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PIRATE INVASION ENCAMPMENTParents & Pack Leaders PacketOctober 6-8, 2017Camp Kikthawenund1
PIRATE INVASION ENCAMPMENTThe Order of the Arrow Quanasita Chapter is proud tobe host of the Del-Mi Pirate Invasion WebelosEncampment.This event is planned, organized, conducted and hostedfor Del-Mi Webelos Scouts by the Arrowmen of theQuanasita Chapter of the Order of the Arrow.1
PIRATE INVASION ENCAMPMENTOctober 6-8,2017Camp KikthawenundPURPOSEThe purpose of this event is to provide Webelos Scouts with a Boy Scout style campoutexperience and for the Webelos Scouts to have FUN!Pirate Invasion Encampment is a weekend campout modeled after Boy Scout camporees. ACamporee is an event where troops come together and Boy Scouts spend a day going through funactivities and stations. Some activities are Scout skills, some activities are silly games or activities,and some activities are team challenges.PAYOFFThe payoff for the Webelos Scouts who attend is to have a great weekend outdoors in thewoods; to experience a Boy Scout style “camporee” event; to have the opportunity to knock off someWebelos and Arrow of Light requirements and to spend the weekend with a great group of BoyScouts being Boy Scouts.PROGRAMThe program for the Pirate Invasion Webelos Encampment will include: The opportunity to campout on Friday and Saturday nights in patrols and packs. During the day on Saturday Webelos Patrols/Packs will participate in stations withhands on activities. Webelos in patrols or as a pack will visit stations in Round Robinformat. There will be presentations to the Webelos by the Boy Scouts on the Order of theArrow. There will be a campsite judging competition held Saturday afternoon. Criteria areincluded in this packet. Campfire Program Saturday night. Scouts’ Own (A Scout is Reverent) Sunday morning. Awards Presentation Sunday morning.FEE FOR PIRATE INVASION ENCAMPMENTThe fee for the Pirate Invasion Webelos Encampment is 12.00 per person. This is 12.00 forWebelos Scouts, for adult pack leaders, parents and for Arrowmen staffing the event. However,because many families may be financially challenged we want all Pack leaders to know that we donot want any Webelos or parent left at home because of their personal economic situation. ContactAdam Aldrich, Associate Quanasita Adviser, for fees to be waived.2
PIRATE INVASION ENCAMPMENTThe following page is a onepage flyer for you to copy andpass out to your pack,Webelos leaders and parents.3
PIRATE INVASION ENCAMPMENTHosted by Quanasita ChapterOrder of the ArrowOctober 6-8, 2017Camp KikthawenundOnline Registration: To be providedA Boy Scout like Pirate themed campout for all Webelos Scouts, parents & Pack leaders!Bears in May 2017 are Webelos in October 2017!Arrrrgh! Be a Pirate, Set Sail on an Adventure!Costumes for Webelos & ParentsWebelos are expected on Saturday to be costumed as pirates.(Parents & Pack leaders) are also encouraged to costume up & earn extra points!Pirate Invasion Encampment Stations:Fire Building, Slingshots, Knots, Ships Galley, X Marks the Sport, BB’s, Make n Take pirate eye patch, Treasure Hunt,Campfire Skit Station, Cannon Ball Bowling, Service Project, Team Building GamesSpecial ActivitiesSaturday night at 8pm, we will have our top rated activity: THE ROOT BEER PARTYSaturday night following the campfire we will be showing a G-Rated Pirate movieEncampment Fee:The fee is 12 for everyone, Webelos, parents, pack leaders and Staff!What does your 12 fee pay for?The 1.00 per person camp fee we pay council for the use of the campCamp Rental fee council charges for camp useMaterials and supplies for encampment stations & activitiesMeals for the volunteer staffRibbons for Pack FlagsEncampment patch for all attendeesRoot Beer Souvenir SteinThe G-Rated Pirate movie licensing fee4
