Why Not Run School Operations Like A Business? PDF Free Download

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Why not runSchool Operationslike a Business?PASBO conference: Booth 841How Can We Measure Our Operational Efﬁciency?'JOBODF t 0QFSBUJPOT t 'PPE 4FSWJDFT t .BJOUFOBODF t 5SBOTQPSUBUJPO)VNBO 3FTPVSDFT t *OGPSNBUJPO 5FDIOPMPHZ Come see our conference breakout session! March 20th @ 4:30pm“How many times have we heard our colleagues in the business world say, ‘If you ran your schools like businessesyou would be more efﬁcient’? ActPoint KPI represents the best practices from the largest districts in the nationand has been thoroughly tested with small, medium and large school systems. If you want to match up well withthe best of the best, this is your product. For a fraction of the cost of your lowest priced custodian, you can havestate of the art performance management indicators for your district.”- Jay Himes, CAE, Executive Director, PASBO- Jim Buckheit, Executive Director, PASA0SEFS POMJOF SFHJTUFS GPS B XFCJOBS PS EPXOMPBE UIF WJEFP CSPDIVSF BOE NFBTVSFT POMJOF BU www.actpoint.com/PAActPoint is a registered trademark of TransACT Communications, Inc. 2013 TransACT Communications, Inc. All Rights Reserved.Council of the Great City Schoolsin partnership with TransACT.

PennsylvaniaPerformance Management System,FZ 1FSGPSNBODF *OEJDBUPST t #FODINBSLJOHPowerful new management tools toget better results for your school system.FBTVSF t PNQBSF t .BOBHFHow does your districtcompare to others?

MeasureJim BuckheitExecutive DirectorPASA“Just as PVAAS providesa powerful data andanalytical tool that helpsinform administrators’decisions to improvestudent achievement, theActPoint KPI PerformanceMeasurement System is nowavailable in Pennsylvaniato do the same for noninstructional areas of schooldistrict operations. Itspowerful—but easy-to-use—benchmarking and predictivedata modeling tools canhelp school district leadersthink more strategicallyabout ways their district cansqueeze maximum beneﬁtout of every taxpayer dollar.”Jay Himes, CAEExecutive DirectorPASBO“These Key PerformanceIndicators for schools willfacilitate benchmarking in allaspects of school operationsand provide data to enableinformed decision-makingin the budget process. Inthe “No Dollar Left Behind”world of school ﬁnance,developing a formal processof assuring the efﬁcient useof all educational resources isincreasingly critical.”TM"DUVBM JOWFTUNFOU ZJFME BCPWF CFMPX CFODINBSL"NPVOU QBJE CZ 1 BSE"OOVBM XPSLFST DPNQFOTBUJPO DPTU QFS FNQMPZFF"1 EFQBSUNFOU DPTUT QFS TQFOE"WFSBHF DPTU QFS MJBCJMJUZ DMBJN"WFSBHF DPTU QFS XPSLFST DPNQFOTBUJPO DMBJN"WFSBHF EBZT UP mMM WBDBODZ DMBTTSPPN UFBDIFST"WFSBHF EBZT UP mMM WBDBODZ OPO UFBDIFS OPO TBMBSJFE FNQMPZFFT"WFSBHF EBZT UP mMM WBDBODZ OPO UFBDIFS TBMBSJFE FNQMPZFFT"WFSBHF QVSDIBTF PSEFS 10 BNPVOU BTI PO IBOE BWFSBHF NPOUI FOE QFS SFWFOVF PNQFUJUJWF QSPDVSFNFOUT SBUJP PTU PG SJTL QFS TUVEFOU PTU QFS QBZSPMM TQFOE PTU QFS JOWPJDF PTU QFS QBZ DIFDL%BZT PG EFMBZ GPS BDDFTTJOH OFX HSBOU BXBSET%FCU TFSWJDF CVSEFO QFS SFWFOVF&NQMPZFF IFBMUI CFOFmU FYQFOTF QFS FNQMPZFF QSFNJVN DPTU &NQMPZFF IFBMUI CFOFmU FYQFOTF QFS FNQMPZFF TFMG JOTVSFE&NQMPZFF JODJEFOU SBUF JODJEFOUT FNQMPZFFT&NQMPZFF JODJEFOU SBUF JODJEFOUT XPSL IPVST 'VOE SFTFSWFT BCPWF CFMPX EJTUSJDU QPMJDZ QFS SFWFOVF'VOE SFTFSWFT QFS SFWFOVF(FOFSBM GVOE CBMBODF SBUJP 6OSFTFSWFE(FOFSBM GVOE CBMBODF SBUJP 6OSFTFSWFE 6OEFTJHOBUFE(FOFSBM GVOE CBMBODF SBUJP 6OSFTUSJDUFE(FOFSBM GVOE FYQFOEJUVSFT FGmDJFODZ BEPQUFE BQQSPWFE CVEHFU BT PG BDUVBM(FOFSBM GVOE FYQFOEJUVSFT FGmDJFODZ mOBM BNFOEFE CVEHFU BT PG BDUVBM(FOFSBM GVOE SFWFOVFT FGmDJFODZ BEPQUFE