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Description of ServicesAs a Consultant my duties include: [# of] consultations with you via telephone/email Assistance in budget determination and breakdown as needed Discussion of theme, color, style and complete wedding design Research of wedding professionals in each category that fit your event style and budgetand to provide you with suggestions and guidance in making the final selections Attendance at [# of] vendor appointments of your choice Up to [# of] hours of professional in-person consultation time throughout the planningprocessAs Wedding Day Coordinator my duties include: Visit to both ceremony and reception sites prior to wedding Development of a detailed wedding timeline and floor plan for contracted vendors andbridal party Follow up telephone calls to all contracted vendors 1- 2 weeks before wedding day Wedding Rehearsal Supervision ([#of] hours maximum) On-site coordination and supervision at the ceremony site and during the reception for upto [# of] hours on the day of your wedding An additional event manager, on site, the day of the wedding*Please note that the services listed above do not include running any wedding related errandssuch as picking up or delivering attire, supplies or equipment, documents, etc.**As the client, you will rely on me to work as many hours as may be reasonably necessary tofulfill my obligations under this agreement.

ConditionsI understand that my role will be that of advisor and coordinator. You will make the actualselections of service providers and I will implement those selections. You will make paymentsdirectly to the service providers/vendors and not to me. I do not accept any commissions fromrecommended vendors and cannot guarantee any service provider’s performance or product. Iflitigation occurs, it occurs in the jurisdiction where my office is located, and the winning partywill be reimbursed for attorney and legal fees and court costs. It is your responsibility to provide me with contact names, telephone numbers and anyscheduled timetables for all service providers involved in the weddingceremony/reception no later than 14 days prior to the wedding or upon the signing of thisletter. It is also your responsibility to notify me of any changes in a timely manner. I shall notbe held liable for any changes made by you or your selected service providers. I will use my professional judgment when taking action in regard to changes, weather,tardiness, nonperformance, etc. based on the situation, time limitations and/or yourwishes. In the event a venue coordinator is on site I will work with you and the coordinator asneeded. Fees & Payment Schedule For my services you will pay me a total of . Payment will be made as follows: A non-refundable retainer in the amountof - upon signature of this letter of agreement due on(Date) due on (Date) (ten days priorto your wedding date)Termination:This agreement will terminate automatically upon completion of the services required by thisletter of agreement.Changes/Cancellations:Any changes made to this letter of agreement must be made in writing and signed by all parties.You may cancel this agreement, in writing, for any reason. If the wedding is canceled, refundsare limited to unearned fees, funds in excess of unused or non-refundable fees and out-of-pocketexpenses. If you cancel less than 10 days before the wedding – except for the death of a memberof your immediate family – there will be no refund. If the wedding is not canceled, there will beno refund.Acts of God If an act of God, such as a fire, flood, earthquake or other natural calamity shallcause you to cancel your wedding; I will require payment only for the time actually spentplanning your wedding.

GG WEDDINGS & EVENTSMarriage Licenses InfoBefore the Wedding: Who, How, What? massachusetts-before-the-wedding/What is the fee for a marriage certificate copy? The fee is 65.00 per marriage certificate copy. For Priority Handling: There is an additional fee of 15.00 per marriage certificate copy. Must be paid and submitted in person.How long will it take? Internet or telephone requests receive priority handling and are processed within five (5)to ten (10) business days of receipt. The cost is 45.00 per copy ordered plus 8.00 (pertransaction) vendor processing fee. If you chose to have the copy returned to you by UPSovernight delivery, there is an additional UPS fee of 15.50. Mail requests ordered with priority handling ( 45.00 per copy ordered) are currentlyprocessed within two (2) to four (4) weeks from when they are received. Submitting theapplication to the Vital Records Processing Center by overnight delivery isrecommended. Completed requests will be returned by first class mail unlessa prepaid return mailer for overnight delivery is provided with the request. Mail requests ordered with regular handling ( 30.00 per copy ordered) are currentlyprocessed within ten (10) to twelve (12) weeks from when they are received.After the Wedding: Proof, Changing Name, Changing Health Insurance, Filing Taxes etc. ied-in-massachusetts-after-thewedding/

GG WEDDINGS & EVENTSWedding Party ChecklistsMaid of Honor: Notes:Helps the bride select bridesmaids’ attire.Helps address invitations and place cards.Attends as many prenuptial events as possible (i.e. engagement party, showers)Organizes bridesmaids’ gift to the bride. Usually gives and individual gift to the couple.Makes sure that all the bridesmaids, the flower girl, and the ring bearer are at fittings, therehearsal, and the ceremony on time.Is expected to attend the rehearsal and is included at the rehearsal dinner.Walks in processional and recessional.Holds the groom’s wedding ring.Helps with the bride’s gown.Arranges the bride’s veil and train before the processional and recessional.Makes sure the bride’s gown is “picture perfect” throughout the day.Holds the bride’s bouquet during the ceremony.Witnesses the signing of the marriage certificate.Stands in the receiving line.Keeps the bride on schedule.Helps the bride change into her going away clothes.Takes care of the bride’s gown and accessories after the reception.Pays for own wedding attire and transportation to the wedding.

