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HR Bulletin2-4September 2018What’s in View Tuition Reimbursement Deadline 11th annual Employee Wellness Fair Save the Date: Texas State Resources Fair8 - 11Employee Focus Welcome New Employee Bobcats New Employee Welcome N.E.W. II September Workshops September Employee Discounts5-7Highlights Update Your Personal Information Insurance Changes What Does a Culture of Health Mean to You? GED Incentive Program Paperless Delivery of 2018 W-212-14In the Spotlight Employee of the Month Bobcats Connect: HR Crossword Puzzle Movin' On UpWe would love to hear from you! Please send us your suggestions to hr@txstate.edu
W H AT ’ S I N V I E WTUITIONREIMBURSEMENTDEADLINEFALL 2018UPPS 04.04.35: Professional Development and Educational Opportunities outlines how employeescan receive reimbursement of certain fees after successful completion of course(s) by submitting theAcademic Fee Reimbursement Form. The deadlines for the acceptance of the academic reimbursementform are: 12th class day for fall and spring semesters, and 4th class day of the first summer session forboth summer sessions.For more details, visit www.txstate.edu/ ees enrolled in courses for Fall 2018 must complete the online academic reimbursement formby September 12. Late online submission will ONLY be accepted when approval is routed through theemployee’s Cabinet member.Contact Professional Development in Human Resources with questions at professionaldev@txstate.eduor call 5.7899.LOGIN TO ACCESSTHE ONLINE ACADEMIC REIMBURSEMENT FORM2
W H AT ’ S I N V I E W11thannualEMPLOYEEWELLNESS FAIRThe focus of the fair is on wellness supportedthrough consumption of whole foods, beingphysically active, and managing stress.The event will consist of informational andinteractive booths on a variety of healthrelated topics. All employees are encouragedto attend and take advantage of the healthscreenings that will be offered. Attendancetime will count as work time; verification ofattendance can be provided if requested.Mark Your Calendars!WEDNESDAY OCTOBER 10, 201810 a.m. - 2:30 p.m. LBJSC BALLROOMActivities and services provided include:Enter for a Chance to Win: Flu shots* Tdap Immunizations* Mammograms* (flyer) Blood pressure check stations Hearing Screenings Vision Screenings Glucose Testing Nutritional Information Door prizes awarded for attendance Schlitterbahn TicketsGarmin activity tracker (compliments of the Division ofInformation Technology)a 150 Amazon Gift CardOne-year membership to the San Marcos Activity CenterOne semester membership to the Student Recreation Center(compliments of the Department of Campus Recreation)No advance registration is required for participants.Help spread the word and print out the event flyer for your office!* offered free with an employee ID and BCBS CardVisit the employee wellness fair website for a regularly updated list of vendors.Contact Professional Development in Human Resources with questions at professionaldev@txstate.edu or call 5.7899.3
W H AT ’ S I N V I E WSavetheDateWednesday, October 31JCK 1100 11 a.m.-1:30 p.m.TEXAS STATE RESOURCES FAIRThe next Texas State Resources Fair is scheduled for Wednesday,Oct. 31 in JCK 1100 from 11 a.m. - 1:30 p.m. This is your opportunityto have questions answered about a business process or serviceyou use. This Fair is designed to give you an opportunity tomeet staff from over 25 departments and learn more about theiroffice processes and how they can assist you with your jobresponsibilities.Be sure to check out the Support Staff Resources@TXSTATEwebsite which provides helpful links to university businessprocesses, services, electronic forms, manuals, and trainingopportunities. For quick access, make it your homepage orbookmark it today.Contact Professional Development in Human Resources with questions at professionaldev@txstate.edu or call 5.7899.4
