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Accounts PayableInvoicing instructions andcontacts(applicable to Adient Americas & EMEA entities)Bratislava Business Center (BBC), SlovakiaAugust 20191Adient – Improving the experience of a world in motionImproving the experience of a world in motion
Topics(click on the topic to move to the related slides)Taulia, Adient Supplier Self-Service PortalElectronic InvoicingAP Supplier HelpdeskFind the details on the Purchase orderAPPENDIXBank data changes thru the portalDownload the data and reconcile your statement usingthe portal2Adient – Improving the experience of a world in motion
Invoicing instructions and contactsTaulia Supplier Self-Service PortalIntroduction Taulia Portal is a self‐service portal that helps suppliers simplify their business processes as well as save time and money Registration and further usage is free of charge Available anytime to the supplier - 24/7 No need to install any additional software, its totally secure and accessible with support of Web Browsers Taulia is available to be used in French, Spanish and German as well as English Suppliers are automatically informed of updates – via e-mail notification (invoice rejection, invoice approval, paymentexecution, new Purchase Order)Main Page3Adient – Improving the experience of a world in motion
Invoicing instructions and contactsTaulia Supplier Self-Service PortalFeaturesPurchase order (PO) view* View PO online including respective PO lines, quantitiesPayment details and history* and prices, invoiced value, open valueInvoice submission online* PO flip - turn your purchase orders directly into invoicesReceive payment details by E-mail or download theremittance advice from the portalVendor master data management Update your contact information and bank accountInvoice status* Real-time status of your invoices (in process, approved,paid, rejected)* not applicable to documents for following Adient entities: Adient Hungary Kft, Mor (HU); Adient Turkey Seating Otomotiv Limited Şirketi, Kocaeli, (TR); Adient S.R.L.,Bradu (RO); Recaro Automotive Seating GmbH, Kircheim unter Teck (DE); Adient Components Ltd. & Co. KG, Kaiserslautern and Remscheid (DE); Recaro NorthAmerica, Auburn Hills (USA)4Adient – Improving the experience of a world in motionMain Page
Invoicing instructions and contactsTaulia Supplier Self-Service PortalGet started!Registration process for new suppliers: Complete the form and wait for the invitation Enrollment Form: orate.dll?idx MRY2SATaulia web-page and technical support: Accept the invitation and start using the portal Taulia portal to log in: https://portal.taulia.com/login Taulia Help & Technical support (Contact Support): https://support.taulia.com/Training material: Explore the portal Taulia Success Guide: https://support.taulia.com/pkb successguide?b &l en US Webinar: ent – Improving the experience of a world in motionMain Page
Invoicing instructions and contactsElectronic InvoicingEmail address (non-human) for invoice receipt according to plant location:USA, Canada, Mexico :ap-ae-na-bbc-invoice-copies@adient.comEurope, South Africa:ap-ae-eu-bbc-einvoice@adient.comScanning process at Adient BBC is fully automated, therefore following requirements have to be met to ensure successfulscanning of your invoices: Invoices must be sent in PDF format, one invoice per one file (incl. attachments if any) Up to three PDF files per one e-mail Please note that attaching unsupported files (.txt, .msg, .xml) will lead to invoices not being scanned and thus not paid and you’ll be required tosend us invoices in valid format Please make sure to include Purchase Order (PO) number on the invoice, unless your buyer instructed you differently. All invoices have tostate our entire Legal Entity (company name, address and tax ID, where applicable) according to the Purchase Order Do not send other financial documents such as statements, reminders into this mailbox Ensure invoice data is complete, accurate and readable, additional text in body of the email is not taken into considerationMain Page6Adient – Improving the experience of a world in motion
Invoicing instructions and contactsAP Supplier HelpdeskAccounts Payable Helpdesk for Invoice/ Payments questions:Plant anceUnited KingdomSlovakiaCzech RepublicMailboxPlant dItalyRomaniaSouth AfricaSerbia/ MacedoniaKeiper/ Recaro plantCRH omOur staff is also available on the following telephone numbers:7Europe, South AfricaUSA, CanadaMexico 421 2 57 271 555 1 877 334 8706 52 81 1223 2499Adient – Improving the experience of a world in motionMain Page
Find the contacts and invoicing instructions on your Purchase orderYour supplier number(needed e.g. for Taulia registration)Adient AP CONTACTSInvoicing Supplier portalTaulia APHelpdesk Email, PhoneSHIP-TO(where the goods are delivered/ service isprovided)BUYER(who created the order)Invoicing party/ BILL-TO(payer of the invoice)Main Page8Adient – Improving the experience of a world in motion
APPENDIXManage your bank details thru Taulia portal9Adient – Improving the experience of a world in motion
