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DATA VALIDATIONMEASURABLE SKILL GAINS,CREDENTIAL ATTAINMENTS,TRAINING/EDUCATION,AND LABOR EXCHANGEWIOA COMMON MEASURES
OBJECTIVESWIOA Common Measures DataValidation: What Why HowData Validation Common Issues: Enrollments into Training orEducation Credential Attainments Measurable Skills GainNew: Data Validation – LaborExchange2
WHAT IS WIOA COMMONMEASURES DATAVALIDATION?A series of internal controls orquality assurance techniquesestablished to verify theaccuracy, validity, and reliabilityof data.3
WHY IS WIOA COMMONMEASURES DATAVALIDATION IMPORTANT?Ensures that data is: Valid Accurate Reliable Comparable across programs4
HOW IS WIOA COMMONMEASURES DATAVALIDATION CONDUCTED?Data Validation is conducted ona 3-year cycleCWIA generates random sampleof casesBWPO Quality Assurance staffconduct Data ValidationProvide results and guidance toLWDAs5
THE PROCESS OF ONSITE AUDITING6
ONCE ON SITEPROCESS BEGINS WITH A RANDOM SAMPLE OF CASE FILESWIOA Title I AdultDislocated WorkerYouthDislocated Worker GrantLabor Exchange (WagnerPeyser) Wagner-Peyser RESEA Trade7
NEXT IS THE REVIEW OF REQUIRED PIRL DATA ELEMENTSIDENTIFIED IN THE PA WIOA COMMON MEASURES DATAVALIDATION GUIDE8
DATA ELEMENT VALIDATION SAMPLE WORKSHEET9
FINALLY, IS THE EXIT INTERVIEW WITH LWDAsProvide results and guidance Recognize areas performing well Identify areas of concern Provide examples of issues Provide recommendation forimprovement10
DATA VALIDATION COMMON ISSUES Enrollment into Training/EducationPIRL Data Elements 1300 – 1332 Credential AttainmentPIRL Data Elements 1800 – 1813 that also include Measurable Skills Gain (MSG)Distinction between the 1300 and the 1800 series can be made in thefollowing way:ACTIVITY vs RESULTS Enrollment into Training/Education (1300) is the action of participatingvs Credential Attainment (1800), which is the product of the action andMeasurable Skill Gains demonstrates the participants’ progressbetween the two 11
DATA VALIDATION COMMON ISSUESDate Entered Training (PIRL 1302)Occupational Skills Training Code (O*NET) (PIRL 1306)Date Completed Or Withdrawn from Training (PIRL 1308)Date of Most Recent MSG: Educational Functioning Level (EFL) (PIRL 1806)Date of Most Recent MSG: Training Milestone (PIRL 1809)Date Enrolled During Program Participation in Education or Training Leading toPostsecondary Credential or Employment (PIRL 1811)Date Completed, During Program Participation, an Education or Training ProgramLeading to a Recognized Postsecondary Credential or Employment (PIRL 1813)12
DATE ENTERED TRAINING & DATE COMPLETED ORWITHDREW FROM TRAINING – PIRL 1302 & 1308OCCUPATIONAL SKILLS TRAINING CODE – PIRL 130613
TYPE OF RECOGNIZED CREDENTIAL (PIRL 1800) &DATE ATTAINED RECOGNIZED CREDENTIAL (PIRL 1801)DATE ENROLLED & COMPLETED TRAINING/EDUCATIONDURING PROGRAM PARTICIPATION (PIRL 1811 & 1813)14
DATE OF MOST RECENT MEASURABLE SKILLS GAIN:EDUCATIONAL FUNCTIONING LEVEL (PIRL 1806)DATE OF MOST RECENT MEASURABLE SKILLS GAIN:TRAINING MILESTONE (PIRL 1809)15
NEW: LABOR EXCHANGE DATA VALIDATION16
LABOR EXCHANGE (WAGNER-PEYSER)Labor Exchange clients generally connect with PA CareerLink staff for Wagner-Peyser career services RESEA services Trade (as they are dual-enrolled with WIOA) And any other purpose where the client has not elected topartake in WIOA Title I services.17
WHERE LABOR EXCHANGE DATA IS GENERATED UC Eligible Status – PIRL 401 Long-Term Unemployed at Common Measures Entry – PIRL 402 Date of Actual Dislocation – PIRL 410 Displaced Homemaker at Common Measures Entry – PIRL 80718
WHERE LABOR EXCHANGE DATA IS GENERATED Eligible Veteran Status – PIRL 30119
WHERE LABOR EXCHANGE DATA IS GENERATED Individual With A Disability – PIRL 202 Foster Care Youth Status at Common Measures Entry – PIRL 704 Homeless or Runaway Youth at Common Measures Entry – PIRL 800 Ex-Offender Status at Common Measures Entry – PIRL 80120