Best Man: Notes:Organizes a pre-wedding party for the groom.Coordinates the ushers’ gift to the groom. Usually gives an individual gift to the couple.Is expected to attend the rehearsal and is included in the rehearsal dinner.Gets the groom dressed and to the ceremony on time.Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)Makes sure the groom has the marriage license with him.Delivers any payment to Officiant, sexton, and ceremony musician(s), as prearranged.Enters the sanctuary with the groom.Takes care of and holds the bride’s wedding ring.Makes sure all ushers are properly attired and in place on time.Walks in the recessional.Witnesses the signing of the marriage certificate.Drives the bride and groom to reception, if no driver is hired.Helps welcome guests at reception.Offers first toast to bride and groom at reception.Dances with the bride, maid of honor, mothers, and single female guests.Helps the groom get ready for the honeymoon.Gathers up and takes care of groom’s wedding clothes after he changes.Has a car ready for the bride and groom to leave the reception or perhaps drives them tonext destination.

Bridesmaids: Notes:Assist the Maid of Honor as requested.Attend as many prenuptial events as possible.Possibly host or co-host a party or shower (optional)Assist the bride with errands.Contribute to bridesmaids’ gift to the bride. Usually gives an individual gift to thecouple.Are expected to attend the rehearsal and are included at the rehearsal dinner.Arrive at dressing site promptly.Walk in processional and recessional.Possibly participate in receiving line.Dance with ushers and single male guests.Help gather guests for the first dance, cake cutting, and bouquet toss.Participate in bouquet toss, if single.Look after the couple’s elderly relatives or friends.Pays for own wedding attire and transportation to the wedding.

Groomsmen and Ushers: Notes:Participate in party for the groom, if there is one.Contribute to the ushers’ gift to the groom. Usually gives an individual gift to the couple.Expected to attend the rehearsal and the rehearsal dinner.Review any special seating situations with the head usher before the ceremony begins.Greet guests as they arrive.Seat the eldest women first if a group of guests arrive simultaneously.Ask guests whether they are to be seated on the bride’s side or the groom’s side.Offer their right arm to female guests (with the guest’s escort walking behind) or askcouples to follow behind (leading couple to their seat).Walk to the left side of a male guest.Hand each guest a program when they are seated.Put the aisle runner in place after guests are seated and before the processional begins.Know the order of seating per tradition such as special guests, grandmothers of the brideand groom, and bride’s mother last.Remove pew ribbons, one row at a time, after the ceremony.Close windows and check pews for programs or articles left behind after the ceremony.Are prepared to direct guests to the reception site (having extra maps available, if used)Dance with bridesmaids and other guests at the reception.Look after elderly relatives or friends.Participate in garter ceremony, if there is one, and encourage other single men toparticipate.Coordinate return of rented apparel with head usher or best man.Pay for own wedding attire and transportation to the wedding.

Flower Girl: Dress and accessories should be paid for by her family.Attends the rehearsal although she usually does not attend the rehearsal dinner.In the processional, walks alone directly before the bride and her father.Often scatters petals from a basket she holds, although this is sometimes toooverwhelming a responsibility for a young girl to manage in front of a large group ofpeople. It is usually easier for her to carry either a small basket of flowers or a tinynosegay of flowers similar to those carried by the bridesmaids. In the recessional, walks with the ring bearer, directly behind the couple. The bride may hire a babysitter or ask one of the bridesmaids to look after the flower girl,to be in charge of checking her appearance and making sure she is present for formalpictures, helping her manage her food at the reception, and escorting her to the ladiesroomNotes:Ring Bearer: His attire should be paid for by his family.Attends the rehearsal although he usually does not attend the rehearsal dinner.He immediately precedes the flower girl in the processional.Carries either the actual rings or a facsimile of the rings (often a practical idea), on awhite or satin cushion. If the rings are genuine, they should be fastened to the cushionwith a very thin thread or placed over a firmly fixed hatpin. The best man takes the ringsfrom the cushion at the right moment. Walks with the flower girl in the recessional, directly behind the bride and groom. The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, tobe in charge of checking his appearance, making sure he is present for formal pictures,helping him manage his food at the reception, and escorting him to the men’s room.Notes:

