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Georgia Tech OTI Ed Center – Quick Reference GuideI Need Assistance with:Requesting Student 10- & 30-hourCourse Completion Outreach TrainingCards(Online form on website, payment madefrom that website using payment button.Old email shown for information purposesonly.)Additional Information to submitregarding course report submittedonlineIf you need to submit additionalinformation or questions regarding acourse report you submitted, please see theemail address in the next box - Statement of ComplianceYou will sign a new Construction Industryand General Industry Statement ofcompliance each time you take the trainthe-trainer (OSHA 500 or OSHA 501) ortrainer update course (OSHA 502 or OSHA503).Making paymentPayment for student cards and replacementstudent cards is made from the paymentbutton on the card request website.November 07, 2017Email or Website AddressPhone numberFaxRequired method to submit course reportto request student cards is the OnlineCard Request Website (Please register onthe site below unless you have alreadydone 3404-407-9603If you need to submit additional informationwith your course report, email us A404-407-8363404-407-9603Be sure to reference the course report ID numberand the type of class and the dates of the class inthe email.If you do not hear from us within 24 businesshours, contact Karen.Bartley@gatech.eduIf we need another statement of complianceform signed, we will email the form to youand you will complete, sign, and email theform back to us.Payment is made from the online cardrequest website using the ‘Purchase StudentCards using button.https://outreachtrainer.gatech.edu/Page 1 of 5
Georgia Tech OTI Ed Center – Quick Reference GuideReplacement card paymentsReplacement student card payment will bemade on the trainer website. Once yousubmit the replacement card request wewill process the request within 4 businessdays. You will receive an email notifyingyou when to make the payment.Student Replacement cards cost 25 andcan only be replaced within 3 years fromthe end of the class and can only bereplaced one time.Payments for replacement trainer cardsor replacement trainer certificate orreplacement certificates from otherOSHA numbered coursesPayments for a replacement certificatefrom an OSHA numbered course or for areplacement trainer card or certificateshould be made on the old paymentwebsite. See link in next box - Providing advanced notification ofupcoming 10-& 30-Hour OutreachTraining classes (Submit notificationonline)Finding Georgia Tech OTIEC CardRequest documents, forms &instructions (This website will have themost recent procedures, instructions andforms for processing Student CardRequests)November 07, 2017Log into the trainer website:https://outreachtrainer.gatech.edu/Access the Course Report Summary page forthat report and click the button PurchaseNew Student Card(s). Check the box to payfor the replacement card and then pay for thecard. The replacement card will be mailed tothe address on the original course reportunless you instruct us to use a differentaddress. NOTE: the card must go to thetrainer so the trainer can make a copy of thecard. (Detailed instructions can be found inthe Trainer Manual)Payments for a replacement certificate froman OSHA numbered course or for areplacement trainer card or certificateshould be made here:N/AN/AN/AN/ALog into the trainer -8363404-407-9603Log into the help page on our trainer website andselect document or instructions p?site /C20793 ustores/web/store main.jsp?STOREID 156Page 2 of 5
Georgia Tech OTI Ed Center – Quick Reference GuideProviding Trainer Course PrerequisiteVerificationAll prerequisite verification or verificationforms and other documents must beuploaded on the Professional Educationwebsite.Georgia Tech Professional Education 07-8363404-407-9603404-407-8363404-407-9603If you have not registered since Dec 2, 2014, thatis your first step.Instructions for applying for a trainer course ortrainer update course can be found on the helppage of the trainer website site 100Replacement Certificates (OSHAnumbered courses) (Submit completedform with payment receipt and email asattachment)Form can be found on the Help page of thetrainer website site 100Replacement Cards (Submit completedform with payment receipt and email asattachment)November 07, 2017If you have do not receive a response within 10business days from your request for approval,email us duEmail form to:trainingcardrequests@innovate.gatech.eduPay for replacement card or certificate:https://epay.gatech.edu/C20793 ustores/web/store main.jsp?STOREID 156Email form to:trainingcardrequests@innovate.gatech.eduPay for replacement student card:https://epay.gatech.edu/C20793 ustores/web/store main.jsp?STOREID 156Page 3 of 5
