response beingconsidered non-responsive.1.15The City of Houston’s standard payment term is to pay 30 days after receiptof invoice or receipt of goods or services, whichever is later, according tothe requirements of the Texas Prompt Payment Act (Tx. Gov’t Code, Ch.Page 5 of 8

Solicitation I059072251). However, the City will pay in less than 30 days in return for an earlypayment discount from vendor as follows:2.01.15.1Payment Time - 10 Days: 2% Discount1.15.2Payment Time - 20 Days: 1% Discount1.16A vendor may elect not to offer a discount for early payment and the Citywill make payment net 30 days. Discounts will not be considered in theaward evaluation.1.17If the City fails to make a payment according to the early payment scheduleabove but does make the payment within the time specified by the PromptPayment Act, the City shall not receive the discount, but shall pay no otherpenalty. When the payment date falls on a Saturday, Sunday, or officialholiday when City offices are closed and City business is not expected to beconducted, payment may be made on the following business day.Hire Houston FirstTHIS PROCUREMENT IS SUBJECT TO THE HIRE HOUSTON FIRSTPROGRAM, WHICH GIVES A PREFERENCE TO CERTAIN LOCALBIDDERS IN AWARD OF THE PROCUREMENT. FOR MOREINFORMATION, GO tmlDesignation as a City Business or Local BusinessTo be designated as a City or Local Business for the purposes of the Hire HoustonFirst Program, as set out in Article XI of Chapter 15 of the Houston City Code, abidder or proposer must submit the Hire Houston First Application and Affidavit(“HHF Affidavit”) to the Director of the Office of Business Opportunity andreceive notice that the submission has been approved prior to award of a contract.Bidders are encouraged to secure a designation prior to submission of a bid orproposal if possible.Page 6 of 8

Solicitation I05907Download the HHF Affidavit from the Office of Business OpportunitiesWebpage at the City of Houston e-Government Website at the following irst.htmlSubmit the completed application forms to: Office of Business Opportunity,Houston Business Solutions Center (HBSC), 611 Walker, Level, Houston, TX77002 or Applications may be submitted via e-mail toHoustonBSC@houstontx.gov or faxed to 832.393.0952.Award of Procurement under 100,000 for Purchase of Goods:The City will award this procurement to a “City Business,” as that term is definedin section 15-176 of the City of Houston Code of Ordinances (“The Code”) If the bid of the City Business is the lowest responsible bid or is within 5% of thelowest bid received, and unless the user department determines that such an award would unduly interferewith contract needs, as provided in section 15-181 of the Code.If there is no bid of a City Business that meets these criteria, the City will awardthe procurement to the lowest responsible bidder.PART IV – BIDDER INSTRUCTIONS1.0BIDDER REGISTRATIONThe City of Houston's Houston Public Works can only accept bids from registeredSuppliers who have an established online Supplier Account, have completed theonline Supplier Registration Form, submitted a signed IRS W-9 and received avalid Supplier Number generated by our system. Please complete all the stepsrequired in order to receive your valid Supplier Number by clicking onhttps://purchasing.houstontx.gov/Bid RegForm.aspx2.0Electronic Bid SubmissionAll bids should be submitted online through the City of Houston StrategicPurchasing Electronic Bids and RFPS web page. Bids made on other forms willPage 7 of 8