BQQSPWFE CVEHFU BT PG BDUVBM(FOFSBM GVOE SFWFOVFT FGmDJFODZ mOBM BNFOEFE CVEHFU BT PG BDUVBM(SBOU GVOEFE '5& EFQFOEFODF*OWFTUNFOU FBSOJOHT QFS SFWFOVF*OWPJDFT QSPDFTTFE QFS '5& QFS NPOUI-PTU HSBOU GVOET QFS N HSBOU SFWFOVF/VNCFS PG EBZT UP QSPDFTT B WFOEPS QBZNFOU0WFSUJNF IPVST QFS 1BZSPMM FNQMPZFF1 BSE USBOTBDUJPOT SBUJP1FSDFOU DFSUJmDBUFE FNQMPZFFT UFSNJOBUFE EJTDIBSHFE1FSDFOU MPTU JOTUSVDUJPOBM EBZT UFBDIFS BCTFODFT1FSDFOU PG OPO UFBDIFS QPTJUJPOT UIBU BSF OPU TBMBSJFE1FSDFOU PG UFBDIFS QPTJUJPOT UIBU BSF QBSU UJNF1SPDVSFNFOU TBWJOHT SBUJP1VSDIBTJOH EFQBSUNFOU DPTUT QFS QSPDVSFNFOU EPMMBS TQFOU4IPSU UFSN MPBOT QFS PQFSBUJOH FYQFOEJUVSFT4USBUFHJD TPVSDJOH SBUJP5FBDIFS QPTJUJPOT BT QFSDFOU PG BMM QPTJUJPOT5FBDIFS SFUFOUJPO SFNBJOJOH BGUFS ZFBST5VSOPWFS SBUF DMBTTSPPN UFBDIFST GVMM UJNF5VSOPWFS SBUF DMBTTSPPN UFBDIFST QBSU UJNF8PSLFST DPNQFOTBUJPO DPTUT BT QFSDFOUBHF PG QBZSPMM8PSLFST DPNQFOTBUJPO MPTU XPSL EBZT QFS FNQMPZFFT:FBS FOE DBTI BOE JOWFTUNFOU CBMBODF QFS SFWFOVFt t t t t /PO TDIPPM TJUFT SFRVJSJOH FNQMPZFF *% CBEHFT /PO TDIPPM TJUFT SFRVJSJOH WJTJUPS *% CBEHFT 4DIPPM TJUFT SFRVJSJOH FNQMPZFF *% CBEHFT 4DIPPM TJUFT SFRVJSJOH WJTJUPS *% CBEHFT 4JUFT SFRVJSJOH FNQMPZFF *% CBEHFTOPERATIONSt t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t FINANCE & HUMAN RESOURCESActPoint KPIPlus: 100PERFORMANCE MANAGEMENT SYSTEM"WFSBHF BHF PG DPNQVUFST#BOEXJEUI QFS TUVEFOU'JOBODF TZTUFN EPXOUJNF JO NJOVUFT'JSTU DPOUBDU SFTPMVUJPO SBUF)FMQ EFTL TUBGmOH DPTU QFS UJDLFU*5 FYQFOEJUVSFT QFS EJTUSJDU '5&*5 FYQFOEJUVSFT QFS TUVEFOU*5 TQFOEJOH BT QFSDFOU PG (FOFSBM 'VOE FYQFOEJUVSFT/FUXPSL 8"/ DPTU QFS TUVEFOU3BUJP PG TUVEFOUT UP DPNQVUFST4*4 TZTUFN EPXOUJNF JO NJOVUFT4VQQPSU UJFS TUBGmOH DPTUT QFS UJDLFU See the back panel for more information. Measures subject tochange by PASA and PASBO.You have 3 subscription options for ActPoint KPI:1. PRO Measures (300 ) - www.actpoint.com/PAmeasures2. Plus Measures (100) - see list3. Standard Measures (50) - www.actpoint.com/PAmeasurest t t t t t t t t t t t INFORMATION TECHNOLOGYt 4JUFT SFRVJSJOH WJTJUPS *% CBEHFTt #SFBLGBTU QBSUJDJQBUJPO SBUFt #VMMZJOH BOE IBSBTTNFOU JODJEFOUT OPO BSSFTU QFS TUVEFOUTt PTU QFS DPOUSBDUPS PQFSBUFE CVTt PTU QFS EJTUSJDU PQFSBUFE CVTt PTU QFS UPUBM NJMF PQFSBUFE BMM CVTFTt VTUPEJBM DPTU QFS TRVBSF GPPUt VTUPEJBM DPTU QFS TUVEFOUt VTUPEJBM XPSLMPBEt &MFNFOUBSZ CSFBLGBTU QBSUJDJQBUJPO SBUFt &MFNFOUBSZ MVODI QBSUJDJQBUJPO SBUFt 'PPE DPTUT QFS SFWFOVFt 'VOE CBMBODF BT QFSDFOU PG SFWFOVFt )PVST PG USBJOJOH QFS EJTUSJDU TFDVSJUZ MBX FOGPSDFNFOU NFNCFSt -VODI QBSUJDJQBUJPO SBUFt . 0 FYQFOEJUVSFT BT PG HFOFSBM GVOE FYQFOEJUVSFTt .BJOUFOBODF DPTU QFS TRVBSF GPPUt .BJOUFOBODF DPTU QFS TUVEFOUt .FBMT QFS MBCPS IPVSt 0O UJNF QFSGPSNBODF BMM CVTFT VTJOH NJOVUF JOUFSWBMt 1FSDFOU PG nFFU EJTUSJDU PQFSBUFEt 1PSUBCMF NPEVMBS CVJMEJOHT BT PG BMM EJTUSJDU CVJMEJOHTt 4 4 HFOFSBM GVOE CVEHFU BT PG EJTUSJDU HFOFSBM GVOE CVEHFUt 4BGFUZ TFDVSJUZ FYQFOEJUVSFT BT PG EJTUSJDU FYQFOEJUVSFTt 4FDPOEBSZ CSFBLGBTU QBSUJDJQBUJPO SBUFt 4FDPOEBSZ MVODI QBSUJDJQBUJPO SBUFt 5PUBM DPTUT QFS SFWFOVFt 5SBOTQPSUBUJPO DPTU QFS SJEFSt 6UJMJUZ VTBHF QFS TRVBSF GPPUt 8PSL PSEFS DPNQMFUJPO UJNF EBZTHow do you compare to others?Step 3: Compare Measure PerformanceStep 2: Review District PerformanceStep 1: Enter Raw DataMEASUREPerfPerformance

