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3.0E-RATE REQUIREMENTSVendors submitting proposals under this RFP must agree to meet the following conditions relating to theE-rate program and be willing to include such requirements in the Vendor’s contract:3.1Vendor must agree to submit to the SLD a completed Form 473 prior to July 1 of each calendaryear. This form is available on the SLD’s website at www.usac.org/sl in the Forms section.3.2Discounted Bills: Should the District so choose, Vendor must agree to provide discounted bills toDistrict which reflect the net charges due to the District after E-rate discounts have beenreflected (also known as the “non-discount” amount). The Vendor will then invoice USAC usingthe Form 474 SPI form for the E-rate discount amount. Vendor shall be solely responsible fortimely filing invoices with USAC. Accordingly, Vendor understands and agrees that District willNOT be liable to Vendor and Vendor shall have no recourse against the District for anydiscounted amount that Vendor submits late to USAC for payment, if USAC refuses to pay theinvoice due to late filing. Further, Vendor understands and agrees that District shall not be liableto Vendor and Vendor shall have no recourse against the District for any discounted amount thatVendor submits to USAC for payment if Vendor is at fault for USAC’s refusal to pay. If theDistrict’s actions or failure to act are responsible for the non-payment of the Vendor’s invoicewith USAC, the District shall not be liable to Vendor and Vendor shall have no recourse againstthe District for the amount at issue until both the District and the Vendor have exhausted theiradministrative remedies of appeal to USAC and/or the FCC.3.3Vendor must separately itemize the cost of E-rate eligible and ineligible products and/or serviceson all invoices. To determine what items are eligible, vendor must contact the equipmentmanufacturer or contact USAC at 888-203-8100.3.4If Vendor learns of any federal, state or local investigation conducted by any regulatory authorityor law enforcement authority that could have an adverse impact on the District’s ability tocontinue to receive the benefit of E-rate funding, Vendor must notify the District within 30calendar days of learning of such investigation. The District reserves the right to cancel theagreement without penalty if the investigation impedes the District’s ability in any way to receivethe benefit of E-rate funding, subject to any investigation of wrongdoing.3.5Vendor shall maintain all bids, quotes, records, correspondence, receipts, vouchers, deliveryinformation, memoranda and other data relating to Vendor’s services and any subcontractors tothe District. All such records shall be retained for 10 years following completion of servicesand/or installation of equipment, and shall be subject to inspection and audit by the District.3.6In addition to the foregoing, Vendor must maintain and enforce an internal E-rate audit processthat ensures that Vendor complies with all E-rate program rules and regulations. This processmust include the following: Where labor is involved, maintaining detailed, signed individual timesheetsEnsuring that ineligible charges are not submitted to USACInvoicing to USAC that is consistent with the contract and the District’s Form 471Ensuring that services or products are not provided to the District without District’sexpress written permission or official purchase authorizationEnsuring that District-approved substitute services or products are prominently notedon invoices submitted to USAC and the DistrictSteelton-Highspire School District Request for ProposalStructured Communications CablingPage 5

4.0When E-rate eligible services or equipment are allocated or installed in multiplebuildings, support for the allocation consistent with the amount and buildings identifiedin the Form 471Documenting that E-rate funded services were provided within the allowable contractperiod and program yearCharging proper FRN(s)Ensuring that invoices and USAC forms are submitted to the District in a timely mannerEnsuring that USAC forms are filled out completely, accurately and on timeMaintaining fixed asset list of E-rate-supported equipment provided to the District withdetailed information for each item (model number, serial number, product description)and made available to the District in electronic format upon project completion.CONDITIONS, CONTRACT and BILLING4.1The District reserves the right to: 4.2Amend, modify, cancel this RFP or not make an award and to reissue this RFP as a newprocurement;Modify or add to the requirements contained in this RFP at any time after the issuanceof this RFP for compliance by all providers;Increase or decrease the quantities of equipment at the same price listed in thesuccessful contract; or entirely omit an item or group of items to be purchased to reflectactual District needs at the time that orders are placed. Such additional quantities willbe purchased at the price indicated on the contract. Such modifications are expresslyanticipated and included within the scope of this RFP.District intends to award a single contract for all equipment/services in Appendix A;however, the District reserves the right to award a contract for any or all parts of theRFP to one or more service providers.Negotiate terms and conditions to meet requirements consistent with this RFP;Request providers to clarify their RFP proposals;Waive minor defects or any requirement of this RFP that has not been met by any of thebidders that submitted proposals.Timeline for Purchase of ServicesThe purchase of services will be contingent upon E-rate approval and a Notice to Proceed orPurchase Order by the District after E-rate approval has been received. It is anticipated thatwork will begin after students’ last day (June) and will be completed prior to mid-August.However, the District reserves the right to change this date depending on in-person studentschedules.4.3Equipment SubstitutionIf the model specified in the contract is discontinued by the manufacturer after the award of thiscontract, the only acceptable substitute will be the manufacturer’s standard replacement in aconfiguration that meets or exceeds the specifications and operating capabilities of the “asspecified” unit. Further, the substituted equipment must be able to meet the FCC’s ServiceSubstitution Criteria. The Proposer must agree to cooperate with the District to provide theinformation necessary to obtain SLD’s approval of a service substitution request.Steelton-Highspire School District Request for ProposalStructured Communications CablingPage 6

