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4 PageE911 Board Meeting: May 13, 2015E911 Board 2014 Legislative Analysis ReviewMr. Infinger provided an overview of the Board Impact an Actions based on the remaining 2014 legislationissues. Finance and Accounting Development Provision – Final verification in Progresso Verify prepaid wireless category addition with existing wireless and nonwireless categorieso Verify LBR approved for fiscal year 2014-15 Prepaid Spending Authority Carry Forward and Excess Cost Recovery – Rule Approved and in Development County Special Disbursements – In Progress – April and May Completeo Additional County Special Disbursements – Pending Board review of prepaid and countyfunding analysis – Information to be prepared for June Board meeting County Prepaid Disbursement Accounting Development Provision – In Progress - DORinformation beginning May 25, 2015o Awaiting DOR information to begin final development of process and procedures. Prepaid Nonspecific Disbursement Accounting Development Provision – Scheduled for JuneBoard meetingo Awaiting prepaid revenue verification and collections and review by E911 Board.o Awaiting prepaid nonspecific breakdown to determine E911 Board process and procedures. Fee Rate Change/Allocation Change Provision – Availability beginning June 1, 2015 - Pendingo Allocation change – Determination awaiting prepaid revenue receipts, revenue needs to beverified E911 State Grant Provision – (Fall Program) Application and Rule In progress Rural County Maintenance – Initial Planningo Determine Special Disbursement or Grant Program funding approach – Pending Prepaidrevenue determination. New Statewide Grant Provision – Pending prepaid revenue remittanceo Determine the amount of the Grant Program Funding and the Grant Program RuleDevelopment and application.County Special Training Disbursement - Forty-seven counties attended the Spring 2015, 911Coordinatorsmeeting and training. It was a successful meeting focusing on NG-911 training and finance. The totalreimbursement to the counties is 56,400.00.Provider Cost Recovery ReimbursementReviewed Wireless Service Provider Cost Recovery Agenda and Cost Recovery Payments versusApproved Proposals documents Ms. Dill-Collier made a motion that payment authorization for Item 1, as listed on the WirelessService Provider Cost Recovery Agenda in the total amount of 113,070.15. Ms. Mitchellseconded the motion that carried unanimously (9-0). Mr. Greer filed an 8a form. There were noquestions and/or comments related to this vote. Ms. Dill-Collier made a motion that payment authorization for Item 2, as listed on the WirelessService Provider Cost Recovery Agenda in the total amount of 10,256.14. Mr. Guthrie secondedthe motion that carried unanimously (9-0).7. E911 Board Rules, Rule Development and Status ReportRules in Process:60FFI-5.0015 Authorized Expenditures (will occur at 2:00 p.m. workshop)60FFI-5.006 Requirements for County Carry Forward and Excess Funds (in rule development process,signed Statement of Estimated Regulatory Cost (SERC) needed to proceed. For SERC developmentAgency refers to the Board and Vice Chair can sign for E911 Board.

5 PageE911 Board Meeting: May 13, 201560FFI-5.002 E911 Rural County Grant Application for 2015 Fall ScheduleMr. Infinger reviewed the Rural Grant Application and the proposed changes with the Board. Theapplication is due Oct. 1, 2015 and needs to be posted July 1, 2015.The Board made recommendations on editing the wording on certain phrases or context in theapplication. Mr. Infinger noted these changes and stated he would incorporate them into the application.Sole Source Issue discussion Wording explaining the requirements relating to the use of the Sole Source option needs to beincluded. Mr. Nadler and Mr. Greer recommended that the County provide their process for determiningSole Source use, a justification needs to be provided. Mr. Chesley recommended removal of “fair and reasonable” in pricing justification statement. Thiswas agreed upon by the Board.The carry forward calculations and form were reviewed and the Board requested that the completed formbe submitted in the application packages from the counties.Discussions tabled due to time specific item during this meeting.6. Allowable Expenditures Workshop – (Wednesday, May 13, 2015 beginning time 2:00 p.m.)Mr. Greer called the workshop to order. Ms. Guillemette provided a review of the proposed rule onallowable expenditure and reviewed documents provided for discussion. A signup sheet to the workshopwas requested:AttendeesPat WelteVenessa ThompsonDina WalkerChuck FreemanTricia DavisSandi ChernoffRay ElsingerSally JacksonKeith GodwinMichelle ClarkSilas DanielLizette RestoAmber SienaBill HailDon NagleDerek AlvarezSusan NelsonRolf PreussEd GonzalezDavid GleasonTim GundlachTitle911 Coordinator911 Coordinator911 Coordinator911 Coordinator911 Coordinator911 Coordinator911 Coordinator911 Coordinator911 Coordinator911911 Coordinator911 Coordinator911, Osceola SOOrganizationDuval CountyPutnam CountySeminole CountyPinellas CountyVolusia CountyCollier CountyNassau CountyPolk CountyAlachua CountyAlachua CountySumter CountyOsceola CountyOsceola CountyVenture TechnologiesLekim BallsTCSAir BusEORSIntradoTCSTGRAContact Number(904) 630-2256(386) 916-4066(407) 665-5911(727) 464-3852(386) 248-1773(239) 252-9380(904) 210-5975(863) 255-7529(352) 338-7361(352) 338-7361(352) 569-1600(407) 344-5268(407) 344-5268(678) 675-3897(301) 277-7442(303) 709-0348(951) 234-6876(407) 205-4603(954) 445-3254(802) 473-2005(321) 704-3153Mr. Greer opened the workshop up for attendee input. Ms. Jackson, 911 Coordinator, Polk County statedthat the counties had discussed the rule at the coordinator meeting and discussed asking their countyattorneys for their interpretations of the statute. By doing this, they could come up with 67 alike or differingopinions for every expenditure item. The statute is written in a way that the audit will be used to determineif the expenditure is allowable, and if not, it will be between the auditor and the county. She questioned ifthe intent of the Board was to get in between the county 911 coordinator, the county attorney, and theauditor. Mr. Greer responded that the Board did not want to find itself in that position. He indicated that

