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Unison Housing PartnersRequest for QualificationsRFQ# 20-001504 ADA Consultant

RFQ# 20-001January, 2020Table of ContentsSectionDescriptionPage1.0About Unison Housing Partners22.0Procurement Information at a Glance33.0Unison’s Reservation of Rights34.0Introduction45.0Scope of Work46.0Compliance47.0Price and Fee Guidelines48.0Proposal Format59.0Proposal Submission610.0Evaluation711.0Contract Award and Procedures712.0Licensing and Insurance913.0Billing and Payments914.0Schedule of Attachments91.0 ABOUT UNISON HOUSING PARTNERSAdams County Housing Authority, dba Unison Housing Partners, serves Adams County residents for whomconventional housing is unaffordable. We assist individuals, families, seniors, and persons with disabilitiesthroughout all of Adams County, including the rural and unincorporated areas. Our goal is to provide thesehouseholds with quality, affordable housing options while supporting their efforts to achieve economic selfsufficiency.Our programs and services include the following: Public Housing, Housing Choice Voucher Program, FamilySelf-Sufficiency Program (FSS), Financial Assistance Programs (rent/mortgage and utilities assistance). We alsoown and manage several affordable multi-family apartment communities throughout the county. The Agencyowns and manages 1508 units, associated in partnerships on another 908 units, which most are available at orbelow market rents, and we supply 1560 Section 8 Housing Choice Vouchers.2 Page

RFQ# 20-001January, 20202.0 RFQ AT A GLANCEUNISON CONTACT PERSONKirk KempProcurement Specialistkkemp@unisonhp.comSUBMISSION DEADLINETuesday, February 18th, 2020 by 2:00 PM M.S.T.Unison Housing Partners3033 W. 71st. Ave, suite 1000,Westminster, CO 80030SUBMISSION REQUIREMENTSAll responses must be received prior to the bid deadline and includethe following: Submissions must include all items outlined in Section 8 of thisprocurement and presented in the order given.INTERVIEWSIf interviews are conducted, Unison will notify proposers of time and date.3.0 UNISON’S RESERVATION OF RIGHTS:3.1 Unison reserves the right to reject any or all proposals, to waive any formality in the procurementprocess, or to terminate this procurement process at any time, if deemed by Unison to be in its bestinterests.3.2 Unison reserves the right not to award a contract pursuant to this RFQ solicitation.3.3 Unison reserves the right to terminate a contract awarded pursuant to this procurement, at any timefor its convenience upon 10 days written notice to the successful responder(s) as further describedin such contract.3.4 Unison reserves the right to determine the days, hours, and locations that the successfulresponder(s) shall complete the work called for in this RFQ.3.5 Unison reserves the right to retain all proposals submitted and not permit withdrawal for a periodof 60 days subsequent to the deadline for receiving proposals without the written consent of UnisonProcurement Specialist.3.6 Unison reserves the right to negotiate the fees proposed by the proposed entity.3.7 Unison reserves the right to reject and not consider any proposal that does not meet therequirements of this procurement, including but not necessarily limited to incomplete proposalsand/or proposals offering alternate or non-requested services.3.8 Unison shall have no obligation to compensate any proposer for any costs incurred directly orindirectly in responding to this RFQ.3.9 Unison shall reserve the right to at any time during the procurement or contract process prohibitany further participation by a proposer or reject any proposal submitted that does not conform toany of the requirements detailed herein. By accepting this procurement document and theattachments, each responder is thereby agreeing to abide by all terms and conditions listed withinthis document, within the attachments and further agrees that he/she will inform Unison in writing3 Page