4.4Lowest Corresponding PricePer FCC rules, vendors must offer the Lowest Corresponding Price when submitting proposals.Lowest Corresponding Price (LCP) is defined as the lowest price that a service provider charges tononresidential customers who are similarly situated to a particular E-rate applicant (school, library,or consortium) for similar services. See 47 CFR, Part 54, Section 54.500(f). Service providers cannotcharge E-rate applicants a price above the LCP for E-rate services. See 47 CFR Section 54.511(b).There is a rebuttable presumption that rates offered within the previous 3 years are stillcompensatory.4.5The District reserves the right to extend or abbreviate the contract period if such extension orabbreviation is necessary to make the Contract term coincide with an E-rate “program year” oran extended service end date for an E-rate program year pursuant to a “service delivery deadlineextension,” as those terms are defined by the Federal Communications Commission and/orUSAC.4.6Vendor shall itemize, price, and invoice separately any materials or services that are ineligible forE-rate funding. Vendor must include the following information on all invoices to the District for Erate eligible equipment and/or services: 4.7Date of invoiceDate(s) of serviceFunding Request Number (“FRN”)Vendor SPINDetailed description of services performed and materials supplied that matchesDistrict’s contract specifications and Form 471 descriptions of sameClear, concise breakdown of amount(s) to be billed to USAC (discounted portion ofeligible charges) and amount(s) to be billed to the District (non-discounted amount ofeligible charges)Invoice on Vendor’s letterhead or on a Vendor-generated formProper E-rate discount percentage as set forth by the applicable FRN and USACfunding commitment decision letter (“FCDL”)On RFPs for Services involving the furnishing of labor, materials, and/or equipment, while saidServices are being performed the successful vendor must maintain in full effect the followingminimum insurance coverage:4.7.1Workers' Compensation.Comprehensive public liability in the sum of 100,000 for each person and 300,000 foreach accident, including contract liability. Such shall be endorsed with a save harmlessclause in favor of the Dubois Area School District, its officers, members, and employees.4.7.2Property damage in the amount of 50,000.4.7.3Automobile and truck insurance in an amount not less than 300,000 on account ofany one accident, and property damage in amount not less than 50,000.4.7.4If special hazards, such as might result from blasting, represent a possibility, these shallbe covered by a rider to the policy or policies in an amount of not less than 50,000.Steelton-Highspire School District Request for ProposalStructured Communications CablingPage 7

