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KI Inbound855 – Purchase Order Acknowledgment for Raw Materials VendorsANSI X12 Version 4010Revision Date: 09/16/10Bolded segments and elements are required by KIHEADER LEVEL INFORMATIONST Segment: Transaction Set HeaderElementPositionST01ID143ElementAttributesM ID 3/3ST02329M AN 4/9NameValue / CommentsTransaction Set IdentifierCodeTransaction Set ControlNumber“855”: Purchase Order AcknowledgmentSequential control numberBAK Segment: Beginning Segment for Purchase Order 4BAK09KI 855NameValue / Comments353587ElementAttributesM ID 2/2M ID 2/2Transaction Set Purpose CodeAcknowledgment Type324373373M AN 1/22M DT 8/8O DT 8/8Purchase Order NumberDateDate“00” : Original“AC”: Acknowledge – With Detail and Change“AE”: Acknowledge – With Exception DetailOnly“AK”: Acknowledge – No Detail or Change“RJ” : RejectedIf all lines are accepted, use “AK” code and youdo not need to send detail.If all lines are rejected, use code “RJ” and youdo not need to send detail.If some lines are not being accepted, use “AC” ifyou will send all line item detail, or use “AE” tosend only those lines which are being changed.PO numberPurchase Order DateDate of AcknowledgmentPage 1
N1 Segment: Name (Ship sM ID 2/3X AN 1/60NameValue / CommentsEntity Identifier CodeName“SF” : Ship FromShip from nameN3 Segment: Address Information (Ship tesM AN 1/55M AN 1/55NameValue / CommentsAddress InformationAddress InformationShip from Address line 1Ship from Address line 2N4 Segment: Geographic Location (Ship From)ElementPositionN401N402N403N404KI 855ID1915611626ElementAttributesO AN 2/30O ID 2/2O ID 3/15O ID 2/3NameValue / CommentsCity NameState or Province CodePostal CodeCountry CodeShip from CityShip from StateShip from zipShip from countryPage 2
DETAIL LEVEL INFORMATIONDetail level segments are required if some, but not all, lines are being rejected/changed.PO1 Segment: Baseline Item 212639235234ElementAttributesO AN 1/20X R 1/17O ID 2/2X ID 2/2X AN 1/48NameValue / CommentsAssigned IDUnit PriceBasis of Unit Price CodeProduct / Service ID QualifierProduct / Service IDPO line numberPricePrice Unit of Measure“BP” : Buyer’s Part NumberKI part numberSAC Segment: Service, Promotion, Allowance or Charge Information (Item Level)This segment is only sent if a line item special charge is being added or changed.Use an exception code of “IE” in the ACK segmentElementPositionSAC01SAC02IDSAC05SAC15KI 855NameValue / Comments2481300ElementAttributesM ID 1/1X ID 4/4Allowance or Charge IndicatorService, Promotion,Allowance, or Charge Code610352O N2 1/15X AN 1/80AmountDescription“C”: ChargeCharge codeList of std values potentially transmitted:A880 – cancellation chargeC660 – engineering chargeC870 – expediting feeD240 – freight relatedD540 – haz mat handling feeF050 – otherF155 – packagingF550 – premium chargeG760 – set-upI090 – tool chargeI420 – up charge (use as a default value if none ofthe other codes apply)Amount of chargeCharge descriptionPage 3
ACK segment: Line Item Acknowledgment.Multiple ACK’s may be sent to indicate multiple statuses.ElementPositionACK01IDNameValue / Comments668ElementAttributesO ID 1 /2Line Item Status CodeACK04374O ID 3/3Date/Time qualifierACK05373X DT 8/8Date“IA”: Item Accepted“IE”: Item accepted – Price pending“DR”: Item accepted - Date rescheduled“IR” : Item rejectedNOTE: You must use the correct code, or yourproposed changes will not be processed. Forexample, if you send a revised price, but do notuse the “IE” Price Pending code, we will ignoreyour revised price. You can send multiple ACKsegments to revise both the price (“IE”) and thedate (“DR”).“067”: Current Schedule Delivery. Required if youneed to change the date from the PO (ACK01 “DR”)Scheduled Delivery Date. Required if you need tochange the date from the PO (ACK01 „DR”)SUMMARY LEVEL INFORMATIONCTT Segment: Transaction TotalsElementPositionCTT01ID354ElementAttributesM N0 1/6NameValue / CommentsNumber of line itemsNumber of PO1 segments.NameValue / CommentsNumber of Included SegmentsTransaction Set ControlNumberNumber of segments in the transaction.Sequential control numberSE Segment: Transaction Set TrailerElementPositionSE01SE02KI 855ID96329ElementAttributesM N0 1/10M AN 4/9Page 4
855 Purchase Order Acknowledgment Examples.1. Acknowledge No Detail No CTT*0SE*7*10382. Rejected with No CTT*0SE*7*1039KI 855Page 5
3. Acknowledge with Detail and Changea. Line 1 Item Acceptedb. Line 2 Item rejectedc. Line 3 Item 04ACK*IACTT*3SE*13*10404. Acknowledge with Detail & Changea. Line 1 – Date Changeb. Line 2 – Price Changec. Line 3 – Item *IEPO1*3***50.0**BP*GBSETUPACK*IACTT*3SE*13*1036 KI 855Page 6
TT*3SE*13*10415. Acknowledge with Detail & Changea. Line 1 – Date and Price Changeb. Line 2 – Acceptedc. Line 3 – Upcharge/Allowance *******Set-up·FeeACK*IECTT*3SE*15*1037a. Line 3 – Upcharge/Allowance Changeb. Line 4 – Date and Price Changec. Line 5 – Item 1042KI 855Page 7
KI 855 Page 2 N1 Segment: Name (Ship From) Element Position ID Element Attributes Name Value / Comments N101 98 M ID 2/3 Entity Identifier Code "SF" : Ship From N102 93 X AN 1/60 Name Ship from name N3 Segment: Address Information (Ship From)
