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PASTORAL DIRECTIVESJUBILEE YEAR OF MERCYEFFECTIVE DECEMBER 8, 2015Diocese of Salt Lake City27 C StreetSalt Lake City, UT 84103-2397Telephone: 801-328-8641Fax: 801-328-9680
Solemnity of the Immaculate ConceptionJubilee Year of MercyDecember 8, 2015INTRODUCTIONThis 2016 revised edition of the Diocesan Pastoral Directives updates the previous editionpromulgated following the civil restructuring of the diocese. The restructuring ensured more adequatecompliance with the norms of Canon Law as well as appropriate protection of church resources. It isessential that each parish and school maintain complete, accurate and timely records anddocumentation.These Directives replace previous editions and are effective as of December 8, 2015. Whenupdates are required between editions of the directives, information will be promptly communicated.Such updates should be retained in the front of this volume for easy reference. It is expected that alldiocesan personnel be familiar with these Directives and make every effort to follow them.All who are employed by the diocese, its parishes, schools or ministries and those who ministerin their names are bound by the Directives. The manual is not a contract but rather offers generalguidelines for the good order of the diocese, for safe and healthy pastoral life and consistent pastoralpractice.There may be times when it will be necessary to deviate from policies to better address specificcircumstances or concerns. Some matters might not be specifically covered by the manual. The diocesetherefore reserves the right, at its discretion, and from time to time, to rescind, modify and/orsupplement this manual in whole or in part, at any time.These Diocesan Pastoral Directives are supported by the Diocesan Finance Manual, theDiocesan Construction Manual and the Administrative Handbook of the Catholic Schools
CLERGY AND RELIGIOUSI.COMPENSATION . 1A.DIOCESAN AND RELIGIOUS PRIESTS’ SALARY AND BENEFITS . 1B.COMPENSATION FOR RELIGIOUS WOMEN AND BROTHERS . 4C.HONORARIA – PRIESTS . 5D.HONORARIA – DEACONS AND LAITY. 6E.PRIEST’S PERSONAL EXPENSES. 6F.TRAVEL REIMBURSEMENT FOR RURAL PASTORS . 7PRIEST PERSONNEL . 7II.A.TENURE OF PRIESTS . 7B.PRIESTS’ PERSONNEL BOARD . 7C.PERSONNEL BOARD “OPEN LISTING” PROCEDURE. 8III.FACULTIES OF THE DIOCESE OF SALT LAKE CITY . 8A.PRIESTLY FACULTIES GRANTED . 8B.DIACONAL FACULTIES GRANTED . 10C.SUITABILITY . 12IV.VACATION SUPPLY AND RETREATS . 17A.ANNUAL VACATION OF PRIESTS . 17B.PRIEST SUPPLY. 17C.INSTRUCTIONS ON VACATION SUPPLY . 17D.GUIDELINES FOR RETREATS AND SABBATICALS. 18V.PRIEST RETIREMENT. 20A.PRIESTS’ MUTUAL BENEFIT SOCIETY . 20B.VICAR FOR RETIRED PRIESTS . 21C.RETIREMENT . 21VI.LAST WILL, FUNERAL AND BURIAL INSTRUCTIONS OF PRIESTS . 23A.LAST WILL . 23B.BURIAL INSTRUCTIONS. 23VII.PLANNING THE FUNERALS OF PRIESTS . 24VIII.GUIDELINES FOR DEACONS . 24A.ASSIGNMENT. 24i
