Provider And Billing Manual - Ambetter From Sunshine Health

Transcription

Provider and Billing C-000013 2019 Celtic Insurance Company. All rights reserved.

Table of ----------------------------------------------- 6HOW TO USE THIS PROVIDER MANUAL ---------------------------------------- 7NONDISCRIMINATION OF HEALTH CARE SERVICE DELIVERY--------- 8KEY CONTACTS AND IMPORTANT PHONE NUMBERS -------------------- 9SECURE PROVIDER PORTAL --- -------------------------------- 10Disclaimer -------------------- 10CREDENTIALING AND RECREDENTIALING ---------------------------------- 11Credentialing Committee -------------------------------------------------- 12Recredentialing ------------- 12Practitioner Right to Review and Correct Information ----------- 12Practitioner Right to Be Informed of Application Status -------- 13Practitioner Right to Appeal or Reconsideration of Adverse Credentialing Decisions ----------------- 13PROVIDER ADMINISTRATION AND ROLE OF THE PROVIDER -------- 14Provider Types That May Serve As PCPs ---------------------------- 14Member Panel Capacity -- 14Member Selection or Assignment of PCP --------------------------- 14Withdrawing from Caring for a Member ------------------------------ 15PCP Coordination of Care to ---------------------------------------- 15Specialist Provider Responsibilities ----------------------------------- 15Appointment Availability and Wait --------------------------------- 16Covering Providers -------- 17Provider Phone Call Protocol -------------------------------------------- 17Provider Data Updates and Validation -------------------------------- 1824-Hour Access to Providers -------------------------------------------- 18Hospital Responsibilities -------------------------------------------------- 19AMBETTER BENEFITS ------------- 20Overview ---------------------- 20Additional Benefit Information ------------------------------------------ 21September 30, 20191

MEMBER BENEFITS, ELIGIBILITY, AND COST SHARES ---------------- 24Member Identification Card ----------------------------------------------- 24Preferred Method to Verify Benefits, Eligibility, and Cost Shares --------------------------------------------- 24Other Methods to Verify Benefits, Eligibility and Cost Shares -------------------------------------------------- 25Importance of Verifying Benefits, Eligibility, and Cost Shares ------------------------------------------------- 26MEDICAL MANAGEMENT --------- 27Utilization Management -- 27Procedure for Requesting Prior Authorizations ------------------- 29Care Management and Concurrent Review ------------------------- 33Health Management ------- 34Ambetter’s Member Wellbeing Survey -------------------------------- 35Ambetter’s My Health Pays Member Rewards Program -------- 35CLAIMS ---------------------------------- 37Verification Procedures -- 37Upfront Rejections vs. Denials ------------------------------------------ 39Timely Filing ----------------- 39Refunds and -------- 39Who Can File Claims? ---- 40Electronic Claims Submission ------------------------------------------ 40Online Claim Submission ------------------------------------------------- 43Paper Claim Submission -------------------------------------------------- 44Corrected Claims, Requests for Reconsideration or Claim Disputes ---------------------------------------- 45Electronic Funds Transfers (EFT) and Electronic Remittance Advices (ERA) ----------------------------- 47Risk Adjustment and Correct Coding --------------------------------- 48Claim Reconsiderations Related To Code Editing And Editing ------------------------------------------------ 52CODE ------------------------------- 54CPT and HCPCS Coding Structure ------------------------------------- 54International Classification of Diseases (ICD-10) ----------------- 55Revenue Codes ------------- 55Edit Sources ----------------- 55Code Editing Principles -- 57Invalid Revenue to Procedure Code Editing ------------------------ 59Inpatient Facility Claim Editing ------------------------------------------ 60September 30, 20192

Administrative and Consistency Rules ------------------------------- 60Prepayment Clinical -- 61Viewing Claims Auditing Tool ------------------------------------------- 62Automated Clinical Payment Policy Edits --------------------------- 63Claim Reconsiderations Related To Code Editing ---------------- 64THIRD PARTY LIABILITY ---------- 66BILLING THE MEMBER ------------ 67Covered Services ---------- 67Non-Covered Services --- 67Premium Grace Period for Members Receiving Advanced Premium Tax Credits (APTCs) ----------- 68Premium Grace Period for Members NOT Receiving Advanced Premium Tax Credits (APTCs) ---- 68Failure to Obtain Authorization ----------------------------------------- 68No Balance Billing --------- 68MEMBER RIGHTS AND RESPONSIBILITIES ---------------------------------- 69Member -------------------- 69Member Responsibilities -------------------------------------------------- 70PROVIDER RIGHTS AND RESPONSIBILITIES ------------------------------- 72Provider Rights ------------- 72Provider Responsibilities ------------------------------------------------- 72CULTURAL COMPETENCY ------- 74Interpreter Services ------- 75Americans with Disabilities Act ----------------------------------------- 75COMPLAINT PROCESS ------------ 81Provider Complaint/Grievance and Appeal Process ------------- 81Member Complaint/Grievance and Appeal Process -------------- 82Mailing Address ------------ 82Ombudsman Service ----- 83QUALITY IMPROVEMENT PLAN -------------------------------------------------- 84Overview ---------------------- 84Quality Rating System --- 89REGULATORY MATTERS --------- 92September 30, 20193

