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MEMORANDUM OF UNDERSTANDINGPROBATION UNIT2022 – 2027County of San BernardinoandSan Bernardino County Probation OfficersAssociation
Probation MOU2022 - 2027CONTENTSPREAMBLE . 1RECOGNITION . 1ACCESS TO WORK LOCATIONS . 1ACCIDENTAL DEATH AND DISMEMBERMENT . 2AUTHORIZED EMPLOYEE REPRESENTATIVES . 2Section 1 – Authorized Employee Representatives . 2Section 2 – Handling of Grievances and Disciplinary Proceedings. 3BILINGUAL COMPENSATION . 4BOOT/SPECIALIZED FOOTWEAR ALLOWANCE . 4CLASSIFICATION . 5COVID-19 PREMIUM PAY . 5COUNTY IDENTIFICATION CARDS. 6COUNTY MANAGEMENT RIGHTS . 7DEFFERED COMPENSATION . 7Section 1 – Salary Deferral Enrollment . 7Section 2 – County Matching Contribution. 8DEFINITIONS . 8DEMOTIONS . 9DEPENDENT CARE ASSISTANCE PLAN . 10DIFFERENTIALS . 10Section 1 – Shift Differentials .10Section 2 – Field Training Officer .11Section 3 – Defensive Tactics/Range Differential.11Section 4 – Canine Pay .11Section 5 – Longevity Pay.12DIRECT DEPOSIT . 12i
Probation MOU2022 - 2027DISASTER SERVICE WORKERS. 12DISPUTE RESOLUTION PROCEDURE . 12Section 1 – Purpose .12Section 2 – Definitions .13Section 3 – Exclusions .13Section 4 – Grievance Procedure.14Section 5 – Unfair Labor Practices/Unit Changes .17Section 6 – Disciplinary Hearings .17Section 7 – Mediation .18DOWNGRADINGS . 18DUAL APPOINTMENTS . 19DUTY APPAREL . 19Section 1 – General .19Section 2 – Distribution and Replacement .19ELECTRONIC TIME SHEETS (eTIME). 20EMPLOYEE RIGHTS . 20EXPENSE REIMBURSEMENT . 21Section 1 – General Provisions .21Section 2 – Responsibilities .21Section 3 – Travel Authorization .21Section 4 – Authorization for Attendance at Meetings .22Section 5 – Records and Reimbursements .22Section 6 – Transportation Modes.23Section 7 – Meals and Lodging .24Section 8 – Expense Advances.25Section 9 – County Credit.25FITNESS FOR DUTY . 25FLEXIBLE SPENDING ACCOUNT . 26FULL UNDERSTANDING, MODIFICATION AND WAIVER . 26IMPLEMENTATION . 27ii
Probation MOU2022 - 2027JOB SHARING AND PART-TIME EMPLOYMENT . 27LAYOFF . 28Section 1 – Definition .28Section 2 – Notification .28Section 3 – Order of Layoff .28Section 4 – Exception to Order of Layoff .29Section 5 – Employee’s Rights While on Layoff .29LEAVE PROVISIONS . 30Section 1 – Sick Leave .30Section 2 – Vacation Leave .33Section 3 – Holiday Leave .35Section 4 – Leave Accruals While on Disability Leave .37Section 5 – Compulsory Leave .37Section 6 – Military Leave .38Section 7 – Political Leave .40Section 8 – Special Leaves of Absence Without Pay .40Section 9 – Jury Duty Leave .42Section 10 – Examination/Interview Time .43Section 11 – Witness Leave.43Section 12 – Blood Donations .43Section 13 – Failure to Return After Leave .44Section 14 – Service Date .44Section 15 – Time Off for Voting .44LIFE INSURANCE . 44LONG-TERM DISABILITY (LTD) INSURANCE . 45MEAL PERIODS . 45MEDICAL AND DENTAL COVERAGE . 45Section 1 – Medical and Dental Plan Coverage .45Section 2 – Opt-Out and Waive .46Section 3 – Medical Premium Subsidies .47iii
Probation MOU2022 - 2027Section 4 – Needles Medical Premium Subsidy .49Section 5 – Eligibility for MPS While on Leave .49MEDICAL EMERGENCY LEAVE . 50MERIT ADVANCEMENTS . 52Section 1 .52Section 2 .52Section 3 .53Section 4 .53MODIFIED BENEFIT OPTION (MBO) . 53Section 1 – General Provisions .53Section 2 – Modified Benefit Option Wage Differential.53Section 3 – Benefits and Leaves .54NON-DISCRIMINATION . 57OBLIGATION TO SUPPORT . 57OVERTIME . 58PAY PERIOD . 59PAYROLL ADJUSTMENTS . 59PAYROLL DEDUCTIONS. 60PEACE OFFICER BILL OF RIGHTS . 60PREHEARING DISCUSSIONS . 61PROBATIONARY PERIOD AND TRAINEE APPOINTMENTS . 61Probationary Period .61Trainee Appointments .61PROMOTIONS. 61PROSPECTIVE LAWSUITS . 62PROVISIONS OF LAW . 62RECRUITMENT AND REFERRAL BONUS PROGRAMS . 62RECRUITMENT/RETENTION SALARY ADJUSTMENT . 64REEMPLOYMENT . 64iv
Probation MOU2022 - 2027RELOCATION . 65REMOTE ASSIGNMENT INCENTIVE . 65RENEGOTIATION . 66REST PERIODS. 66RETIREMENT MEDICAL TRUST . 67Section 1 – Sick Leave Conversion Eligibility and Formula .67Section 2 – Disability .67Section 3 – County Contributions .68Section 4 – Death.68RETIREMENT SYSTEM CONTRIBUTIONS. 68Section 1 – Eligibility.68Section 2 – Employee Contributions .68Section 3 – Special Provisions.69Section 4 – Survivor Benefits for General Retirement Members Administered by San Bernardino CountyEmployees’ Retirement Association (SBCERA) .69RETURN-TO-WORK COMPENSATION . 69Section 1 – Purpose .69Section 2 – On-Call Compensation .69Section 3 – Standby Compensation .70Section 4 – Call-Back Compensation .71SALARY ADJUSTMENT . 71SALARY RATES AND STEP ADVANCEMENTS . 73Section 1 – Step Advancements .73Section 2 – Transitional Pay .74SECTION 125 Premium Conversion plan . 74SHORT-TERM DISABILITY . 75STANDARD TOUR OF DUTY . 75TEMPORARY PERFORMANCE OF HIGHER LEVEL DUTIES . 75Section 1 – General .75Section 2 – Eligibility Criteria.76v