B.FACULTIES . 25C.ANNUAL RETREAT AND RECOLLECTION. 25D.CONTINUING EDUCATION. 25E.DIACONATE COUNCIL. 25F.LEAVE OF ABSENCE . 26G.RETIREMENT . 26IX.GUIDELINES FOR LAY ECCLESIAL MINISTERS . 26A.LAY ECCLESIAL MINISTRY – AN EXPLANATION. 26B.FORMATION OF LAY ECCLESIAL MINISTERS. 27C.CERTIFICATION OF LAY ECCLESIAL MINISTERS. 27PASTORAL CONCERNSI.FINANCES . 28A.PARISH ASSESSMENTS . 28B.NON‐EXEMPT PARISH INCOME . 28C.PARISH EXPENDITURE LIMITS . 28D.SCHOOLS . 30II.GUIDELINES FOR MASS SCHEDULES AND STIPENDS . 31A.EXCESS MASS STIPENDS . 31B.BINATED AND TRINATED MASSES. 31C.NUMBER OF MASSES OFFERED BY A PRIEST . 31D.QUADRINATION FACULTIES . 31E.OFFERING AMOUNT . 31F.HONORARIA . 32G.CHURCH USAGE FEES AND OFFERINGS. 32III.DRIVES AND COLLECTIONS. 33A.DIOCESAN DEVELOPMENT DRIVE . 33B.NATIONAL/DIOCESAN COLLECTIONS . 34C.NATIONAL/PARISH OBSERVANCES . 34D.MISSIONARY COOPERATIVE PLAN . 35IV.INTERMOUNTAIN CATHOLIC QUOTA . 35V.PLANS AND INVITATIONS FOR SPEAKERS . 36ii
LAY EMPLOYEESI.EMPLOYMENT RELATIONSHIP POLICY . 37II.COMPLIANCE WITH THE FAIR LABOR STANDARDS ACT (FLSA) POLICY . 38A.MINIMUM AGE . 39B.MAXIMUM HOURS . 39C.MINIMUM WAGE . 39D.COMPENSATORY TIME OFF . 39E.EXEMPTIONS . 39F.CIRCUMSTANCES IN WHICH THE EMPLOYER MAY MAKE DEDUCTIONS FROM PAY . 40G.EFFECT OF IMPROPER DEDUCTIONS FROM SALARY . 40H.POSTING . 40I.RECORDKEEPING . 40J.TIMEKEEPING . 41K.EMPLOYEES ON FIXED SCHEDULE . 41L.RETENTION OF RECORDS . 41III.EMPLOYEE CLASSIFICATIONS . 42A.EXEMPT EMPLOYEES . 42B.NON‐EXEMPT EMPLOYEES . 42C.FULL‐TIME EMPLOYEES . 42D.PART‐TIME EMPLOYEES . 42E.TEMPORARY EMPLOYEES. 42F.CONTRACTED EMPLOYEES . 42G.SEASONAL EMPLOYEES . 42IV.HIRING POLICY . 42V.JOB DESCRIPTION POLICY . 44VI.EMPLOYMENT ELIGIBILITY POLICY . 44VII.WORK ENVIRONMENT POLICY . 45VIII.CODE OF CONDUCT . 46IX.ILLEGAL DISCRIMINATION AND HARASSMENT/SEXUAL HARASSMENT POLICY . 46X.WORKPLACE SAFETY POLICY . 48XI.WORKPLACE SECURITY POLICY . 49iii
XII.COMPENSATION POLICY . 49XIII.PERFORMANCE EVALUATIONS POLICY . 50XIV.PERSONNEL RECORDS POLICY. 51XV.TRANSFER POLICY . 52XVI.EMPLOYEE SUPERVISION POLICY . 53XVII.CORRECTIVE ACTION POLICY . 53XVIII. RESIGNATION POLICY . 56XIX.TERMINATION POLICY . 56XX.EMPLOYEE LEAVES . 57A.FUNERAL LEAVE . 57B.JURY DUTY . 57C.MILITARY LEAVE . 58D.FAMILY AND MEDICAL LEAVE ACT . 59LAY EMPLOYEE BENEFITSI.POLICY . 67A.NON‐DISCRETIONARY BENEFITS AND ELIGIBILITY GUIDELINES . 67B.NON‐DISCRETIONARY BENEFITS DESCRIPTION. 68II.HEALTH INSURANCE PORTABILITY PROTECTION ACT (HIPPA) POLICY . 70III.UTAH STATE MINI‐COBRA . 70IV.LAY EMPLOYEES’ RETIREMENT‐401(A) PLAN . 72V.GROUP LIFE INSURANCE . 73VI.LONG‐TERM DISABILITY INSURANCE . 73VII.CAFETERIA PLAN (REIMBURSEMENT ACCOUNT) . 73VIII.VOLUNTARY SUPPLEMENTAL INSURANCE. 73IX.STATE UNEMPLOYMENT INSURANCE COVERAGE . 74X.WORKER’S COMPENSATION INSURANCE COVERAGE . 74XI.VACATION LEAVE . 76XII.SICK LEAVE . 77XIII.HOLIDAYS . 77XIV.DRESS STANDARDS . 79iv