WHERE LABOR EXCHANGE DATA IS GENERATED English Language Learner at Common Measures Entry – PIRL 803 Basic Skills Deficient at Common Measures Entry – PIRL 80421
WHERE LABOR EXCHANGE DATA IS GENERATED Migrant and Seasonal Farmworker Designation – PIRL 413 Eligible Migrant and Seasonal Farmworker Status – PIRL 80822
WHERE LABOR EXCHANGE DATA IS GENERATED Temporary Assistance to Needy Families (TANF) – PIRL 600 Supplemental Security Income(SSI)/Social Security Disability Insurance (SSDI) –PIRL 602 Supplemental Nutrition Assistance Program (SNAP) - PIRL 603 Low Income Status at Common Measures Entry – PIRL 80223
WHERE LABOR EXCHANGE DATA IS GENERATEDA Wage-Related Element Employment Related to Training (2nd Qtr after Exit) – PIRL 1608While this element is wage-related, it currently is NOT validatedvia UI Wage Records. This element must be validated by one ofthe other source documents.24
WHERE LABOR EXCHANGE DATA IS GENERATEDSocial Security Number - SSN Social Security Card/Notice of SSNAssignment Passport (IF the SSN is listed) DD-214 (if SSN is listed) Permanent Change of Station (PCS)Orders (if SSN is listed) Employment Records Letter from Social Service Agency Driver’s License (if SSN is listed) Pay Stub (if SSN is listed) Social Security Benefit Documents W-2 Form UC Records (if Name and SSN isshown) Telephone Verification (see CWDSHelp Center) Other Federal or State ID with SSN25
WHERE LABOR EXCHANGE DATA IS GENERATED Rapid Response – PIRL 90826
WHERE LABOR EXCHANGE DATA IS GENERATED School Status at Common Measures Entry (CWDS) – PIRL 409 Date of Common Measures Entry (CWDS) – PIRL 900 Date of Common Measures Exit (CWDS) – PIRL 901 Other Reasons for Exit (CWDS) – PIRL 92327
WHERE LABOR EXCHANGE DATA IS GENERATED Date of First Basic Career Service (Staff-Assisted) (CWDS) – PIRL 1001 Most Recent Date Received Basic Career Services (Self-Service/ InformationOnly) (CWDS) – PIRL 1002 Most Recent Date Received Basic Career Services (Staff-Assisted) (CWDS) – PIRL100328
WHERE LABOR EXCHANGE DATA IS GENERATED Date of Most Recent Career Service (CWDS) – PIRL 1004 Most Recent Date Received Staff-Assisted Services (DVOP specialist) (CWDS) –PIRL 1005 Date Referred to Department of Veterans Affairs Vocational Rehabilitation andEmployment Program (CWDS) – PIRL 100629
WHERE LABOR EXCHANGE DATA IS GENERATED Date of Most Recent Reportable Individual Contact (CWDS) – PIRL 1007 Date of First Individualized Career Service (CWDS) – PIRL 1200 Most Recent Date Received Individualized Career Service (CWDS) – PIRL 1201 Date Received Financial Literacy Services (CWDS) – PIRL 120630
GENERAL RECOMMENDATIONSLOCAL WORKFORCEDEVELOPMENT AREA GOALS Ensure credentials meet definition Maintain acceptable sourcedocumentation Enter accurate data into CWDS Maintain most recent CMPA Log Maintain the WIOA View History Maintain Participant Service Records Maintain Case Progress Notes31
QUESTIONS?32
RESOURCESCWDS Help Center Pennsylvania WIOA Common Measures Data Validation Guide Data Element & Acceptable Eligibility Verification (8-11-17)Training and Employment Guidance Letters (TEGL) TEGL 23-19 – Guidance for Validating Required Performance DataSubmitted by Grant Recipients (program-specific Data Validationguidance) TEGL 7-18 – WIOA Guidance for Validating Jointly RequiredPerformance TEGL 10-16, Change 1 – WIOA Performance Reporting Guidance TEN 25-19 – Understanding Postsecondary Credentials in WF SystemParticipant Individual Record Layout (PIRL) PY 2020 PIRL (ETA-9172)33
THANK YOUPLEASE SEND DATA VALIDATION QUESTIONS TORA-LI-BWPO-PCS@PA.GOVWWW.PACAREERLINK.PA.GOV
Leading to a Recognized Postsecondary Credential or Employment (PIRL 1813) . Letter from Social Service Agency Driver's License (if SSN is listed) Pay Stub (if SSN is listed) . W-2 Form UC Records (if Name and SSN is . shown) Telephone Verification (see CWDS . Help Center) Other Federal or State ID with SSN.
