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INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORAccounting Operations ServicesThe IBC provides accounting services by processing and certifying client transactions,preparing financial statements, submitting required financial reports and assisting in theestablishment and compliance with financial management policies, laws and regulations.IBC delivers accounting operations services in a SSAE and A-123 compliant environment.Exceeding Customer ExpectationsAccounting ServicesWhat Can IBC Do For You? Accounts payable that includes vendor,permanent change of station, temporaryduty and grants payments, awardupdates, adjustments, and recipientexpenditure data Review and coordinate requirements,directives, and initiatives established byfederal statutes and implement directivesfrom central authorities, such as GAO,OMB and Treasury Permanent change of station travelcounseling & online/automated employeeinitiated PCS voucher submission/review Establish and prepare reconciliationprocedures to ensure the accuracy offinancial data General ledger analysis/reconciliations Financial statement and regulatoryreport operations (CARS/GTAS/FBWT/TROR/MDR/Financial Statements) Prepare all official financial and budgetaryreports to Treasury, OMB, and othergovernment agencies Accounts Receivable/Reimbursements/Central Collections Processing Analyze all funds authorized to supportassigned program and administrative efforts Debt management and associatedtransaction processing IBC MEETS EXPECTATIONS BYEXCEEDING SERVICE-LEVELAGREEMENT METRICSProcess payment requests, awardupdates, adjustments, and recipientexpenditure data by the financial system;oversee the federal payment process IBC PROVIDES THE BENCH STRENGTHNEEDED TO ACHIEVE GOALS IBC OFFERS QUANTIFIABLE AND LONGTERM EXPERIENCEFuture Service Offering:Robotics Process Automation (RPA) todesign, implement and maintain ‘bots’on behalf of customers.DOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIOROracle Federal FinancialsCoupled with a comprehensive service delivery strategy, the Interior Business Centeroffers reliable systems and services to assist agencies in planning, implementing,and maintaining their financial and acquisition processes and systems.IBC’s solution integrates each agency’sfinancial and acquisition managementbusiness processes into the IBC Oracle FederalFinancials R12 Shared Service environmentproviding reduced costs, effective processexecution, and efficient use of limited agencyinvestment dollars.The enhanced approach uses the off the shelffunctionality of Oracle as a baseline, fortifiedwith a framework of the IBC’s preconfiguredfederalize processes.Monitoring of federal financial managementand systems policy ensures IBC’s model remainsfully compliant—not only at implementation,but continually throughout the baseline’s lifecycle.IMPLEMENTATION ANDCUSTOMER SERVICE EXCELLENCE Cost effective model Long term cost savings Optimal system design Federal orientation and compliance A secure, managed, and robust hostingenvironment Shared costs across multiple agencies,eliminating the burden of costly ITexpenditures Production of financial statement supportinginformation leading to unqualified (clean)financial audits A business relationship with the closelyregulated IBC that has no profit motive todrive hidden costs Standard global interfaces enabled with theOracle Application Programming Interfaceto enhance interoperability for theexchange of information IBC’s Oracle Federal Financials solutionmeets all Treasury government-wideaccounting and DATA Act reportingrequirements.Shared services provide additional flexibility inmeeting agencies’ requirements leveragingthe economies of scale in technicalinfrastructure, configuration baseline, extension,and reporting re-use.DOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIOROracle Federal Financials ProcurementToday’s economic environment of transparency and accountability in governmentoperations demands that federal agencies be accountable for controlling theirspending within budget allocations. All agencies must be capable of reporting andsubstantiating mission performance with supporting financial data.IBC helps to meet these requirements byoffering Oracle Federal Financials, acommercial off the shelf enterprise solutiondesigned to provide accurate and timelyinsight into an agency’s financial status. Tocomplement this financial system, IBC haselected to offer Oracle’s procurementmodule, Contract Lifecycle Management.This provides an integrated solution with thefinancial system for acquisition activity. CLMdelivers clear visibility into procurementcontracts, helping users comply with federalmandates. By providing complete end-to-endacquisition and contract writing capabilities,CLM enables the auditing of all categories ofgovernment spending by increasingtransparency and providing clearaccountability.CLM in a Shared Environment Security levels are controlled in the sharedapplication through user access andresponsibilities Customer-specific data remainssegregated by operating unitComprehensive Provides complete flow from procurementto finance and payment Supports the federal regulations that definethe federal business processes integratingProcurement and FinanceWhat Can IBC and CLM Do for You? Eliminate manual entries from externalprocurement systems Link budget to requirement to contract toentitlement and disbursementFully integrated real time procure-to-paysystem allows for standardized workflowsand business processes Real time visibility of the full spend chain Create and execute all types of contractsusing a single systemProvides automated and auditable end toend finance and acquisition solution Trace requirement to contract to generalledger postingCLM HIGHLIGHTS DOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORPermanent Changeof Station ServicesIBC provides PCS services dedicated exclusively to relocating employees,relocation managers, and agency financial organizations.COST-EFFECTIVE AND EFFICIENT RELOCATION SUPPORTRelocation services:Agency support: Personalized employee and agency Obligation and de-obligation of fundscustomer service Review, interpretation, and