INSURANCE, TAXES AND FINANCIAL PROCEDURESI.INSURANCE . 80A.AUTOMOBILE INSURANCE . 80B.STATE UNEMPLOYMENT INSURANCE . 80C.PROPERTY INSURANCE. 81II.TAXES . 82A.PROPERTY TAX . 82B.SOCIAL SECURITY, FEDERAL AND STATE TAXES . 82C.SALES TAX EXEMPTION . 84D.SALES TAX REFUND PROCEDURES . 84III.LIQUOR LIABILITY . 85A.INSTRUCTIONS . 85B.RISK REDUCTION MEASURES . 85IV.FINANCIAL PROCEDURES . 86A.CHECK SIGNATURES . 86B.DEBIT CARDS . 86C.DEPOSIT AND LOAN PROCEDURES . 86D.VEHICLE PURCHASE OR SALE . 87E.PARISH INVENTORIES . 88F.ANNUAL FINANCIAL REPORTS. 88G.PARISH/SCHOOL FINANCE COUNCIL . 88H.PARISH/SCHOOL AUDITS . 88I.CONTRACTS FOR CONSTRUCTION OR REMODELING . 88J.LEGAL COUNSEL . 88A.EVANGELIZATION AND CATECHESIS . 89B.THOSE WHO CATECHIZE . 89C.FORMS OF CATECHESIS AND RELIGIOUS EDUCATION . 91LITURGICAL LIFE OF THE DIOCESEI.EUCHARIST . 94A.GUIDELINES FOR THE CELEBRATION OF THE EUCHARIST . 94v
B.GUIDELINES REGARDING COMMUNION MINISTERS . 97C.TRAINING OF COMMUNION MINISTERS. 98D.CERTIFICATION AND COMMISSIONING . 99II.SUNDAY CELEBRATIONS IN THE ABSENCE OF A PRIEST . 99III.OTHER ISSUES RELATIVE TO RECEPTION OF COMMUNION . 100A.CATHOLICS AND RECEPTION OF HOLY COMMUNION . 100B.FOR OTHER CHRISTIANS. 100C.FOR THOSE NOT RECEIVING HOLY COMMUNION . 101D.FOR NON‐CHRISTIANS . 101IV.LENT, TRIDUUM, EASTER . 101A.LENTEN REGULATIONS . 101B.CHRISM MASS . 102C.HOLY THURSDAY . 102D.THE EASTER VIGIL . 102HOLY DAYS OF OBLIGATION. 103V.A.SOLEMNITY OF THE ASCENSION OF THE LORD . 103B.OCCASIONS WHEN PRECEPT TO ATTEND MASS IS ABROGATED . 103C.SOLEMNITY OF THE IMMACULATE CONCEPTION . 103D.CHRISTMAS MASSES . 103VI.DIOCESAN GUIDELINES FOR THE QUINCEAÑERA . 104A.THE QUINCEAÑOS CELEBRATION. 104B.QUINCEAÑOS, A RELIGIOUS EVENT . 104C.DIOCESAN GUIDELINES REGARDING A QUINCEAÑERA IN THE PARISH CHURCH . 105VII.BAPTISM DIRECTIVES . 106A.BAPTISM POLICY HIGHLIGHTS. 106B.RITE OF CHRISTIAN INITIATION OF ADULTS . 107C.BAPTISMS OF OTHER CHRISTIANS . 108D.CELEBRATION OF THE SACRAMENTS OF INITIATION AND PERSONS IN IRREGULAR MARRIAGES111VIII.CONFIRMATION DIRECTIVES . 113A.CONFIRMATION BY THE BISHOP . 113B.CONFIRMATION CANDIDATE . 113C.OTHER DIRECTIVES . 114vi
D.CONFIRMATION OF ADULTS . 114E.PRIEST ADMINISTERING THE SACRAMENT OF CONFIRMATION . 116IX.FIRST CONFESSION AND FIRST COMMUNION DIRECTIVES . 118X.CELEBRATION OF MARRIAGE . 119A.MARRIAGE LITURGY . 119B.MARRIAGE DOCUMENTATION . 119C.MARRIAGE POLICY HIGHLIGHTS . 121XI.A.XII.FUNERALS. 125ORDER OF CHRISTIAN FUNERALS . 125GUIDELINES REGARDING GROUPS AND MOVEMENTS . 129ADMINISTRATIVE PROCEDURESI.MEETINGS AND COUNCILS. 131A.PRAYER AT MEETINGS AND GATHERINGS . 131B.PARISH PASTORAL COUNCILS . 131C.PURPOSE OF PARISH PASTORAL COUNCILS . 131D.GUIDELINES FOR PARISH PASTORAL COUNCILS . 131E.PARISH LITURGICAL COMMITTEES . 132II.SACRAMENTAL RECORDS . 133III.CONSTRUCTION PROJECTS AND CALENDAR . 133IV.BUILDING AND RENOVATING WORSHIP SPACES . 133V.TECHNOLOGY POLICY . 135VI.COMMUNICATIONS POLICY . 136VII.SOCIAL MEDIA POLICY. 138VII.PERSONAL USE OF SOCAIL NETWORKING SITES . 140VI.VEHICLE SAFETY POLICY . 141B.DIOCESAN VEHICLE SAFETY. 141C.AUTOMOBILE AND BUS MAINTENANCE SCHEDULE . 142D.DRIVER INFORMATION FORM. 143vii
SAFE ENVIRONMENT PROGRAM1.INTRODUCTION . 1442.POLICY . 1443.PREVENTION .
PASTORAL DIRECTIVES JUBILEE YEAR OF MERCY EFFECTIVE DECEMBER 8, 2015 Diocese of Salt Lake City 27 C Street Salt Lake City, UT 84103-2397 Telephone: 801-328-8641 Fax: 801-328-9680