RFQ# 20-001January, 2020within 5 days of the discovery of any item listed herein or of any item that is issued thereafter byUnison that he/she feels needs to be addressed. Failure to abide by this time frame shall relieveUnison, but not the prospective responder, of any responsibility pertaining to such issue.4.0 INTRODUCTION: Unison Housing Partners, the Housing Authority of Adams County, seeks aconsultant to guide the organization through the planning and implementation of a 504 VoluntaryCompliance Agreement (VCA). Specifically, Unison seeks support in the development and implementationof a 504 compliance plan for the Housing Choice Voucher Program, the Property Operations Program, theHousing Development Program, and other areas indicated in the HUD VCA.5.0 SCOPE OF WORK (SOW):Description: We anticipate the successful application will clearly articulate the following: Significant knowledge and experience with 504 compliance and implementation of VCAs An approach, plan and proven set of tools for overall VCA project management A proven ability to facilitate the delivery of team deliverables to meet specific timelinesThe VCA will begin as is feasible with schedules of Unison Housing Partners and contractor.While it covers work in 504 process, document compliance, communication and physicalimprovements at our properties, we anticipate the consultant will primarily serve to assesscompliance and project manage interventions in the following areas Needs assessment of unit accessibility and transition plan management Assessment of common areas and non-housing facilities Review 504 policy and procedures Review and transition planning for 504 tracking system Review and enhancement of 504 effective communication policy and procedures Review and enhancement of 504 Grievance Procedures Review and enhancement of Assistance Animal policy and procedures Other 504-related policies, procedures and physical changes as identified.6.0 COMPLIANCE: All items furnished must comply in all respects to the standards and regulationsestablished by Federal and Colorado State Laws. Vendor must comply with all applicable standards,orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1837(h), section 508 ofthe Clean Water Act (33 U.S.C. 1368), Environmental Protection Agency regulations (40 CFR), and OSHAEnforcement Procedures for Occupational Exposure to Blood borne Pathogens Standard (29 CFR1910.1030).7.0 PRICE AND FEE GUIDELINES:7.1 Proposed Costs All-Inclusive: All proposal amounts are inclusive of all related costs that theresponder will incur during the execution of the contract, and must include all costs to the proposer.Third party costs, such as for reproduction services, will be reimbursed at cost. Contractor shouldclearly specify anticipated reimbursable expenses in the proposal, including the type of expense,the basis of reimbursement, any applicable unit costs, and the specified allowances.7.2 Tax Exempt: Unison is exempt from sales and use tax and as such, the pricing should take intoconsideration the tax-exempt nature of Unison.4 Page

RFQ# 20-001January, 20207.3 Permit Fees and Inspections: IF permit fees and inspections are connected with work resultingfrom this RFQ, the contractor will be required to obtain and required permits and to ensure thecompletion of any inspections. Unison will reimburse, at cost, the permit fees.7.4 Trip Charges: Proposers may not include a per trip charge(s). Proposers will need to calculatetransports to and from each location as part of their overall costs and include as part of theirsubmission.7.5 Additional Materials/Services:It is possible that Unison will require additionalmaterials/services in support of the contract. In such cases, Unison and the Contractor will worktogether to achieve a mutually agreeable solutions and fees.7.6 Personnel & Equipment: Contractor agrees to furnish all equipment and fully trained personnelnecessary to perform the services specified herein and agree to perform said services in a timely,professional, and workmanlike manner. The contractor may not sub-contract services to a thirdparty without written consent from Unison Procurement Officer.7.7 Contract Options and Renewals: It is anticipated that the work performed according to thecontract issued resulting from this procurement, will end when the work as detailed in the Scope ofWork is satisfactorily completed and agreed upon by Unison.7.8 Inspection of Records: The Contractor shall maintain at the Contractor’s designated main office,all records, and reports for the three (3) years following the expiration or termination of thecontract. Files and documents related to installation at Unison properties must be made availablefor inspection by the agency, its representatives, or HUD during normal business hours upon atwenty-four (24) hours written notice. If applicable, Unison has the right to review Contractoremployee’s personnel records as pertaining to the Contract.7.9 Contractor Liability: Damages caused by the Contractor or Contractor’s employees whileperforming the services provided herein shall be the responsibility of the contractor and limited tothe subsequent repair or replacement at owner’s option of said damages or damaged property.8.0 PROPOSAL FORMAT: Proposals submitted in response to this procurement must be in the sequencebelow to be considered responsive. Each item must be submitted in the order given below.8.1 PART 1: Required Forms:8.1.1Profile of Firm: Attachment A. This 2 page form must be fully completed andsubmitted under Tab 1. Please indicate if the firm is a MBE or WBE.8.1.2Contractor’s Certification of Compliance: Attachment B.8.1.3Form HUD 5396C Attachment C Certifications and Representations of Offerors.8.2 PART 2: Section 3 and Equal Employment8.2.1Section 3 Business Preference Documentation: For any responder claiming a Section3 Business Preference, he/she shall include the fully completed and executed Section 3Business Preference Certification Form Attachment D and any documentation requiredby that form. If no Section 3 preference is claimed, please insert under Tab 3”“SECTION 3 BUSINESS PREFERENCE IS NOT BEING CLAIMED.” Furtherinformation regarding Section 3 Business Preference may be found at the HUD ion3.cfm5 Page