Manage your bank details thru Taulia portalUpdate/ Add/ RemoveBank Account Updates in the Taulia PortalClick My Details Bank Accounts to review, update, remove, or add a bank accountUpdate or AddClick My Details Bank Accounts Update to update your existing bank information or add a new bank account after updating your information you will be asked to verify your changes and attach a pdf file this pdf file must be on your bank’s letterhead (not password protected) confirming bank account ownership, per Adientpolicy, voided checks or bank statements are not sufficient review and submit your changes. Your requested changes will be sent directly to Adient. You will be notified via email whenthe changes have been approved/rejected.RemoveClick My Details Bank Accounts Remove Account to remove an outdated or incorrect bank account. please note that you must always have at least one bank account saved in the portal if you only have one bank account, you will first need to add your new bank account and then delete the outdated account.Main Page10Adient – Improving the experience of a world in motion
Manage your bank details thru Taulia portalRejectionsBank Account Update RejectionsPlease check your email for notifications if a bank update is rejected.Common Reasons for Rejected Bank Updates:1) The pdf attachment is missing for a bank add or modification.2) The pdf filename should be named the same as the bank account number.3) The pdf attachment does not contain your bank’s letterhead confirming bank ownership.4) You have attached more than one pdf document for an update. Updates with more than one document are automaticallyrejected by our system.5) The attachment should not be password protected.6) Bank account data entered is not in the correct format for the country.7) The SWIFT code entered is missing or incorrect.8) Adient does not have your bank institution set up in our system.If your bank update has been rejected, you will need to resubmit your data in the Taulia portal.Main Page11Adient – Improving the experience of a world in motion
Manage your bank details thru Taulia portalTipsTips to Resubmit Bank UpdatesWhen you are ready to resubmit your bank updates, keep these tips in mind.1) Accept all changes in Taulia even if they are not the changes you want to make. This will sync the Taulia portal up withAdient’s SAP system. (see example on next page)2) If you have one bank account to delete and one bank account to add, add the bank account, wait for it to be accepted, thendelete the other bank account.3) If you have more than one bank account to update, please update one at a time, wait for the update to be accepted andthen proceed with the next one.Main Page12Adient – Improving the experience of a world in motion
Manage your bank details thru Taulia portalTipsExample of Bank change not accepted in Adient’s SAP system:Supplier should click on„Apply Change“ to put Tauliaand Adient ERP back in syncMain Page13Adient – Improving the experience of a world in motion
APPENDIXDownload the data and reconcile your statementusing the portal14Adient – Improving the experience of a world in motion
Download the data and reconcile your statementTipsHow to search for the data*Search for your invoice status: according to invoice number(using only letters and digits without a zero at the beginning, without special characters e.g. /, , #, -, etc.) according to another criteria (if searching according to invoice number was not successful): Invoice Date, Amount, Purchase Order number,.For self-billing Purchase order fill in the delivery note / packing slip numberinto the field Invoice NumberSearch for your payment details: To search for remittance advices, click the Payments from the main portal menu and fill the Payment Reference field To view more details about the payment record, click the Payment ReferenceYou can find the Payment Reference also in the Payment column of your invoice which is in status „Paid“Due date confirmation: For checking payment terms set on your Purchase Order, click the PO number and the details will be instantly displayed* not applicable to documents for following Adient entities: Adient Hungary Kft, Mor (HU); Adient Turkey Seating Otomotiv Limited Şirketi, Kocaeli, (TR); Adient S.R.L.,Bradu (RO); Recaro Automotive Seating GmbH, Kircheim unter Teck (DE); Adient Components Ltd. & Co. KG, Kaiserslautern and Remscheid (DE); Recaro NorthAmerica, Auburn Hills (USA)15Adient – Improving the experience of a world in motionMain Page
Download the data and reconcile your statementTipsHow to download the payment details or invoice listnt alongdetailswith the statuses* In various formats Click the „Download List“ icon and choose the preferred option Select also count of documents to be downloaded based on thetotal volume displayed In PDF format only Clicking on the Payment Reference or „Actions“ icon* not applicable to documents for following Adient entities: Adient Hungary Kft, Mor (HU); Adient Turkey Seating Otomotiv Limited Şirketi, Kocaeli, (TR); Adient S.R.L.,Bradu (RO); Recaro Automotive Seating GmbH, Kircheim unter Teck (DE); Adient Components Ltd. & Co. KG, Kaiserslautern and Remscheid (DE); Recaro NorthAmerica, Auburn Hills (USA)16Adient – Improving the experience of a world in motionMain Page
End of the presentation, thank you!17Adient – Improving the experience of a world in motion
3 Adient –Improving the experience of a world in motion Introduction Taulia Portal is a self‐service portal that helps suppliers simplify their business processes as well as save time and money Registration and further usage is free of charge Available anytime to the supplier - 24/7 No need to install any additional software,
