Transcription
HollyFrontier CorporationPetro-Canada Lubricants Inc.Contractor ExpectationsManualRev 2Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:HollyFrontier Corporation (HFC)Petro-Canada Lubricants Inc. (PCLI)Contractor Expectations ManualCustodianTeam Leader, Safety & Loss ManagementPetro-Canada Lubricants Centre385 Southdown RoadMississauga, ONL5J 2Y3Page 2 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Issue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:Safety PoliciesRevision Log FormRevision #Revision DateChange Description0March 11, 2015Final Draft For Approval1May 8, 2015Final Approved2October 7, 2016Draft for Approval to allow publishing on www.suncor.com3October 19, 2016Final Approved to allow publishing on www.suncor.com4February 7, 2020Amendment/addition made to this policy are as follows;o Re-branding Post PCLI Acquisition by HFCo Included PCLI Environment Health & Safety Policyo PCLI Life Saving Principleso Updated General Ruleso Roles & Responsibilitieso Contractor Pre-qualification Processo Bulk Truck Drivers, Packaging Drivers and Visitorso Access to Facility and Parking Requirementso PPE requirementso Contractor Risk Assessment Requirementso FLRA Requirementso Work Requirements and Contractor PerformanceEvaluation from page 30-36o Emergency Muster Pointso PCLI A&D Policy and Standard in Appendix Bo List of TIPS Procedures and Policies in Appendix Co Appendix D to GPage 3 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:ForewordThis document was created to provide Petro-Canada Lubricants employees, consultants, contractors andsubcontractors with a reference Manual to support compliance to applicable policies, procedures, rulesand best practices that are expected at the Petro-Canada Lubricants Centre.The Petro-Canada Lubricants Contractor Expectations Manual is reviewed for accuracy annually by theEH&S department and distributed to Contractors through the contract award or purchased orderprocess. Every effort is made to ensure that the Contractor Expectation Manual including, policies andprocedures are continuously updated.Contractors must ensure they are implementing the most current practices at the frontline within thePetro-Canada Lubricants Centre. The Contractor Coordinator and EHS department are key Contractorcontacts for any questions or clarification on this process.ATTENTION: Contractors are responsible for reviewing the most up to date version Manual beforeaccepting any work. They must ensure that any applicable procedural or policy changes are effectivelyimplemented as required at both the management and worker levels as appropriate.Page 4 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:Table of ContentsForeword . 4Table of Contents . 5General Information . 7Environmental Health & Safety Policy . 7Scope and Intent . 8Definitions. 9Petro-Canada Lubricants Life Saving Principles . 11General Rules . 12Vehicles and Equipment Rules. 13Roles and Responsibility. 15Petro-Canada Lubricants Centre Management . 15Procurement . 15Environmental, Health & Safety . 15Training Department . 16Security Department . 16Contractor Coordinator . 16Getting the Contractor on Site . 16Field Work Coordination and Inspection . 17Contract Closeout & Continuous Improvement . 17Field Work Coordinator . 18Contractor . 18Pre-Access Requirements. 20Contractor Prequalification . 20Competency Assurance . 21Pre-Job Mobilization Meeting . 21Orientation & Training . 22Access to Facility . 23Parking . 23Personal Protective Equipment . 23Operating Units . 24Maintenance Shop . 24Stores . 24Laboratories . 24Rental Vehicles and Equipment Repairs along Roadways . 24Bulk Loading Bays and Other Loading/Unloading Areas . 24Lubeplex and Warehouse Truck Dock . 25PPE for Specific Tasks . 25Pre-Work Requirements . 26Contractor Risk Assessments . 26Safe Work Permits . 26Field Level Risk Assessments. 27Standard Operating Procedures . 27Behavior Based Safety Program – SWAP (Safe, Work, Attitude and Practice). . 27Page 5 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:Table of Contents – continuedWork Requirements . 29Electronic Devices . 29Bulk Loading & Unloading Operations . 30Material Management . 30Tools and Equipment . 30Safety Shop . 30Equipment and Tools Entrusted to the Contractor . 31Utilities . 31Railroad Safety . 31Bicycle Safety . 32Traffic Control . 32Temporary Site Facility . 32Compressed Gas Cylinder Safety . 32Refueling Equipment Safety . 33Worksite Housekeeping . 33Scrap Metal Recycle . 33Hazardous and Controlled Products . 34Fatigue Management . 34Environmental Requirements . 34Contractor Safety Inspection . 34Working at Heights . 35Contractor Performance Evaluation . 36Purpose . 36Performance Evaluation Process . 36Responding to Emergency Incidents . 37Emergency Procedures . 37Emergency Muster Points . 39Reporting Incidents . 39Decontamination . 40Health Centre Hours of Operation . 40Appendix A – Lubricants Contractor Handbook . 42Appendix B – PCLI Alcohol and Drug Policy . 