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District Preparedness PlanCOVID19HOBOKEN PUBLIC SCHOOLDISTRICT
CDC ResourcesCoronavirus (COVID-19)NY Times Article About the CoronavirusPreventing the fluInterim Guidance for Administrators of US K-12Schools and Childcare ProgramsGuidance for School SettingsKeeping the workplace safe
District Response to COVID-19March 2nd Special Edition of The Herald #1March 11th city task force meetingMarch 5th district nurses meetingMarch 12th Special Edition of the herald #4March 7th Special Edition of the herald #2March 12th Meeting with Mayor, Office of EmergencyManagement and Director of Health & Human ServicesMarch 8th Announcement of the cancelation of all field trips,large gatherings or rental use of facilitiesMarch 9th teacher leaders covered for day to plan for potentialclosureMarch 9th administrative team meetingMarch10thCity Task Force meetingMarch10thdistrict facilities meetingMarch10thCST, directors, specialists plan for potential closureMarch11thSpecial edition of the herald #3March 12th City Task Force MeetingMarch 12th administrative team meetingMarch 12th district nurses meetingMarch 13th City Task Force MeetingMarch 13th district facilities meetingMarch 13th posting of remote learning plansMarch 14th continuous planning
Logistical Continuity: District OperationsCENTRAL OFFICE FUNCTIONSSuperintendent’s office (no disruption in work orcall/email response)Business office onsite (No disruption in payroll orbenefit services)COMMUNICATION CHANNELS WHILE CLOSEDDistrict websiteSchool messenger (phone, text & email)The Herald (public relations distribution)Technology staff (No disruption in services or troubleshooting help desk)TwitterFacilities office (no disruption in indoor or exteriorcleaning services)Class DojoFood Service (breakfast & lunch service plan in placefor free & reduced lunch)BOE Meetings (televised on channel 77)FacebookGoogle classroomHPS Video Highlights YouTube channel
March 5th NJ department of education broadcastHome instruction for health related closures will be determined by the local health departmentA health preparedness plan that meets the academic & food service needs of all students will enable the districtto count days toward the required 180 days of schoolRemote learning plans must be differentiated to meet the needs of ELL, G&T, academically at-risk, and Allspecial Education Students. It must include related Services and Food Service for students that qualify for freeand reduced lunchPlans must be collected from out of district schools for students placed there, as well as for medically fragilestudentsCounseling/social Work/Nursing resources & Services IncludedRemote learning plans for home instruction purposes can be delivered via a hybrid approach (posted online,online platforms, and paper & pencil)Just under 10% of the student population needs to take advantage of our Chromebook & jetpack lendingprogram.
Remote Learning Plans – Home InstructionI. Staff prepared remote lesson, resources and related services forstudents in PK-12 that have been posted on the district website &distributed in hard copy (click on the link above for all home instructionplans) If your child was absent or already on home instruction on3/13/20, remote learning lessons & resources were mailed home)II.A. Grade levelB. special education: (in class or pull out resource and selfcontained classrooms, Medically fragile, and ODD)A. English Language ArtsC. English language learnersB. MathD. Gifted & Talented and advanced placementC. ScienceD. Social StudiesE. Health & WellnessRemote learning plans include provisions for all learnersE. Related services & counselingIII.Social and emotional learning resources for allIV.School directories published with all plansV.All certificated staff will be available between 8:15 am and 3:00pm (email, google classroom, class dojo)