4.7.54.8Prior to the beginning of the Service, etc., to be performed, a certificate of insuranceshall be furnished to the School District showing the insurance coverages requiredabove. The Contractor shall assume full responsibility for loss of life and property,injuries to persons, including all employees of the Contractor or Subcontractors.AsbestosIn the event a contractor, by virtue of his work for the District, discovers asbestos, the contractormust immediately notify the District and perform no further work in connection with theasbestos. If directed by the District to remove the asbestos, the contractor must take all stepsrequired by all federal, state, and local agencies regarding asbestos removal. The asbestosremoval operations may be the subject of a change order or a supplemental contract to thiscontract, or a separate contract to another contractor as the District may determine.If a contractor fails to meet the requirements of the federal, state, and local regulations andthese specifications related to the discovery, removal, and clean-up, the contractor shall besubject to immediate termination and the contractor shall be responsible for all costs andexpenses related to the removal and cleanup of the asbestos including architect andengineering fees.4.9When school is in session, work must be completed Monday through Friday after students aredismissed. During the summer months when school is not in session, work must be completedMonday through Thursday from 6:30am to 4:30pm.4.10A 3-year bundled warranty on all equipment, services, and technical support is required. E-raterules allow for a 3-year manufacturer’s warranty to be included as long as the costs are bundledwith the cost of the equipment and not broken out separately. Therefore, vendors may notprovide the cost of the warranty separately in their proposals or on their invoices.4.11The vendor must provide complete documentation in electronic format to support the wiringinstallation; including a site map for each location.4.12Prevailing wage applies for the installation of Cat 6E cable and Fiber Optic Cable. In accordancewith Section 753 of the Public School Code of 1949 as amended and Section 165-1 to Section165-17 of the Prevailing Wage Act, the Bidder shall pay all wage rates required by said Acts andcomply with all reporting requirements of said Acts or any regulations issued pursuant thereto soas to insure that the laborers and mechanics employed to perform the work specified under thecontract shall be paid at the rates required. The Prevailing Wage Determination for DauphinCounty is hereby attached to this RFP as Appendix B.Steelton-Highspire School District Request for ProposalStructured Communications CablingPage 8

5.04.12.1Bid, Performance or Payment Bonds are not required for this project.4.12.2Permits are not required for this project.4.12.3There is not a specific brand of cable that is required, nor is there a specific brand ofjacks and patch panels preferred. However, vendors should identify the specific brandsthey are proposing and the equipment and work must meet the warranty requirementsstated in RFP.4.12.4The color of the cables and jacks are not a required specification.4.12.5Plenum cable is not required.4.12.6No existing cabling will be required to be removed.4.12.7Building maps/diagrams are included as Appendix C.INFORMATION TO BE INCLUDED IN PROPOSALIn addition to the other information required to be provided, Vendor also will include with their proposalresponses to the following questions:5.1Provide a description of the nature and scope of your firm’s business endeavors, including historyof company.5.2Provide a description of your firm’s previous and ongoing relationship, if any, with the District.5.3Provide proof that the Vendor and all subcontractors are authorized to do business inPennsylvania.5.4Provide the names and contact information of at least 5 current Pennsylvania K-12 clients ofsimilar size to the District that can attest to the quality of work provided by your company usingor procuring similar goods and/or services as requested in this RFP.5.5Provide a description of the firm’s experience with the federal E-rate program.5.6Provide federal Tax ID Number, E-rate SPIN Number, and FCC Registration Number (FCCRN).5.7Provide certification that the Vendor currently is not subject to the Red Light Rule and will notifythe District if they are placed on Red Light Status with the FCC. Further, provide a certificationthat the Vendor’s principals are presently debarred, suspended, proposed for debarment,declared ineligible, or voluntarily excluded from participation, by any Federal department oragency, from transactions involving the use of Federal funds. Where Vendor is unable to certifyto any of the Statements in this certification, Vendor shall attach an explanation to their offer.5.8Provide contact name and contact information for person authorized to negotiate terms andconditions.5.9Provide contact name and contact information where questions related to the proposal can bedirected with statement certifying that this person (or his/her authorized representative) will beSteelton-Highspire School District Request for ProposalStructured Communications CablingPage 9

available in Jan 2021 – March 2021 in order to assist with the completion of the District’s E-rateapplications, as requested.5.10Provide copy of terms and conditions for proposed contract.5.11Pennsylvania Right-to-Know LawVendor is required to clearly identify any specific information that they deem as proprietary andrequest to be withheld from public view. Vendor must provide one copy of its redacted proposalwith all proprietary information omitted. District intends to comply with the Pennsylvania Rightto Know law concerning requests for release of documents regarding this procurement, includingthe release of proposals after bid opening. Per E-rate regulations, price of winning bid is notconfidential information.6.0EVALUATIONIn accordance with applicable state law, 24 P.S. Section 8-807.1, the District is required to select theproposal of the “lowest responsible bidder” in the event that the District decides to award a contract.In order for a bidder to be eligible to be considered a “responsible” bidder, the bidder must meet thefollowing:7.06.1Submit a timely proposal and not be disqualified under Section 1.8.6.2The proposal must include all of the required information in Section 5.6.3Information submitted in response to Section 5.5 must confirm the bidder is familiar with andexperienced with the federal E-rate program.6.4Bidder must indicate their willingness to be bound by the terms of the RFP.6.5In accordance with Pennsylvania legal precedent, upon investigation by the District, the biddermust be found to be have the financial responsibility, integrity, efficiency, industry, experience,promptness, and ability to successfully carry out this particular undertaking.BID PROTESTSSteelton Highspire School District Bid Protest ProceduresThe following procedures will apply for bid protests submitted by any bidder, person, or entity.7.1 The protest shall specify the reasons and facts upon which the protest is based and shall be filed in writingwith the Business Manager within 3 business days after the date of the bid opening.7.2 The District Administration will investigate the basis for the bid protest and analyze the facts.7.3 The District Administration will notify the Bidder whose bid is the subject of the bid protest of evidencepresented in the bid protest and evidence found as a result of the investigation, and, if deemedappropriate, afford the bidder an opportunity to rebut such evidence, and permit the bidder to presentevidence that it should be allowed to perform the work.Steelton-Highspire School District Request for ProposalStructured Communications CablingPage 10