HIGHLIGHTSUPDATE YOUR PERSONALINFORMATIONIT'S EASY AND QUICK!The start of a new academic year is a good time to review your personal data on file in Human Resources and submit anychanges. Did you move this summer? Need to update your marital status?In the SAP Portal under the Employee Self-Service tab, you can make these changes anytime. Home address and phone number Elect privacy on certain personal information such as your home address Office phone, suite and room number Marital status Add a nicknameLegal name changes must be submitted through the Benefits Office in JCK 360 with proof of your name change from theSocial Security Administration.The Benefits staff can also assist you with how to update your life insurance or retirement plan beneficiaries.These changes are so important to ensuring your personal business and benefits are handled properly. Questions can bedirected to hr@txstate.edu or stop by JCK 360 for assistance.INSURANCECHANGESEffective September 1stAll changes made during Summer Enrollment are effective September 1. Any premium changes will be reflected on yourOctober 1 paycheck. If you added a new plan or increased TexFlex dollars, you can begin using them as of September 1.Please review your benefits statement in your ERS Online account at www.ers.texas.gov to ensure the changes you madeduring Summer Enrollment are in place. If you see any errors, please contact Human Resources Benefits as soon aspossible.If you added a new dependent to your plan, be on the lookout for the Dependent Eligibility Audit notification and be sure toprovide the necessary documents to Alight Solutions to ensure your dependents remain covered! Failure to provide all ofthe required documents will result in your dependent being dropped from coverage!For additional information, please contact the Benefits staff at 5.2557 or hr@txstate.edu.5
HIGHLIGHTSWellCats asks:What does aculture of healthmean to you?"I think a culture of health promotesphysical and mental wellness, asLearn more about:your current health status,well as community health. I thinkas individuals we need to lookafter ourselves first and make surehow to establish a personalexercise program,we are doing what we can to behealthy, and then look outwardtracking your progress,at ways you can improve thecommunity around you."signing up for health-relatedphysical fitness testing through theWellCats programby contacting Josh Arguelles at worklife@txstate.eduor 5.2557.6
HIGHLIGHTSGEDINCENTIVEPROGRAMRegistration: Oct. 9, 9 a.m. & 1 p.m.Assessment: Oct. 11, 9 a.m. & 1 p.m.Location: San Marcos Public LibraryGeneral Educational Development (GED) CertificateFull-time regular employees are eligible.BOOST YOUR SKILLS AND EDUCATION WHILE GETTING:release time from work for first two sessions reimbursementfor the cost of test fee upon successful completion 500 to helpcover costs upon successful completionLearn more about the requirements at UPPS 04.04.35.Contact: professionaldev@txstate.edu 5.7899Elect Secured Online Paperless Delivery of Your 2018 W-2Print your W-2 Form at Your Convenience Instructions to elect online (paperless) delivery for Calendar Year 2018 on the SAP Portal are available at thePayroll website. SAP will automatically send you an election confirmation e-mail.Important Disclosure Information: Consent for paper delivery is only required once for activeemployees. For those employees who do not elect online delivery, a paperW-2 Form will be mailed to the last known address on or beforeJanuary 31, 2019.For any questions, please contact the Payroll and Tax Compliance Office at 512.245.2543 or payroll@txstate.edu.Employees who elected will be notified via email when the online 2018 W-2forms are available on the SAP Portal in January 2019. The deadline forelecting online 2018 W-2 (paperless) delivery is December 31, 20187
EMPLOYEE FOCUSWelcomeJoin us in welcoming our new employee Bobcats hired between July 9, 2018 and July 30, 2018.ALYSSA L DENOFREGuardUniversity PoliceANNA D TRUJILLOGraduate Degree Audit SpecialistThe Graduate CollegeAVEN E JACKSONStudent Development SpecialistOffice of Student Diversity andInclusionCHRISTOPHER B BEVISGrant SpecialistCenter for Archaeological StudiesCRISTINA L MCKEECoordinator, Clinical EducationPlacementSt. David’s School of NursingDEANNA M MARKSAdministrative Assistant IISt. David’s School of NursingELIZABETH CASTANEDAAdministrative Assistant IIOffice of Student Diversity andInclusionGREER L VINALLStudent Development Specialist IIDean of StudentsJESSICA H VANNAUKERUndergraduate AdmissionsCounselorOffice of UndergraduateAdmissionsJOSEPH A ASHLEYAssistant CoachMen’s GolfJUAN A ORTEGAScientific Instrument TechnicianPhysicsKAILA P GRAYCoordinator, DepartmentRecruitingThe Graduate CollegeKATRINA A EILERSIT Project ManagerTechnology ResourcesAdministrationLORRAINE S QUINNAssistant CoachSoccerLUCAS H HASKINSDigital Media SpecialistStrutters/Ticket/Mktg/CheerMARISSA G KOLENCIKAdministrative Assistant IIPsychologyMARY M SITEKSpeech-Language PathologistCommunication DisordersMATTHEW E GAMBOASystems Support Specialist IIVP for Student AffairsMAXIMILIAN A HALLGrant SpecialistCenter for Archaeological StudiesMEGAN I KASSMEIERStudent Development Specialist IAthletic Academic CenterMIGUEL A ARRIAGAStudent Development Specialist IIRetention Management andPlanningNICHOLAS L HOWELLSr Undergraduate AdmissionsCounselorOffice of UndergraduateAdmissionsOLIVIA HERNANDEZParking Services OfficerTransportation ServicesPAUL M MATCHENGrant SpecialistCenter for Archaeological Studies8