Medical Records ----------- 92Federal And State Laws Governing The Release Of Information ---------------------------------------------- 94National Network ----------- 95Section 1557 of the Patient Protection and Affordable Care Act ----------------------------------------------- 96FRAUD, WASTE AND --------- 97False Claims Act ----------- 98Physician Incentive Programs ------------------------------------------- 98APPENDIX ----------------------------- 100Appendix I: Common Causes for Upfront Rejections --------- 100Appendix II: Common Cause of Claims Processing Delays and Denials---------------------------------- 101Appendix III: Common EOP Denial Codes and Descriptions -------------------------------------------------- 101Appendix IV: Instructions for Supplemental Information ----- 102Appendix V: Common Business EDI Rejection Codes -------- 104Appendix VI: Claim Form Instructions ------------------------------ 106Appendix VII: Billing Tips and Reminders ------------------------- 129Appendix VIII: Reimbursement Policies ---------------------------- 132Appendix IX: EDI Companion Guide --------------------------- 135STATE MANDATED REGULATORY REQUIREMENTS -------------------- 145Arkansas -------------------- 145Arizona ---------------------- 145Florida ----------------------- 146Georgia ---------------------- 147Illinois ------------------------ 148Indiana ----------------------- -------------------------------- 153Missouri --------------------- 154Mississippi ----------------- 156North Carolina ------------ 157New Hampshire ----------- -------------------------------- 163Ohio -------------------------- 166Pennsylvania -------------- 168South Carolina ------------ 170September 30, 20194

Tennessee ------------------ 171Texas ------------------------- 171September 30, 20195

WELCOMEWelcome to Ambetter from Sunshine Health (“Ambetter”). Thank you for participating in our network ofparticipating physicians, hospitals, and other healthcare professionals.INSERT LANGUAGE ON WHO WE ARE (Marketing)Ambetter’s Marketplace plans target a consumer population of lower income, previously uninsuredindividuals and families who, prior to having this health insurance may have been Medicaid-eligible orunable to access care due to financial challenges.Partnering with Ambetter provides an opportunity for you to access a previously untapped consumerpopulation by providing coverage to those who qualify for generous premium and cost sharingsubsidies. Ambetter has been very successful in attracting and retaining our target population, andcontinues to focus on engaging and acquiring these subsidy-eligible consumers through its unique plandesigns, incentive programs and effective communication.Ambetter is a Qualified Health Plan (QHP) as defined in the Affordable Care Act (ACA). Ambetter will beoffered to consumers through the Health Insurance Marketplace, also known as the Exchange. TheHealth Insurance Marketplace makes buying health insurance easier.The Affordable Care Act is the law that has changed healthcare. The goals of the ACA are: To help more Americans get health insurance and stay healthy; and To offer consumers a choice of coverage leading to increased health care engagementand empowerment.September 30, 20196

HOW TO USE THIS PROVIDER MANUALAmbetter is committed to assisting its provider community by supporting their efforts to deliver wellcoordinated and appropriate health care to our members. Ambetter is also committed to disseminatingcomprehensive and timely information to its providers through this Provider Manual (“Manual”) regardingAmbetter’s operations, policies, and procedures. Updates to this Manual will be posted on our website atAmbetter.SunshineHealth.com. Additionally, providers may be notified via bulletins and notices posted onthe website and potentially on Explanation of Payment notices. Providers may contact our ProviderServices Department at 1-877-687-1169 to request that a copy of this Manual be mailed to you. Inaccordance with the Participating Provider Agreement, providers are required to comply with theprovisions of this Manual. Ambetter routinely monitors compliance with the various requirements in thisManual and may initiate corrective action, including denial or reduction in payment, suspension, ortermination if there is a failure to comply with any requirements of this Manual.Vision and Dental –Envolve Dental and Vision provider manuals are available on provider web portals. Providers may visitwww.envolvevision.com or www.envolvedental.com and log on or contact us for provider manuals.September 30, 20197

