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JOIN US!Hyatt Regency Grand CypressOne Grand Cypress Blvd., Orlando, FL 32836407.239.1234Who should sponsor andexhibit at the 2022 ALCAConference?If your company offersproducts, technology, orservices that offer solutions –for families or the Aging LifeCare Experts caring for them -then you should be part of thisspecial event!Reserve your space now – weexpect to be “sold out”months in advance!Opening Reception Wednesday, April 6, 2022Conference Dates Thursday, April 7, 2022 –Saturday, April 9, 2022Exhibit/Resource Hall Open Thursday, April 7, 2022 –Friday, April 8, 2022You are invited to join us as a sponsor and/or exhibitor atthe 38th Annual Aging Life Care Association Conferencein Orlando, Florida. Your company’s message will be seenand heard by the leading Aging Life Care Professionals from across the country. Visit aginglifecare.org and clickon the exhibitor/sponsor link today.Who will be attending the 2022 ALCA Conference?Over 400 Aging Life Care Professionals are expected to join us inOrlando.Aging Life Care Professionals are health and human serviceprofessionals who direct the plan of care for their clients -- olderadults and others with ongoing health challenges.Families count on expert opinions of ALCMs to findsolutions – including the products and services that youprovide.ALCA will host just over 40exhibitors this year.Don’t miss out on this outstandingopportunity to showcase your productsand services in front of these key decisionmakers with a great attendee-to-vendorratio.Demonstration Display Exhibit SpacesAvailableDo you have equipment to demonstrate?ALCA offers a limited number of 10’ x 8’demonstration spaces in the exhibit hall. Agreat way to demonstrate your product!
HOTEL INFORMATIONHyatt Regency Grand CypressOne Grand Cypress Blvd. Orlando, FL 32836407.239.1234Discover one of Orlando's most invitingescapes, Hyatt Regency Grand Cypress.The outstanding array of resort amenities filling the resort creates an amazingretreat for conference attendees. Afterexhibit hours, play golf and tennis,swim, sail, or treat yourself to a massage. The resort offers an ideal locationadjacent to Disney World – kids of allages will love exploring area attractions.Group Room Rates 219 Single/Double RateFor reservations, call 1-877-803-7534 using the GroupReference Code: ALCA or visit GLC to book directly onlinebefore February 25th.A group discount resort fee of 10 plus tax per night willapply to each night of your stay. It includes shuttle to areatheme parks, two bottles of water a day, and access totrails, tennis, bikes, rock climbing, a 24-hour fitness center,water sports, miniature golf, daily activities, and more.Airport TransportationThe Hyatt Regency Grand Cypress is approximately 18miles/30-45-minute drive (depending on time of day)from the Orlando International Airport (MCO). Multipleoptions for transportation are available, including: Uber and Lyft – Fares are 30 each way Taxi Cab – Fares are 50 each way Mears Transportation Group (Shuttles) 407.423.5566 25 each wayShipping Materials to HotelAll package shipping/handling is handled through Shipping/Receiving at the Hyatt Regency. You may ship your exhibitmaterials for arrival at Hyatt Regency Grand Cypress no earlier than April 1, 2022 using the address below. Please noteper package, per day storage fees may be assessed for any boxes received prior to this date.All materials, literature, products, etc. that are shipped to hotel should be sent withexhibitor’s name/company and return address to the following address:HYATT REGENCY GRAND CYPRESSOne Grand Cypress Blvd.Orlando, FL 32836Hold for: ALCA Exhibitor – COMPANY NAMEBox # ofExhibitors will be responsible for applicable inbound receiving/deliver and outbound handling charges for all boxes delivered tothe hotel @ 15 per box.ALCA or the hotel accept no responsibility for lost, stolen, ordamaged goods. The hotel has limited capability for receiving,handling, and storage of any conference materials.Attention Exhibitors!Exhibiting at the 2022 ALCA Conference willput you in direct contact with Aging Life CareProfessionals who recommend or purchasethe products and services you provide.Up to two exhibit staff can register for theconference at a 50% discount. For moreinformation on the discounted registrationcontact Julie Wagner atjwagner@aginglifecare.org.
