Transcription
Applied Medical(Applied Medical Distribution Corporation)Expense PolicyRevised: 1 Jan 20191
Applied MedicalTABLE OF CONTENTSPAGE1.STATEMENT OF PURPOSE32.RESPONSIBILITIES AND ENFORCEMENT33.TRAVEL ARRANGEMENTS44.AIR TRAVEL65.LODGING76.CAR RENTALS97.BUSINESS MILES (MOTUS PROGRAM, TOLLS, RAIL & TAXIS)118.MEALS139.SPOUSE1510.TELEPHONE/ISP EXPENSES1611.OFFICE EXPENSES & SUPPLIES1712.SHIPPING1713.MEDICAL CHARGES1714.VENDOR CREDENTIAL FEES/SCRUBS1715.GIFTS/BUSINESS1916.TEAM MEMBER BENEFITS1917.RELOCATION1918.EXPENSE ALLOWANCE PROGRAM1919.DEADLINES FOR FILING EXPENSES2020.NON-REIMBURSABLE EXPENSES2121.PAYMENT METHODS – CORPORATE CARDS2122.EXPENSE REPORT PROCESSING AND PAYMENT2223.INTERNATIONAL ADDENDUM23Revised: 1 Jan 20192
Applied Medical1. STATEMENT OF PURPOSEThis document establishes policies governing the reimbursement of travel, hospitality andbusiness expenses incurred during the conduct of company business. It is Applied Medical’spolicy to reimburse team members for ordinary, necessary and reasonable travel expenses whendirectly connected with or pertaining to the transaction of company business. Team membersare expected to exercise prudent business judgment regarding expenses covered by this policy.When submitting expense reports to claim reimbursement, team members are expected toneither gain nor lose financially. Applied strives to appropriately balance traveler comfort,convenience and safety and the significant cost of business travel in a fair and consistentmanner.Reimbursement for expenses that are not in compliance with this policy requires thewritten approval of the President of AMDC or Vice President of Operations.Specific business units may, at their discretion, impose greater control than required by thispolicy, but never less.2. RESPONSIBILITIES AND ENFORCEMENTFIELD TEAM MEMBERS who incur travel, hospitality and business expenses are responsiblefor complying with this policy. Team members submitting expenses that are not in compliancewith this policy risk delayed, partial or forfeited reimbursement. Cases of significant abuse mayresult in disciplinary action, including team member termination.In no event should one team member or manager reimburse or pay for another teammember’s expenses and include such reimbursement on an expense report. This policyapplies for all expense types. Examples are listed below:Example 1: A new AM incurs hotel expenses and the HSM pays for it and includes the expenseson his/her expense report. The only allowed exception to this policy is for a District Meeting inwhich the HSM has made the hotel arrangements and received pre-approval.Example 2: An HSM purchases an airline ticket for an interview candidate or an AM and pays forit on their credit card and expenses it. Tickets of this nature should be arranged through DeniseLyons, Applied Medical Travel Manager (dlyons@appliedmedical.com) and direct billed to thecompany.This policy is in place to ensure that: a) the actual HSM expenses are not distorted and b)provides traceability to the individual that actually incurred the expense.SUPERVISORY LEVELS with pre-established approval authority are responsible for assuringthat all policies detailed herein, as well as applicable business unit policies have been adhered toprior to approving team member expense reports. Any deviations must be explained on thereport with the approval of the reviewer noted.The FINANCE DEPARTMENT is responsible for ensuring that any expenses reimbursed or paidfor by the company are in compliance with this Expense Policy.The SENIOR FIELD MANAGEMENT TEAM AND FINANCE DEPARTMENTS are responsiblefor the development of this policy and for ensuring its distribution to all travelers, travel arrangers,Revised: 1 Jan 20193
Applied Medicalexpense approvers, newly hired team members expected to travel, and the company’s travelagency.The responsibilities described above are to be considered components of each responsibleparty’s job description, and are subject to evaluation in the course of routine team memberperformance reviews.QUESTIONS OR FURTHER INFORMATION regarding this Expense Policy should beaddressed to Sarah Evans at (949) 713-8583 or corporate extension - x8583.3. TRAVEL ARRANGEMENTSAirfares are a significant cost factor to our field organization. We require whenever possible thatyou book your flights as early as practical to receive the best fares. We are partnered withFrosch Travel to consolidate all of our travel through one source. Everyone that is part of AMDCDomestic Field Implementation and Administration is required to book their travel through Froschutilizing the Concur online booking tool. Agent assisted travel should be reserved forcomplex and/or international travel, true emergencies during travel and changes if travelhas already commenced. An online booking costs Applied 8- 10 vs. an agent booking costs 26- 33.All air, lodging and car rental reservations including en route changes, must be bookedthrough the company’s designated travel partner, Frosch Travel. Failure to