WIXLIB

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartment:Information TechnologyImpact on Operating CostsAdditional maintenance support costs for VDI, UnifiedCommunications features, and additional storage.Description of EquipmentConference Room UpgradeExternal Revenue DescriptionUseful LifeReplacement /AdditionPrevious FundingPurpose and JustificationThe county has video teleconferencing (VTC) equipment in only 6 out of 104 conference rooms. These rooms are in high demand for videoconference meetings between county buildings, andvarious departments have pressured IT to add equipment to other conference rooms. Current VTC equipment is expensive to purchase and maintain, difficult to use, and incompatible withMicrosoft Lync--preventing web conferencing to staff computers.Using a third-party, IT conducted an assessment of the county’s conference rooms in 2015/Q2. The result provided designs and cost estimates for standardized videoconferencing equipmentto be installed or upgraded in 76 county conference rooms. The equipment is intuitive, all-digital to integrate with other county communications systems, and robust enough to meet ourneeds for years to come.In 2015/Q4 and 2016/Q1, OPA will gather and analyze business requirements for the various conference rooms identified in the original assessment. Using feedback from each division, OPAwill work with IT and County Admin to create a prioritized list of rooms to receive new videoconferencing equipment over a three- to five-year period. Once formally approved, IT will developa project plan to install the new videoconferencing equipment in those rooms scheduled for the coming year. This prioritized list will be reevaluated annually, with a new project identified forthe following year’s approved conference rooms. Depending on funding and business needs, equipment should be updated in all approved conference rooms by early 2021.At this time, IT and OPA have not yet developed the prioritized conference room list. However, using the initial assessment IT recommends the following for upgraded videoconferencingduring the first year:- (6) Smaller Conference Rooms ( 147K)- (6) Large Conference Rooms / Training Rooms ( 174K)- (6) “Custom” Conference Rooms ( 243K)Based on the above estimates, IT requests 564,000 be set aside in the 2016 budget to install, upgrade or replace conference room videoconferencing equipment. The specific rooms will beidentified before the project plan and subsequent materials purchase occurs.2016QtyTotal CostExternal RevenueCounty 500,0000500,000

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartment:Information TechnologyImpact on Operating CostsAdditional maintenance support costs for VDI, UnifiedCommunications features, and additional storage.Description of EquipmentData CenterExternal Revenue DescriptionUseful LifeReplacement /AdditionPrevious FundingPurpose and JustificationIn 2014, IT commissioned Excipio Consulting, a specialist in IT resource improvement analysis, to assess the cost and suitability of the county’s data centers to meet business needs. Theiranalysis, based on industry standards and best practices, considered these possible scenarios:- Leave the existing environment as-is- Upgrade existing environment- Move to a location jointly-hosted with one or more other government agencies- Move to a commercially-hosted (outsourced) locationTheir data gathering covered electrical, cooling, security, fire protection, physical space and more.As a result of their study, Excipio recommends upgrading the existing environment for the primary data center in the judicial center (JDC). They concluded that the facility is ideally suited fordata center hosting, and that it would not be efficient nor cost-effective to relocate. However, they also stressed that upgrades were urgently needed in order to ensure stable service; withoutupgrades, the county will likely see frequent power and cooling failures over the next one to three years.The estimated overall cost of the recommended upgrades is 1,572,802. IT, Facilities Management and Capital Planning are reviewing the recommendations and working together on aproposed implementation plan. Funding for specific components may be handled separately; parts of these upgrades such as air handlers, uninterrupted power supplies (UPS), firesuppression, security cameras, and generators are already part of building CIP requests.For its part, IT is requesting 137,000 in 2016 for:- Advanced virtual server licensing and integration ( 37K)- APC Infrastructure – 10 rack pod, 4 in-row coolers, 2 power distribution units (PDUs) ( 100K)2016QtyTotal CostExternal RevenueCounty 0137,0000137,000

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartmentImpact on Operating CostsLibraryOther than staff installation time, the affect on operating cost is minimal.The effect on library operations, if no replacement plan for publiccomputer equipment is established, would be substantial.Unreliable/substandard equipment would not meet public expectationsfor quality services.Description of EquipmentPublic service computer workstations (including Internet computers,catalog stations, internet signup computers, self check machines), publicprinting stations and copiers, and related peripheral equipment andfixtures.External Revenue DescriptionNot applicableUseful LifeReplacement /Additionvaries, generally 5 - 8 yearsReplacementPurpose and JustificationIn addition to computers and office equipment needed for staff operations, the library has an obligation to provide automation-related equipment in variousforms to support a variety of public services. The figures in this table are predicated upon establishment on a five year replacement cycle for public serviceInternet and catalog workstations, and other PC-based applications; a six to eight year replacement cycle for patron self-check machines; and a four to fiveyear cycle for public service printer workstation components and coin machines.The obligation to meet the equipment needs of both staff and the general public is unique to the library. The library estimates that it cannot maintain bothstaff and public obligations with BIP funds alone. This proposal suggests that, like all other county agencies, staff and departmental operating equipment willbe provided through BIP funds. Equipment for the public would be provide through a CEP allotment.2016QtyTotal CostExternal RevenueCounty lars515,227515,227