6 PageE911 Board Meeting: May 13, 2015they could adopt the rule as posted, add to the proposed language, or not develop a rule. Mr. Greerindicated that the only area where the Board would determine specific fundable expenditures is in thegrant programs. Mr. Pyles referenced deletion of the open ended priority 6 in rural grants and priority 7 instate grants, to eliminate issues not specifically listed in the grant. Multiple counties stated that they didnot believe the Board needed a rule, and it should be left up to interpretation by the county 911coordinators, attorneys and the auditors.Ms. Dill-Collier asked if it would be appropriate for the Board to vote whether a rule was needed for thisissue. Ms. Guillemette stated that it would be proper, but if the rule goes away so must the E911 BoardAllowable Expenses Opinion List.Ms. Dill-Collier made a motion to not make an Allowable Expenses Rule. Ms. Mitchell seconded themotion that carried unanimously (9-0). There were no questions and/or comments related to this vote.7. E911 Board Rules, Rule Development and Status Report (continued)Rule 60FFI-5.002 - Rural County Grant Application for 2015 Fall Schedule continued.Mr. Infinger reviewed the priority list to determine Board recommended changes in the list. Mapmaintenance was modified to mapping maintenance in the list. Discussion on potentially eliminatingpriority six occurred. It was decided to remove priority six from Rural Grants.Rule 60FFI-5.003 – E911 State Grant ApplicationMr. Infinger reviewed the State Grant Application rewrite for 2015 State Grant Cycle with the Board. TheBoard recommendations on wording changes in the Rural Grant Program will be incorporated into thisapplication. These changes will be incorporated for review and vote tomorrow.Mr. Infinger went over the current priority list to review changes required by the board. Discussedeliminating priority seven except for the portion related to the backup 911 systems occurred. It wasdecided to remove wording in priority seven except for the portion related to the Backup System.Meeting Recessed.

7 PageE911 Board Meeting: May 14, 2015Thursday, May 14, 2015 beginning time 9:00 a.m. until conclusion of business.Meeting reconvened with staff acknowledging that all current board members were participating in thismeeting with exception of Ms. Anderson and Mr. Konuch.7. E911 Board Rules, Rule Development and Status Report (continued)Rule 60FFI-5.002 - Rural County Grant Application for 2015 Fall Schedule continued. Final changes werereviewed. Mapping maintenance was modified to mapping system maintenance in the list Ms. Mitchell made a motion to open for development of Rule 60FFI-5.002 and application for theRural County Grant Program. Mr. Nadler seconded the motion and the motion carriedunanimously (8-0). There were no questions and/or comments related to this vote. Ms. Dill-Collier made a motion that Rule 60FFI-5.002 changes and applications amendments willnot have an adverse impact on small businesses and will not directly or indirectly increaseregulatory costs to any entity or government in excess of 200,000 in aggregate in Florida withinone year after implementation of the rule. Mr. Guthrie seconded the motion and the motioncarried unanimously (8-0). There were no questions and/or comments related to this vote. Mr. Guthrie made a motion to notice Rule 60FFI-5.002 with language. Ms. Dill-Collier secondedthe motion and the motion carried unanimously (8-0). There were no questions and/or commentsrelated to this vote.Rule 60FFI-5.003 - E911 State Grant Application continues. Final changes reviewed. Language onPriority 7 was adjusted to read: Counties with E911 Phase II Systems requesting E911 backup systemequipment Mr. Nadler made a motion to open for development the Rule 60FFI-5.003 and application for theE911 State Grant Program. Ms. Mitchell seconded the motion and the motion that carriedunanimously (8-0). There were no questions and/or comments related to this vote.Ms. Dill-Collier made a motion that Rule 60FFI-5.003 changes and applications amendments willnot have an adverse impact on small businesses and will not directly or indirectly increaseregulatory costs to any entity or government in excess of 200,000 in aggregate in Florida withinone year after implementation of the rule. Mr. Guthrie seconded the motion and the motioncarried unanimously (8-0). There were no questions and/or comments related to this vote.Ms. Dill-Collier made a motion to notice Rule 60FFI-5.003 with language. Mr. Guthrie secondedthe motion and the motion carried unanimously (8-0). There were no questions and/or commentsrelated to this vote.Other Business Service Provider Ruleo Ms. Guillemette will research with staff to determine if the Board has jurisdiction toregister VoIP Service Providers as part of the fee remittance process.8. Discuss Fee Allocation Percentages and Emergency Communications Number E911 SystemFund (E911 Trust Fund)It was decided, there would be no action taken this month.9. Discuss Rural County and State Grant Quarterly Reports and Change RequestsThere was nothing to report at this time.10. Other Business