7.4 The District Administration will issue a written decision within 15 days following receipt of the bid protest,unless factors beyond the District's reasonable control prevent such a resolution, in which event suchdecision will be issued as expeditiously as circumstances reasonably permit. The decision will state thereasons for the action taken by the District Administration. A copy of the decision will be furnished to theprotestor, the bidder whose bid is the subject of the bid protest, and all bidders affected by the decision.7.5 If the protestor is not satisfied with the decision of the District Administration, they can submit a writtenrequest to the School Board within 15 days of receiving the decision notification to request a review bythe School Board. The School Board will then review all documents and make a final determination.Steelton-Highspire School District Request for ProposalStructured Communications CablingPage 11

APPENDIX ALIST OF EQUIPMENT AND SERVICESAll applicable taxes, fees, shipping and surcharges from which the District is not exempt or that is imposed orassessed by Vendor must be included in the Vendor proposal or they will not be paid by the District.Vendors must submit a total, all-inclusive price per drop for each school in Excel format. Installation should NOTbe quoted by the hour.All MDF and IDF locations must include Fiber Patch Panels. A “drop price” is to include the Fiber structural cable,network jack, wall plate, surface mount box (if necessary), surface mount raceway and accessories (if necessary),above ceiling cable management (including cable tray, “J” hooks, hangers, clamps, and other hardware), andinstallation of these listed items.The structured cabling will be in the following schools: Steelton-Highspire High School, 250 Reynders Ave., Steelton, PA 17113 - Dauphin Countyo Qty 6 runs of 6 pair single mode fiber for 10gb or higher transmission rates from MDF to 6 IDFso Qty 1 run of 6 pair single mode fiber for 10gb or higher transmission rates from HS MDF to ELEMMDFHS Distances: MDF to idf1 lower level: 205ft horizontal & 15ft verticalMDF to idf2 Upper level: 250ft horizontal & 15ft verticalMDF to idf3 Upper level: 400ft horizontal & 15ft verticalMDF to idf4 Lower level: 300ft horizontal & 15ft verticalMDF to idf5 Lower level: 400ft horizontal & 15ft verticalMDF to Boiler Room Dmark: 50ft horizontal & 15ft verticalBoiler Room Dmark to Trailer: 80ft Horizontal & 15ft vertical ELEM DMARK to HS DMARK DistancesELEM MDF to Manhole: 55ftManhole to HS Café Corner:422ftHS Corner to entry under café: 80ftCafé to Dmark Steelton-Highspire Elem School, 250 Reynders Ave., Steelton, PA 17113 - Dauphin Countyo Qty 4 Single Mode Fiber 6 pair cables (6 Pair run from MDF/IDFs)Elementary Distances: MDF to DMark lower level: 50ft horizontal & 15ft verticalMDF to idf1 lower level: 400ft horizontal & 15ft verticalMDF to idf2 lower level: 400ft horizontal & 15ft verticalMDF to idf3 Upper level: 400ft horizontal & 15ft verticalSteelton-Highspire School District Request for ProposalStructured Communications CablingPage 12

Steelton-Highspire School District Request for Proposal Structured Communications Cabling Page 1 Steelton-Highspire SCHOOL DISTRICT 250 Reynders Avenue Steelton, PA 17113 717-704-3800 www.shsd.k12.pa.us REQUEST FOR PROPOSAL STRUCTURED COMMUNICATIONS CABLING Proposals Due: February 5, 2021 AT 12:00 PM E.S.T.