application ofrelocation laws/regulations/policiesconsistently for all PCS services Comprehensive relocation counselingservices for new and transferring employees Preparation of travel authorizations andamendments Dedicated team reduces risk to Agency - Coordination with carrier to move household goods and storageAssistance with preparation, submission,and payment processing of travel vouchersExtensive review and pre-audit of PCSvouchersProcessing of Withholding Tax AllowanceProcessing of Relocation Income TaxAllowance vouchers and paymentsPCS payments made through on site payrolloffice and reflected on W-2’savoidance of over/under payments Standardized PCS processes andtransactions Agency financial management reports Freight services to move equipment fromone location to anotherNew and Transferring Employee support: Single point of contact for employeesthroughout entire move Experienced staff to counsel employeesregarding entitlements, discretionary items,and any special circumstances Assistance with preparation, submission,and payment processing of travel vouchers Accurate and timely voucher paymentprocessingRelocation services are tailored to fitan organization’s needs, making thetransition to a new duty station asseamless as possible.DOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORCharge Card ServicesThe Interior Business Center provides federal organizations withCharge Card program administrator/manager services.IBC Charge Card Services OverviewWith over 25 years of experience providingCharge Card services to the Department of theInterior, IBC’s team of experts is available toprovide support to all federal organizations. Ourservices range from basic Administrator/Organization Program Coordinator (A/OPC)functions to full program management. The IBCCharge Card team has led DOI’s transition toSmartPay 1, 2 and 3.IBC offers expertise with hierarchical setups,Merchant Category Code authorizations,user entitlements, and a multitude of cardproducts including travel, purchase, fleet,corporate, emergency management, decliningbalance, etc.OUR FOCUSIBC delivers both functional and technicalexpertise focusing on: Compliance with laws, federalregulations and policies Reduced risk of waste, fraud and abuse Rebate maximizationLet IBC take your charge cardprogram to the next level: Maximize rebate Contain waste, fraud and abuse Comply with laws, regulations,and policies Response to audits & FOIAsBenefits of IBC Charge Card ServicesIBC Charge Card services elevate a chargecard program from simply providing cards toemployees, to a robust, invaluable tool fordelivering an agency’s mission. Dailyreconciliation ensures accounts balance andpayments issued to the bank are creditedproperly to maximize rebate dollars back to theagency. Use of data mining tools provide earlydetection and resolution of possible waste orfraudulent and abusive transactions. Expertise inextraction of transactional data simplifies andimproves accuracy when responding to audits,FOIA requests and Congressional inquiries. Bank systems configuration andmaintenance Data standardization Financial system integration TrainingDOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORContracting Officer Representative(COR) ServicesIBC provides federal organizations with comprehensive global COR services. TheCOR function is critical to the proper management of federal contracts.IBC COR Services OverviewContracting Officer Representatives (CORs) arefederal employees designated by ContractingOfficers (COs) to perform certain contractadministration duties. As the CO’s representative,they ensure proper implementation ofrequirements, monitor the technical efforts beingperformed under the contract, and areresponsible for the day-to-day administration of acontract, ensuring performance issues are verifiedand documented.IBC CORs work with the cognizant CO and ensurethey operate within their delegated authority.Our CORs become very familiar with therequirements and communicate with thecontractor to ensure satisfactory progress of thecontract. They work closely with thegovernment’s program managers andcontractor personnel on a daily basis to ensure allparties are consistently engaged. IBC’s CORskeep the COs fully informed so that the contractdelivers the goods and/or services required toensure a successful acquisition.enabling them to focus on mission criticalactivities rather than administrative duties.IBC COR Services can partner with IBC AcquisitionServices, or work directly with a client’s acquisitionteam, to provide a complete acquisition solution.From the market research and acquisitionplanning, to negotiation and award, throughcontract administration and close-out, IBC canprovide the full spectrum of Acquisition.IBC’S COR SERVICES Ensure proper implementation ofrequirements Monitor contract performance Attend program management reviews Evaluate work as it progresses Exercise technical direction within the scopeof the contract Inspect and accept completed work onbehalf of the government Assist the CO with completion of theperformance evaluations of contractors Review invoices and make recommendationto the CO for paymentBenefits of IBC COR ServicesIBC CORs have the requisite training, certification,and experience to perform all required CORactivities. The proper monitoring of a contract byan IBC COR greatly reduces the level of risk andproblems. This can be extremely useful to clients, Assist with the required steps for contractcloseoutDOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORProject Management ServicesIBC provides project management services to support federal businessand technology operations. Project management efficiency and strongcommunication strategies can mean the difference between successand failure when it comes to complex or high -visibility projects.IBC’s Project Management Office (PMO)provides an objective, professional approachto managing a project or program. IBCemploys proven practices to a range ofprojects such as system implementations,business transformation, IT systems initiatives,regulatory compliance, business processredesign, and other critical business andtechnology issues.IBC’s experienced federal team providesproject management