8 PageE911 Board Meeting: May 14, 2015Staff Reports Prepaid information review and action – scheduled for June Board Meeting Service Providers Cost Recovery – scheduled for July Board Meeting GeoComm (GIS) has requested to provide a presentation – scheduled for August Board Meeting Alachua County GIS presentation – scheduled for September Board MeetingPreparation for use in the Statewide GIS Initiative Mr. Nadler requested information update on the NG-911 System business case, provide in theJune meeting.Public Comments Ms. Welte, 911 Coordinator, Duval County asked about allowable expenditures and the referencein the State E911 Plan. She was notified that this is not an E911 Board issue and any changes inthe State E911 Plan is the responsibility of the Department and would have to go through ruledevelopment. Ms. Welte asked about automatic location information and the multiline telephone systems.Discussed how counties can contact individuals with responsibility to help assure companies areproviding ALI information, including risk management, human resources and attorneys. Mr.Godwin, 911 Coordinator, Alachua County spoke about PBX issues and suggested the Countiessend a letter to the PBX provider when discrepancies occur.Mr. Guthrie made a motion to adjourn. Ms. Dill-Collier seconded the motion and the motion carriedunanimously (8-0). There were no questions and/or comments related to this vote.12.AdjournNext scheduled meeting:June 17-18, 2015, 9:00 a.m. until conclusion of businessLOCATION:Marriott Renaissance HotelSt. Augustine

E911 Board 2014 Legislative AnalysisBoard Impacts and Actions1. County Special Disbursements – In Progress – April and May Complete Disbursement planned for April and May, 2015, Special Fee Disbursement to offset countyrevenue decrease for wireless and non-wireless prior to start of prepaid disbursement. Additional County Special Disbursements – Need is questionable, pending review of prepaidand county funding analysis – Information in the Board meeting package2. County Prepaid Disbursement Accounting Development Provision – DOR information in the Boardmeeting package The total receipts for the month of March collections were 1,699,212.82. The distribution before administrative costs was 1,308,528.90 which represents the amountof payments that cleared the returns when the report was pulled. First distribution to DMS for the March Disbursement of Prepaid Wireless E911 Fee receipts inthe amount of 1,213,172.40. March collects (April payments) that did not clear should be distributed with next month’sdetail. The retailer collection allowance is calculated into the “Net Fees Collected” column from thereport. Administration costs:o The cost for the Department of Revenue’s Administrative costs from Chapter 2014-196Section 4 Laws of Florida.o Chapter 2014-196 Section 4. “For the 2014-2015 fiscal year, the nonrecurring sum of 250,000 is appropriated from the General Revenue Fund, and the recurring sum of 190,713 is appropriated from the Operating Trust Fund, to the Department ofRevenue for the purposes of administering this act.”o The 2014-2015 amount of 190,713 was divided by the remaining two months in the2014-2015 fiscal year and prorated based on the total amount collected for eachcounty.o Budget Office for the actual administrative costs applicable to E911 for the 2015/16fiscal year.o Based on this method the administration costs should go down next fiscal year to 15,847.75 per month. 1/12 of 190,173.Subparagraph 365.173(9)(i), Florida Statutes - (i) The Department of Revenue shall deposit thefunds remitted under this subsection into the Audit and Warrant Clearing Trust Fund establishedin s. 215.199 and retain up to 3.2 percent of the funds remitted under this subsection toreimburse its direct costs of administering the collection and remittance of prepaid wirelessE911 fees. Thereafter, the Department of Revenue shall transfer all remaining funds remittedunder this subsection to the Emergency Communications Number E911 System Fund monthlyfor use as provided in s. 365.173.Page 1