sponsor packagesAll Sponsorships Include Special ExhibitSignage, Recognition in Inside ALCAMagazine, and On-Site Conference Program 15,000 10,000 10,000Ruby Sponsorshipemerald Sponsorshipemerald Sponsorshipo Opportunity to address attendees atAnnual Business Meeting & AwardsEvent (3 min)o Opportunity to address attendees atThursday General Session (3 min)Keynote (one opportunity)SOLE SPONSORSHIP of the ThursdayOpening Keynoteo Opportunity to address attendees atThursday Morning Opening Keynote(3 min)o Distribution of PromotionalMaterials at Thursday MorningOpening Keynote (pre-approved)Annual Business Meeting &Awards CeremonySOLE SPONSORSHIP of the AnnualBusiness Meeting and Awards EventThursday General Session Sponsor(one opportunity)SOLE SPONSORSHIP of the secondThursday Morning General Sessiono Distribution of PromotionalMaterials at Thursday GeneralSession (pre-approved)o Verbal recognition at ThursdayMorning Opening Keynoteo Distribution of PromotionalMaterials at Annual BusinessMeeting & Awards Event (preapproved)o Company Logo Displayed On-site andon Conference Appo Verbal recognition at AnnualBusiness Meeting & Awardso Company Logo Displayed On-site andon Conference Appo DOUBLE Tabletop Exhibit, Preferredlocation, plus electricalo Company Logo Displayed On-site andon Conference Appo Single Tabletop Exhibit, Preferredlocation, plus electricalo FOUR full Conference Registrationso Single Tabletop Exhibit, Preferredlocation, plus electricalo TWO full Conference Registrationso TWO complimentary Hotel Roomsfor THREE Nights if neededo TWO full Conference Registrationso Recognition as a Conference Sponsoron ALCA website and pre-conferenceadvertising, including logo and linko Recognition as Conference Sponsoron ALCA website, including logo andlinko On-site Conference Program: FULLPAGE AD on INSIDE COVERo On-site Conference Program:FULL-PAGE ado Inside ALCA Magazine:o Inside ALCA Magazine: ONE FULL-PAGE, color ad ONE FULL-PAGE, color ad AND Publication of your FULL-PAGEarticle Publication of your FULL-PAGEarticle 7,500diamond SponsorshipFriday General Session(two opportunities)SOLE SPONSORSHIP of a FridayGeneral Sessiono Opportunity to address attendees atFriday General Session (3 min)o Distribution of PromotionalMaterials at Friday General Session(pre-approved)o Verbal recognition at ThursdayGeneral Sessiono Recognition as Conference Sponsoron ALCA website, including logo andlinko On-site Conference Program:FULL-PAGE ado Inside ALCA Magazine: ONE FULL-PAGE, color ad AND Publication of your FULL-PAGEarticleo TWO Guest Meal Ticket to BusinessMeeting & Awards Luncheono Company Logo Displayed On-site andon Conference Appo Recognition as a Conference Sponsoron the ALCA website, including logoand contact informationo Verbal recognition at Friday GeneralSessiono On-site Conference Program:HALF-PAGE, color ado Single Tabletop Exhibit, Preferredlocation, plus electricalo ONE full Conference Registration Inside ALCA Magazine:HALF-PAGE, color ad
6,500 6,000 5,000JADE Sponsorshipsapphire Sponsorshippearl Sponsorshipo Sponsorship Signage Displayed atPhoto Bootho Opportunity to address conferenceattendees at Saturday MorningGeneral Session (3 min) (In-personand/or video)Hyatt Regency Hotel Key Cards(one opportunity)SOLE SPONSORSHIP of Hotel KeyCardso Distribution of your company’s logoon hotel key cards distributed toALCA Conference attendeeso Single Tabletop Exhibit, Preferredlocation, plus electricalHead Shot Photo Booth(one opportunity)SOLE SPONSORSHIP of Photo Bootho Single Tabletop Exhibit, Preferredlocation, plus electricalo ONE full Conference Registrationo ONE full Conference Registrationo TWO Guest Meal Tickets to BusinessMeeting & Awards Luncheono TWO Guest Meal Tickets to BusinessMeeting & Awards Luncheono On-Site Conference Program:HALF-PAGE, color ado Recognition as Conference Sponsoron ALCA website, including logo andcontact informationo On-site Conference Program:HALF-PAGE, color ad 6,000sapphire SponsorshipTote Bag (one opportunity)SOLE SPONSORSHIP of Tote Bago Your Logo printed on ConferenceAttendee Tote Bagso Single Tabletop