comply willresult in forfeiture of reimbursement.TRAVEL PROFILE: Every team member must first complete their Travel Profile online in theConcur booking system before making any travel arrangements. During your initial training, youwill receive instruction on completing this process. It will be pre-populated with basic information.It is your responsibility to complete the remaining personal data within 5 days of receiving Concurtraining.ONLINE BOOKING TOOL (CONCUR): Once your travel profile is complete your primary sourcefor booking travel reservations will be the Concur site via a web browser. You can accessConcur through the Applied Home Portal site or via the following URL:http//:concursolutions.comYour user name is your Business Email Address (xxx@appliedmedical.com). During your initialtraining, you will receive your temporary password.Note: when using the Concur booking tool or mobile app to make reservations, pleaseconsolidate airfare, hotel and car rental onto one travel itinerary for each trip. If you bookeach separately and create multiple itineraries, our billing will reflect additionaltransaction fees that will result in higher monthly fees to the company. If you needassistance on how to add a hotel or car to an existing itinerary, please contact our TravelManager at (949) 713-8644.ASSISTED TRAVEL ARRANGEMENTS:For complex, International and emergency help Applied has a team of dedicated agentsassigned to our account with expanded coverage from 5am – 6pm PST, (8am – 9pm EST)Monday - Friday.Revised: 1 Jan 20194
Applied MedicalContact Information:Dedicated Agents:(855) 797-6920Dedicated team email for requests:appliedmedical@frosch.comOnline Booking Support(877) 686-3374onlinesupport@frosch.comHours: 6:30am – 3:30pm PST (9:30am – 6:30pm EST)Emergency Services (Outside normal business hours M-F):(855) 797-6920(713) 590-8141 (collect from outside the U.S.)Access code: Sabre X40CNote: Calls or email requests outside of normal operating hours (5am – 6pm PST, M-F)are routed to an after-hours Frosch agent. There will be a 20 fee associated with eachcall, including information only. Reserve these calls for true emergency situations(example: flight is cancelled and you are stranded at the airport). The 20 fee alsoapplies to each email request sent after hours so please refrain from sending requestsoutside of normal business hours.Be sure to provide your issued individual corporate American Express account number or yourpersonal credit card for billing purposes. Only pre-approved travelers may be direct billed to thecompany’s authorized account. Note: all AM/AMA/SAM/HSS/HSA/FA positions are setup fordirect bill tickets. Managers should pay for their own tickets and expense accordingly.INTERVIEW TRAVEL: For managers that need to arrange interview travel, contact our internalTravel Manager (949-713-8644) for assistance to coordinate the booking. Airfare will be directbilled to the company credit card. If an overnight stay is required, the candidate is responsible topay for their own room and submit all out of pocket expenses within 30 days to the hiringmanager. He/she should promptly forward the receipts to the Expense Reimbursement team forreimbursement.GROUP AND MEETING TRAVEL: For district, zone and division meetings, a minimum of threecity locations need to be identified and submitted to the Travel Manager (minimum 4 weeks priorto the proposed meeting date). The Travel Manager will then obtain quotes for each city locationand the best overall property for the meeting will be selected and communicated to the leader ofthe meeting. All meeting leaders should forward the rooming list to the Travel Manager no laterthan 3 weeks prior to the meeting. Hotel expenses including meeting and hotel rooms, mealsand audio visual equipment should be filed on a separate expense report by the HSM or leaderof the meeting.ENFORCEMENT: Reservations made through any other source outside of the Frosch Programare a violation of policy, and will cause the company to lose valuable management information.In addition, all Frosch/Concur generated itineraries must be attached to your expensereport to support your reimbursement for airfare, hotel and car. This is in order to confirmthat you are in compliance with the mandated Travel Program.AIR TRAVELRevised: 1 Jan 20195
