Provider And Billing Manual - Ambetter Of Tennessee

Transcription

Provider and Billing 024 2020 Celtic Insurance Company. All rights reserved.

Table of ----------------------------------------------- 6HOW TO USE THIS PROVIDER MANUAL ---------------------------------------- 7Dental and Vision Provider Manuals ----------------------------------- 7Ancillary Provider Manuals ------------------------------------------------ 7NONDISCRIMINATION OF HEALTH CARE SERVICE DELIVERY--------- 8Newborns’ and Mothers’ Health Protection Act -------------------- 8KEY CONTACTS AND IMPORTANT PHONE NUMBERS -------------------- 9SECURE PROVIDER PORTAL --- -------------------------------- 11Disclaimer -------------------- 11CREDENTIALING AND RECREDENTIALING ---------------------------------- 12Eligible Providers ---------- 13Non Registered CAQH Providers --------------------------------------- 13Credentialing Committee -------------------------------------------------- 13Recredentialing ------------- 13Practitioner Right to Review and Correct Information ----------- 14Practitioner Right to Be Informed of Application Status -------- 14Practitioner Right to Appeal or Reconsideration of Adverse Credentialing Decisions ----------------- 14PROVIDER ADMINISTRATION AND ROLE OF THE PROVIDER -------- 15Provider Types That May Serve As PCPs ---------------------------- 15Member Panel Capacity -- 15Member Selection or Assignment of PCP --------------------------- 15Withdrawing from Caring for a Member ------------------------------ 16PCP Coordination of Care to ---------------------------------------- 16Appointment Availability and Wait --------------------------------- 17Travel Distance and Access Standards ------------------------------ 17Covering Providers -------- 18Provider Phone Call Protocol -------------------------------------------- 18Provider Data Updates and Validation -------------------------------- 19Hospital Responsibilities -------------------------------------------------- 19November 13, 20201

AMBETTER BENEFITS ------------- 20Overview ---------------------- 20Additional Benefit Information ------------------------------------------ 21Transplant Services ------- 24Tribal Provider (AIAN) American Indian Alaska Native ---------- 25MEMBER BENEFITS, MEMBER IDENTIFICATION CARD, ELIGIBILITY,AND COST SHARES ---------------- 27Member Benefits ----------- 27Member Identification Card ----------------------------------------------- 27Preferred Method to Verify Benefits, Eligibility, and Cost Shares --------------------------------------------- 27Other Methods to Verify Benefits, Eligibility and Cost Shares -------------------------------------------------- 28Importance of Verifying Benefits, Eligibility, and Cost Shares ------------------------------------------------- 29MEDICAL MANAGEMENT --------- 30Utilization Management -- 30Medically Necessary ------ 30Timeframes for Prior Authorization Requests and Notifications ----------------------------------------------- 30Services Requiring Prior Authorization ------------------------------ 32Care Management and Concurrent Review ------------------------- 37CLAIMS ---------------------------------- 41Verification Procedures -- 41Clean Claim -------------- 42Non-Clean Claim Definition ----------------------------------------------- 42Upfront Rejections vs. Denials ------------------------------------------ 42Timely Filing ----------------- 43Refunds and -------- 43Who Can File Claims? ---- 44Electronic Claims Submission ------------------------------------------ 44Online Claim Submission ------------------------------------------------- 47Paper Claim Submission -------------------------------------------------- 48Electronic Funds Transfers (EFT) and Electronic Remittance Advices (ERA) ----------------------------- 49Corrected Claims, Requests for Reconsideration or Claim Disputes ---------------------------------------- 50Risk Adjustment and Correct Coding --------------------------------- 52November 13, 20202

CODE ------------------------------- 58CPT and HCPCS Coding - 58Edit Sources ----------------- 59Code Editing Principles -- 60Invalid Revenue to Procedure Code Editing ------------------------ 62Viewing Claims Coding Edits -------------------------------------------- 66Automated Clinical Payment Policy Edits --------------------------- 67THIRD PARTY LIABILITY ---------- 69BILLING THE MEMBER ------------ 70Covered Services ---------- 70Non-Covered Services --- 70Failure to Obtain Authorization ----------------------------------------- 71No Balance Billing --------- 71MEMBER RIGHTS AND RESPONSIBILITIES ---------------------------------- 72Member -------------------- 72Member Responsibilities -------------------------------------------------- 73PROVIDER RIGHTS AND RESPONSIBILITIES ------------------------------- 75Provider Rights ------------- 75Provider Responsibilities ------------------------------------------------- 75CULTURAL COMPETENCY ------- 78Language Services -------- 79Provider Accessibility Initiative ----------------------------------------- 80Americans with Disabilities Act (ADA) -------------------------------- 81COMPLAINT PROCESS ------------ 84Complaint/Grievance ----- 84Provider Complaint/Grievance and Appeal Process ------------- 84Member Appeals ----------- 84Member Complaint/Grievance and Appeal Process -------------- 85Mailing Address ------------ 85QUALITY IMPROVEMENT PLAN -------------------------------------------------- 86Overview ---------------------- 86November 13, 20203