2015 - 2019 CAPITAL EQUIPMENT BUDGETDepartmentImpact on Operating CostsParksNot identifiedDescription of EquipmentReplace 182 exterior Parks trash and recycle receptaclesExternal Revenue DescriptionNoneUseful LifeReplacement /AdditionPrevious FundingNonePurpose and JustificationThe County's Strategic Plan includes a goal for a Clean and Green Place and a strategy to create less waste and manage it well. The CountyBoard priority is to implement strategies including improvements to support recycling and organics diversion at public events andproperties. In 2015, Operations Management - Grounds and Parks in cooperation with Environmental Resources implemented phase one ofa Parks exterior recycling and trash collection best management practices (BMP) effort. This included replacing half the inventory of existingrecycle/trash containers with those that met BMP . The goal is to increase Parks recycle rates from the 3 - 5 percent range to 10 percent byimplementing a collection effort that encourages and supports improved public space recycling. In order to advance County goals andobjectives for creating less waste in parks and greenway system, it is critical to replace the current ineffective and dysfunctional recycle andtrash collection system with one that meets BMPs. This request will complete the replacement of containers throughout the park system.This effort will be measured by analyzing hauler data on trash and recycle rates. Phase 1 will be implemented in mid-late summer 2015.Additionally, the number of trash/recycle bins will decrease and be paired for more strategic and efficient collection by GroundsMaintenance.2015QtyTotal CostExternal RevenueCounty llars00021,60021,6000

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartmentImpact on Operating CostsSheriffNot identifiedDescription of EquipmentStationary License Plate ReadersExternal Revenue DescriptionNoneUseful LifeReplacement /AdditionPrevious FundingNonePurpose and JustificationThe Sheriff's Office has researched and explored the utilization of license plate readers for over a year. The technology and capabilities continue toimprove and State Legislature recently addressed the retention issue in Statute this past 2015 session. The purpose behind the use of the units is tocapture vehicle location to locate missing persons, apprehend wanted criminals, and enhance investigations. Several Dakota County municipal lawenforcement agencies already have and use license plate readers.2016QtyTotal CostExternal RevenueCounty s00030,00030,0000

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartmentOperations ManagementImpact on Operating CostsOlder equipment typically requires more frequent and expensiverepairs, lack modern technological improvements, lack updatedsafety features and have lower fuel economy ratings. The newequipment will increase productivity with a minimal effect onoperational costs.Description of EquipmentMisc. Fleet Equipmenttotal active inventory 355- Active inventory attachments 121- Active inventory small equipment 176- Active inventory small trailers 45- Active inventory of sporting equipment 8- Active inventor of lifts 5Useful LifeReplacement /AdditionExternal Revenue DescriptionMet Council Grant for Parks FleetSome possible grant dollars available for sporting equipment forSheriff FleetvariesreplacementPurpose and JustificationThis category includes the following types of equipment with replacement values under 20,000 each. Attachments for skid steer loaders, frontend loaders, trucks, motor graders, work zone safety, etc. The small equipment are chainsaws, trimmers, push lawn mowers, snow blowers,sprayers etc. The trailers have GVWR below 20,000 pounds. The sporting equipment are snowmobiles and ATV's. The equipment beingreplaced will be traded in, sold at auction or through other disposal methods with the proceeds helping to pay for the replacement units. Anyfunds not used will carryover to the next budget year. Ability to use funds to offset higher purchase price of hybrid and alternative fuelpurchases if grant funding is not available or is not awarded. Ability to use funds to refurbish active units. This would only happen to extend thecost effective useful life and extend replacement request intervals on a unit by unit evaluation. Ability to use funds to purchase telematic systemhardware and software. Ability to use funds for electric vehicle charging systems and alternative fuel fueling systems. Ability to use funds toQtySheriffOperations MgmtLibraryOther DC DeptMisc - FleetSWCDTrade-in or AuctionExternal RevenueCounty 0270,000