Exhibit, Preferredlocation, plus electrical 6,000sapphire SponsorshipTechnology (one opportunity)SOLE SPONSORSHIP ofConference Technologyo Your Company Name will be the onsite Wi-Fi login passwordo Conference attendees will be redirected to your website after logino Your logo will be displayed on theALCA Conference App Home Pageand on digital signage throughoutthe hotelo ONE full Conference Registrationo Single Tabletop Exhibit, Preferredlocation, plus electricalo TWO Guest Meal Tickets to BusinessMeeting & Awards Luncheono ONE full Conference Registrationo On-Site Conference Program:HALF-PAGE, color ado TWO Guest Meal Tickets to BusinessMeeting & Awards Luncheono On-Site Conference Program:HALF-PAGE, color adDesign Your Own SponsorshipCustom sponsorship packagesare available – please contact Julie Wagner atjwagner@aginglifecare.org or 520.881.8008(multiple opportunities)SOLE sponsorship of a SaturdayGeneral Sessiono Distribution of PromotionalMaterials at General Sessiono Verbal recognition at SaturdayGeneral Sessiono Single Tabletop Exhibit, Preferredlocation, plus electricalo ONE full Conference Registrationo TWO Guest Meal Tickets to BusinessMeeting & Awards Luncheono On-Site Conference Program:HALF-PAGE, color ad 3,500Break Sponsorship(multiple opportunities)Sponsorship of a Breako Single Tabletop Exhibit, Preferredlocation, plus electricalo On-Site Conference Program:HALF-PAGE, color ad 3,000First Time AttendeeReception Sponsorship(one opportunity)Sponsorship of First Time AttendeeReceptiono Sole sponsor of the First-TimeAttendee Reception providing a toastto the new attendees (one drinkticket provided to each first-timeattendee)o 10 admission tickets to the First-TimeAttendee Reception
resource hall Exhibit DatesThursday, April 7 – Friday, April 8, 2022Exhibitor Set-Up:Wednesday, April 6, 2022 4 pm – 10 pmExhibitors are encouraged to attend the WelcomeReception on Wednesday, April 6 at 6:00 pmresource hall exhibit hoursThursday, April 7th 8:00 am – 4:30 pmFriday, April 8th 8:00 am – 11:00 amExhibitor Tear DownFriday, April 8th - 11:00 am – 2:00 pm*Exhibitor schedule above subject to change.ADD ON OPPORTUNITIES**Available to Sponsors/Exhibitors/Supportersonly. Pricing is in addition to other fees.“Lunch AND Learn” Roundtable (Friday)o Opportunity to meet with ALCA members/attendees Friday April 8, 2022o Box lunches provided for up to 12 attendees and 2Exhibit/Sponsor Representativeso Listing in Conference Program 2,500 (Member/Corporate Partner) 3,000 (Non-Member/Non-Corporate Partner)Video ads to be played during Annual conferenceduring a general session – 60 Seconds 1,500 (Member/Corporate Partner) 2,000 (Non-Member/Non-Corporate Partner)Exhibitor Benefitso Tabletop Exhibit to include 6’x30” Draped andSkirted Table & 2 Chairsreserve your space now!o Listing in Conference ProgramRegister your exhibit table byDecember 17, 2021 and save 300with our Early Bird Pricing.o Pre-Show Mailing List (one-time use)o Post-Show Mailing List (one-time use)o Printed On-Site Attendee Listo 2 Badges for Exhibit Staffo 2 Welcome Reception Ticketso Breakfast & Coffee Breaks (Lunches available at anadditional fee)o High Exhibit Traffico Conference Rates at Host Hotelo Optional: 50% discount on Full ConferenceRegistration for up to 2 Exhibit Staffexhibitor feesSINGLE TABLETOP EXHIBIT: 2,000 (Member/Corporate Partner) 2,500 (Non-Member/Non-Corporate Partner)DOUBLE TABLETOP EXHIBIT 3,900 (Member/Corporate Partner) 4,900 (Non-Member/Non-Corporate Partner)Exhibit space is limited and assigned on a firstcome, first-served basis, so be sure to bookyour space today! Final deadline to registerfor exhibits and sponsors is February 4, 2022.Applications for exhibit space are subject toapproval by the conference committee andmust include a description of the products/services to be exhibited. If the application isnot approved, deposit will be returned in full.Cancellation PolicyCancellations must be received byFebruary 4, 2022. No refunds will be givenafter February 4, 2022. Cancellationsbefore that date will receive a refundminus a 50 administrative fee.