QAPI Program Structure - 86Quality Rating System --- 91REGULATORY MATTERS --------- 94Medical Records ----------- 94Required Information ----- 94Access to Records and Audits by Ambetter of Tennessee ---- 96National Network ----------- 97Section 1557 of the Patient Protection and Affordable Care Act ----------------------------------------------- 98FRAUD, WASTE AND --------- 99FWA Program Compliance Authority and Responsibility ---- 100False Claims Act --------- 100Physician Incentive Programs ----------------------------------------- 100APPENDIX ----------------------------- 102Appendix I: Common Causes for Upfront Rejections --------- 102Appendix II: Common Cause of Claims Processing Delays and Denials---------------------------------- 103Appendix III: Common EOP Denial Codes and Descriptions -------------------------------------------------- 103Appendix IV: Instructions for Supplemental Information ----- 104Appendix V: Common Business EDI Rejection Codes -------- 106Appendix VI: Claim Form Instructions ------------------------------ 108Appendix VII: Billing Tips and Reminders ------------------------- 137Appendix VIII: Reimbursement Policies ---------------------------- 141Appendix IX: EDI Companion Guide Overview ------------------- 144STATE MANDATED REGULATORY REQUIREMENTS -------------------- 153Arkansas -------------------- 153Arizona ---------------------- 153Florida ----------------------- 154Georgia ---------------------- 155Illinois ------------------------ 156Indiana ----------------------- -------------------------------- 161Missouri --------------------- 162Mississippi ----------------- 165North Carolina ------------ 166November 13, 20204

New Hampshire ----------- -------------------------------- 172Ohio -------------------------- 175Pennsylvania -------------- 178South Carolina ------------ 179Tennessee ------------------ 181Texas ------------------------- 181November 13, 20205

WELCOMEWelcome to Ambetter from Ambetter of Tennessee (“Ambetter”). Thank you for participating in our networkof high quality physicians, hospitals, and other healthcare professionals.Ambetter’s Health Insurance Marketplace plans target a consumer population of lower income, previouslyuninsured individuals and families who, prior to having this health insurance, may have been Medicaideligible or unable to access care due to financial challenges.Partnering with Ambetter provides an opportunity for you to access a previously untapped consumerpopulation by providing coverage to those who qualify for generous premium and cost sharing subsidies.Ambetter has been very successful in attracting and retaining our target population, and continues to focuson engaging and acquiring these subsidy-eligible consumers through its unique plan designs, incentiveprograms, and effective communication.Ambetter is a Qualified Health Plan (QHP) as defined in the Affordable Care Act (ACA). Ambetter is offeredto consumers through the Health Insurance Marketplace, also known as the Exchange. The HealthInsurance Marketplace makes buying health insurance easier.The Affordable Care Act is the law that has changed healthcare. The goals of the ACA are: To help more Americans get health insurance and stay healthy To offer consumers a choice of coverage leading to increased health care engagement andempowermentNovember 13, 20206

HOW TO USE THIS PROVIDER MANUALAmbetter is committed to assisting its provider community by supporting their efforts to deliver wellcoordinated and appropriate health care to our members. Ambetter is also committed to disseminatingcomprehensive and timely information to its providers through this provider manual regarding Ambetter’soperations, policies, and procedures. Updates to this manual will be posted on our website atambetteroftennessee.com. Additionally, providers may be notified via bulletins and notices posted on thewebsite and potentially on Explanation of Payment notices. Providers may contact our Provider Servicesdepartment at 1-866-796-0542 to request that a copy of this manual be mailed to you. In accordance withthe Participating Provider Agreement, providers are required to comply with the provisions of this manual.Ambetter routinely monitors compliance with the various requirements in this manual and may initiatecorrective action, including denial or reduction in payment, suspension, or termination if there is a failure tocomply with any requirements of this manual.Dental and Vision Provider ManualsEnvolve Dental and Vision provider manuals are available on the Secure Provider Portal. Providers mayvisit envolvedental.com or envolvevision.com and log on or contact us for these provider manuals.Ancillary Provider ManualsAdditional provider manuals are available on the Secure Provider Portal. Providers may visit the followingand log on or contact us for these provider manuals: Envolve (RX)RX ADvancedTeledocBabylonNIAEvicoreAsh (AZ)Home Town HealthLogisticare Ambulance Emergency Non-Emergency and Non-Medical VendorUSMMMEDXMNovember 13, 20207

