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EMS Manual Use of natural resources - This is the degree to which the activity uses naturalresources such as water, energy, petroleum or minerals General nuisance - This is the degree to which the activity creates an imposition suchas noise or dust on the campus community or the surrounding communityb. The EMS Working Group and the EHS Steering Committee will use a ranking score of 0– 3 for scoring each of the criteria to be used in evaluating the risks and impacts. “0” willmean “no impact”; “1” will mean “low impact”; “2” will mean “moderate impact”; and “3” willmean “high impact”2. Evaluating the Impacts and Risksa. The EMS Working Committee and the EHS Steering Committee will use the criteria andscoring described above to evaluate the impacts and risks identified by the EHS Officeand the academic departments and administrative units.b. The EMS Working Committee and the EHS Steering Committee will score eachaspect/impact and risk, and develop a total score.A copy of the current scoring sheet follows behind this procedure.c. For the first year, any impact/risk with a score of 19 or above is considered to be significantenough that the EHS Office will establish a program, systems and procedures to addressand minimize the risks posed by that activity. For the second year, any impact/risk with ascore of 9 or above is considered to be significant enough that the EHS Office will establisha program, systems and procedures to address and minimize the risks posed by thatactivity.3. Ongoing Review of Existing Impacts/Risks and Review of New Impacts/Risksa. At least once a year, the EMS Working Committee and the EHS Steering Committee willreview the evaluations that have been done for any ongoing activities, and make anychanges to the evaluations as needed.b. In the event that any new activity is started at UMass Boston or if there is a majorchange to any existing activity, the EMS Working Committee and the EHS SteeringCommittee will evaluate any impacts and risks associated with that new activity usingthe criteria and scoring set out in this procedure, and will assign a score to that activity.4. Review of Evaluation Processa. At least once a year, the EMS Working Committee and the EHS Steering Committee willreview the process, criteria and the scoring that has been set out, and make anychanges to the process as needed.UMass Boston EMS Manual - DRAFT1-7Effective date: 4-17-15

EMS ManualCurrent Impacts and Risks Evaluation and ScoringUMass Boston EMS Manual - DRAFT1-8Effective date: 4-17-15

EMS Manual1.4EMS GOALS AND OBJECTIVESOverviewUMass Boston (UMB) is committed to setting goals and objectives as part of protecting theenvironment and maintaining a healthy and safe campus. Setting goals and objectives for UMBpersonnel involved with the Environmental Management System (EMS) is a key part of ensuringthat UMB strives to continually improve and to comply with all applicable laws, regulations andcampus standards and best practices.This policy delineates the procedure for setting goals and objectives related to the EMS.Setting Goals and ObjectivesUMass Boston will set goals and objectives for the EMS by using the following procedure: Each year, the EMS Working Group will propose goals and objectives for each of theprograms covered in the EMS. The goals and objectives will be presented to the EHSSteering Committee. The EHS Steering Committee will review and approve goals and objectives for the EMS. The goals and objectives for each program covered by the EMS will be set out in the sectionof the EMS manual covering that program.UMass Boston EMS Manual - DRAFT1-9Effective date: 4-17-15

EMS Manual2 PROGRAM AREASOverviewBased upon an evaluation and scoring of environmental impacts and potential risks posed byactivities occurring at the UMass Boston campus, the EMS Working Group and EHS SteeringCommittee determined that five activities posed the highest potential risks.to the campus andscored the highest using the evaluation process and criteria set out above in Section 1.2. Thosefive activities are included in the EMS for the first year. Set out below are descriptions of thosefive activities and the programs at UMass Boston that address the potential risks posed by thoseactivities: Soil Management Laboratory Waste Water Non-Contact Cooling Water Laboratory Chemicals Laboratory Hazardous WasteFor each program, there is a description of the campus activity, the environmental risks potentiallyposed by that activity, an overview of the legal requirements which regulate the activity, howUMass Boston is managing the potential environmental risks posed by the activity, the roles andresponsibilities of UMass Boston faculty and staff in conducting the activity, the goals andobjectives for improving how UMass Boston is conducting the activity, and a list of the specificregulations applicable to the activity.Based upon an evaluation and scoring of environmental impacts and potential risks posed byactivities occurring at the UMass Boston campus, the EMS Working Group and EHS SteeringCommittee determined that an additional six activities posed significant potential risks.to thecampus and to include those six activities in the EMS for the second year. Descriptions of thosesix activities, listed below, and the programs at UMass Boston that address the potential risksposed by those activities are included in an appendix at the end of the manual.The activities that will be included during the second year are the following: Green House Gases Marine Operations Oil/Waste Oil Solid Waste/Recycling Storm Water Universal WasteUMass Boston EMS Manual - DRAFT2-1Effective date: 4-17-15

