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beaTaomoreAU SUMMER UNIVERSITY 2012LECTURERPRE-ARRIVAL GUIDEBE MORE ATAU SUMMER UNIVERSITYDENMARKwww.au.dk/summeruniversity

2AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDECONTENTS03Introduction04Planning your stay in Aarhus05Travelling to Aarhus07Housing08Getting ready to teach11Payment information12Checklist12Useful links

AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDE3INTRODUCTIONWELCOME TO AARHUS UNIVERSITY.We are delighted you have chosen to cometo Aarhus University to spend part of yoursummer teaching at our institution. TheInternational Centre is here to help you bothbefore and throughout your stay. We aim toprovide you with the best possible services inorder to make your stay a positive experienceboth academically and personally, and welook forward to welcoming you in person. Inthe meantime, this online brochure will helpyou plan your arrival and your teaching.Our lecturer guide 2012 will be distributedon arrival and will also be available onlineat www.au.dk/summeruniversity from midMay. You may find it helpful to read it beforearrival, as it does contain useful and moredetailed information on events, servicesand facilities available during AU SummerUniversity 2012.Sincerely,AU Summer University TeamAarhus University

4AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDEPLANNING YOUR STAY IN AARHUSVISAAs an international employee at AarhusUniversity staying in Denmark for less than3 months you will not need to obtain aresidence and work permit before comingto Denmark. However, citizens from somecountries may be requested to hold an EntryVisa in order to enter Denmark. You can readmore about visa requirements here:www.nyidanmark.dk/en-us/coming todk/visa/The International Centre at Aarhus Universitywill provide you with a letter of invitation andemployment in order for you to apply forthe Entry Visa. Please contact Lotte at los@adm.au.dk no later than 15 April in case youneed assistance with the visa application.We request that you apply for an EntryVisa immediately after you have receivedthe letter of employment /invitation fromus, since obtaining the Entry Visa for somecountries may take more than 2 months.INSURANCEPlease note that you MUST be properlyinsured during your stay in Denmark. Yourinsurance must as a minimum include:Third party liability, dental injuries,transportation to your home country in caseof illness, as this is NOT included in the Danishhealth insurance scheme. Please consultyour travel agency, insurance company orother in your home country to make sure thatyou are properly insured. Nationals from theNordic countries are covered by the NordicConvention. EU nationals are covered bythe European Health Insurance Card. Beaware that transportation to your homecountry in case of illness is NOT coveredby the European Health Insurance and theNordic Convention.Also remember that you are responsiblefor all of your personal belongings whilstteaching at AU Summer University, so youshould arrange for a home insurance incase of theft.

AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDE5TRAVELLING TO AARHUSTHE MOST COMMON WAYS OFREACHING AARHUS ARE:Flying to Copenhagen Airport, then takinga connecting flight to Aarhus Airport (30minutes), and then the airport shuttle toAarhus city centre (Central Train Station).The bus ride is approx. 45 minutes.Flying to Copenhagen Airport and thentaking a train from Copenhagen Airportdirectly to Aarhus. The train ride is approx. 3hours.Flying to Billund International Airport andthen taking the airport shuttle (1½ hours) toAarhus city centre (stops outside the SASRadisson Hotel/Scandinavian Centre).Taking the train all the way to Aarhus.Taking the bus all the way to Aarhus(e.g.Eurolines).Driving by car to Aarhus.AARHUS AIRPORT – TIRSTRUPLocation: 45 km north-east of AarhusAarhus Airport is mainly a domestic airportwith connections to Copenhagen, but it alsohas a connection to London.Shuttle service: There is an airport shuttlebetween the airport and Aarhus central trainstation (Banegården). Note that the shuttlemainly connects with SAS flights. The ride is45 mins and costs DKK 100. It is possible topay with major credit cards and currenciessuch as US dollars and Euro. www.aar.dkBILLUND INTERNATIONAL AIRPORTLocation: 100 km south-west of Aarhus, rightnext to Legoland. The main airline at BillundAirport is Maersk Air: www.maersk-air.dkShuttle service: There is an airport shuttlebetween the airport and the SAS BLURadisson Hotel in Aarhus (Margrethepladsen).Timetables are available on www.bll.dk.The ride is 1½ hours and costs DKK 180. Itcan often be booked in connection with theplane ticket. It is also possible to pay withmajor credit cards and currencies such asUS dollars and Euro on the bus. www.bll.dkCOPENHAGEN AIRPORT – KASTRUPLocation: Copenhagen.The main airline at Copenhagen Airport isSAS: www.scandinavian.netShuttle service: There is a free shuttlebetween the international and domesticairport. The price for a plane ticket from

6AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDECopenhagen to Aarhus is approx. DKK400-500 (one-way). Call SAS-domestic forinformation and reservations. Note that it isoften cheaper if you book it with your ticketto Denmark www.cph.dkFROM COPENHAGEN BY TRAINIf you wish to take the train to Aarhusand enjoy the Danish landscape youmay catch a train either directly from theairport in Copenhagen (Kastrup) or fromCopenhagen central train station to Aarhus.The trip to Aarhus from Copenhagen centraltrain station takes just under 3 hours by highspeed train and 3 hours and 15 minutesby normal train. There is at least onedeparture every hour between Aarhus andCopenhagen, and also good connectionsto the north and to the south (for instanceHamburg, Germany).Seat reservations are not required for mostservices in Denmark but are recommendedif you travel on busy days such as Fridaysand Sundays, or with a lot of luggage. Aone-way ticket on the normal train costsapprox. DKK 360.Tickets are available fromthe DSB ticket office above the railwaystation in Terminal 3. To book tickets andcheck timetables online, go to: www.dsb.dkARRIVAL INFORMATIONAs soon as you know your estimated time ofarrival please inform us about it so we mayarrange for picking you up. Please informLotte at los@adm.au.dk

AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDE7HOUSINGThe housing office at the International Centre has been in contact with you regardingwhere to live during your stay. You will receive more detailed information from thehousing office in April when they will sendspecific housing offers to you according toyour requests. Please contact the housingoffice and talk to Natalya Sandal in caseyou haven’t booked accommodation yet orif you have any further questions. Please usethis email: housing@adm.au.dkTEMPORARY ACCOMMODATIONIN AARHUSHOTELSSAS RADISSON BLUMargrethepladsen 1 (500m from the trainstation, adjacent Aarhus Music Hall).Prices from DKK 1035 for a single room.Phone: 45 86 19 20 55http://www.radissonblu.dk/hotel-aarhusCAB INN AARHUSKannikegade 14 (1 km from the train station, by the canal). Open 24 hours.Price: from DKK 495 for a single room, DKK625 for a double room.Phone: 45 86 75 70 00Fax: 45 86 75 71 00www.cab-inn.dkBEST WESTERN HOTEL RITZBanegårdspladsen 12 (right outside thecentral train station).Prices from DKK 650 DKK for a single room.Phone: 45 86 13 44 44www.hotelritz.dkSCANDIC HOTEL PLAZABanegårdspladsen 14 (right outside thecentral train station).Prices from DKK 650 DKK for a single room.Phone: 45 87 32 01 00www.scandichotels.com

8AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDEGETTING READY TO TEACHCOURSE DATESAU Summer University courses will start/end:Term 1, 20122-20 July (5 ECTS)2-27 July (10 ECTS)Term 2, 201216 July - 3 August (5 ECTS)16 July - 10 August (10 ECTS)DAY 1 PROGRAMMEThe first day in each term is reservedexclusively for practical mattersand classes will start on day two.This means, that you can arrive onSaturday, Sunday or Monday beforethe classes begin. Monday we havearranged the following programme forinternational guest lecturers.Term 3, 201230 July - 17 August (5 ECTS)30 July - 24 August (10 ECTS)08:00 –12:00Informal drop-in service where youcan meet the team, ask questions, renta bike etc.COURSE MATERIALS ANDTIME SCHEDULESThe library at your department will help youwith the necessary teaching materials foryour course. Below you can find informationabout what teaching material to hand inand when to hand it in.12:00 –13:00:Welcome to AU Summer University atthe International Centre. Joint lunchfor all guest lecturers at Dale’s Café.LIST OF LITERATUREThe courses are taught very intensively soit is important that the students know ratherprecisely what they have to prepare for eachclass and thereby for the whole course. Soif you have a long list of articles and otherteaching material, we strong recommendthat you divide it into a compulsory partwhich will be possible for the students to13:00 – 14.00:Guided tour around AU Campus andintroduction to The Main Help Deskand your teaching room.14:00:Introduction to AU intranet at theInternational Centre.buy and an optional part. The optional partmay also be very important for the studentsin case they want to write their final thesison the subject.

AU SUMMER UNIVERSITYLECTURER PRE-ARRIVAL GUIDEARTICLES ETCIf you want to use an electronic and printedcourse pack for your course, we will assistin obtaining electronic copies of yourmaterial. You have to send a detailed list ofthe teaching material, no hard copies andelectronic copies, to Lotte at the SummerUniversity administration. The library willcollect and upload the electronic coursepack to CampusNet, the student intranet, sothe students can download and print it.The printed course pack can be bought inour bookstore. Please note that not all articlesand only a certain percentage of any givenbook may be used according to copyrightregulations. Please see information aboutcopyrights below.CASESIf you want to use cases for your course,we will assist you in providing copyrightsfor all students. There will be a maximumof how many cases can be provided percourse depending on the overall costsof the specific course. We recommend amaximum of three cases.In order to be able to prepare the coursepacks and order books and cases beforethe course begins, please send the list ofliterature no later than 1st May 2012.9COPYRIGHTThe Danish Copyright Law does not allowFair Use or Fair Dealing which is used in theAnglo American copyright tradition. In theNordic and Continental European copyrighttradition you will have to seek permissionfrom copyright holders if you want to usecopyright protected material for the use ofstudents attending your courses. The libraryprovides a service of supplying literature forcourses at AU Summer University which isbased on three copyright principles:1.2.3.The Danish Copyright Lawhttp://tinyurl.com/danishcopyrightEducational license with CopyDan ific contract agreements with majorpublishers