Transcription
Session 1SPECTRUMGordon McKenna (UK)Monika Hagedorn-Saupe (DE)Axel Ermert (DE)Aleandre Matos (PT)CIDOC Conference, Tbilisi, Georgia26th September 2017
The History of Spectrum, a UK-based standard&How it became to be used internationallyCIDOC Conference, Tbilisi, Georgia26th September 2017
DevelopingSpectrum
Development History 1970s Information Retrieval Group of MA 1977 Museum Documentation Association 1991 MDA Data Standard 1994 SPECTRUM 1997 SPECTRUM 2.0 2005 SPECTRUM 3.0 2009 Collections Trust - SPECTRUM 3.2 2011 SPECTRUM 4.0 2013 SPECTRUM Digital Asset Management(DAM)
Developing Spectrum Collectively– Spectrum’s developers are its users Pragmatically– Reflect real-life issues in real museums Inclusively– Practical approach, with the MinimumStandards an achievable goal for all– Allow different museums work in differentways Realistically– Perfection was never going to be achieved– Spectrum would be a process, added toand refined over time
The benefits . A synthesis – the ‘distilled wisdom of a community’ A language to describe the work we do Consistency – record and share information aboutcollections’ management and use A way to define practice and skills, a way to shareknowledge, share work Improved collections management practice – morecreative use of collections A benchmark for improvement An advocacy tool In the UK, supports the Museum AccreditationStandard
Spectrum 5.0An Overview
Procedures – SPECTRUM 4 Pre-entryObject entryLoans inAcquisitionInventory controlLocation and movement controlTransportCataloguingObject condition checking and technical assessmentConservation and collections careRisk managementInsurance and indemnity managementValuation controlAuditRights managementUse of collectionsObject exitLoans outLoss and damageDeaccession and disposalRetrospective documentation
Procedures – SPECTRUM 4 Pre-entryObject entryLoans inAcquisitionInventory controlLocation and movement controlTransportCataloguingObject condition checking and technical assessmentConservation and collections careRisk managementInsurance and indemnity managementValuation controlAuditRights managementUse of collectionsObject exitLoans outLoss and damageDeaccession and disposalRetrospective documentation
Procedures – Spectrum 5 Object entryAcquisition and accessioningLocation and movement controlInventoryCataloguingObject exitLoans in (borrowing objects)Loans out (lending objects)Documentation planning Condition checking and technical assessmentCollections care and conservation[name change][name change] ValuationInsurance and indemnityEmergency planning for museumsDamage and lossDeaccessioning and disposalRights managementReproductionUse of collectionsCollections reviewAudit[name change][name change][new-ish][name change][name change][name change][new-ish][name change][name change][new-ish][new][changed][new]
Procedure structure (1) Definition Scope The SPECTRUM Standard Policy Minimum requirements Why they are important
Procedure structure (2)Suggested procedure [written] Steps – what you need to do Links to Units of information includingadvice on how to record information Actors – Use a standard for of name Date – Use a standard format Various – Use a standard term source Guidance notes Form of records
Procedure structure (3)Workflow Reflects suggested procedure steps Simplified Shows Inputs What to record
Information groups Information needed to: Support procedures Describe objects, reproductions and texts Actor – persons, organisations, people Contains: Description of group Units of information in the group
Units of informationContains: Definition How to record Examples Use Information group
SpectrumIn action in the UK&Worldwide
Supporting Spectrum in the UK Based on current practiseSupports Museum AccreditationSoftware developed using it (compliance)Advice (local and specific)TrainingWebsitePublicationsTerminology (thesauri)Abroad? You should have all these! translation & localisation
Using Spectrum abroad1.2.3.4.Knowing about itReading (in English) (c 7,000 licences)Implementing in institutionsSoftware (done ‘in secret’) –Spectrum Partners5. Translating and localisation – slow or quick6. Supporting - nationally
Translating and localisationIssues: Lead organisation Network to help and oversee Skill to translate Awareness of localisation needs Budget (no budget long time) Working with Collections Trust Aftercare?
Thanks!Any Questions?Gordon McKennaStandards Managergordon@collectionstrust.org.uk
Details on how it was doneOver to my colleagues
1977 Museum Documentation Association 1991 MDA Data Standard 1994 SPECTRUM 1997 SPECTRUM 2.0 2005 SPECTRUM 3.0 2009 Collections Trust -SPECTRUM 3.2 2011 SPECTRUM 4.0 2013 SPECTRUM Digital Asset Management . collections' management and use A way to define practice and skills, a way to share knowledge, share work .