PIRATE INVASION ENCAMPMENTPirate Invasion EncampmentScheduleThis is a dynamic and fluid schedule subject to change before or during thePirate Invasion encampment due to circumstances at the event.Please be flexible.Friday, October 7, 20166:30-9:30Arrive, Check-In, Registration and Set Up Camps ite10:00Den/Pack Leader & Den Chief Meeting11:00Lights out & Quite TimeSaturday, October 8, 20166:30-8:30Breakfast in Campsites8:00-9:00Late Registration8:45Flag Raising & Station Schedule Announcement9:00Pirate Invasion Stations12:00Lunch in Campsites —Webelos could cook lunch for Outdoorsman2:00Pirate Invasion Stations5:00Stations Closed5:20Retreat (Lower Flags)5:30Supper in Campsites Webelos could cook supper for Outdoorsman8:00Rootbeer Party – Dining Hall8:30Campfire Program9:30Pirate Movie11:00Lights out & quiet TimeSunday, October 9, 20166:30Breakfast, Clean Up& Breakdown Camp8:30Scouts Own Interfaith Service (A Scout is Reverent)9:00Awards Ceremony9:30Checkout & Campsite Inspection11:00All Webelos Dens/Packs Have Vacated Camp5
PIRATE INVASION ENCAMPMENTPIRATE INVASION STATIONSNote that some stations require Webelos to bring materials and supplies with them to the PirateInvasion Webelos Encampment.Many stations are judged and timed for points. The highest scoring packs or patrols will earn specialawards. Webelos Dens will also earn points for each station they attend. Extra points can be earned by adultswearing pirate costumes and participating in the adult activities.For the purpose of encampment stations, Webelos Patrols/Dens/packs are Pirate Invasion Teams!Webelos Stations1. BB’s – Webelos will shoot BB guns at targets at the BB range, a favorite among pirates2. Slingshots – Webelos will shoot paintballs at hanging targets using slingshots!3. Firebuilding – Do you have what it takes to build a fire and burn the string? Do you have what it takes toburn that string faster than the rest of the camp?4. Teambuilding Games – Webelos will work together to accomplish various tasks and challenges5. Make and take – All pirates need some swag! Webelos will make a make-and-take craft to take home6. Ships Galley Cooking – Using the bread that the Webelos bring, prepare to cook a tasty desert7. Orienteering – X marks the spot right? Webelos will learn about how to use a compass and map to find thetreasure8. Knot tying – Square knot, bowline, taught line, two half hitches, clove hitch all knots a pirate should know!9. Cannonball bowling – Your ship is under attack!10. Skit Station – Bring your den or pack to audition to be in the Saturday night campfire program. Weencourage you to prepare ahead of time with a skit or song. There will also be veteran staff memberspresent to help you learn a new skit/song, or help you practice something you already know11. Service project – Service is one of the three principles of the Order of the Arrow. Join us as we work to giveback to the camp in a meaningful service project6
PIRATE INVASION ENCAMPMENTADULT STATIONSPoints earned by Adults are included in Pirate Invasion Team and Pack competition.1. Dutch Oven cook off – After lunch, before afternoon stations begin, the dutch oven grading team will tour thecampsites to grade and inspect your dutch oven dishes in the following categoriesa. Best Entréeb. Best dessertc. Best overall dish2. Make a campsite gateway and decorations – A team will inspect your campsite in the afternoon, after lunch,using the grading sheet included in this packet3. Challenge activity4. Adult Scavenger huntWhat EACH Webelos should bring the following items to encampment. Pirate costumeTwo (2) slices of bread per Webelo for the cooking station (this is a minimum, you are welcomed tobring more)What Adults should bring to the Pirate Invasion Webelos Encampment? Pirate costumes will earn extra pointsDutch Oven for Dutch oven cookingIngredients for their Dutch oven delightCharcoal and supplies for cooking their Dutch oven delight7