CompareActPoint KPI. How do youcompare?ActPoint KPI business intelligence tools includestate-of-the-art key performance indicators (KPI)developed by the Council of the Great City Schools(CGCS) and automated through the advancedtechnology of TransACT Communications, Inc.The system includes smart surveys, automatedcalculations, KPIs, dashboards, and predictivemodeling tools that can power the improvementof non-instructional operations of public schooldistricts nationwide. CGCS designed the KPIsusing metric deﬁnition worksheets based on SixSigma process, and include data sources, metricexplanations, and complex raw data equations.The TransACT cutting edge software and modelingtools drives the unique data to produce valuablebenchmarks and dashboards.Together, the innovation andexpertise of these two highenergy organizations result ina fully automated performancemanagement system like noneother in public education today.About ActPoint KPI% How much can your district save?% Orange County Public Schools (FL) comparedits transportation metrics to those in similardistricts, ultimately concluding that it did notneed 271 of its buses. Those buses are nowbeing sold, and the revenue from the sales isestimated to be as much as 1.9 million.% Cincinnati Public Schools (OH) tapped KPI’s torevamp stafﬁng, supply and training practicesin food and custodial services. Together, thesechanges have saved the district between 10million and 12 million a year.% Rochester School District (NY) used the systemto make bus routes more efﬁcient, slashingmore than 1 million from transportation costs.% Albuquerque Public Schools (NM) usedActPoint KPI metrics as a tool in negotiationswith its utility service provider, ultimately savingthe district 200,000 a year.Actual cost savings from CGCS districtsSave MoneyPERFORMANCE MANAGEMENT SYSTEMNarratives provide powerful guidanceon each measure. Narratives includemetric deﬁnitions, why the measure isimportant, factors that inﬂuence themeasure, and measure formulas.View NarrativeSelect a measure and compare yourdistrict’s performance to others.Using the ActPoint automatedsystem, raw data is converted intobenchmark graphs so you can easilysee how your district stands, byranking and quartile. Every district isassigned a unique anonymous districtnumber.BenchmarkWhich way is the needle moving for your district’shistorical performance on each measure? Findout quickly by using the year-over-year tool. Foreach measure, you have the ability to see plottedhistorical values, and corresponding medianvalues for your targeted groups to determine ifthe needle is moving in the right direction.Year-over-YearWhat are you going to do about it?Hand-select your favorite peer districts andcreate custom benchmark graphs and reports.Narrow your districts to include only the onesthat are relevant; providing you with the abilityto approach a measure with laser-like focus.Peer groups give you the ability to see medianmeasurements and quartile ranking for yourpeers.Create Favorite Districts Your Peer DistrictsNarrow your benchmark results to includedistricts that matter the most to you. You canchoose the ﬁlter criteria from district enrollmentsize, labor status (union or right to work), povertylevel, geographic region, census region or simplystate. The results are powerful, and the systemonly gives you the districts you want to include.Filter Resultsto OthOthers

Managet User Management - Access by Rolet Support from TransACT (Live Help, Phone,Email, FAQ’s, Self-Service Videos)t Support from CGCS (survey support, outlier anddata cleansing, KPI development)t Personalized by Name and Rolet Safe and Secure - Individual Login Accesst Favorites Dashboard - Measures and Districtst Color-Coded EKG Performance Dashboardt Export to PDF, Excel and Copy/Pastet Zoom Toolt Desktop ShortcutThe ActPoint KPI ExperienceActPoint KPI gives you all the tools you need tolead your district in the right direction. Managefor Results means that you make a