*Exhibitors/Sponsors/Supporters – save 50 onall conference advertising opportunities!ADDITIONAL ADVERTISING OPPORTUNITIES*ALCA Tote Bag Inserts - 1,000(multiple opportunities) Opportunity to include a flyeror promotional item in everyConference Tote Bag Recognition in the ConferenceProgram Recognition in Inside ALCA Magazine Quarter-Page Ad in Inside ALCA inpost-event Summer issueConference Program AdvertisementsMembers/Corporate PartnersNon-Member/Partner RateFULL PAGE AD (7 ¼w” x 9 ¼h”) . . . . . . . . . . . . . 625 . . . . . . . . . . . . . . . . . . 725HALF PAGE AD (7 ¼w” x 4 ½h”) . . . . . . . . . . . . . 375 . . . . . . . . . . . . . . . . . . 475QUARTER PAGE AD (3 ½w” x 4 ¼h”) . . . . . . . . 275 . . . . . . . . . . . . . . . . . . 375BUSINESS CARD AD (3 ½w” x 2 ¼h”) . . . . . . . 200 . . . . . . . . . . . . . . . . . . 300All advertisements must be paid in advance and received electronically inhigh resolution PDF, JPEG, TIF, or EPS files. (If EPS, please ensure that all text isconverted to outlines.) All ads must be received by February 4, 2022! A 200graphic design fee will be added for artwork or ads created in Microsoft Word.Exhibit Space PoliciesSingle Tabletop display areas include the tabletop surface area of a 6’x 30” table, 1’ on either side of display and 8’ in height. Double Tabletopdisplay areas include the tabletop surface area of two 6’x30” tables, 1’ on either side of display and 8’ in height. We do not use pipe and drape inour exhibit hall.Each exhibit must have an attendant in the display area during break/display hours. Attendants must wear exhibitor badges and be registered asexhibitors. Please note: lunches are not included but are available for purchase.All products and services to be exhibited must be identified on the exhibit space agreement form. All demonstrations and interviews must becontained within the limits of your exhibit space/tabletop display. No exhibitor shall assign, sublet, share, or apportion the whole or any partof the space allotted to him or her without the knowledge and prior consent of ALCA Meetings Management Staff. Aisles must be kept clearand display shall be arranged so that it does not obstruct the general view of other exhibits in the Exhibition area. If Exhibitor plans any specialdisplays, Exhibitor shall submit drawings for such displays, in advance of the Exhibition, to ALCA for approval.Display material exposing an unfinished surface to neighboring exhibits is strictly prohibited. Nothing shall be posted on, tacked, screwed,glued, or otherwise attached to columns, walls, floors, or other parts of the building, equipment, or furniture. Anything necessary to protectthe building, equipment, or furniture from damage that may be caused by any part of Exhibitor’s display must be obtained and used by theExhibitor, at his or her own expense.Exhibitor shall not do, nor permit to be done, anything that may interfere with the effectiveness or accessibility of utility, heating, ventilating, airconditioning, or fire safety systems, or thereof, in the facilities. Nor shall Exhibitor do or permit to be done anything that may interfere with freeaccess in and around the exhibit space areas in the facility or in the public areas adjacent thereto.