PIRATE INVASION ENCAMPMENTHOW DO WE REGISTER FOR ENCAMPMENTYou will register on line. We will use the Council’s registration system and will announce the link as soon as possible.We understand that you may not know the exact number of Webelos/parents attending due to the busy nature ofeveryone’s schedules. We simply need an estimated number so that we can plan accordingly for supplies.HOW DO WE PAY FOR ENCAMPMENTYou will pay the total amount due, based on how many people attend from your unit, by check or cash, on Fridaynight. We are unable to accept payment by debit or charge cards. The fee is 12.00 per person. Payments must be bycheck or cash.BSA ANNUAL HEALTH AND MEDICAL RECORDEach Pack is required to have a BSA Annual Health Form on hand, in camp, for each Webelos, parent and registeredleader. Only Parts A & B are required. Each Webelos Scout must have his health form signed by a parent. A BSAAnnual Health and Medical Record is included in this packet. Packs are responsible to have health forms and will berequired to show health forms to the Encampment Office during check-in.CAMPSITES: THERE IS NO EARLY CAMPSITE SETUP. CAMPSITE ASSIGNMENTS WILL BE MADE BEGINNING AT 6:30P.M. ON FRIDAY NIGHT.Campsites are assigned with unit size and special needs considered. Smaller Packs will share campsites with two ormore Packs. Specific campsite requests are not honored. No adults or Webelos will be allowed in campsite until thePack Encampment Leader has completed check-in with the Encampment office. Information on special needs for aPack should be in the online registration or emailed to the Encampment Advisor. No pack will be allowed to selector set up their campsite before the Encampment Office opens and assigns campsite to pack. Campfires are onlyallowed in the fire ring and packs may be sharing the fire ring with two or three other packs.YOUTH PROTECTIONBSA Youth protection rules are in effect for Encampment. Refer to the Guide to Safe Scouting.— Two-Deep leadership is required in campsite anytime there are youth in the campsite— One adult leader must be a BSA registered volunteer— An adult may only tent with his/her own son.— Two same sex adults may tent togetherVEHICLESNO VEHICLES WILL BE PERMITTED IN THE CAMPSITES OVERNIGHT OR DURING ENCAMPMENT. One vehicle per packwill be allowed to transport Pack gear to campsite Friday night. Vehicle must be returned to parking lot immediatelyafter being unloaded. One vehicle per pack will be allowed to transport Pack gear to parking lot on Sunday morning.Parking will be in the camp parking lot. If your Pack has any special needs, include that information in your onlineregistration and make sure to discuss this during check-in at the Encampment Office.RICKSHAWSRickshaws may be used to transport gear from parking lot to campsite. Under no circumstances are Rickshaws to bekept in the campsites. Rickshaws are to be returned immediately after gear is unloaded in the campsite.8
PIRATE INVASION ENCAMPMENTPIRATE COSTUMESWebelos Scouts are expected to dress up or costume as their favorite Pirate character or to create their own piratecostume appropriately. Parents and Pack Leaders are strongly encouraged to set the example and also costumeWe strongly encourage you to get some parents in your pack or den to volunteer to help the Webelos Scoutsmake costumes for the Webelos and decorations for your campsite. This would be great den or pack activities.WILL TENTS BE PROVIDED IN CAMPSITES?No, families and packs need to provide their own tents.WILL LANTERNS BE PROVIDED IN CAMPSITES?No, packs will need to provide their own lanterns.MAY WE SET UP OUR CAMPSITE IN THE AFTERNOON BEFORE IT IS DARK?No, you cannot set up your campsite before you check-in and register in the Encampment Office. Check-in doesnot start before 6:30 p.m.WILL WE HAVE OUR OWN CAMPSITE?Probably not, you will probably share your campsite with one or more other Packs. It will depend on the size ofyour pack.MAY WE SELECT OUR OWN CAMPSITE?No, campsites will be assigned based on size and special needs.WHERE DO WE