Georgia Tech OTI Ed Center – Quick Reference GuideRegistration for a courseTo register for a class you must be signed inand before you can sign in you must beregistered. If you have registered prior toDec 2, 2014, you will need to register again.If you registered on the website since Dec2, 2014, you can sign in to the website.https://pe.gatech.edu/Ensure you have registered since Dec 2, 2014,then Browse Subjects or search for a specific classusing the search bar.Request Transcript (Provide the followinginformation in an email: full name, date ofbirth, email address, company worked forat time of attendance, and year range whencourses were taken)www.pe.gatech.edu/transcriptsInformation on Certificate Programsoffered by Georgia TechFinding old webinar information If youare looking for old webinar informationyou will find these on the help page of thetrainer website. See the link in the next box November 07, 2017404-385-3501877-571-3227(Toll 404-407-9603Link to old webinar information can be foundon the help page of the trainer website er.gatech.edu/index.php?site 100Page 4 of 5
Georgia Tech OTI Ed Center – Quick Reference GuideStudent Card Request ProcessNOTE: Effective January 1, 2013 only online card requests will be accepted.Steps in the process to receive Outreach Training Student Course Completion Cards using the new online cardrequest website.1. Register on the new online card request website: https://outreachtrainer.gatech.edu/2. There is no need to email your credential documents to us unless we request it. If requested, email a copyof your trainer card to: trainingcardrequests@innovate.gatech.edu with the subject line: TrainerDocuments – (Your Name) SOC and copy of card or cards. If you attended an update trainer class here atGeorgia Tech since April 2012 we will have a copy of your credentials on file. NOTE: A copy of thesedocuments must be on file before we can approve your registration on the new website. NOTE: Weshould have a copy of your trainer credentials on file. You will only need to provide these via email if werequest you to do so.3. Once you have registered on the new website it will take 2 - 4 business days to approve your registration.You will NOT be able to log into the website until your registration has been approved. If you do notreceive approval within 4 business days, please email Karen.Bartley@gatech.edu so I can process yourrequest. Also, do not register more than one time on the website. Once approved you will receive an emailletting you know your registration has been approved and at that point you may log into the website.4. After scheduling an Outreach Training class (10- or 30-hour class), log into the website and click on Create.From the drop down menu, select Advanced Notification and complete the form and press the submitbutton.a. All trainers are required to provide notice of upcoming Outreach Training classes. Trainers mustinclude required info as shown on Georgia Tech Outreach Training Advanced Notification Form. NOTE: Ifyou are also requesting an exception to OSHA's class size requirement, please show that info in thesubject line [Trainer’s Name – Advanced Notice & Request for class size exception] and you must meetOSHA’s requirements for requesting an exception:November 07, 2017Page 5 of 5
Georgia Tech OTI Ed Center – Quick Reference Guideb. If requesting an exception for fewer than 3 students the notice must be received 7 days in advanceand include the information shown in the OSHA Outreach Training Program Requirements (RevisedJanuary 1, 2017, effective April 1, 2017) document shown in section V. N found on page 11.c. If requesting an exception for more than 40 students the notice must be received 60 days in advanceand include the information shown in the OSHA Outreach Training Program Requirements (RevisedJanuary 1, 2017, effective April 1, 2017) document shown in section V. O found on page 12.5. Train a class.6. After you conduct your Outreach Training and within 30 days of the end of the class, log into the cardrequest website (NOTE: We recommend that you submit your report within 2 weeks from the end of theclass to allow time for any questions or problems): https://outreachtrainer.gatech.edu/. Click View, fromthe drop down menu select Advanced Notification, and then click on the line showing the AdvancedNotification you submitted for the class you just finished. Double click on the line and the system will takeyou to the Advanced Notification Summary page. At the bottom of the page, click on the Create CourseReport Button. The system will take you to the first page of the report. Fill in the