Applied Medical4. AIR TRAVELCLASS OF SERVICE: All team members are expected to travel coach class and restricted tocommercial aircraft.LOWEST Logical AIRFARE: All airline tickets must be booked and expensed at the lowestlogical available airfare as determined by Frosch or Concur at the time of booking. The followingcriteria will be utilized to determine lowest logical available airfare: The flight’s departure or arrival time is within one hour before or after the requested departureor arrival timeOne stop or connecting flights may be required if savings of 200.00 or more can beachievedTeam members may not specify a preferred carrier (unless the airfare is comparable with thelowest rate)Any airfares that exceed certain limits will be automatically forwarded to your manager for preapproval. However, this approval will not stop you from booking the ticket.BUSINESS/FIRST CLASS: Airline travel is coach class unless pre-approved in writing by theAMDC President. Violation of this policy will result in forfeiture of your airfare reimbursement.Class upgrades at no charge should be appropriately documented on the expense report. Anypurchased class upgrades are considered a personal expense and not reimbursable.SOUTHWEST AIRLINES: Travelers are encouraged to book the lowest fare available onConcur (example: Wanna Get Away). If these fares are sold out, you may book the Anytime orBusiness Select fare through Concur. Please note that Southwest allows up to 2 bags to bechecked (up to 50 lbs each) at no charge as well as no change fees.FREQUENT FLIER PROGRAMS: Team members may retain frequent flier program benefits.However, participation in these programs may not result in any incremental cost to the companybeyond the “lowest available airfare”, as defined above.AIRPORT CLUB/TSA PRE-CHECK/GLOBAL ENTRY FEES: These are not an approvedexpense for reimbursement.BAGGAGE FEES: Airlines that charge for baggage fees (1st bag 25 and up plus 2nd bag 50 and up) will be reimbursed. However, prudent judgment should be exercised when packingfor a trip (example: check one bag and carry on one bag to avoid a fee for the 2 nd bag). Sincefees increase with each additional checked bag, try to avoid this situation, especially on shortertrips. Overweight baggage fees will require an explanation, especially if incurred at origination.Precautions to avoid these fees should be taken (e.g. – weigh your suitcase at home and makenecessary adjustments to stay under 50 lbs) as they may be denied for reimbursement.INSURANCE: Any purchase of business travel insurance is a personal expense.DIRECT BILLED AIRFARE: If you are eligible for direct billed airfare, the Frosch itinerary willreflect that your airfare was billed to a company Amex card ending in #1023. Do not enter thisexpense for reimbursement; it is company paid.Revised: 1 Jan 20196
Applied MedicalUNUSED TICKETS/CANCELLATIONS: All unused airline tickets are to be reused wheneverpossible and cost effective. If a ticket is refundable and the airfare has already been reimbursed,it is your responsibility to enter the refunded portion on your next expense report. Failureto do so will result in disciplinary action, including dismissal. A note must be made on theexpense report indicating which ticket the credit applies to.DELAYS/LAYOVERS: If you are unable to make a connecting flight because the first flight hasbeen delayed for any number of reasons including mechanical failure, weather, etc., the burdenof responsibility in this case rests on the carrier whose flight has been delayed. Most carriers willbook you on to your final destination on the next available flight even if it is not their airline;however, this is not a written regulation. If a mealtime and/or overnight are involved, they mightprovide vouchers for dinner and a hotel room as compensation. This action is not a writtenregulation. Travelers are urged to inquire about these services should a delay/layover occur. Besure to document the circumstances on your expense report.PERSONAL TRAVEL ARRANGEMENTS: The use of Concur Travel or Frosch Travel is forbusiness travel only. Do not use the booking tool for personal trips as this distorts our reportingand we incur transaction fees for the services. All personal travel is to be booked outside of ourcorporate network.PAYMENT AND DOCUMENTATION: Airline tickets must be charged to team member heldcorporate charge cards (when issued). The second preferred method of payment is a personalcredit card. In order for team members to obtain reimbursement, airfare charges must bedocumented on team member expense reports with a copy of the Frosch/Concur itinerary/salesinvoice of the airline ticket, clearly showing the total cost charged to your credit card for thistransaction. A copy of your credit card statement may be requested for proof of payment. Forinfrequent travelers and interview candidates that do not hold corporate charge cards, a direct billwill be in place. Team members should document these items in the “Comments section” on theexpense report form and attach the ticket itinerary/invoice. Be careful not to expense direct billedairfare as out of pocket expense for reimbursement.5. LODGINGHOTEL SELECTION: All hotels are to be booked through Concur or Frosch. Applied hasnegotiated preferred rates with certain hotels including the RSM area – be sure to identifyyourself as an Applied Medical employee at the Courtyard in Foothill Ranch or Ayres Spa Suiteshotel to receive the negotiated rate. Please check the billed rate upon checking out and makesure that you have itemized receipts for reimbursable meal charges. If you were charged anymiscellaneous items in error, request a credit immediately. Team members are encouraged toutilize these hotels whenever