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Electronic EnablementOverviewNon-Merchandise Vendors 2010. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Agenda Introduction Technical Discussion Resources Support Options Next Steps Implementation time frame2 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Agenda Technical Discussion Resources Support Options Next Steps Implementation time frame3 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Technical Discussion Supported Transactions Purchase Orders Order Types Supported Invoices Invoice Types Supported/Not Supported Invoice Specifications Tax, Shipping, and Remit To cXML/EDI Account Configuration EDI Tester4 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Purchase Order Transaction Supported Order Types New Orders Non-Catalog Orders Change/Cancel Orders Blanket Purchase Orders Service Orders (material items PO structure) Not Supported Order Types Orders with Attachments5 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Invoice PracticesInvoice Types Supported Individual Detail Invoice – applies against a singlepurchase order referencing line items; only materialitems are supported Partial Invoice – applies against specific line items froma single purchase order; only material items aresupported Invoice against contract or master agreement Invoice against non release Blanket PO Invoice with Attachment (cXML only) Non-PO invoice against purchase order not received viaAriba Network Credit - Item level credit by sending standard invoicewith negative quantity and positive dollar amount at eachline item to which credit applies Line Item Credit Memo - credit with detailed iteminformation6 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Invoice Practices (continued)Invoice Types Not Supported Summary Invoice – a single invoice applying to multiplepurchase orders, also called consolidated invoices Header Invoice – a single invoice applying to a singlepurchase order but not providing line item details Detailed Service Invoice - use material invoices forservice related POs Invoices for Purchasing Cards (P-Cards) Cancel Invoice – cancellation of previously sent invoice Information Only Invoices (isInformationOnly) Paper Invoice – Dollar Tree requires invoices to besubmitted electronically through Ariba Network for allenabled suppliers doing business at enabled sites. Duplicate Invoices – Invoice numbers may only bereused if the original invoice is in status failed and/or if itwas rejected.7 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Invoice Specifications – Tax, Shipping andRemit To Tax Shipping Ship-to and Ship-from address information is required on all invoices.Shipping address information is supported at the header level and lineitem level. In case of multiple ship-to addresses, multiple invoicesneed to be created (1 ship-to address per PO, 1 PO reference perinvoice, thus 1 ship-to address per invoice).Shipping charges can be passed at line item level only.Shipping and special handling charges can be passed as separateinvoice lines as wellRemit To Address Information 8Tax may be sent at line item level only.Tax on header/summary level is not supportedTax ID is required in invoicesDollar Tree requires Remit-to information to be sent in invoices.Contact Dollar Tree directly for your Remit-to ID if it is not present onyour supplier account, or if you have any questions regarding yourRemit-to ID.Suppliers should notify Dollar Tree of any changes to their Remit-toaddress information. 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
cXML Tips/ Account Configuration Review all supporting Ariba standard cXML guidelinesand documentation in conjunction with Dollar Treespecific requirements.Account Configuration for Invoices cXML suppliers must provide a URL in order to receivecXML invoice status updates. This is managed via thecXML Setup link and populating the appropriate URL inthe Profile URL field. In addition to Network validation rules, cXMLtransactions must be compliant with Ariba DTDʼs. Every inbound post to Ariba Network must have aunique payloadID at the header level or it will not bevisible on the Network regardless of successful statusreceived.9 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
EDI Account Configuration ReviewOverview and Details Review all supporting Ariba standard EDI guidelines and documentation inconjunction with Dollar Tree specific requirements. Configure interchange details for test and production accounts Request a VAN interconnect:After registering, from the Home page of your Ariba Network account,click on the ʻHelpʼ link located on the upper right hand side of thepage and choose Contact Support. Fill out the Ariba CustomerSupport Form. Select "EDI Interconnect Setup" as the Category ofIssue. If sending inbound transactions via EDI, both the Invoice andResponse document routing method must be set to ʻEDIʼ. Ariba supports EDI via VAN or AS2. Every inbound transaction to the Network must have a unique ISAcontrol number.Outbound EDI transactions from Ariba Network require a 997 (FA)within 72 hours or the order will be updated to ʻFailedʼ state 10 Test or production is noted using ISA15. Aribaʼs sender andreceiver ISA ID is ALWAYS ARIBAEDI. 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