E911 Board 2014 Legislative AnalysisBoard Impacts and Actions3. Prepaid Nonspecific Disbursement Accounting Development Provision Prepaid revenue reported at 1,574.05 for March 2015 disbursement.Subparagraph 365.173(2)(c), Florida Statutes - The moneys from prepaid wireless E911 feesidentified as nonspecific in accordance with s. 365.172(9) shall be distributed as determined by theE911 BoardSubsection 365.172(9), Florida Statutes - PREPAID WIRELESS E911 FEE.—(d) For purposes of paragraph (c), a retail transaction that takes place in person by a consumerat a business location of the seller shall be treated as occurring in this state if that businesslocation is in this state. Such transaction is deemed to have occurred in the county of thebusiness location. When a retail transaction does not take place at the seller’s business location,the transaction shall be treated as taking place at the consumer’s shipping address or, if no itemis shipped, at the consumer’s address or the location associated with the consumer’s mobiletelephone number. Such transaction is deemed to have occurred in the county of theconsumer’s shipping address when items are shipped to the consumer or, when no items areshipped, the county of the consumer’s address or the location associated with the consumer’smobile telephone number. A transaction for which the specific Florida County cannot bedetermined shall be treated as nonspecific.4. Fee Rate Change/Allocation Change Provision – Pending Allocation change – Determination awaiting prepaid revenue receipts, revenue needs to beverifiedSubparagraph 365.172(8)(g), Florida Statutes - The board may adjust the allocation percentages fordistribution of the fund as provided in s. 365.173. No sooner than June 1, 2015, the board mayadjust the rate of the fee under paragraph (f) based on the criteria in this paragraph and paragraph(h). Any adjustment in the rate must be approved by a two-thirds vote of the total number of E911board members. When setting the percentages or contemplating any adjustments to the fee, theboard shall consider the following:1. The revenues currently allocated for wireless service provider costs for implementing E911service and projected costs for implementing E911 service, including recurring costs for Phase Iand Phase II and the effect of new technologies;2. The appropriate level of funding needed to fund the rural grant program provided for in s.365.173(2)(g); and3. The need to fund statewide, regional, and county grants in accordance with sub-subparagraph(6)(a)3.b. and s. 365.173(2)(h).Subparagraph 365.172(8)(h), Florida Statutes - The board may adjust the allocation percentages oradjust the amount of the fee, or both, as provided in paragraph (g) if necessary to ensure full costPage 2

E911 Board 2014 Legislative AnalysisBoard Impacts and Actionsrecovery or prevent overrecovery of costs incurred in the provision of E911 service, including costsincurred or projected to be incurred to comply with the order. Any new allocation percentages orreduced or increased fee may not be adjusted for 1 year. TheIn no event shall the fee may notexceed 50 cents per month perfor each service identifier. The board-established fee, and any boardadjustment of the fee, shall be uniform throughout the state, except for the counties identified inparagraph (f). No less than 90 days before the effective date of any adjustment to the fee, the boardshall provide written notice of the adjusted fee amount and effective date to each voicecommunications services provider from which the board is then receiving the fee.5. Rural County Maintenance – Initial Planning Prepaid revenue added 36,395 for an estimated total Rural County Program allocation of 264,879, from the March 2015 collection period. Determine Special Disbursement or Grant Program funding approach – Pending Prepaidrevenue determination.Subparagraph 365.173(2)(g), Florida Statutes - TwoThree percent of the moneys in eachcategory of the fund shall be used to make monthly distributions to rural counties for thepurpose of providing facilities and network and service enhancements and assistance for the911 or E911 systems operated by rural counties and for the provision of grants by the office torural counties for upgrading and replacing E911 systems.6. New Statewide Grant Provision – Pending prepaid revenue remittance Prepaid revenue reported at 424,610 for March 2015 disbursement. Determine the amount of the Grant Program Funding and the Grant Program RuleDevelopment and application.Subparagraph 365.173(2)(h), Florida Statutes - Thirty-five percent of the moneys in the prepaidwireless category shall be retained by the board to provide state E911 grants to be awarded inaccordance with the following order of priority:1. For all large, medium, and rural counties to upgrade or replace E911 systems.2. For all large, medium, and rural counties to develop and maintain statewide 911 routing,geographic, and management information systems.3. For all large, medium, and rural counties to develop and maintain next-generation 911services and equipment.Page 3

E911 Board 2014 Legislative AnalysisBoard Impacts and ActionsItem pending final Rule ApprovalE911 State Grant Provision – (Fall Program) Application and Rule Approved and in Deve

a.m. until conclusion of business 1. Call to Order 2. Approve Meeting Minutes for the May 13-14, 2015 E911 Board Meetings 3. Old Business-Board Member Appointments 4. Discuss confidential data related to provider revenues by county, discrepancies, disbursements and provider invoices 5. Discuss the recommendation(s) and vote on items from .