as a servicethroughout your organization’s project lifecycle. IBC employs stringent project controls,discipline, and leadership to break downfunctional silos, engage stakeholders, andPROFESSIONAL CERTIFICATIONSOur project management staff hold thefollowing professional certifications: Project Management Professional (PMP) Federal Acquisition Certification for Programand Project Managers (FAC-P/PM) Federal Acquisition Certification forContract Officer Representatives (FACCOR)ensure initiatives are completed within scope,schedule, and budget. This approach minimizesrisk and improves stakeholder satisfaction. IBCwill help your organization with the structurenecessary to ensure effective communicationflows and robust collaboration across everyfunctional area. Examples from the PM suite ofservices offered by the IBC include: Application of the Project ManagementBody of Knowledge (PMBOK) and otherstandardized practices to manage the tripleconstraints of a project —scope, time, andcost Support throughout all project phases:initiation, planning, execution, monitoringand controlling, and closeout IT consulting and technical services Business Process Reengineering functionssuch as strategic blueprinting and businessprocess documentation, gap analysis andvalidation Change management best practices tominimize organizational change impacts topeople, processes and technology Information Technology InfrastructureLibrary (ITIL) Agile Certified Practitioner (ACP) Lean Six SigmaDOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORAcquisition AuditServicesThe Interior Business Center performs incurred cost audits for contractors with costreimbursable contracts on behalf of our client agencies. We also perform additionalcontract audit services upon request.The Interior Business Center performs audits ofclaimed costs incurred and submitted bycontractors for reimbursement under flexibly pricedcontracts. These audits are performed todetermine if the costs are acceptable inaccordance with contract terms, FederalAcquisition Regulation (FAR), Uniform Guidance(UG) and Cost Accounting Standard (CAS) rulesand regulations.Prior to starting an audit, the contractor mustsubmit an adequate incurred cost proposal thatmeets the requirements of FAR 52.216-7(d).Following the submission of the proposal, ourauditors perform an adequacy review of thesubmitted proposal to verify it meets the FARrequirements and is adequate for audit.We perform a comprehensive risk assessment thatwill help scope the audit to ensure we are focusedon the area with the highest risk.Then, we perform the fieldwork testing to examinethe contractor's cost representations and expressan opinion as to whether the claimed incurredcosts are allowable, allocable, and reasonablebased on contract terms and regulations. We recommend Contracting Officersto coordinate with our office as earlyas possible in order for us to meet yourrequired deadlines (i.e., prior to startingnegotiations). Every audit is unique, soit is important to contact us so we canassist you in planning and obtainingtimely assistance. When the audit teamis engaged early, and the contractorsubmits an adequate submission, theaudit cycle is shortened. Our office should be notified of a futureincurred cost audit as early as possibleso that we can ensure that theappropriate audit resources areavailable to support contractor‘sincurred cost proposal audit. The earlier our office is engaged, thebetter we can allocate necessaryresources, prepare for your specificaudit needs, and plan the schedule forthe audit to support our clientagencies.U.S. Department of the InteriorInterior Business Center, Indirect Cost Services650 Capitol Mall, Suite 4-300 Sacramento, CA 95814Phone: 916-930-3803 Fax: 916-930-3804DOI.GOV/IBC
INTERIOR BUSINESS CENTERU.S. DEPARTMENT OF THE INTERIORIndirect Cost RateNegotiation ServicesThe Interior Business Center reviews, negotiates and approves or countersigns indirectrate agreements on behalf of our client agencies to ensure the U.S. Government paysindirect or incurred costs that are legally reasonable, allocable, and allowable.An indirect cost rate is a tool for determining theproportion of indirect costs each program shouldbear. It is the ratio (expressed as a percentage)of the indirect costs to a direct cost base.An indirect rate negotiation process begins whenthe non-federal entities submit an indirect costrate proposal with supporting documentation,including audited financial statements. Theindirect cost proposal is due annually and mustOUR FEDERAL PARTNERSWe serve the federal financial assistancegrants and acquisition contracts community.We negotiate with organizations that receivethe majority of their federal funding from theDepartment of the Interior ‒ or are designatedby the Office of Management and Budget tonegotiate with the Department of the Interior ‒such as insular areas and tribal governments.We also negotiate with various nonprofitorganizations on behalf of federal agencies ordepartments through interagencyagreements. Some agencies we support:be submitted within six months following fiscalyear closeout.Our federal staff of accountants and auditorshave years of experience negotiating indirectcost rates. As part of our support to clientagencies, we offer guidance to non-federalentities for initiating a Rate Negotiation Process,and preparing and submitting an Indirect CostProposal. Environmental Protection Agency Department of State National Science Foundation Department of Agriculture Institute of Museums and Library Services National Endowment for the Arts National Endowment for the Humanities Department of the Treasury Department of Commerce National Aeronautics and SpaceAdministration Department of Defense Department of Homeland SecurityU.S. Department of the InteriorInterior Business Center, Indirect Cost Services650 Capitol Mall, Suite 4-300 Sacramento, CA 95814Phone: 916-930-3803 Fax: 916-930-3804DOI.GOV/IBC
functionality of Oracle as a baseline, fortified with a framework of the IBC’s preconfigured federalize processes. . products including travel, purchase, fleet, corporate, emergency management, declining balance, etc. Benefits of IBC Charge Card Services IBC Charge Card services ele
