WIXLIB

J-1 Scholar Orientation

Office of International AffairsInternational Scholars Team Carina Hansen, Director, hansen.34@osu.edu LaTasha Carruthers, Office Associate,carruthers.15@osu.edu Robert Bauchmire, Scholar Immigration Coordinator,bauchmire.1@osu.edu Gary Schickler, Scholar Immigration Coordinator,schickler.1@osu.edu Oana Falasca, Scholar Immigration Coordinator,falasca.8@osu.edu2

Office of International AffairsArrival Form Local address should bewhere you are sleepingtonight (even if this is a hotel) If you are eligible for OhioState’s health insurance, itwould be stated on your offerletter Your emergency contact mustbe someone in the UnitedStates3

Office of International AffairsTHEOHIO STATEUNIVERSITY4

Office of International AffairsThe Midwest Columbus, Ohio is inthe midwestern regionof the United States Occupies the northerncentral part of thecountry5

Office of International AffairsThe Oval The heart of campus Great for studying,relaxing, socializing andenjoying sunshine6

Office of International AffairsThe Ohio Union The student activitycenter at The OhioState University Provides facilities forstudent activities,organizations andevents, and serves as ameeting place forcampus and communityinteraction7

Office of International AffairsRecreational Sports recsports.osu.edu/facilities Must pay forentry/membership8

Office of International AffairsUniversity Libraries The Thompson Libraryis Ohio State library'smain branch and singlelargest repository Ohio State's librarysystem encompasses21 libraries located onits Columbus campus9

Office of International AffairsBrutus – OhioState’s Mascot Brutus Buckeye is theathletics mascot of TheOhio State University Brutus is a studentdressed in Buckeyecolors with a headpieceresembling an OhioBuckeye nut.10

Office of International AffairsO-H-I-O O-H-IO is a rallying cryfor Buckeyeseverywhere People will take photosas O-H-I-O at newplaces they visit to showpride11

Office of International AffairsPOSTARRIVALCHECKLIST12

Office of International AffairsActivate Email To activate online, visit my.osu.edu Nationwide Children’s Hospital employees, see aHuman Resources representative13

Office of International AffairsEmployee IdentificationCard University DepartmentsBuckID Office3040 Ohio Union12th Avenue and High Street Wexner Medical Center See Human Resourcesrepresentative Nationwide Children’s Hospital See Human Resourcesrepresentative14

Office of International AffairsSocial Security Number (SSN) A SSN is needed if you are being paid while in theUnited States (for tax purposes) Wait 14 days after arriving and apply in person Social Security Administration200 North Hugh Street#2 Bus to DowntownSpring Street stop15

Office of International AffairsTaxes and GLACIER If you are paid by Ohio State, you will receive anemail about registering for GLACIER, a system thatensures the proper amount of tax is taken from yourpayments If you do not get registration information within twoweeks after your start date, contact HumanResources: 614-292-2521taxoffice@hr.osu.edu16

Office of International AffairsOhio State Driver’sLicense Read up and study forthe driving exams For more information,visit ohiobmv.com The closest Bureau ofMotor Vehicles tocampus is:4503 Kenny RoadColumbus, OH 4322017

Office of International AffairsPublic Transportation Central Ohio Transit Authority(COTA) cota.comExact fare amount is required sincechange is not available Campus Area Bus Service (CABS) ttm.osu.eduFree bus service on campus Nationwide Children’s HospitalShuttle Free shuttle to hospital and back tocampus available throughout the day18

Office of International AffairsIMMIGRATIONREGULATIONS19

Office of International AffairsOffice of International Affairs Our office can help with the following: Health insuranceTravelExtension of programsTransfer of programsDriving questionsDeparture Appointments with immigration coordinator can bemade online Monday – Thursday, 1 – 4 p.m.oia.osu.edu/schedule-an-appointment20

Office of International AffairsAddress Reporting Report your address ifyou move within 10days in the Ohio StateEmployee Self Servicesystem. hr.osu.edu21

Office of International AffairsHealth Insurance Required for all J-1s and J-2s throughout the entiretyof their stay Sign up as soon as possible Send insurance documentation tooiainsurance@osu.edu Options: Gallagher Student Health and Special Risk for ScholarsOhio State Health Plan (if applicable)ACA/DOS compliant health plan22

Office of International AffairsGallagher Insurance Your cost for the plan is 135 per month The same rate applies foreach J-2 dependents Gallagher Student Healthand Special Risk forScholars is cost effectiveand meets the Departmentof State’s requirements23

Office of International AffairsJ-1 Program Activities You are required to be engaged in the activitieslocated at the address listed on your DS-2019 Before any changes can be made in your activities,you will need a new DS-2019 Must see an immigration coordinator24

Office of International AffairsYour Program / Employment Approved for Ohio State and your Department only May qualify for occasional lecture or consultation Paid or unpaidWritten permission is needed from an immigrationcoordinator (see coordinator at least two weeks in advance)25

Office of International AffairsRetroactive Unlawful Presence New regulation about violations of status andpotential bars to returning to the United States Example: Started program January 1, 2018Paid for teaching June 1, 2018Changed to H-1B January 1, 2020The United States Immigration and Citizenship Servicesfinds previous unlawful workUnlawful presence from June 1, 2018 – January 1, 2020, or1.5 yearsResults in a 10-year bar from re-entering the United States26