cXML / EDI NotesNotifications & Troubleshooting: Make sure notifications are configured withworking email address to receive immediatenotification of failed orders or invoices. Check online first if you are unsure as towhether a transaction was successful postingbefore contacting support. Transaction history can always be viewed bylogon to either test or prod, clicking on theInbox or Outbox tab, selecting the transactionand clicking on the Order History tab.11 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Email Alerts & NotificationsConfigure EmailNotifications toreceive importantnotifications fromAriba Networkincludingnotifications ofundeliverabletransactions andinvoice statusupdates.Navigate toAdministration Configuration EmailNotifications andindicate what kindof systemnotifications youwould like toreceive and towhich emailaddress you wouldlike to send themto.12 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
EDI Specific NotificationEDI suppliers shouldmake sure to configurethe Notification setting onthe EDI Configurationpage to receive noticeswhen outgoingdocuments areundeliverable or FA isoverdue.(Administration Configuration Electronic Order Routing EDI Click here forConfiguration)13 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
EDI Testing With the release of AN45, suppliers have the optionof using Aribaʼs EDI Tester tool accessed via asupplierʼs test account on Ariba Network to assist invalidating their inbound X12 transactions (855, 856and 810) against Aribaʼs EDI implementationguidelines. Login to test account Click the EDI Tester link under Tools on theQuick Links menu on the left side of the Homepage On the next page, suppliers can upload an X12 file(Invoice, Order Confirmation, Advance Ship Notice)and click the ʻValidate Documentʼ button. Note, theinterchange envelop (ISA/GS) with the dataconfigured in their test account is required. Ariba Network will validate the file in accordance withAribaʼs X12 guidelines for the transaction. The UIwill render any translation errors the supplier wouldencounter had they sent the file through the VAN. The EDI Tester affords a way for suppliers to test asthey wait for interconnect setup. The tester only validates the file according to Aribaʼsguidelines. The file must post to validate againstinvoice rules setup on the Network Only one transaction set (ST occurrence) may betested at a time. ISA15 must be sent in test mode (ʻTʼ) as only testfiles are supported at this time. EDI configuration must be in place in order to use theEDI tester (ISA/GS maintained) as the tool willvalidate these values as provided in the ISA/GSenvelope.14 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Dollar Tree Ariba Network IDs15Account NameAN IDProd/TestDollar Tree - ProductionAN01000816951PRODDollar Tree - TestAN01000816951-TTEST 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
ResourcesDollar Tree Supplier Information Portal https://knowledge.ariba.com/DollarTree Implementation documents, Dollar Tree specific cXML & EDIspecifications, Training Guides & Tools16 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Resources (continued)Ariba Network Standard Documentation Go to: http://supplier.ariba.com/help Or, click on theHelp link from theupper right handcorner of yourAriba Networkaccount page. All cXML/EDIstandarddocumentation isavailable from this“Help” link.17 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Resources (continued)Ariba Network additional cXML Documentation Aribaʼs cXMLUserʼs Guide,DTDʼs andcXML releasenotes areavailable at thefollowing URL:http://cxml.org18 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Resources (continued) Dollar Tree Business Process Support Contact the Dollar Tree team at: DTSupplier@dollartree.com Ongoing electronic supplier webinars for Dollar Treeenablement19 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Supplier Support Options Ariba Network SupportWeb Forma) Go to http://supplier.ariba.com and logon to your Ariba Networkaccount.b) Click on the Help – Contact Support link to submit a ticket.Reference Dollar Tree as your customer.Telephone USA & Canada: 1-800-577-1522 Reference Dollar Tree as your customer. Ariba Network Technical Support Ariba Supplier Technical Support (STS) - Assists suppliers with cXML/EDI andnetwork connectivity technical issues. Note: Ariba recommends cXML and EDI suppliers to subscribe to this enhancedsupport level. Ariba Supplier Consulting 20Assists suppliers with consulting resources for development planning / education onintegrating over the Ariba Network. This is an optional service. Contactsupplierprograms@ariba.com for information 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
Implementation Time FrameSupplier Timeline Expectation is supplier will respond with testinvoice within a two week time frame ofreceiving test POʼs Test PO(s) will be initiated TBD of thewebinar and/or supplier indicating readinessfor testing21 2009. Ariba, Inc. All rights reserved. The contents of this document are confidential and proprietary information of Ariba, Inc.
The contents of this document are confidential and proprietary information of Ariba, Inc. Technical Discussion Supported Transactions Purchase Orders Order Types Supported Invoices Invoice Types Supported/Not Supported Invoice Specifications Tax, Shipping, and Remit To cXML/EDI Account Configuration
