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City of San AntonioFY 2020 ProposedAnnual Operating &Capital BudgetOffice of the City ClerkPresented by:Leticia M. Vacek, City ClerkTRMC/CMC/MMCCity Council Budget WorksessionSeptember 3, 2019
FY 2020 Proposed Budget 4.4 MillionMunicipalArchives andRecords 0.920%Office of theCity Clerk 1.739%Vital Records 1.125%Passports 0.511%FundsFY 2019General FundPositions 4.134Elections andEthics 0.25%FY 2020 Change 4.434 0.30No Added Cost for the Proposedelimination of Assistant to the Director for 2positions: 1 Sp. Projects Mgr. - Boards/Commissions 1 Sr. Admin. Assistant - Vital Records2
Embedding Equity in Office of the City ClerkFY 2019 Progress: Education & awareness Equity Program – 1 Trainer Targeted investments Program recruitment – Boards/CommissionsApplications Equity Assessment for Boards Applicationcompleted (equity recommendationsimplemented)FY 2020 Enhancements: Establish equity goals Use data to impact communitiesof color Engage target populations3
Passport Revenue From May 2010 to Present 140,000 120,000FY 2010FY 2011Dollars (thousands) 100,000FY 2012FY 2013 80,000FY 2014FY 2015 60,000FY 2016FY 2017FY 2018 40,000FY 2019 20,000 ayJuneJulyAugustSeptember4
Vital Records Revenue from October 2012 to Present 240,000 230,000 220,000 210,000 200,000 190,000 180,000Dollars (Thousands)FY 2013 170,000FY 2014 160,000FY 2015 150,000FY 2016FY 2017 140,000FY 2018 130,000FY 2019 120,000 110,000 100,000 90,000 80,000 prilMayJuneJulyAugustSeptember5
Vital Records Customers Served October 2012 to Present14,00012,00010,000FY 2013FY 20148,000FY 2015FY 2016FY 20176,000FY 2018FY ryMarchAprilMayJuneJulyAugustSeptember6
Birth/Deaths Recorded October 2012 to PresentFY 2013FY 2014FY 2015FY 2016FY 2017FY 2018FY 000100,000FY 201380,000FY 2014FY 201560,000FY 201640,000FY 2017FY 201820,000FY 201907
Vital Records Increase New School Year DMV Requirement/Federal Real ID Act – In Effect Now TDL/ID Cards are valid until their expiration In Compliance If Gold Star denoted on card Without Gold Star your TDL/ID cannot be accepted as Identification forFederal Purposes (Domestic Flights or Passport Application)8
Library Partnership for Sale of Birth CertificatesBirth Certificates SoldMonthOctober 2018November 2018December emberFY2019 TotalFY2018 TotalFY2017 TotalFY2016 TotalFY2015 TotalFY2014 TotalFY2013 TotalGreat NW190194150319205226108142140140255Las 38107228198233228152120193240Thousand Oaks370355227462289272320266183282403Monthly 412,924655Grand 83,962297,25215,0659
Recipient of Texas Department of State HealthServices Vital Statistics Unit Award10
Preservation Initiative with Kofile TXMAS Cooperative Contract approved by City Council on June 20th topreserve, manage and digitize official historic records of the City of SanAntonio Total contract 626,061; First year 93,025 with 4 – 1 yr. renewal options Preservation fee collected; funds the preservation contractBeforePreservation11
After Preservation12
City of San AntonioFY 2020 ProposedAnnual Operating &Capital BudgetMunicipal ElectionsPresented by:Leticia M. Vacek, City ClerkTRMC/CMC/MMCCity Council Budget WorksessionSeptember 3, 2019
FY 2020 Proposed Budget 1.0 MillionFundsFY 2019General FundPositions 2.40FY 2020 Change 1.00 (1.4)0MunicipalElections 1.0100%October 2019 Election – Employee ManagementElection if necessary.November 2020 Election – Reauthorization of theLinear Creekway Sales Tax in conjunction withConnect SA.14
City of San Antonio Petitions and Elections Verified Petitions: 3 City Charter Petitions 1 Paid Sick Leave Petition 1 TPID Petition Oversaw conduct of the City Charter Amendment Election,General City Election, and Run-Off City Election (completed)15