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartmentOperations ManagementImpact on Operating CostsOlder equipment typically requires more frequent and expensive repairs,lack modern technological improvements, lack updated safety featuresand have lower fuel economy ratings. The new equipment will increaseproductivity with a minimal effect on operational costs.Description of EquipmentSedan Policetotal active inventory- Sheriff Fleet2020External Revenue DescriptionMet Council Grant for Sheriff Parks Lakes and Trails Fleet used byPark RangersUseful Life5 years or 125,000 milesReplacement /AdditionreplacementPurpose and JustificationPolice sedans are used by the Sheriff Fleet. They are specially designed for police activities. Special equipment including warning lights,sirens, 800MHz and VHF radios, prisoner partitions, radars systems, camera systems and computers are installed in these units. The unitsbeing replaced will be sold at auction or through other disposal methods with the proceeds used to help pay for the replacement units.Replacement recommendations will include flex fuel, hybrid and alternative fuel options. Every effort will be made to purchase the highest fuelefficient option available and right size the vehicle to the application. All units being recommended for replacement will have a Fleet CEP Pointsrating of 23 or higher. Any funds not used will carry over to next budget year.201620172018Sheriff Fleet #1103 (2011 Ford Crown Victoria), #1101 (2011 Ford Crown Victoria), #1104 (2011 Ford Crown Victoria),#1105 (2011 Ford Crown Victoria), #1307 (2013 Ford Police Interceptor)Sheriff Fleet #1305 (2013 Ford Police Interceptor), #1306 (2013 Ford Police Interceptor), #1301 (2013 Ford Police Interceptor),#1310 (2013 Ford Police Interceptor), #1303 (2013 Ford Police Interceptor), #1309 (2013 Ford Police Interceptor),#1304 (2013 Ford Police Interceptor), #1308 (2013 Ford Police Interceptor)Sheriff Fleet #1312 (2013 Ford Police Interceptor), #1318 (2013 Ford Police Interceptor), #1302 (2013 Ford Police Interceptor),#1311 (2013 Ford Police Interceptor), #1410 (2014 Ford Police Interceptor)QtyParksSheriffOperations MgmtTrade-in or AuctionExternal RevenueCounty 5,500

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartmentOperations ManagementImpact on Operating CostsOlder equipment typically requires more frequent and expensive repairs,lack modern technological improvements, lack updated safety featuresand have lower fuel economy ratings. The new equipment will increaseproductivity with a minimal effect on operational costs.Description of EquipmentSedantotal active inventory including leased and forfeiture units30- Sheriff Fleet 23- Other DC Fleet 5External Revenue DescriptionMet Council Grant for Parks Fleet and Sheriff Parks Lakes and TrailsFleet used by Park RangersUseful Life10 years or 125,000 milesReplacement /AdditionreplacementPurpose and JustificationSedans (automobiles) are used by the Sheriff Fleet, Community Corrections Fleet and Parks Fleet. Many are outfitted with warning lights,sirens and computer docking stations. The units being replaced will be sold at auction or through other disposal methods with the proceedsused to help pay for the replacement units. Replacement recommendations will include flex fuel, hybrid and alternative fuel options. Everyeffort will be made to purchase the highest fuel efficient option available and right size the vehicle to the application. All units beingrecommended for replacement will have a Fleet CEP Points rating of 23 or higher. Any funds not used will carry over to next budget year.2016201720182019Sheriff Fleet #0608 (2008 Chevrolet Impala), #0812 (2008 Chevrolet Impala), #0811 (2008 Chevrolet Impala),#0808 (2008 Chevrolet Impala), Community Corrections Fleet #6514 (2009 Toyota Prius)Community Corrections Fleet #6513 (2009 Toyota Prius), #6515 (2009 Toyota Prius), #6512 (2009 Toyota Prius),#6511 (2009 Toyota Prius)Sheriff Fleet #1204 (2012 Ford Fusion), #1317 (2013 Ford Fusion), #0716 (2007 Chevrolet Impala), #1316 (2013 Ford Fusion),#1012 (2010 Ford Fusion)Sheriff Fleet #1106 (2011 Ford Fusion), #1107 (2011 Ford Fusion), #1011 (2010 Ford Fusion)QtyFleet MgmtTransportationParksSheriffOther DC DeptTrade-in or AuctionExternal RevenueCounty 6,000160,00096,00081,000369,000

2016 - 2020 CAPITAL EQUIPMENT BUDGETDepartmentOperations ManagementImpact on Operating CostsOlder equipment typically requires more frequent and expensive repairs,lack modern technological improvements, lack updated safety featuresand have lower fuel economy ratings. The new equipment will increaseproductivity with a minimal effect on operational costs.Description of EquipmentMini Vantotal active inventory21- Sheriff Fleet 12- Operations Management Fleet- Other DC Fleet 1- SWCD Fleet 17External Revenue DescriptionNoneUseful Life10 years or 125,000 milesReplacement /AdditionreplacementPurpose and JustificationThese mini vans are used to transport prisoners, haul supplies, deliver mail and transport staff. The Sheriff Fleet units are setup with prisonerpartitions, warning lights and sirens. The units being replaced will be sold at auction or through other disposal methods with the proceeds usedto help pay for the replacement units. Replacement recommendations will include flex fuel, hybrid and alternative fuel options. Every effort willbe made to purchase the highest fuel efficien

2016 - 2020 Capital Equipment Budget Summary: pages 3-4 Individual CEP request sheets: pages 5-31 2004 - 2014 CEP Budget History: pages 32-38 2016 - 2020 Capital Equipment Program (CEP) The Capital Equipment Program (CEP) began in 1987. It was set up so Dakota County could better plan and manage all its major capital equipment purchases.