GET WATER?Each campsite has water. This water is tested and is absolutely safe to drink. Do not send Webelos to the dininghall for water. The dining hall water is the same water, from the same well, pumped by the same pump as thewater in the campsites.ARE MEALS PROVIDED?No, you provide and cook your own meals. Please refer to the “Grubmaster Appendix,” for ideas on simple butfun camp cooking.WHAT ABOUT DOWN TIME?There is no down time scheduled except a two hour lunch on Saturday and a two hour Supper on Saturday.However, there is no requirement for you and your Webelos to go to all the stations. If your Webelos need somedown time, then take a break. Let them play. We have found that the busier young boys are the less they needdowntime.BUGS & INSECTSThere are going to be bugs. Aerosol cans are not allowed in Boy Scouts. Be sure to bring some non-aerosol bugspray.WHAT GEAR DO I NEED?Refer to the “Recommended Gear & Equipment List” Appendix.9
PIRATE INVASION ENCAMPMENTMAY WE HAVE CAMPFIRES?— That depends on current Fire Bans and the Camp Ranger has the final say. If we are allowed fires they shouldbe small and MAY ONLY BE IN FIRE RINGS.— A campfire may NEVER be left unattended. If you leave your campsite, you must put out the fire completely.— Fires may not be left burning at night when you go to bed; they must be put out completely.— A bucket or two of water must always be available at a campfire.— If there is more than one pack in your campsite, then you have to share the fire ring.MAY WE COOK ON FIRES?— It is not recommended, campfire cooking takes a long time and the Encampment schedule will make itdifficult.— Only if you have a campsite alone and do not share the campsite or fire ring with other packs.— However, roasting a hot dog on a stick would be fun, easy and tasty.— If you share your campsite with another pack, please do not dominate the fire ring by cooking10
PIRATE INVASION ENCAMPMENTCampsite Grading CriteriaPack:CampsiteCampsite Grading CriteriaStandardPossibleEarnedTents:Neatness. Do they look good? Are they in rows or otherwise aligned? If thetent doors are open are they neat and organized on the inside.5 pointsLocation. Are they safe (no dead trees or limbs that may fall)? Are they in adepression where water will collect?5 pointsSetup. Are tents correctly set up? Are the ground cloths underneath (andproperly folded to keep the Scouts dry)?10 pointsDining and Cooking Area:Safety. Are foods and utensils stored in appropriate, safe places? Are coolersproperly iced?10 pointsStoves. Is the stove that you are using for cooking safely away fromflammable materials? Is its positioning safe (is it stable so it won’t tipover)? If using large propane bottles, are they closed.10 pointsLocation. Is the fire in the designated fire area, if there is one? Is the firesafely located, if not? Are minimum impact standards being followed? If thefire is burning is it attended? Is there a bucket of water at the fire?10 pointsFire:General Campsite:Cleanliness. Is all trash picked up? Even if it is not from you, clean it up.Leave no trace. Are these principles being followed?First aid. Is there a proper first aid kit readily available to everyone?Camp gadget. Are there gadgets made with knots and lashings? (5 pointseach up to 10 total)Scout Spirit: Is the theme obvious? Is there an entrance to your campsite pertaining totheme? Are the American Flag and your Pack flag displayed? Strut your stuff! Showyour Spirit!Total10 points5 points10 pointsMax. 10Max. 15100Safety first! Fires must be attended or put out cold. If we find an unattended fire in your campsite, it will beextinguished by our staff.Always remember that you are camping to have fun in the great outdoors. Please be respectful to others as wellas to nature; do not leave any trash behind and try to preserve the area as much as you can. Be considerateof those who are camping around you: keep the noise down and be respectful of their space. Have agreat time, and enjoy yourself at this Encampment11