New Bexar County Voting SystemBexar CountyCommissionersapproved acontract withES&S in theapproximateamount of 11.5million for a newElection Systemreplacingexisting votingmachines usedfor the past 17yearsAn additional 537,067 will beallocated topurchasemachine tablesand transportcarts16
New Bexar County Voting System & Vote Centers Starting with the Nov. 5 Election, Bexar County will switch to newelectronic voting machines that generates a paper record forsecurity purposes The county will introduce Vote Centers which are places whereregistered voters can cast a ballot on Election Day. The new Voting System will be utilized at 286 Polling Places VIA Metropolitan Transit provides free bus service on ElectionDay as a community service17
Outreach Presentations, Trainings, and Events Attended forBoards, Passports, Vital Records, ArchivesVolunteered at Migrant Resource Center (several OCC staff)Board/Commission Swearing-In Ceremony EventPassport/Vital Records Saturday EventCampaign Finance E-File System TrainingDistrict 6 Women’s Forum (Part 2) Presentation2019-2021 Mayor and Council Swearing-In Ceremony EventSA Women’s Chamber PresentationBoards/Commissions Liaison Training with the Office of Equity (2 separate Trainings)Masters Leadership Program PresentationTexas Women’s Forum PresentationDistrict 6 Women’s Forum (Part 3) PresentationMunicipal Leadership Institute at Carver Library PresentationTour provided of Municipal Archives & Records to HEB Education FoundationLatina Leadership Institute PresentationSA Leadership Women Alumni PresentationRecording of Municipal Leadership Institute for Online Training Pilot ProgramSA Speak Up Budget Community Event on Boards/Passports/Vital Records EventFounders Day at the Alamo GroundsHomeowners Fair Hosted by OHP18
OCC Projects/Partnership with ITSD Implementation of VoteCast Component to Replace Crestron System in Council ChambersBoard and Commissions Application Process (replacement is recommended)Replacement of outdated Bar Code System for Municipal RecordsReplacement of TER System with TxEver for Birth/DeathReplacement of Legacy Mainframe (BIRX/LINKS) for Birth/DeathPrinter and PC Replacement Program for Birth/DeathImplement POS to Replace Legacy Mainframe at Main Office/LibrariesMigration of Hummingbird Platform to FileNet System OCC Records Management Division Lead with 24 Departments moving to City Tower Partnered with TCI and Finance for implementation of DocuSign System for Contracts to beexpanded to other departments Digitization of Birth/Death into FileNet System (1964-2004 completed) Web-based Citizens to be Heard Registration System (completed) Renovation of Vital Records/Passport Lobby area (completed) HVAC Replacement at Municipal Archives & Records Building (completed) Moved from City Hall to Municipal Plaza Building (completed)19
OCC Systems Utilized Lobbyist SystemCampaign Finance SystemFinancial Disclosure Reporting System (FDR)Board/Commission Application SystemDigital Collection Web-Based Search and Retrieval SystemHummingbird Records Management System Decommissioned and Replaced by FileNetFileNet Records Management SystemBar Tender - Bar Code System to be ReplacedTxEver Electronic Registration of Birth/DeathTERS Decommissioned and Replaced by TxEverState Remote System to Print Birth Records for those born outside SAMainframe (BIRX/LINKS) System to be Replaced with new POSCrestron Voting System (City Council Votes) to be Replaced with GranicusVote Interface to capture all City Council Action (Vote Slips) to be Replaced by GranicusFOIA System for OCC records requestedCitizens to be Heard web-based system to register27
City of San Antonio FY 2020 Proposed Annual Operating & Capital Budget. FY 2020 Proposed Budget 4.4 Million Funds FY 2019 FY 2020 Change General Fund 4.1 4.4 0.3 . Masters Leadership Program Presentation Texas Women's Forum Presentation District 6 Women's Forum (Part 3) Presentation .