EMS Manual2.1SOIL MANAGEMENTCampus Activity:The UMass Boston campus sits on approximately 100 acres of former municipal landfill. Thatcoupled with the complex land use history of the property and extensive re-grading during theinitial Campus construction has created a large, fairly homogeneous, waste profile of fill extendingto depths as much as 30 feet below the existing grades. Oil and hazardous materials (OHM) havebeen encountered in the fill that including: petroleum hydrocarbons, polychlorinated biphenyls(PCBs), metals, polycyclic aromatic hydrocarbons (PAHs) and methane. In some cases, OHMconcentrations exceed Reportable Concentrations as defined in the Commonwealth Waste SiteCleanup Program and regulations specified in the Massachusetts Contingency Plan.Construction at UMass Boston—and just about anywhere else—involves excavating dirt. TheUtility Corridor and Roadway Relocation project alone will generate about 195,000 tons ofexcavated fill.Excavated material, especially here on the former Columbia Point landfill, includes a variety ofother materials in addition to dirt. Most of the dirt will stay on site for reuse, but approximately 20percent may not be reusable and will be trucked to appropriate disposal sites.Environmental Risks:Accidentally coming into contact with soil, ingesting soil and/or inhaling contaminated dust are theprimary risks to construction workers, UMass Boston workers and passersby. Risk of a “release”is low because the contaminants are bound in the soil. In addition, there is a risk to theenvironment if rainwater were to carry contaminated soil into the Boston Harbor, or ifcontaminated soil were to be disposed of improperly.Legal Requirements:Massachusetts Department of Environmental Protection, Bureau of Waste Site Cleanupmaintains lists of sites that have had historical contamination or have had spills of hazardousmaterials. There are regulations that dictate how these sites must be addressed and cleaned up.The UMass Boston campus is part of a larger listing for Columbia Point that covers the former“Mile Road Landfill.” This landfill was active until the mid-1960s.UMass Boston EMS Manual - DRAFT2-2Effective date: 4-17-15

EMS ManualManaging the risks: UMass Boston has a Special Project Designation (SPD) that provides an overallframework for managing soil projects. Licensed Site Professionals (LSPs) oversee the soil work on each project. TheEnvironmental, Health & Safety (EHS) Department at the university monitors this process. A site-specific Excavated Materials Management Plan covers handling of soil. The planspecifies measures that must be taken when digging greater than two feet below thesurface, including monitoring. On large, capital projects environmental firms working for the Division of Capital AssetManagement and Maintenance (DCAMM) and/or the University of Massachusetts BuildingAuthority (UMBA), and for the construction managers along with UMass Boston EHSexamine and characterize soil regularly. Dust control measures including wetting soil are used when necessary. At the end of each project, a two-foot cap of clean topsoil will be installed at the surfacewith the organic make-up to grow plants.Roles and Responsibilities Facility personnel have responsibility for activities related to projects involving theexcavation of small amounts of soil, such as the installation of a sign post. Outside contractors have responsibility for activities related to projects involving theexcavation of large amounts of soil, such as the installation of new utilities. Those projectsare managed by either DCAMM or UMBA, depending on the project. EHS Office personnel oversee compliance with all regulatory requirements of all projectsthat involve the excavation of soil.Goals and ObjectivesGoals1. Develop a comprehensive approach to coordinating and communicationamong all soil management projects2. Continue to carefully monitor risks of the soil management programObjectivesa) Holding soil and excavation coordination meetings with a representative fromeach project and EHS Office staffb) Developing additional soil management educational/informational materialsUMass Boston EMS Manual - DRAFT2-3Effective date: 4-17-15

EMS Manualc) Develop a comprehensive compilation of all documents relating to SPD soilmanagement projectsd) Creating an executive summary of the SPDe) Evaluate the feasibility of adding Bayside property to the SPDSpecific regulations:Massachusetts Contingency Plan (MCP): 310 C.M.R. 40.0000Massachusetts Solid Waste Regulations: 310 C.M.R. 19.00UMass Boston EMS Manual - DRAFT2-4Effective date: 4-17-15