visiting the home office.For destinations where negotiated rates are not available, Frosch has access to numerous hotelsat discounted rates. When selecting a hotel using the online booking tool, remember to comparethe rates for each property. Per diem lodging rates have been loaded based on city location.Hotel rates exceeding the acceptable per diem are flagged “out of policy”. Booking these hotelswill require a valid reason code for explanation. Check the rules for the offered rates regardingcancellation policy – usually the deeply discounted rates are non-cancellable – use caution!Inquire directly with the hotel regarding available discounts. In addition, the following hotels aresuggestions but not limited to these chains; other hotels are acceptable if the rate is justified asthe best value. Hotels should not be selected based on acquiring additional reward points.Some suggestions follow:Revised: 1 Jan 20197
Applied MedicalHampton Inn, Fairfield Inn, Holiday Inn Express, Hilton Gardens, SpringHill Suites, HolidayInn, and Courtyard Marriott.OBTAINING A LOWER ROOM RATE: On occasion, you may be aware of a lower room rate fora particular property than what Concur or Frosch is offering. This is the result of tagging onto aknown hospital rate or a personally negotiated rate with the property. Or perhaps a property isshowing “sold out” and you are guaranteed a room based on your hotel membership status.When this situation is applicable, please adhere to the following procedure:1. Book the hotel directly with the property at the lower rate2. Retain the hotel confirmation email with confirmation number, check-in/out dates androom rate3. Forward this email (prior to check-in) to our dedicated Frosch email(appliedmedical@frosch.com) during normal business hours4. An agent will build you an itinerary and send you a copy via email (for attachment to yourexpense report)The above procedure allows Applied to capture the data for reporting purposes at the correctrate and keeps the traveler compliant with expense policy.ROOM TYPE: A single room with a private bath in a moderately priced business class hotel ormotel is the corporate standard. Airbnb accommodations and/or rentals of private residencesare not currently allowed.Reimbursement for suites, luxury accommodations or full-service hotels requires the writtenpermission from an immediate supervisor and from the next higher level of management PRIORto incurrence of the expense.Caution: regarding the use of Hilton, Hyatt, Marriott, Sheraton, Embassy Suites andsimilar full service hotels:Use of a full service hotel requires the pre-approval of your manager and the secondaryapproval of Division GM upon submission of your expense. If a full-service hotel is offeringthe lowest available rate, it makes sense to go this route. Enter a justification comment in theexpense report. Management will be auditing the use of full service hotels and should theydetermine that significantly better rates were available at a nearby pre-approved hotel, part or allof your hotel expense may be forfeited.Approving managers must comment on full service hotel reimbursements in the commentsection during the approval process of the expense report.MEALS AND BEVERAGES CHARGED TO THE ROOM: It is necessary that all food relateditems are itemized on your expense report as either personal meals, snacks or group meals. Inaddition, be sure the meals follow the IRS requirement and policy limits found in the Mealssection. Excessive snacks, drinks, etc. will not be reimbursed. Remember to obtain an itemizedreceipt for all hotel meals as this is required documentation.HOTEL CHARGES NOT REIMBURSABLE: Movie, gym, spa and dry cleaning charges (unlesspre-approved for a lengthy stay) will not be reimbursed. When you itemize these on yourexpense report, be sure to mark them as “personal expenses” or back them out of your hotelitemization.Revised: 1 Jan 20198
Applied MedicalLODGING IN A PRIVATE RESIDENCE: Gratis overnights in a private residence with family orfriends while traveling on business must be documented on your expense report in order to bereimbursed for out of town personal meals. Furthermore, team members must obtain priorwritten approval from their manager to be reimbursed for occasional and reasonable expensesincurred to extend appreciation to friends or relatives for their hospitality.CANCELLATION: All rooms should be guaranteed for late arrival. Team members must cancelthe room reservation according to the cancellation policy of the property to avoid a “no-show”charge. Caution: the cancelation policies for most major hotels now require a 24-48 houradvance notification. If the cancellation is made directly with the hotel, team members areadvised to request and retain a “cancellation number” as documentation of the transaction. “Noshow” charges are not reimbursable.PAYMENT AND DOCUMENTATION: Lodging charges are to be billed to team member heldcorporate charge cards or personal credit cards and reported on the expense reports. TheConcur/Frosch itinerary