43Appendix C – List of Applicable TIPS Procedures & Policies . 64Appendix D – Field Change Notification Process Flowchart . 66Appendix E – Sample Field Change Notification Form . 67Appendix F – Contract Finalization and Post Job Evaluation Form . 68Appendix G – Muster Points Site Map. 72Page 6 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:1.0 General Information1.1 Environmental Health & Safety PolicyPage 7 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:1.2 Scope and IntentThe Petro-Canada Lubricants Contractor Expectations Manual applies to all contractors working on siteand visitors. This includes all consultants and subcontracted services.Contractors are responsible for the development, implementation, and maintenance of their owninternal EH&S program designed to protect their employees and subcontractors and meet or exceed allapplicable legislation, the Petro-Canada Lubricants Contractor Expectations Manual and all applicableHollyFrontier EH&S policies and procedures.Page 8 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:1.3 DefinitionsCompetent Worker – A worker who is suitably trained, adequately qualified (skills & abilities) and hassufficient experience to safely perform the work they are responsible for within their job functionwithout supervision.Contractor Coordinator - The Petro-Canada Lubricants Contractor Coordinator role is responsible forassuring the implementation of the established Petro-Canada Lubricants’ Contractor Managementprocess so that contract work is administered to meet requirements. Refer to Section 2.6 of this Manualfor Contractor Coordinator responsibilities.Field Work Coordinator – The Field Work Coordinator is responsible for the overall execution of theentire planned scope of work (Petro-Canada Lubricants & Contractor tasks). For responsibilities, refer tothe Responsibilities Section 2.7 of this Manual. At Petro-Canada Lubricants management discretion, theContractor Coordinator & Field Work Coordinator roles may be executed by the same person or twodifferent people doing each role.Petro-Canada Lubricants Inc. Management – Petro-Canada Lubricants employees who have Contractorsreporting into their designated fieldwork coordinator, or are directly responsible for Contractors at thePetro-Canada Lubricants Centre. This may include VP, Directors, EH&S, Team Leaders, Craft Supervisors,and Area Maintenance.ISNetworld – This is a database where Contractors upload their safety documentation, and PetroCanada Lubricants Inc. have access to these documents. All Contractors who do work on Petro-CanadaLubricants’ sites are required to register with ISNetworld and complete the prequalification steps andget approved.Safety Sensitive Contractors - Contractors who perform work at the Petro-Canada Lubricants Centrewith the potential to impact process chemicals, technology or equipment that affect refinery process.These Contractors will be required to be prequalified with ISNetworld as a higher risk Contractor.Non-Safety Sensitive Contractors - Contractors who perform work in the plant but does NOT have thepotential to impact process chemicals, technology, or equipment that affect a refinery process. TheseContractors will be required to complete prequalification steps and be pre-qualified through theISNetworld site using the lower risk criteria.Prequalification instructions will be provided by Petro-Canada Lubricants’ Procurement Department.Staged Contractor - Staged Contractors are members of a flexible workforce planned and scheduled ona calendar basis. There is one purchase order (PO) to cover their services and rates, but they are able toattend to multiple tasks and the individual items of work that they perform can be charged to variousother cost centers according to how their time is scheduled.Page 9 of 72Petro-Canada Lubricants Centre Contractor Expectations ManualUncontrolled when printedTIPS Doc # 13101
Safety PoliciesIssue DateSeptember 17, 2015Revision#:4Revision Date:February 7, 2020Review Date:CriticalYes: XNo:Structured Contractor – Structured Contractors typically perform a fixed activity. They are planned andscheduled on a job-to-job basis. Each job performed has a separate purchase order to which Contractorcharges are coded. They do not belong to a work centre and generally are contracted for a definite timeperiod that can be extended if necessary.Visitors - Other personnel that come onsite, and will not take part in any kind of work that require a safework permit or the signing of the General Cold Work Book. Visitors including vendors attendingmeetings, sales reps, trainers, deliveryman, consultants, and other non-construction personnel. Visitorsmust display their visitor badge at all times when on
ISNetworld – This is a database where Contractors upload their safety documentation, and Petro-Canada Lubricants Inc. have access to these documents. All Contractors who do work on Petro-Canada Lubricants’ sites are required to register with ISNetworld and complete the prequalification steps and ge