Remote Counseling/Nursing Services &ResourcesNURSESCOUNSELORSHigh School Nurse (Renee Turonis)High School renee.turonis@hoboken.k12.nj.us Susan Wiener (swiener@hoboken.k12.nj.us)Middle School Nurse (Christina Beyer) Staci Gleason (sgleason@hoboken.k12.nj.us) cbeyer@hoboken.k12.nj.us Gina Mattera [sac] (GMattera@hoboken.k12.nj.us)Wallace School Nurse (Helen Russotto) Cecilia D’Elia [SBYS] (cecilia.delia@hoboken.k12.nj.us) helen.russotto@hoboken.k12.nj.usMiddle SchoolBrandt School Nurse (Filomena Konopka) fkonopka@hoboken.k12.nj.usConnors School Nurse (Nicole DeMatteo) ndematteo@hoboken.k12.nj.usEarly Childhood Nurse (Deb Meier) dmeier@hoboken.k12.nj.us Teresa d’anna (teresamariedanna@gmail.com)Wallace School Allison Lemberg Marcal (AMarcal@hoboken.k12.nj.us)Brandt School Jessica Hosbach (jhosbach@hoboken.k12.nj.us)Connors School David White (david.white@hoboken.k12.nj.us)
Early Childhood Contacts (Pre-K)For More Information About Remote Learning plans that were posted online and distributed in hard copy,please contact the following:Supervisor of Early Childhood Learning – Hoboken Public School District Ms. Lauren Eakin (Lauren.Eakin@Hoboken.k12.nj.us)Executive Director - Mile Square early learning center Ms. Judy barmak (jbbarmak@mselc1979.org)Director of children & family services – HOPES CAP, Inc. Ms. Jocelyn Estevez-Vargas (jestevez@hopes.org)
Special EducationFor More Information About Remote Learning plans, OOD Services, related services or plans for medicallyfragile students that were posted online and distributed in hard copy, please contact the following:Director of Special Services Mr. Mark Mautone (mmautone@Hoboken.k12.nj.us)Coordinator of special services Ms. Jennifer Hernandez (jhernandez@Hoboken.k12.nj.us)
Technology Tools & InternetIf a family does not have a laptop or desktop at home orinternet access, Chromebooks & internet jetpacks can beissued to any student in grades PK-12Chromebook & internet jetpack Lending usage agreement canbe accessed here or contact Mr. Damien Arnone atdarnone@Hoboken.k12.nj.us
NJDA Guidance Advising School Food AuthoritiesOn March 13, 2020, the New Jersey Department of Agriculture (NJDA) published guidance advising School FoodAuthorities (SFA) information concerning reimbursement for meals during an unanticipated school closure due toCOVID-19, Novel Coronavirus. All districts that believe they have at least one eligible school or site within theirdistrict must apply as soon as possible. Failure to apply can put you at risk of being ineligible for federalreimbursement for these meals. Under the SFSP or the SSO Program, should they close or institute remoteinstruction due to the Coronavirus:1) SFAs approved to participate in the 2019 Summer Food Service Program can claim reimbursement for mealsserved according to all SFSP regulations. Form # 199 will be emailed to approved SFSP participants. Approved SFAsshould complete and e-mail Form #199, Waiver to Serve Meals during a COVID-19 related closure,to snpspecialprojects@ag.nj.gov as soon as possible, for approval to serve meals due to a COVID-19 relatedclosure.2) SFAs with at least one school site serving a minimum of 50% or more free and reduced-price eligible studentscan apply to the SSO through SNEARS. Once approved, all students served will be claimed at the “free” eligibilityclassification. In order to apply, click on the “Seamless Summer Option” link on the home page of SNEARS. A quickturnaround time for approval is expected. SFAs serving meals through the SFSP and SSO must continue to followall counting, claiming, and meal pattern guidelines. Up to two meals may be claimed per child per day. Please beaware that the NJDA has applied to USDA for an additional waiver for all other districts that do not meet theeligibility requirements of above. These districts need to follow the directives of the NJDA to complete thenecessary certifications and applications that pertain to this waiver, if granted. Additional information will beprovided, including the application materials, as soon as a determination has been made on this waiver.