must be submitted to show that you booked your hotel according topolicy guidelines. The hotel folio bill must also be submitted to show payment in full against theteam member’s credit card – a balance due without record of payment/settlement is notacceptable. For corporate held cards, folios submitted showing a balance due must be verifiableon the corporate individual card statement of charges.6. CAR RENTALSAll car rentals should be booked through Concur/Frosch. Cars should be rented by teammembers only when other means of transportation are unavailable, more costly, or impractical.The use of a rented vehicle must be justified as a business need and not as a matter of personalconvenience. Generally rentals should be for intermediate-size cars or smaller. Exception willbe made if four or more people are traveling together. All car rentals must be with thecompany’s primary vendor:National Car Rental and/or Enterprise Car RentalCDP #: XZ33177 (this number is valid for both National and Enterprise businessrentals)Rate: Generally 36 - 38 per day, unlimited mileage (intermediate/full-size)Supplemental surcharges may apply in selected locations. National one way rentalswill be billed at a higher daily rate but should allow unlimited miles at no chargeexcept for Premium through Large SUV vehicle classes where a .40 per mile chargewill be incurred.Enterprise one way rentals will incur a 25.00 drop fee.Approving managers need to question why alternate vendors are being submitted. We willaccept an alternate vendor if National or Enterprise is sold out and documentation has beenprovided. Our contract rates are loaded in the Concur/Frosch system. Whenever possibleplan your travel in advance so that these situations are limited. There are instances wherecompetitors are offering a lower rental rate. However, we ask that you book with National orEnterprise; we are earning revenue credit not reflected in the billed rate and have made anannual commitment. Additionally, a higher aggregate usage will help us to negotiate better ratesin the future.Revised: 1 Jan 20199
Applied MedicalAll team members are eligible to sign up for a National Emerald Aisle Number by creating apersonal account and identifying our CDP # above. Please access the link on the Concur homepage to complete this task before you make your first reservation. Be sure to add your NationalEmerald Aisle # to your Concur online travel profile. This number is also recognized byEnterprise car rental.If you already have a National Emerald Aisle number from a previous employer, contact ourinternal Travel Manager, Denise Lyons (dlyons@appliedmedical.com) and request that yourexisting number be linked to Applied’s CDP# XZ33177. This is necessary in order for Applied toreceive the revenue credit.The National Emerald Aisle status will allow you to by-pass all counters in the terminal and rentallot and go directly to the pick-up area where you may select the vehicle of your choice from theEmerald Aisle (or Executive Aisle if status qualifies). In most cases a mid-size reservation willallow you a free class upgrade to select a full-size vehicle. The keys will be in the vehicle; simplydrive to the exit booth and show your driver’s license. You will enjoy faster reservations andrentals, the lowest mileage cars and special offers.* Note: Please be advised that National and Enterprise are compliant with the Safe HarborPrivacy Principles issued by the US Dept of Commerce in regards to sharing your personalidentifiable data (address, personal credit card info etc.).SOLD OUT SITUATIONS/TIPS: If you are coming up with Sold Out status when booking yourreservation online, follow the tips outlined: If you are getting a sold out status it could be due to the shorter term of your rental. Byextending the # of days to 7 days or more for the reservation, most likely available carswill appear. It is OK to book a reservation for a longer period and simply return the carearly. The contract will be invoiced for the actual length of the rental without penalty. If you are booking online with Concur, you will have visibility to alternate vendors andpricing. If both National and Enterprise are unavailable an alternate vendor may beselected; cost should be a consideration. If alternate rates are extremely high, pleasecontact our internal Travel Manager for assistance (dlyons@appliedmedical.com).LONG TERM RENTALS: Anyone in need of a vehicle for 21 days or more, please contact ourinternal Travel Manager for assistance.CAR RENTAL INSURANCE: For rentals within the United States, optional insurance coverageis not reimbursable, since the company has pre-arranged for such coverage. When renting avehicle outside the U.S. optional CDW/LDW insurance should be purchased from the rental carcompany, and is reimbursable to team members. Any optional insurance charges expensed ondomestic rentals for U.S. team members will be denied and deducted from your reimbursement.PREPAID GAS OPTION: A prepaid tank of gas (Fuel Service Option) at a competitive cost maynot be purchased. This convenience is not cost effective, especially when merely a few gallonsof gas are consumed. Rarely, is an entire tank of gas consumed. Please be responsible torefuel your rental. If a prepaid tank is purchased, it will be deducted in full from yourreimbursement.Revised: 1 Jan 201910