PIRATE INVASION ENCAMPMENTFollowing this page are forms that you will need to complete and bring with youto the Pirate Invasion Webelos Encampment. Pack Roster form is to be filled out and brought to thePirate Invasion Encampment by the trip leader and turned in atregistration and check-in. BSA Annual Health & Medical Form Parts A & B is to bepossession of the Pack Trip Leader during encampment. The tripleader must show the health forms to the encampmentregistration team on Friday evening.14
PIRATE INVASION ENCAMPMENTROSTER FOR ALL WEBELOS, BOY SCOUTS & ADULTS ATTENDING ENCAMPMENTMAKE ADDITIONAL COPIES OF ROSTER AS NEEDEDPack:PagePack Encampment Leader:ofNamePagesWebelosDen ChiefAdult15
PIRATE INVASION ENCAMPMENTRecommended Equipment AppendixWe urge you to attempt to borrow any equipment you don’t already have. Talk to thetroop that your Webelos cross over to about borrowing equipment. Some troops bringtheir trailer to Encampment for their packs to have easy access to the troop gear.For Den or PackFor Packs, Webelos or Adults Battery or Propane Lantern (Lanterns notprovided) First Aid Kit Bug Spray (Non-Aerosol) Camp Stove (Propane Coleman) Matches Pots & Pans for Cooking Griddle Utensils (spatula, large spoon, rubberspatula, measuring cups & spoons, ect.) Dish Soap 3-4 Plastic Tubs or Buckets forDishwashing, Rinsing & Sanitizing Paper Towels Styrofoam plates, bowls and cups Plastic tableware, knives, forks, spoons Zip-Loc Bags Garbage Bags Toilette paper (Camp provides but alwaysa good idea to have a few rolls when yourun out) Water Bucket – Required for campfires Bow saw (Webelos cannot use, onlyadults) Pirate Costume – Expected for Webelos,Extra points for Adults Headlamp or flashlight Sleeping bag Sleeping pad Tent Tent Ground Cloth Rain Jacket Rain Pants 32oz Refillable Water Bottle Folding knife (Webelos must have Whittlin Chip) Class A Webelos or Leader Uniform Bug Spray Non-Aerosol Hat (preferably wide brim) 2 Pairs of Shoes (second in case first get wet) 2-3 Pairs of Socks Towel Personal Toiletries U.S. Flag Pack Flag Sockets for flag poles Den/Patrol Flags Clothes appropriate for possible Octoberinclement weather. 16
PIRATE INVASION ENCAMPMENTEncampment Meal IdeasAs much as possible we recommend that you plan simple meals that the Webelos Scouts mayhelp to prepare, serve and clean up. This is a fun introduction to what they will do later on inBoy Scouts.Remember this is about FUN!Do not plan on campfire cooking, it takes more time, you will have an active schedule atEncampment and you will probably be sharing the fire ring in your campsite with anotherpack or two.Encampment Meal IdeasFriday Night Crackerbarrel – Recommend no cooking – Late night before bed snackCookies or cheese and crackers or fruit, Water or JuiceSaturday Breakfast – Recommend Hot CookedPancakes or Scrambled Eggs or French ToastPrecooked Sausage (Walmart or Kroger)FruitMilk or JuiceSaturday Lunch - Recommend no cooking for lunch because of time constraints:Lunch meat or Peanut Butter & Jelly Sandwiches or Hot DogsRaw Veggies & FruitChipsCookiesJuice or WaterSaturday SupperHamburgers, or sloppy joes, or hotdogs . . . Mac & CheeseCooked Veggie or SidedishDessert – cookies, cake, something yummyMilk or JuiceSaturday Crackerbarrel (Late night before bed snack)Cheese and Crackers;Cookies and milk;Fruit & Cheese;Pie or BrowniesSunday Breakfast – Recommend Hot Cooked BreakfastScrambled Eggs with Cheese, or Pancakes with Sausage, or French Toast withSausage Fried potatoes or hash browns (frozen)Fruit,Milk or Juice17
Pack Encampment Leader has completed check-in with the Encampment office. Information on special needs for a Pack should be in the online registration or emailed to the Encampment Advisor. No pack will be allowed to select or set up their campsite before the Encampment Office opens and assigns campsite to pack. Campfires are only