Office of International AffairsClass Enrollment /Student Cannot interfere withJ-1 Program Cannot be a J-1 Scholarand Graduate Associate TeachingResearchAdministrative27

Office of International AffairsJ-1 Program Transfer To conduct research at another university or hospitalMust discuss with an immigration coordinatorWill need new institution’s DS-2019Must have no gaps between end and start dates28

Office of International AffairsProgram Extensions Restrictions: Maximum stay for J-1 is six months for short-term scholarsand five years for research scholars and professors Must discuss with an immigration coordinator 30 – 90days before DS-2019 expires Complete Extension Form ensions Update financial and department forms29

Office of International AffairsDeparture Complete DepartureForm 1 – 2 weeks beforethe end of your program ture Once completed, give itto your HumanResources contact30

Office of International AffairsGrace Period You have 30 days to leave the United States afteryour program Begins the day after your last day of yourwork/program Even for early termination of program31

Office of International AffairsKEYREQUIREMENTSAND MORE32

Office of International AffairsKeep Documents Safe Keep all versions of your DS-2019 Keep passport, DS-2019, I-94 in a safe location Keep copies in a separate, safe location33

Office of International AffairsHave a ValidPassport Must always be valid forsix months into thefuture Renew with yourcountry’s embassy34

Office of International AffairsJ-2 Dependents Spouse Unmarried childrenunder 21 years of age Must have healthinsurance May work withpermission35

Office of International AffairsINTERNATIONALTRAVEL36

Office of International AffairsTravel Signature Must get a travel signature from an immigrationcoordinator For J-2 dependents as well Make appointment two weeks in advance37

Office of International AffairsRe-entry to theUnited States You will need: Valid visaValid passportValid and signed DS2019Proof of funding letterfrom department38

Office of International AffairsCanada, Mexico and the Caribbean Re-entry on an expired visa stamp is allowed underAutomatic Revalidation only for trips to Canada,Mexico, or certain Caribbean Islands lasting 30 daysor less To return you will need: Valid passportSigned DS-2019Previous I-94 card/printoutProof of funding and supportLetter from the department39

Office of International AffairsTWOIMPORTANTRESTRICTIONS40

Office of International AffairsTwo-Year Home Country Return You may be required to return home for two yearsafter completing your J program If you might want to return with H, L or immigrant visain the future Waiver is available, but approval will end the ability toextend J-1 visa program41

Office of International Affairs24-Month Repeat Participation Bar Can’t begin a new J-1 Research Scholar or Professorprogram for 24 months Able to return as: Short-Term ScholarTouristStudent42

Office of International AffairsPERSONALSAFETY43

Office of International AffairsEmergency Phone Numbers 9-1-1 is used throughout the United States PoliceFireAmbulance Blue Light Emergency Phones These phones are located all over campusActivate the phone by pressing the red button and speakinginto the intercom44

Office of International AffairsBuckeye AlertEmergencyNotification Safety alerts as well asweather alerts,incidents aroundcampus to be aware of buckeyealert.osu.edu45

Office of International AffairsBuckeye SafeRide Service Free rides availableseven days a week,7 p.m. – 3 a.m. dps.osu.edu/safe-ride 614-292-332246

Office of International AffairsLIVING INCOLUMBUS47

Office of International AffairsSeasonal Weather Columbus has fourseasons: spring,summer, autumn andwinter Be prepared for hothumid summer days andfreezing snowy winterdays48

Office of International AffairsGrocery ShoppingNear Campus See page 13 of yourresource guide for a fulllist of options Store chains: Kroger’s and GiantEagle International groceries Products may tastedifferent and havedifferent ingredients49

Office of International AffairsRestaurants Many options from casual and budget friendly to finedining International cuisine tends to be Americanizedversion A few favorites: Cazuelas, Trillium, Chipotle, Brassica, Northstar, HangOver Easy, Katalina’s, Acre, The Guild House, CondadosTaco50

Office of International AffairsSports in Columbus Football (American) – Ohio StateBasketball – Ohio StateBaseball – Columbus ClippersIce Hockey – Columbus Blue JacketsSoccer (Football) – Columbus Crew51

Office of International AffairsExplore Columbus Fun landmarks: Ohio Theatre, PalaceTheatre, Southern Theatre,Franklin Park Conservatoryand Botanical GardensNorth MarketGerman VillageScioto MileShopping centers likeEaston and Polaris52

Office of International AffairsExplore Columbus For dining, events andfestival options visit: ground.comyelp.com53

Office of International AffairsExplore Nearby Cities 80 miles (128 km) to Athens, OH95 miles (152 km) to Cincinnati, OH127 miles (204km) to Cleveland, OH162 miles (260 km) to Pittsburgh, PA354 miles (569 km) to Chicago, IL379 miles (609 km) to Nashville, TN54

Office of International AffairsScholar Conversation Hour Free conversation time at the Office of InternationalAffairs every Tuesday, 12 – 1 p.m. during thesemester Email Alessa Rosa, rosa.69@osu.edu, for a calendarreminder55

Office of International AffairsQUESTIONS?56

2 International Scholars Team Carina Hansen, Director, hansen.34@osu.edu LaTashaCarruthers, Office Associate, carruthers.15@osu.edu Robert Bauchmire, Scholar Immigration Coordinator,