NONDISCRIMINATION OF HEALTH CARE SERVICEDELIVERYAmbetter complies with the guidance set forth in the final rule for Section 1557 of the Affordable Care Act,which includes notification of nondiscrimination and instructions for accessing language services in allsignificant Member materials and physical locations that serve our Members.All Providers who join the Ambetter Provider network must also comply with the provisions and guidanceset forth by the Department of Health and Human Services (HHS) and the Office for Civil Rights (OCR).Ambetter requires Providers to deliver services to Ambetter members without regard to race, color,national origin, age, disability or sex. Providers must not discriminate against members based on theirpayment status and cannot refuse to serve based on varying policy and practices and other criteria for thecollecting of member financial responsibility from Ambetter members.September 30, 20198

KEY CONTACTS AND IMPORTANT PHONE NUMBERSThe following table includes several important telephone and fax numbers available to providers and theiroffice staff. When calling, it is helpful to have the following information available:1. The provider’s NPI number2. The practice Tax ID Number3. The member’s ID numberHEALTH PLAN INFORMATIONAmbetter from Sunshine HealthAmbetter from Sunshine Health1301 International ParkwaySuite 400Sunrise, FL 333231-877-687-1169 Relay: tPhoneFax/Web AddressProvider ServicesNAMember ServicesNAMedical Management Inpatientand Outpatient PriorAuthorization1-855-678-6981Concurrent /CensusReports/Facesheets1-877-243-3240Care ManagementBehavioral Health PriorAuthorization1-877-687-11691 -877-689-10561 -844-208-911324/7 Nurse Advice LineNAPharmacy Solution1-866-399-0929Advanced Imaging (MRI, CT,PET) (NIA)NACardiac Imaging (NIA)NAEnvolve VisionEnvolveVision.comEnvolve DentalEnvolveDental.comInterpreter ServicesTo report suspected fraud,waste and abuseEDI Claims assistanceSeptember 30, 2019NA1-866-685-8664NA1-800-225-2573 ext. 6075525e-mail: EDIBA@centene.com9

SECURE PROVIDER PORTALAmbetter offers a robust secure provider portal with functionality that is critical to serving members and toease administration for the Ambetter product for providers. The Portal can be accessed atAmbetter.Sunshinehealth.com.FunctionalityAll users of the secure provider portal must complete a registration process.Once registered, providers may: Check eligibility and view member roster; View the specific benefits for a member; View members remaining yearly deductible and amounts applied to plan maximums; View status of all claims that have been received, regardless of how submitted; Update provider demographic information (address, office hours, etc.); For primary care providers, view and print patient lists. The patient list will indicate themember’s name, id number, date of birth, care gaps, disease management enrollment, andproduct in which they are enrolled; Submit authorizations and view the status of authorizations that have been submitted formembers; View, submit, copy and correct claims; Submit batch claims via an 837 file; View and download explanations of payment (EOP); View a member’s health record, including visits (physician, outpatient hospital, therapy, etc.),medications, and immunizations; View gaps in care specific to a member, including preventive care or services needed forchronic conditions; and Send and receive secure messages with Ambetter staff. Access both patient and provider analytic tools.Manage Account access allows you to perform functions as an account manager such as adding portalaccounts needed in your office, and managing permission access for those accounts.DisclaimerProviders agree that all health information, including that related to patient conditions, medical utilizationand pharmacy utilization, available through the portal or any other means, will be used exclusively forpatient care and other related purposes as permitted by the HIPAA Privacy Rule.September 30, 201910

CREDENTIALING AND RECREDENTIALINGThe credentialing and recredentialing process exists to verify that participating practitioners and providersmeet the criteria established by Ambetter, as well as applicable government regulations and standards ofaccrediting agencies.If a practitioner/provider already participates with Sunshine Health in the Medicaid or a Medicare product,the practitioner/provider will NOT be separately credentialed for the Ambetter product.Notice: In order to maintain a current practitioner/provider profile, practitioners/providers are required tonotify Ambetter of any relevant changes to their credentialing information in a timely manner but in noevent later than 10 days from the date of the change.Whether standardized credentialing form is utilized or a practitioner has registered their credentialinginformation on the Council for Affordable Quality Health (CAQH) website, the following information mustbe on file: Signed attestation as to correctness and completeness, history of license, clinical privileges,disciplinary actions, and felony convictions, lack of current illegal substance use and alcoholabuse, mental and physical competence, and ability to perform essential functions with or withoutaccommodation; Completed ownership and control disclosure form; Current malpractice insurance policy face sheet, which includes insured dates and the amountsof coverage; Current controlled substance registration certificate, if applicable; Current drug enforcement administration (DEA) registration certificate for each state in which thepractitioner will see Ambetter members; Completed and signed W-9 form; Current educational commission for foreign medical graduates (ECFMG) certificate, if applicable; Current unrestricted medical license to practice or other state license; Current specialty board certification certificate, if applicable; Curriculum vitae listing, at minimum, a five year work history if work history is not completed onthe application with no unexplained gaps of employment over six months for initial applicants; Signed and dated release of information form not older than 120 days; and Current clinical laboratory improvement amendments (CLIA) certificate, if applicable.Ambetter will primary source verify the following information submitted for credentialing andrecredentialing: License through appropriate licensing agency; Board certification, or residency training, or professional education, where applicable; Malpractice claims and license agency actions through the national practitioner data bank(NPDB); Federal sanction activity, including Medicare/Medicaid services (OIG-Office of Inspector General).September 30, 201911