EMPLOYEE FOCUSRAY MEDINA-PADILLATechnology Integration Specialist ILearning SpacesVICTOR M CAPELLANStudent Development Specialist IISLACRORY W HAECKERAir Conditioning Mechanic IFacilities OperationsVIVIANA RODRIGUEZAdministrative Assistant IIDepartment of Housing andResidential LifeSAMUEL T SCOGGINSAssistant CoachSoccerYUAN LIAccountant IAccounting OfficeSUSANNE K THAMESAdministrative Assistant IIStudent HealthNew Employee WelcomeN.E.W. IIFriday, September 14, 2018 8 a.m. - 1:30 p.m. EndZoneComplex – Warren RoomWe remind all new staff employees hired during the past month that the second part of New Employee Welcome(NEW) will occur on Friday, September 14.NEW is designed to provide useful information to new staff regarding the resources, benefits, and opportunitiesassociated with employment at Texas State University.NEW II, held on the second Friday of each month, is the second part of the required orientation program for all newTexas State staff employees hired during the past month. Breakfast and lunch are served.Contact Professional Development in Human Resources with questions at professionaldev@txstate.edu or call 5.7899.9
EMPLOYEE FOCUSSEPTEMBER workshopsThe featured workshops are coordinated throughProfessional Development.Registration in the SAP Portal opens for each workshop three weeks priorto the workshop date and closes the week prior to the workshop date.MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAY*Securing ConfidentialInformation**7 Habits of HighlyEffective People *Securing ConfidentialInformation34Transition from Serviceto Classroom: HelpingStudent Veterans Succeedat Texas State1011NEW OutcomesAssessment Series Educational Programs17QPR - Suicide PreventionTraining2418Post Award ServicesAvailable to the UniversityCommunity255Allies Training67**7 Habits of HighlyEffective People Providing LegendaryCustomer ServiceNEW Health & WellnessSeries: Metabolism 101College Mental Health,Part I12NEW OutcomesAssessment Series Academic and StudentServiceIn Limbo: DilemmasFaced by UndocumentedStudentsPre-Award ServicesAvailable to theUniversity Community 13**7 Habits of HighlyEffective People *NEW CreatingEfficiencies Within YourOffice2614NEW OutcomesAssessment Series Administrative SupportServicesNEW OutcomesAssessment Series General Education19*NEW Texas StateCrowdfunding - StreamliningYour Fundraising NeedsNew Employee Welcome(NEW) II2021**7 Habits of HighlyEffective People *NEW Texas StateCrowdfunding - StreamliningYour Fundraising Needs2728(*) Workshop is offered either date. ** Five half-days on Thursdays on the Round Rock Campus.Please visit Professional Development’s workshop website for further information.10
EMPLOYEE FOCUSTexas State EmployeeDISCOUNTPROGRAMTo help you stay up to date on new ways to save,check out this month’s featured discounts from theTexas State Employee Discount Program.Limited-time offers and regional programs are also available. Sam's Club: At Sam’s Club, you’ll get members-only pricing on high-quality products andbrands you trust, from everyday essentials to unexpected finds. For a limited time, a one-yearmembership costs only 24.88. Rollick: At Rollick, you can experience the thrills and excitement of off-road adventureswithout a shopping struggle. Customers save an average of 1,130. Budget: Hello, savings. Texas State University employees can get up to 25% off base rentalrates with Budget Rent-a-Car. Vitamix: You can enjoy exclusive savings on Vitamix blenders. For a limited time, buy aCertified-Reconditioned Standard Programs blender with pre-program settings and a classic64-ounce container or a Certified-Reconditioned Next Generation with a low-profile containerfor 34% off the original price. Garmin: No matter what your fitness level or activity preference is, Garmin has you covered.Texas State University employees receive up to 30% off Garmin wearable devices.www.beneplace.com/txstate11