Mother of the Bride: Hosts an engagement party (the bride’s family traditionally gets the first opportunity).Helps couple to decide on sites or assists in making other big planning decisions.Usually contributes to the wedding budget.Assists the bride in putting together the family’s guest list.Offers suggestions for special family or ethnic ceremony traditions.May help bride to shop for wedding gown and accessories.Chooses own wedding day outfit (may consult with mother of the groom aboutformality).Along with the maid of honor and bridesmaids, may plan and host bridal shower.On wedding day, help bride to get ready.May accompany daughter and husband to ceremony.Walk in recessional with husband following wedding party.Greet guests in receiving line.May be announced along with husband.Sits in an honored place at parent’s table.May assist with coordinating vendors.May host a post-wedding brunch.Notes:Father of the Bride: Notes:Hosts an engagement party (the bride’s family traditionally gets the first opportunity).Helps couple to decide on sites or assists in making other big planning decisions.Usually contributes to the wedding budget.May select hotel for out of town guests and reserve a block of reduced rate rooms.Rents own formalwear (work with couple to coordinate with wedding party).Helps pick up out-of-town guests from airport. May also arrange transportation to andfrom wedding.Typically travels to ceremony with the bride.Walks daughter down the aisle.Gives the bride away during the ceremony.Escorts the mother of the bride out following the wedding party.Greets guests in the receiving line.May be announced with wife at reception.May make a welcoming speech.Sits in an honored place at the parent’s table.Toasts the newlyweds after the best man makes his speech and the groom responds.Dances with the bride.May take care of vendor balances at the end of the reception.

Mother of the Groom: Contacts the mother of the bride if the families are not acquainted (or plans a celebrationif you have met). Attends (first) engagement party if the bride’s family hosts one. Along with husband, may host an additional engagement party for the groom’s side ofthe family. Usually contributes to wedding budget. May help couple decide on sites and/or make other big planning decisions. Helps group to put together family’s guest list. Offers suggestions for special family or ethnic ceremony traditions. May help bride shop for her wedding gown. Chooses own wedding day outfit (may consult with mother of the bride about formality). Along with husband, plans and hosts the rehearsal dinner. Escorted out following the wedding party and the bride’s parents. Greets guests in the receiving line. May be announced with husband at the reception. Sits in an honored place at the parent’s table. Does mother-son dance with groom. Attends post-wedding brunch (if held)Notes:Father of the Groom: Attends (first) engagement party, if the bride’s family hosts one. Along with wife, may host an additional engagement party for groom’s side of thefamily. Along with wife, may contribute to the wedding budget. May help couple decide on sites and/or make other big planning decisions. Rents own formalwear (after talking with couple to coordinate with wedding party);attend fittings as needed. Along with wife, plans rehearsal dinner. May travel to ceremony with the groom and the best man. May escort wife to her seat right before the mother of the bride is seated. Escorts mother of the groom out after wedding party and bride’s parents. Greets guests in the receiving line. May be announced with wife. May make a welcoming speech. Sits in an honored place at the parent’s table. May toast the newlyweds. May settle final bills with wedding vendors. Attends or hosts post-wedding brunch.Notes:

GG WEDDINGS & EVENTSWedding Timeline Checklist12 months before Envision your wedding and draw up a budget. Assemble your "planning team." Pick a wedding date and time. Select several options, then check with your venues,officiant and important guests before finalizing. Start planning the guest list. Look for and book ceremony sites and reception sites. Ask friends and relatives to be in the wedding party. Optional: Have an engagement party. You may want to register beforehand for gifts.8–10 months before Bride: Think about, shop for and order your gown. Envision reception food. Decide what type of entertainment you want. A pianist for the cocktail hour, strollingviolinists, a DJ or band? Think about your floral décor. Research and book your wedding professionals. Interview vendors: photographer,videographer, reception band or DJ, and florist. Research a wedding insurance policy to protect your deposits. Research and reserve accommodations for out-of-town guests. Register for gifts. Contact rental companies if you need to rent anything for the ceremony or reception,such as chairs, tables and a tent.6–8 months before Book ceremony musicians.Order bridesmaid dresses.Start planning honeymoon.Send save-the-date cards. This is a particularly good idea if you're marrying during atourist or holiday season or having a destination wedding.4–6 months before Attend pre-wedding counseling, if required.Shop for and order invitations and wedding rings.Shop for formalwear.Renew or get passports, if necessary.Envision your wedding cake and research, interview and book a cake designer.

3 months before Order wedding cake.Hire a calligrapher, if you want your invitations professionally addressed.Attend your shower. (It may be earlier, depending on when your hosts decide to have it.)Groom: Rent the men's formalwear.Hire wedding day transport: limousines, other cars. Look into transportation sooner ifyou're considering renting streetcars or over-the-top travel.2 months before Mail your invitations.Write your vows.Purchase gifts for parents, attendants and each

GG Weddings & Events is a wedding planning service company that offers its services to the future brides and grooms in the Greater Boston Area. The owner, Ghislaine "Gigi" van de Laarschot, has recently started her own wedding & events company after being certified as a Professional Wedding Planner by Lovegevity Wedding Planning Institute.