Free & Reduced Lunch DistributionAll students (Hoboken Public School District & thethree Charter Schools in Hoboken) eligible for free orreduced lunch will be able to pick up “grab & go”breakfast and lunch meals Monday through Fridaybetween 8:30 am and 10:00 am at the 9th street doorof Hoboken high school’s n High School/@40.7475621,74.0332264,15z/data !4d-74.0332264The Hoboken Public school will deliver “grab & go”breakfast and lunch meals to school choice &homeless students that live outside of Hoboken, thatare eligible for free & reduced lunch
Per the New Jersey Department of Agriculture, Districts should provide the followinginformation in their plan so it can be passed on to the New Jersey Department ofAgriculture in the event the pending waiver request before the United StatesDepartment Agriculture is granted:SFA Name: HOBOKEN BD OF EDAgreement #: 01702210Date Meal Distribution will begin: 3/16/2020Date Meal Distribution will end: 3/27/2020 (Tentative)Schools/Site where distribution of meals will take place: Hoboken High School (9th Street Door & Patio exterior distribution)Meals to be claimed for reimbursement per day: 1 Breakfast and 1 Lunch (up to two meals, or one meal and one snack, perchild per day)Please outline the SFA’s method(s) for meal distribution, including meal content and meal counting and claiming procedure.If the SFA plans to provide meals for multiple days, please outline the plan below. Include how all food safety requirementswill be met: FSMC will prepare, hold and serve meals at distribution site. All food will be prepared and distributed using theMeals to follow the Seamless Summer Option to be distributed between the hours of 8:30am and 10:30am. Eligible studentswill be marked off via a tick sheet upon receiving meals. Meals will be prepared and/or held in accordance with the localhealth code. Pomptonian Food Service will be bringing in shelf stable meals for future weeks. If we reach that point, meals willinclude shelf stable Products or fully cooked products with written instructions.
Guidelines for Staff During ClosureRemote staff work day is from 8:15 am to 3:00 pmAll staff must check their email accounts at 8:00 am, 11:30 am. & 2:30 pmAll homeroom staff will conduct a morning meeting with students via zoomClass dojo, email and google classroom should be used daily whencommunicating with students or parents between 8:15 am and 3:00 pmCalls to families can be made if problems or questions arise by dialing *67before calling homesNotify building principal if any issues arise that cannot be resolved
Essential Personnel by CategoryCategoryTitle(s)Work Stream/DutiesNumber ofEmployeesAdministratorsSupt, Asst Supt, BA, Asst BA,Directors, Supervisors,Principals, Vice PrincipalsEnsure Operations of District, Schools, ans and MaintenanceWorkersSanitize All Schools & Ensure All Plumbing,34Mechanicals, Electrical, & Alarms inBuildings are Operational. Ensure Dept. Ops.SecurityGuardsEnsure Buildings are Secure WhileCustodians & Admins Are In16Food ServiceManagement and PreparersPrepare and Feed All Eligible Students7TechnologyCTO, IT Network Manager,TechniciansEnsure All Tech Devises and Network isOperational5OtherMail, Food Delivery, Payroll,Accounts Payable, HR, FacilitiesEnsure Payroll Is Run and Bills are Paid.10Ensure Meals are Delivered to HomelessChildren. Accountability for Staff Attendance
Central OfficeSuperintendent of Schools Christine Johnson (cjohnson@Hoboken.k12.nj.us)Administrative Assistant to the Superintendent Elizabeth McQuillen (emcquillen@Hoboken.k12.nj.us)Assistant Superintendent of Schools Sandra Rodriguez-Gomez (srodriguez@Hoboken.k12.nj.us)Business Administrator/Board Secretary Joyce Goode (jgoode@Hoboken.k12.nj.us)Assistant to the Business Administrator Victoria Lopez (vlopez@Hoboken.k12.nj.us)Director of Facilities Tim Calligy (tcalligy@Hoboken.k12.nj.us)Director of Special Services Mark Mautone (mmautone@Hoboken.k12.nj.us)Director of Innovative Programs Chris Dellafave (cdellafave@Hoboken.k12.nj.us)
All students (Hoboken Public School District & the three Charter Schools in Hoboken) eligible for free or reduced lunch will be able to pick up "grab & go" breakfast and lunch meals Monday through Friday between 8:30 am and 10:00 am at the 9th street door