NONDISCRIMINATION OF HEALTH CARE SERVICEDELIVERYAmbetter complies with the guidance set forth in the final rule for Section 1557 of the Affordable Care Act,which includes notification of nondiscrimination and instructions for accessing language services in allsignificant member materials and physical locations that serve our members.All providers who join the Ambetter Provider Network must also comply with the provisions and guidanceset forth by the Department of Health and Human Services (HHS) and the Office for Civil Rights (OCR).Ambetter requires providers to deliver services to Ambetter members without regard to race, color, nationalorigin, age, disability or sex. Providers must not discriminate against members based on their paymentstatus and cannot refuse to serve based on varying policy and practices and other criteria for the collectingof member financial responsibility from Ambetter members.Newborns’ and Mothers’ Health Protection ActThe Newborns’ and Mothers’ Health Protection Act (the Newborns’ Act) provides protections for mothersand their newborn children relating to the length of their hospital stays following childbirth. Under theNewborns’ Act, group health plans may not restrict benefits for mothers or newborns for a hospital stay inconnection with childbirth to less than 48 hours following a vaginal delivery or 96 hours following a deliveryby cesarean section. The 48-hour (or 96- hour) period starts at the time of delivery, unless a woman deliversoutside of the hospital. In that case, the period begins at the time of the hospital admission. The attendingprovider may decide, after consulting with the mother, to discharge the mother and/or her newborn childearlier. The attending provider cannot receive incentives or disincentives to discharge the mother or herchild earlier than 48 hours (or 96 hours). Even if a plan offers benefits for hospital stays in connection withchildbirth, the Newborns’ Act only applies to certain coverage. Specifically, it depends on whether coverageis “insured” by an insurance company or HMO or “self-insured” by an employment-based plan. (Check theSummary Plan Description, the document that outlines benefits and rights under the plan, or contact theplan administrator to find out if coverage in connection with childbirth is “insured” or “self-insured.”) TheNewborns’ Act provisions always apply to coverage that is self-insured. If the plan provides benefits forhospital stays in connection with childbirth and is insured, whether the plan is subject to the Newborns’ Actdepends on state law. Many states have enacted their own version of the Newborns’ Act for insuredcoverage. If your state has a law regulating coverage for newborns and mothers that meets specific criteriaand coverage is provided by an insurance company or HMO, state law will apply. All group health plansthat provide maternity or newborn infant coverage must include in their Summary Plan Descriptions astatement describing the Federal or state law requirements applicable to the plan (or any health insurancecoverage offered under the plan) relating to hospital length of stay in connection with childbirth for themother or newborn child.November 13, 20208

KEY CONTACTS AND IMPORTANT PHONE NUMBERSThe following table includes several important telephone and fax numbers available to providers and theiroffice staff. When calling, it is helpful to have the following information available:1. The provider’s NPI number2. The practice Tax ID Number3. The member’s ID numberHEALTH PLAN INFORMATIONAmbetter from TennesseeDepartmentAmbetter from Tennessee7100 Commerce Way Suite #285Brentwood, Tennessee 37207Phone: 1-833-709-4735ambetteroftennessee.comPhoneFax/Web AddressProvider ServicesNAMember ServicesNAMedical Management Inpatientand Outpatient PriorAuthorizationConcurrent Review/ClinicalInformationAdmissions/Census ay- 711)Care 24Behavioral Health PriorAuthorizationN/A24/7 Nurse Advice LineNAPharmacy Solution1-866-399-0929Advanced Imaging, cardiac, andtherapy (MRI, CT, PET,Myocardial Perfusion Imaging,MUGA Scan, Echocardiology,stress echocardiology,Outpatient PT, OT, ST) (NIA)1-800-424-4945NACardiac Imaging (NIA)1-833-709-4735NA(Relay- 711)EnvolveVision.comEnvolve VisionNovember 13, 20209

HEALTH PLAN INFORMATIONEnvolve DentalEnvolveDental.comInterpreter ServicesTo report suspected fraud,waste and abuseEDI Claims assistanceNovember 13, 2020NA1-866-685-8664NA1-800-225-2573 ext. 6075525e-mail: EDIBA@centene.com10