difference; youcan Move the Needle. It means that you makedecisions based on data; and your success leadsto better learning opportunities for all students inAmerica’s schools.Manage for ResultsWith ActPoint KPI, you will achieve better resultswith sophisticated business intelligence tools soyou can now make rapid, high-value, high-impactdecisions easily. Go into management and Boardmeetings fully prepared with benchmark dataand recommendations based on high-performingdistricts around the country. You will be armed andprepared.Business Intelligence ToolsUse the ActPoint KPI suite ofbusiness intelligence tools to“Move the Needle” and improve non-instructionaloperations in K-12 school systems. The easy-touse web-based system provides smart surveys,automated calculations, key performance indicators(KPI’s), dashboards, predictive data modeling and ahost of reporting options for school administratorsto radically change operational performance inschool systems big and small.Move the NeedlePERFORMANCE MANAGEMENT SYSTEMFactors that inﬂuence:t Driver wage and beneﬁt structureand labor contractst Cost of the ﬂeet, including ﬂeetreplacement plan, facilities,insurance and maintenance alsoplay a role in the basic costt Effectiveness of the routing plant Ability to use each bus for morethan one route or run eachmorning and each afternoont Bell schedulet Transportation department input inproposed bell schedule changesDescription:All transportation expenditures –direct salaries, fuel, insurance-liability,insurance-workers’ compensation,facility costs, capital/debt service,transportation contract costs dividedby number of expected riders on adaily basis.NarrativeTransportation: Cost per StudentAndroid, iPad, and tablet device friendlyThe Predictive Data Modeling feature gives youimmediate feedback if the needle moved from xto y as you predicted. This gives you powerfulbudgeting and forecasting capabilities. You caneven export your data modeling graph to presentto the Board and management teams.Budgeting and ForecastingBeforeHow to OrderCreating custom reports is incredibly easy in ActPoint. A new reporting wizard allows you tocompletely customize your reports by selecting measures, selecting your benchmark districts,adding personal notes and observations and then creating a professional report with cover pageand table of contents. The report can be exported to Adobe Acrobat and includes bookmarks.You can save reports in your personal ActPoint dashboard for later use and retrieval.ReportingData is what it is. Or is it? A few mouse clickstakes you from the benchmark graph to a viewof the disaggregated raw data that make up thecalculated value in the graphs. The ActPointData Modeling tool now allows you to changeraw data (temporarily), recalculate a measure andsee if the benchmarking data changes.Use ActPoint KPI on your tabletdevice, including the iPad. Thisis the perfect option to accessthe system in meetings or on thego. Available 24/7 through yourinternet or mobile connection.AfterPredictive Data ModelingiPad FriendlyMANAGERforr Results

PERFORMANCE MANAGEMENT SYSTEM.FBTVSF t PNQBSF t .BOBHFYour Data, Your KPI’sWith ActPoint KPI, you will achievebetter results with sophisticated businessintelligence tools so you can now make rapid,high-value, high-impact decisions easily.Go into management and Board meetingsfully prepared with benchmark data andrecommendations based on high-performingdistricts around the country. You will bearmed and prepared.Easy Procure card welcome here!0SEFSJOH 0QUJPOT1. PA Standard - 50 measures2. PA Plus - 100 measures*3. PA PRO - 300 measures**For a list of current measures, go to:www.actpoint.com/PAmeasuresEducation pricing based on district student enrollment.For district pricing, go to: www.actpoint.com/PA4VQQPSUIncluded in your annual license.How do you compare to other districts?Once you know where you stand,.BOBHF GPS 3FTVMUT t Phonet Emailt Live Helpt Online Training WebinarsPennsylvania ActPoint KPIWhat’s Included:1. District-Wide Site License2. Online Access3. Web Application Updates4. Unlimited Users5. Premium Support6. 