Probation MOU2022 - 2027Section 3 – Assignment Criteria .76Section 4 – Compensation .76Section 5 – Administration .77Section 6 – Limitations/Exclusions .77TERM . 77TUITION LOAN REPAYMENT PROGRAM . 78TUITION REIMBURSEMENT AND MEMBERSHIP DUES. 80Section 1 .80Section 2 .80UNION MEMBERSHIP . 80UPGRADINGS . 81USE OF BULLETIN BOARDS . 82USE OF COUNTY RESOURCES . 82VISION CARE INSURANCE . 82VOLUNTARY TIME OFF . 83APPENDIX A – APPROVAL BY BOARD SUPERVISORS . 84APPENDIX B – SALARY RANGES . 85APPENDIX C – SALARY SCHEDULES . 86APPENDIX D – SIDE LETTER AGREEMENT . 88APPENDIX E – FITNESS FOR DUTY . 89vi
Probation MOU2022 - 2027PREAMBLEThis Memorandum of Understanding by and between all members of the Probation Unit contains thecomplete results of negotiations concerning wages, hours and other terms and conditions of employmentfor employees in the Unit. The parties hereto have met and conferred in good faith exchanging variousproposals in an attempt to reach agreement.NOW, THEREFORE, the members of the Probation Unit including authorized representatives of theCounty, and the San Bernardino County Probation Officers Association (hereinafter referred to asSBCPOA) hereby agree as follows.RECOGNITIONPursuant to the provisions of the Employee Relations Ordinance of the County of San Bernardino andapplicable State law, the San Bernardino County Probation Officers Association (SBCPOA) as of September13, 2007, is the exclusive recognized employee organization for County employees in the Probation Unit.The County hereby recognizes SBCPOA as the exclusive recognized employee organization for theemployees in the employee classifications comprising said Unit as listed in Appendix B - Salary Rangeshereof, as well as employees in such classes as may be added to this Unit hereafter by the County.ACCESS TO WORK LOCATIONSThe parties recognize and agree that in order to maintain good employee relations, it is necessary for nonemployee representatives of SBCPOA to confer with County employees during working hours.Therefore, non-employee representatives of SBCPOA will be granted access to work locations duringregular working hours to investigate and process grievances or appeals, or examine working conditions.Non-employee representatives of SBCPOA shall be granted access, with reasonable advance notice to theappointing authority or designated management representative, prior to entering a work location andfollowing applicable security protocol. However, the appointing authority or designated managementrepresentative may deny access or terminate access to work locations if, in their judgment, it is deemedthat the visit would interfere with the efficiency, safety, or security of County operations. If access isdenied or terminated, the appointing authority or designated management representative shall establisha mutually agreeable time and location for access to the employee. The appointing authority shall notunreasonably withhold timely access to work locations.Non-employee representatives of SBCPOA granted access to work locations shall limit such visits to areasonable period of time, taking into consideration the nature of the grievance, appeal or visit.The appointing authority or designated management representative may mutually establish with the nonemployee representatives of SBCPOA reasonable limits as to the number of visits authorized with thesame employee on the same issue, and reasonable limits as to the number of employees who mayparticipate in a visit when several employees are affected by a specific issue. The County shall not undulyinterfere with non-employee representatives of SBCPOA’S access right to work locations.1
Probation MOU2022 - 2027ACCIDENTAL DEATH AND DISMEMBERMENTAn eligible employee may purchase amounts of Accidental Death and Dismemberment Insurancecoverage for themselves and dependents ac
Pursuant to the provisions of the Employee Relations Ordinance of the County of SanBernardino and applicable State law, the San Bernardino County Probation Officers Association (SBCPOA) a s of September 13, 2007, is the exclusive recognized employee organization for County employees in the Probation Unit.