SECURE PROVIDER PORTALAmbetter offers a robust Secure Provider Portal with functionality that is critical to serving members and toease administration for the Ambetter product for providers. The Portal can be accessed atambetteroftennessee.com.Functionality All users of the Secure Provider Portal must complete a registration process. Once registered, providers may: Check eligibility and view member roster View the specific benefits for a member View members remaining yearly deductible and amounts applied to plan maximums View status of all claims that have been received, regardless of how submitted Update provider demographic information (address, office hours, etc.) For primary care providers, view and print patient lists. The patient list will indicate the member’sname, id number, date of birth, care gaps, disease management enrollment, and product in whichthey are enrolled Submit authorizations and view the status of authorizations that have been submitted for members View, submit, copy and correct claims Submit batch claims via an 837 file View and download explanations of payment (EOP) View a member’s health record, including visits (physician, outpatient hospital, therapy, etc.),medications, and immunizations View gaps in care specific to a member, including preventive care or services needed for chronicconditions Send and receive secure messages with Ambetter staff Access both patient and provider analytic toolsManage Account Access allows you to perform functions as an account manager such as adding portalaccounts needed in your office.DisclaimerProviders agree that all health information, including that related to patient conditions, medical utilizationand pharmacy utilization available through the portal or any other means, will be used exclusively for patientcare and other related purposes as permitted by the HIPAA Privacy Rule.November 13, 202011

CREDENTIALING AND RECREDENTIALINGThe credentialing and re-credentialing process exists to verify that participating practitioners and providersmeet the criteria established by Ambetter, as well as applicable government regulations and standards ofaccrediting agencies.If a practitioner/provider already participates with WellCare in the Medicaid or a Medicare product, thepractitioner/provider will NOT be separately credentialed for the Ambetter product.Notice: In order to maintain a current practitioner/provider profile, practitioners/providers are required tonotify Ambetter of any relevant changes to their credentialing information in a timely manner but in no eventlater than 10 days from the date of the change.Whether standardized credentialing form is utilized or a practitioner has registered their credentialinginformation on the Council for Affordable Quality Health (CAQH) website, the following information must beon file: Signed attestation as to correctness and completeness, history of license, clinical privileges,disciplinary actions, and felony convictions, lack of current illegal substance use and alcoholabuse, mental and physical competence, and ability to perform essential functions with or withoutaccommodation Completed ownership and control disclosure form Current malpractice insurance policy face sheet, which includes insured dates and the amountsof coverage Current controlled substance registration certificate, if applicable Current drug enforcement administration (DEA) registration certificate for each state in which thepractitioner will see Ambetter members Completed and signed W-9 form (initial credentialing only) Current educational commission for foreign medical graduates (ECFMG) certificate, if applicable Curriculum vitae listing, at minimum, a five year work history if work history is not completed onthe application with no unexplained gaps of employment over six months for initial applicants Signed and dated release of information form not older than 120 days Current clinical laboratory improvement amendments (CLIA) certificate, if applicableAmbetter will primary source verify the following information submitted for credentialing and recredentialing: License through appropriate licensing agency; Board certification, or residency training, or professional education, where applicable; Malpractice claims and license agency actions through the national practitioner data bank(NPDB); Federal sanction activity, including Medicare/Medicaid services (OIG-Office of Inspector General).November 13, 202012

For providers (hospitals and ancillary facilities), a completed Facility/Provider – Initial andRecredentialing Application and all supporting documentation as identified in the application mustbe received with the signed, completed application.Once the clean application is received, the Credentialing Committee will usually render a decision onacceptance following its next regularly scheduled meeting in accordance to state and federal regulations.Eligible ProvidersAll eligible providers are required to complete the credentialing process. All eligible providers mustbe recredentialed every 36 months. Professional providers: MD, DO, PsyD, PHD, AUD, BCBA, OD, DC, CNM, DPM, LCSW, LCPC,LMFT, PA, APN, APRN ANP and CNP, CNS, RD, LAC and DN Institutional providers: Hospitals and AncillaryNon Registered CAQH ProvidersPrimary care providers cannot accept member assignments until they are fully credentialed.Practitioners/Providers are required to self-register with CAQH ProView at https://proview.caqh.org. TheCAQH will email the provider a Welcome kit with registration instructions. Practitioners/Providers receive apersonal CAQH Provider ID, allowing them to register on the CAQH website at proview.caqh.org and obtainimmediate access to the ProView database via the Internet.Once obtaining authenticating key information, practitioners/providers will have the opportunity to createtheir own unique user name as well as password to begin utilizing the system at any time.Credentialing CommitteeThe Credentialing Committee, including the Medical Director or their physician designee, has theresponsibility to establish and adopt necessary criteria for participation, termination, and direction of thecredentialing procedures. Committee meetings are typically held at least monthly and more often asdeemed necessary. Failure of an applicant to adequately respond to a request for missing or expiredinformation may result in termination of the application process prior to committee decision.RecredentialingAmbetter conducts practitioner/provider recredentialing at least every 36 months from the date of th

the Participating Provider Agreement, providers are required to comply with the provisions of this manual. Ambetter routinely monitors compliance with the various requirements in thmanual and may initiate is corrective action, including denial or reduction in payment, suspension, or termination if there is a failure to