Applied MedicalREFUELING: Team members must refuel all rental cars prior to returning them to the rental agency.This practice can save as much as 50% of the gasoline cost. If you neglect to refuel thevehicle, you will not be reimbursed.Only minimal exceptions will be made for car rental receipts which contain refuel charges. Thereason must be documented on the expense report using the comments box. We stronglysuggest that fill-ups are done either the evening before or early in the morning beforemeetings. This will alleviate the last minute rush to the airport to catch your plane. Out of policyrefuel charges that are not documented and justified will be rejected for paymentautomatically.OPTIONAL EQUIPMENT: Rental receipts containing charges for optional equipment such assatellite radio and GPS will not be reimbursed.TOLLPASS PROGRAM: An automated toll payment is offered by National and Enterprise.This device is tied to vehicle license plate and permits you to use the EZ Pass and I-Pass laneswithout stopping at the toll booths.It is recommended that you exercise caution before activating TollPass . This convenience willcharge your credit card a service fee of 3.95 per rental day that you use a toll lane, plus theposted cash toll rate for any incurred tolls. This could easily end up costing more than the actualtolls. Your credit card on file with your rental contract will be automatically billed separately for allcost incurred. If you have a FasTrak account with The Toll Roads, it is suggested that you addthe rental car license plate to your account prior to departing the airport.PAYMENT AND DOCUMENTATION: Car rentals are to be charged to team member heldcorporate charge cards or personal credit cards and must be documented on expense reportswith the original car rental contract. Your Concur/Frosch itinerary also needs to be submitted toverify that you made the reservation with the system. Gasoline purchase receipts are required ifover 25.AUTOMOBILE ACCIDENTS: Any accident or damage involving a Team Member’s rental carwhile on company business must be reported to Lin Harrison, Team Member Relations, (949)713-8628 and Denise Lyons, Travel Manager, (949) 713-8644. Also contact the renting locationimmediately; check your contract for the local phone number.PERSONAL RENTALS: Local car rentals that are secured while your personal vehicle is beingrepaired or out of commission are not reimbursable. You are welcome to take advantage of thenegotiated rates but this is considered a personal expense. Rentals for personal use should bebooked outside of the Concur/Frosch system (visit www.nationalcar.com or www.enterprise.comand enter our CDP #XZB4573 for the personal/leisure rates). The business mileage can berecorded on your Motus mileage log with an explanation at the end of the month if prompted foran odometer discrepancy.7. BUSINESS MILES, MOTUS PROGRAM, TOLLS, PARKING, RAIL AND TAXISPERSONAL CAR: Team members may utilize personal cars for business travel when othertransportation is unavailable or uneconomical. The use of personal cars for business will bereimbursed at the Applied Medical rate (equivalent to the IRS rate per mile) for non-Motus driversRevised: 1 Jan 201911
Applied Medical(example - corporate AMDC team members and non-employees when applicable). This mileagereimbursement covers all auto costs (e.g. gasoline, repairs, insurance, etc.) other than parkingand tolls. Mileage to/from the office at the beginning and end of the day is not reimbursable; thisis considered commuting mileage.MOTUS DRIVER PROGRAM: All other eligible field positions will be placed on our corporatedriver program which is administered by Motus and governed by the IRS FAVR (Fixed andVariable Rate) Allowance. You will be eligible for the program effective on your date of hire ortransfer to the field. Motus calculates a personal Reimbursement Schedule that includes a fixedand variable reimbursement. The fixed portion covers depreciation, insurance, license andvehicle registration based on your geographical location and number of estimated miles for yourposition. The variable rate is calculated to include gas, maintenance and tires. Gas prices areupdated daily for your zip code and averaged into your monthly variable reimbursement rate permile. At the conclusion of each month, your approved miles are multiplied by the variable rateper mile. During your pre
Applied Medical Revised: 1 Jan 2019 6 4. AIR TRAVEL CLASS OF SERVICE: All team members are expected to travel coach class and restricted to commercial aircraft. LOWEST Logical AIRFARE: All airline tickets must be booked and expensed at the lowest logical available airfare as determined by Frosch or Concur at the time of booking.