ALCA Office Use Only:Date Rec’d:SPONSOR /EXHIBITOR AGREEMENT FORMPayment Rec’d:Conference Dates:Opening Reception Wednesday, April 6, 2022Conference Dates Thursday, April 7, 2022 –Saturday, April 9, 2022Exhibit/Resource Hall Open T hursday, April 7, 2022 –Friday, April 8, 2022To register, simply complete this form. Agreement and payment must be received by February 4, 2022. Space is limitedand assigned on a first-come, first-served basis.Organization/Company Name:Mailing Address:City: State: Zip:Phone: Web Address:Primary Contact for Planning: E-mail:Primary Contact On-Site: E-mail:Please check the appropriate box(es).SPONSOR REGISTRATION: 15,000 Ruby Sponsor – Opening General Session Keynote (Thurs)o o 6,000 Sapphire Sponsor –m Tote Bags m Technologym Photo Bootho 10,000 Emerald Sponsorm Annual Business and Awards Luncheon (Thurs)m General Session (Thurs)o 5,000 Pearl Sponsor – General Sessiono 7,500 Diamond Sponsor – Morning General Session (Friday)o Othero 3,500 Break Sponsor 6,500 Jade Sponsor – Hotel Key Cardso EXHIBIT TABLE REGISTRATION:SINGLE TABLETOP EXHIBIT PACKAGEDOUBLE TABLETOP EXHIBIT PACKAGEo Member / Partner Rate 2,000o Non-member / Non Partner Rate 2,500o Member / Partner Rate 3,900o Non-member / Non Partner Rate 4,900SIGGN UP TODAY!EARLY BIRDDEADLINE DEC 17ADD-ON OPPORTUNITIESVideo Ads: o M ember / Partner Rate 1,500o Non-member / Non Partner Rate 2,000Lunch and Learn Round Table: o Member / Partner Rate 2,500o Non-member / Non Partner Rate 3,000SAVE 300ON-SITE ADVERTISING:TOTE BAG INSERTSo 1,000 ALCA Tote Bag InsertsON-SITE PROGRAMooooFull-Page AdHalf-Page AdQuarter-Page AdBusiness Card AdooooMember / Partner 625Member / Partner 375Member / Partner 275Member / Partner 200ooooNon-member / Non Partner 725Non-member / Non Partner 475Non-member / Non Partner 375Non-member / Non Partner 300Custom sponsorshippackages are available.Please call Julie Wagner at520.881.8008 or emailjwagner@aginglifecare.org(continued on next page)
ALCA SPONSOR /EXHIBITOR AGREEMENT FORM (CONTINUED) Please type or print:Organization/Company Name:o I am interested in paying ALCA Corporate Partner rates! Attached, please find the completed Corporate Partner Application.o P lease contact me when Conference Attendee Registration is open. I am interested in purchasing full Conference Registration at a 50%discount for up to two exhibitor staff.Please describe the product, equipment, or service you will be exhibiting (this will be used for company description on online app):I would prefer not to be assigned to a table next to or near:Two badges per table will be issued for personnel staffing your exhibit. Additional namebadges and meal tickets can be ordered at a later date.Namebadge #1 E-mailNamebadge #2 E-mailPlease note: Electricity, telephone, Internet, and hotel shipping and handling charges are not included in the exhibitor package and will be atcompany’s expense. Details to follow prior to event.Do you anticipate needing electrical access?m Yesm NoDo you anticipate needing telephone and/or Internet access?m Yesm NoPAYMENT INFORMATIONo Enclosed is our check in the amount of Please make payable to the Aging Life Care Association and mail to address below by February 28, 2021.Please charge my:m VISAm MasterCardm American Express in the amount of Card # Exp. DateCardholder’s Name (please print) Signature:EXHIBITING TERMS AND CONDITIONS The exhibitor assumes the entire responsibility for losses, damages, and claims arising out of exhibit’sactivities and will indemnify, defend, and hold harmless ALCA, their agents, servants, and employees from any and all such losses, damages andclaims. Please note, your signature signifies acceptance of all terms and conditions of exhibiting.SignatureSchedule of cancellation fees are noted. No refunds will be madeafter February 4, 2022.DateREGISTER NOWBY MAIL OR FAX:Aging Life Care AssociationAttn: 2022 Conference3275 West Ina Road, Suite 130Tucson, AZ 85741 F: 520.325.7925For sponsorship or exhibitingopportunities, contact Julie Wagner atjwagner@aginglifecare.org or 520.881.8008.
handling, and storage of any conference materials. One Grand Cypress Blvd. Orlando, FL 32836 407.239.1234 Discover one of Orlando's most inviti ng escapes, Hyatt Regency Grand Cypress. The outstanding array of resort ameni-ti es fi lling the resort creates an amazing retreat for conference att endees. Aft er exhibit hours, play golf and tennis,