I N T H E S P O T L I G H T: E M P L O Y E E O F T H E M O N T HSharonWilsfordHead Parking Services Officer,Transportation Servicesemployee of the monthAugust 2018Steven Herrera, Sharon Wilsford, and Eric AlgoeSharon has been a truly devoted employee of TexasState for over 20 years. As a Head Parking ServicesOfficer, she plays a major role in the organization andrunning of Parking Services.She supervises Parking Services Officers on the SanMarcos campus and Parking Services Officers on theRound Rock campus. With multiple shifts of officers,Sharon often comes in early and leaves late, and she isalways on call whenever an officer needs informationor advice. She never hesitates to help in any situation,including going over and above to plan for and mitigateweather events such as flooding or ice.During football season she coordinates parking andtailgating and assists with game day parking issues.She works every home game, working with bothteams, police, and athletics to provide the best gameday experience possible. Sharon’s dedication to allaspects of game day and her consistent drive to alwaysexceed the basic requirements makes tailgating moresuccessful and enjoyable for all Bobcats.She is a true professional while assisting with customercomplaints, utilizing every resource to investigate andresolve the complaint in a fair and thorough manner.Sharon is extremely reliable and adept at managingstudent outreach events and special events, includingcoordinating presidential event parking. Sharon hasoverseen over 220 events in the past year alone. Thisis a demanding job, requiring not only the managementof complex logistics and a great amount of effortoutside of normal business hours but also delicacyand the ability to collaborate with faculty and staff indepartments across campus.Sharon consistently exhibits professionalismand ensures that all details are considered anddelivered. A few events that stand out are Tailgating,Commencement and Presidential Special Events.Sharon provides aid to individuals that have beeninjured, persons lost and persons requiring specialassistance. Sharon has deescalated situations andhas turned potentially upsetting situations to a positiveexperience. Sharon has always been dependable,efficient, patient and punctual. She loves people, workshard, and always tries to lift the spirits of those aroundher.Sharon is a great asset to the Transportation Servicesdepartment, Finance and Support Services divisionand the university; she is always willing to lend a handand go above and beyond. Sharon’s hard work anddedication help make Texas State the rising star ofTexas." Sharon consistently exhibitsprofessionalism and ensures that alldetails are considered and delivered."Congratulations, Sharon, on your dedication, professionalism and hard work!12
I N T H E S P O T L I G H T: B O B C A T S C O N N E C THR CrosswordPuzzleReaders are invited to have some fun completing our HR crossword puzzle!Print this out, fill it in with answers found in this month's bulletin, and sendit in. Scan or send a picture of your completed puzzle to hr@txstate.edu. bySeptember 12th. Five random puzzle winners with all the correct answerswill receive a prize from HR!12345678ACROSSDOWN3 One of this months employee discount providers1 This type of testing is available through the WellCats6 One of the changes you can make in SAP to updateprogramyour personal information2 One of the helpful links on the SSR Website7 What deadline is due on September 12?4 One of the services that will be provided at this years8 Premium changes will be reflected on this paycheckEmployee Wellness Fair5 Location of N.E.W. II13
I N T H E S P O T L I G H T: M O V I N ’ O N U PWe would like to recognize the following employees who were promoted or reclassified betweenJuly 9, 2018 and July 30, 2018.HOLLY A MESSLERPromoted to Systems Support Analystfrom System Support Specialist II,Office of University RegistrarNOEL A FULLERPromoted to Academic Advisor IIfrom Academic Advisor I,Applied Arts Academic Advising CenterThis information is available in alternate format upon request from the Office of Disability Services.14
a 150 Amazon Gift Card . The Graduate College. AVEN E JACKSON Student Development Specialist. Office of Student Diversity and . Effective People **7 Habits of Highly . Effective People **7 Habits of Highly . Effective People Providin