EMS Manual2.2LABORATORY WASTE WATERCampus Activity:Wastewater is water that has been altered by human activity and has been discharged to a sinkor drain that is connected to the sanitary sewer system and that goes to a municipal treatmentplant. Under the federal Clean Water Act and related Massachusetts Department ofEnvironmental Protection (DEP) and local Massachusetts Water Resources Authority (MWRA)regulations, there are limits on the types and amounts of chemicals and other substances that areallowed to be disposed down a sink or drain.UMass Boston has a sewer use permit issued by the MWRA that designates the types andquantities/ concentrations of chemicals and other substances that may be drain disposed. Thepermit sets limits for mercury, silver, zinc, copper, lead, oil and grease, pH and a variety of organicchemicals commonly referred to as Total Toxic Organics (TTO). Under the MWRA permit, UMassBoston must conduct certain quarterly sampling and certain semi-annual sampling.At UMass Boston, a variety of activities discharge waste water that could potentially containsubstances governed by regulations. Laboratory personnel in Chemistry, Biology, School for theEnvironment, Physics, occasionally drain dispose of small amounts of solvents and otherchemicals. Many laboratories use solvents to wash glass ware. Certain laboratories also engagein cage washing. Art studio personnel drain dispose of paints and other substances.Environmental Risks:With all of the activities noted above, there is the risk that the solvents or chemicals being draindisposed will exceed the permitted limits. Improper drain disposal of chemicals will sendpollutants to the MWRA sewage treatment plant and could harm MWRA staff operating the plant.The chemicals could also pose a risk to the water and marine life in the Boston Harbor, and alsoadversely affect the fertilizer produced from the sewage operations.In the past, UMass Boston has had exceedances of mercury, zinc and copper.Legal Requirements:EPA regulates the discharge and treatment of wastewater under the Clean Water Act (CWA). TheNational Pollutant Discharge Elimination System (NPDES) issues permits to all wastewaterdischargers and treatment facilities. These permits establish specific discharge limits, monitoringUMass Boston EMS Manual - DRAFT2-5Effective date: 4-17-15

EMS Manualand reporting requirements and may also require these facilities to undertake special measuresto protect the environment from harmful pollutants.There are significant penalties for non-compliance with the wastewater regulations.Managing the risks:UMass Boston makes various efforts to prevent or minimize any unauthorized pollutant from beingdrain disposed. Campus EHS personnel conduct training and awareness each semester for laboratoryresearchers about source reduction, and how to manage and dispose properly ofhazardous waste, including collecting rinsate. UMass Boston posts signs to remind campus personnel of permitted and prohibitedactivities. The Laboratory Safety Manual includes information about appropriate management anddisposal of chemicals. UMass Boston has implemented a chemical inventory system to identify the users ofhazardous materials and better be able to provide training and monitor the use of thehazardous materials. UMass Boston periodically collects and analyzes samples of wastewater to monitor thelevels of pollutants UMass Boston has some on-site wastewater treatment systems that handle certainpotential hazards. The McCormack Building and the Wheatley Building each has alimestone chip tank used for pH neutralization. The Science Center has a pHneutralization system. In January, 2015, UMB opened a new Integrated Science Center(ISC). The new ISC also contains pH neutralization tanks. UMass Boston movedapproximately 40 laboratories from the Science Building, the McCormack Building andthe Wheatley Building, and the current Science Building.Roles and Responsibilities Principal Investigators, faculty, researchers and laboratory personnel have responsibilityfor attending laboratory waste water training, ensuring that nothing prohibited is draindisposed, managing chemical usage and research activities safely and in compliance withall applicable regulatory requirements, and of notifying the EHS Office of any chemical orwaste spills or releases. EHS Office personnel have responsibility for ensuring compliance with all applicableregulations, interacting with environmental regulators, managing permits, managing andmaintaining waste water systems, providing training, investigating any exceedances,managing any corrective actions, overseeing the contractors who conduct samplingrequired under the waste water permit, and reporting the sampling results to the MWRAUMass Boston EMS Manual - DRAFT2-6Effective date: 4-17-15

EMS ManualGoals and ObjectivesGoals1. PIs, faculty, researchers and laboratory personnel will comply with regulatoryrequirements and UMass Boston procedures regarding drain disposal at alllaboratories2. Establish stronger association between EHS Office and Green ChemistryProgramObjectivesa) Have Laboratory Safety Committee consider new signage and additionalfocused training concerning drain disposal in laboratoriesb) Review and evaluate sampling frequency and waste water system designc) Hold several meetings with Green Chemistry Program to explore explore bestmanagement practicesSpecific Regulations:40 C.F.R. Part 403 - General Pretreatment Regulations for Existing and New Sources of Pollution360 C.M.R. § 10.00 - Massachusetts Water Resources Authority Sewer Use DischargeRegulationsUMass Boston Sewer Discharge Use PermitUMass Boston EMS Manual - DRAFT2-7Effective date: 4-17-15

EMS Manual2.3COOLING WATERCampus Activity:The Central Utility Plant uses water as a coolant during its operations to meet the cooling needsof the UMass Boston campus. The water used is drawn from Dorchester Bay/Savin Hill Coveand then discharged back to Dorchester Bay/Savin Hill Cove. It is referred to as “non-contactcooling water” because although the water runs through theSalt Water Pump House, it is kept indesigna

UMass Boston EMS Manual - DRAFT 1-1 Effective date: 4-17-15 1 INTRODUCTION AND OVERVIEW 1.1 ENVIRONMENTAL MANAGEMENT SYSTEM Welcome to University of Massachusetts Boston's (UMass Boston) Environmental Management System. This Manual is designed to serve as a guide to the Environmental Management System (EMS) and all of its related components.