For providers (hospitals and ancillary facilities), a completed Facility/Provider – Initial andRecredentialing Application and all supporting documentation as identified in the applicationmust be received with the signed, completed application.Once the clean application is received, the Credentialing Committee will usually render a decision onacceptance following its next regularly scheduled meeting in accordance to state and federal regulations.Practitioners/Providers must be credentialed prior to accepting or treating members. Primary careproviders cannot accept member assignments until they are fully credentialed.Credentialing CommitteeThe Credentialing Committee, including the Medical Director or their physician designee, has theresponsibility to establish and adopt necessary criteria for participation, termination, and direction of thecredentialing procedures. Committee meetings are typically held at least monthly and more often asdeemed necessary. Failure of an applicant to adequately respond to a request for missing or expiredinformation may result in termination of the application process prior to committee decision.RecredentialingAmbetter conducts practitioner/provider recredentialing at least every 36 months from the date of theinitial credentialing decision or most recent recredentialing decision. The purpose of this process is toidentify any changes in the practitioner’s/provider’s licensure, sanctions, certification, competence, orhealth status which may affect the practitioner’s/provider’s ability to perform services under the contract.This process includes all practitioners, facilities, and ancillary providers previously credentialed andcurrently participating in the network.In between credentialing cycles, Ambetter conducts provider performance monitoring activities on allnetwork practitioners/providers. Ambetter reviews monthly reports released by both Federal and Stateentities to identify any network practitioners/providers who have been newly sanctioned or excluded fromparticipation in Medicare or Medicaid. Ambetter also reviews member complaints/grievances againstproviders on an ongoing basis.A provider’s agreement may be terminated if at any time it is determined by the Ambetter CredentialingCommittee that credentialing requirements or standards are no longer being met.Practitioner Right to Review and Correct InformationAll practitioners participating within the network have the right to review information obtained by Ambetterto evaluate their credentialing and/or recredentialing application. This includes information obtained fromany outside primary source such as the National Practitioner Data Bank, CAQH, malpractice insurancecarriers, and state licensing agencies. This does not allow a provider to review references, personalrecommendations, or other information that is peer review protected.Practitioners have the right to correct any erroneous information submitted by another party (other thanreferences, personal recommendations, or other information that is peer review protected) in the eventthe provider believes any of the information used in the credentialing or recredentialing process to beincorrect or should any information gathered as part of the primary source verification process differ fromthat submitted by the practitioner. Ambetter will inform providers in cases where information obtained fromprimary sources varies from information provided by the practitioner. To request release of suchSeptember 30, 201912

information, a written request must be submitted to the Credentialing Department. Upon receipt of thisinformation, the practitioner will have 30 days from the initial notification to provide a written explanationdetailing the error or the difference in information to the Credentialing Committee.The Ambetter Credentialing Committee will then include this information as part of the credentialing orrecredentialing process.AmbetterAttn: Credentialing Department1301 International Parkway 4th FloorSunrise, FL 33323Practitioner Right to Be Informed of Application StatusAll practitioners who have submitted an application to join have the right to be informed of the status oftheir application upon request. To obtain application status, the practitioner should contact theCredentialing Department at 1-877-687-1169.Practitioner Right to Appeal or Reconsideration of AdverseCredentialing DecisionsApplicants who are existing providers and who are declined continued participation due to adversecredentialing determinations (for reasons such as appropriateness of care or liability claims issues) havethe right to request an appeal of the decision. Requests for an appeal must be made in writing within 30days of the date of the notice.New applicants who are declined participation may request a reconsideration within 30 days from thedate of the notice. All written requests should include additional supporting documentation in favor of theapplicant’s appeal or reconsideration for participation in the network. Reconsiderations will be reviewedby the Credentialing Committee at the next regularly scheduled meeting and/or no later than 60 days fromthe receipt of the additional documentation in accordance with state and federal regulations.Written requests to appeal or reconsideration of adverse credentialing decisions should be sen

HOW TO USE THIS PROVIDER MANUAL . Ambetter is committed to assisting its provider community by supporting their efforts to deliver well- coordinated and appropriate health care to our members. Ambetter is also committed to disseminating comprehensive and timely information to its providers through this Provider Manual ("Manual") regarding