3-Year Price ProtectionHow To Order:Submit a PO to TransACT:Fax: (425) 776-3377- or Order online: www.actpoint.com/PAt Self-Service Training Videost FAQ’st Designated Account ManagerFor:t District Boardt Superintendentt Deputy and Chiefst Directorst Managerst Executive StaffTransACT Tax ID: 91-1623341About TransACTQuestions? Contact:Emily PassovoyMarketing ManagerTransACT Communications, Inc.emily@transact.com(425) 977-2118www.transact.comTransACT currently serves more than 3,500 school districts with its web-based subscriptionservices, including the state of the art ActPoint KPI system, TransACT Parent Notices, CivilRights Essentials, Section 504 Compliance Collection and EduPortal e-Convene PaperlessBoard Meetings.TMTransACT is also known in the K-12 market for its translated parent notices, providing legallyrequired parent notices in 22 languages through its web-based subscription system. Thecompany is 18 years old and is based just north of Seattle, WA. For more information, go towww.transact.com.About the Council of the Great City SchoolsDesktop, laptop andiPad/tablet friendlyThe Council of the Great City Schools is the nation’s primary coalition of large urban schooldistricts. Its mission is to assist its members in teaching all their students to the higheststandards; strengthening their leadership, governance, andmanagement; and building the public’s conﬁdencein our schools. For more information,go to www.cgcs.org.TransACT Communications, Inc. 5105 200th Street SW, Suite 200, Lynnwood, WA 98036-6397ActPoint , TransACT , and Conﬁdence in Action are registered trademarks of TransACT Communications, Inc. 2012 TransACT Communications, Inc. All Rights Reserved.Council of the Great CitySchools in partnership withTransACT.

PERFORMANCE MANAGEMENT SYSTEMPennsylvania ActPoint KPI Price ListEffective March 1, 2013ActPoint KPITMActPoint KPIPRO: 300 TM: 5050 Measures300 MeasuresRecommended for districts with enrollment:1 to 2,500 studentsRecommended for districts with enrollment: 10,001 studentsDistrict Annual LicenseTotal DueEnrollmentEnrollmentDistrict Annual LicenseTotal Due1 - 500 1,2501 - 500 3,500501-1,000 1,675501-1,000 4,2501,001-2,500 2,5501,001-2,500 5,8502,501-5,000 3,5502,501-5,000 8,2505,001-10,000 3,9505,001-10,000 9,55010,001-20,000 4,90010,001-20,000 11,85020,001 5,40020,001 13,750ActPoint KPIPlus: 100TM100 MeasuresRecommended for districts with enrollment:2,501 to 10,000 studentsEnrollmentDistrict Annual LicenseTotal Due1 - 500 1,975501-1,000 2,6501,001-2,500 4,0002,501-5,000 5,7005,001-10,000 6,70010,001-20,000 7,90020,001 8,750ActPoint is a registered trademark of TransACT Communications, Inc.For more information, go to:www.actpoint.com/PAQuestions? Contact:Emily PassovoyMarketing ManagerTransACT Communications, Inc.emily@transact.com425-977-2118 2013 TransACT Communications, Inc. All Rights Reserved.

ActPoint KPI represents the best practices from the largest districts in the nation and has been thoroughly tested with small, medium and large school systems. . "These Key Performance Indicators for schools will facilitate benchmarking in all aspects of school operations and provide data to enable informed decision-making in the budget .