required information;submit your course report to request cards. (NOTE: You will also pay for the card on this website.)Payment must be made at the time the course report is submitted. The course report will NOT be approvedor processed until payment is made.7. If you did NOT complete an Advanced Notification online you will complete your Outreach TrainingProgram Report by clicking on the Create button and select Create Course Report from the drop downmenu. Filling in the information requested. When you type in the topics and hours, print the screen toreview just in case you receive an error regarding not meeting OSHA’s requirements. If your request issuccessful you will be taken to a confirmation page where you can review the information submitted. Youwill also be able to export the information into the Outreach Training Program Report form in MS Wordand make payment for your student cards.NOTE: Trainers are REQUIRED to submit an Advanced Notice for any upcoming class. If you did notsubmit a notice you will need to email us to explain why and showing your action plan to ensure itdoes not happen again.November 07, 2017Page 6 of 5
Georgia Tech OTI Ed Center – Quick Reference Guide8. Click the ‘Purchase Student Cards’ button to pay for the number of student cards submitted using acredit/debit card (most major cards are accepted).9. After making your payment you will be automatically take back to the card request website. Click on ‘View’and from the drop down menu select Course Report. The system will show all Course Reports submitted.Select the course report you just submitted or the one you wish to print. You will be taken to the CourseReport Summary page, and then click the ‘Export to Word Document’ button to save and print your reportform.10.Once your Course Report is approved an email notice will be sent to the email address on file for thetrainer. Approval can take 1 – 14 business days. NOTE: Course reports without payment cannot beapproved and will delay the processing time.11.Cards will be mailed within 1 – 5 business days of approval. Total processing time, from submission tomailing cards, is normally 2 – 15 days depending on volume of requests.12.If you need to request a replacement student card and the original course report was submitted via emailor fax using the old process and it has been less than 5 years from the end date of the Outreach Trainingclass you will need to complete the Student Card Replacement Request Form (the student replacementcard request form can be found on the help page on the trainer website) and make payment of 25 percard here: https://epay.gatech.edu/C20793 ustores/web/store main.jsp?STOREID 156. (This paymentwebsite should only be used to pay for replacement student cards, replacement trainer cards andreplacement trainer certificates after you are registered on the new online card request website.) Email acopy of the completed Student Card Replacement Request Form and a copy of the email receipt you willreceive after making payment to: trainingcardrequests@innovate.gatech.edu.13.If you are requesting a replacement card for a student whose request was submitted online:a. Click on View, then from the drop down menu select Course Report. The system will show all coursereports submitted online.b. Double click the line showing the course report where the card was originally submitted.c. The system will take you to the Course Report Summary page. Click on the button“Replace/Change/Add Students” under the Request Changes: title.November 07, 2017Page 7 of 5
Georgia Tech OTI Ed Center – Quick Reference Guided. Check the name of the student for whom you need a replacement card.e. In the NOTE box, type a brief statement describing why the replacement card is needed (misprint,lost/stolen card, etc.) and any other relevant information.f. NOTE: We will process the request and will let you know when you can make payment. We usuallydo not charge for misprints but other student card replacement requests cost 25 each.g. To make payment you will access the Course Report Summary page as described above and click“Purchase Student Cards.”h. Once payment has been made, the card will be shipped to the address associated with the originalcard request.Keep in mind trainers are required to maintain additional records other than the information submitted torequest student course completion cards.November 07, 2017Page 8 of 5
Georgia Tech OTI Ed Center - Quick Reference Guide November 07, 2017 Page 5 of 5 Student Card Request Process NOTE: Effective January 1, 2013 only online card requests will be accepted. Steps in the process to receive Outreach Training Student Course Completion Cards using the new online card
