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Long Beach Unified School DistrictInjury and Illness Prevention ProgramManualThis manual is revised to meet State of California safety orders as administered by CalOSHA. Updated: 06/01/2011.
LBUSD - Injury and Illness Prevention ProgramContentsI - Introduction – LBUSD Injury and Illness Prevention Program . 5Injury and Illness Prevention Program Safety Statement and Philosophy . 5Identification of Plan Administrators . 6II - Injury and Illness Prevention Program (IIPP) . 7Support of IIPP . 7Administrative Responsibilities . 7Compliance . 7Disciplinary Procedures . 7Emergency Drills and Disaster Preparedness . 7III -. 8Safety Training . 8New Employees and Positions . 8Summary table of specific additional required training . 8IV - Communication . 11Site Safety Committee . 11Site Safety Committee Duties . 12A. Chairperson . 12B. Secretary . 12C. Committee Member . 12Inspecting, Reporting, and Correcting Hazards . 13A. Inspection for Workplace Hazards . 13B. Hazard Reporting . 13C. Hazard Correction . 13Record Keeping. 13VI - Accident Investigation . 14Accident Investigation and Root Cause Analysis . 14A. Purpose . 14B. Policy. 14C. Procedure . 14Accident Investigation and Root Cause Analysis . 15FINDING THE ROOT CAUSES . 16PERSON . 16TASK . 16Accident/Incident Investigation Procedures . 17Instructions for Completing the Accident/Incident Investigation Report . 18Sample Supervisor’s Accident/Incident Investigation Report. 19Supervisor’s Accident/Incident Investigation Report . 21Page 2 of 79
LBUSD - Injury and Illness Prevention ProgramStudent Behavioral Emergency Report . 22Appendix A - Glossary of Terms . 23Bibliography/References . 24Appendix B - FORMS . 25Safety Meeting Sign-in Log . 26Safety Committee Forms. 27A. Site Safety Committee Sample Minutes Form . 27B. SAMPLE COMPLETED Site Safety Committee Minutes – TRAINING CONCERN . 28C. SAMPLE COMPLETED Site Safety Committee Minutes – HAZARD CONCERN . 29Employee Safety Orientation Checklist . 30Auto Loss Notice . 33Hazards and Correction Record . 34Appendix – C – Safety and Health Rules . 35Safety and Health Rules . 36A. Office . 36B. School Site. 36C. Nutrition Services (staff includes warehouse, maintenance, drivers, production/kitchen, and officepersonnel) . 37D. Maintenance . 38E. Warehouse and Storage Operations . 41F. Ladder Use . 41Employees should be instructed and trained by their supervisor on proper ladder selection for the task at handas well as safe use of that specific ladder as necessary. . 41G. Safe Driving . 41Heat Illness Prevention Program . 42Precautions to Prevent Heat Illness . 48Hazard Communication Program. 49A. Scope . 49B. Definitions . 49C. Responsibilities . 49D. Hazard Determination . 50E. Labeling . 50F. Material Safety Data Sheets (MSDS) . 50G. Reducing Employee Exposure to Chemicals . 50H. Employee Information and Training . 51I. Informing Contractors or Vendors . 52Chemical Storage Policy . 52Workplace Security – Preventing Violence in the Workplace . 53A. Introduction . 53B. Responsibility . 53C. Compliance. 53D. Communication . 53E. Hazard Assessment . 54F. Incident Investigations . 54G. Hazard Correction . 55H. Training and Instruction . 56School Safety and Emergency Preparedness (Workplace Security) . 58Page 3 of 79
LBUSD - Injury and Illness Prevention ProgramStandard Operating Procedures . 599.102 Guidelines for District Staff in Handling Bomb Threats . 599.105 Emergency Communication Radios – KKJZ F.M. 88.1. 619.106 Handling Combative Students . 629.107 Emergency Lockdown Procedure . 649.108 School Site Emergency Procedure for State-3 Power Shortage Rolling Blackouts . 669.111 Emergency Procedure for School-Site Shootings . 679.112 Guidelines for Handling Suspicious Mail . 689.118 Safe School Plan Administrative Reporting . 699.121 Barring Disruptive Persons from School Sites (Stay-Away Letter) . 719.123 Report of Assault on School Employer by Student . 769.129 Request for Intervention . 77Page 4 of 79
LBUSD - Injury and Illness Prevention ProgramI - Introduction – LBUSD Injury and Illness Prevention ProgramInjury and Illness Prevention Program Safety Statement and PhilosophyOne of Long Beach Unified School District's (LBUSD) highest priorities is the safety andwelfare of our employees. Administration and management recognizes the need to comply withregulations governing injury, accident prevention, and employee safety. Everyone is expected tomaintain a safe working environment and to follow all safety rules while on LBUSD premises.As safety is a broad topic and ever-changing, employees are encouraged to note or voice anyconcerns that they may have pertaining to unsafe working conditions, or to suggest ideas forimproved safety within LBUSD without recrimination. An effective safety program plan is onethat is understood and supported by all!Christopher J. Steinhauser, Superintendent of SchoolsPage 5 of 79
LBUSD - Injury and Illness Prevention ProgramIdentification of Plan AdministratorsThe Long Beach Unified School District educates nearly 85,000 students in 95 public schools inthe cities of Long Beach, Lakewood, Signal Hill, and Avalon on Catalina Island. As certificatedand classified personnel are hired, relocate, retire, or leave employment, office administratorsand/or department heads with a classification of manager or above (as applicable) or theirdesignee, are identified to introduce, ensure understanding, and provide process implementationof the District's Injury and Illness Prevention Program to their assigned and/or newly hiredemployees.Page 6 of 79
LBUSD - Injury and Illness Prevention ProgramII - Injury and Illness Prevention Program (IIPP)Support of IIPPThe Long Beach Unified School District’s IIPP will be supported by all staff as required.Administrators will lead by example whenever possible to support loss control and safety for theDistrict. Administrators will provide resources and leadership as needed in implementingelements of the program for their department, site, or operations. Non-management employeeswill support the District’s IIPP by following the rules and guidelines as stated in the writtenprogram and supporting documents.Administrative ResponsibilitiesEach Site Administrator, director, or manager is responsible for the implementation of, and willhold those under his/her supervision accountable for, the day-to-day program of safety education,accident and fire prevention, emergency drills, inspection, and documentation. A copy of thisIIPP is available in at each schools Administrative Office, on the District website and bycontacting the Office of Risk Management at (562) 997-8234.ComplianceThe District’s IIPP will comply with the requirements of appropriate State of California safetyorders, administered by Cal-OSHA. These requirements include industrial accident preventionregulations, training requirements, and applicable local and state regulations concerning safety.All employees are responsible for using safe work practices, for following all directives, policiesand procedures, and for assisting in maintaining a safe work environment.Disciplinary ProceduresAny employee who fails to comply with the District’s safety rules, regulations, and otherprocedures will be subject to disciplinary action according to the current Rules and Regulationsof the Classified Service, Board Policy, and the Education Code. No employee will be retaliatedagainst for reporting hazards or for making safety suggestions.Emergency Drills and Disaster PreparednessEmergency drills and disaster preparedness will be according to the District’s EmergencyPreparedness Plan, and in accordance with the School’s Emergency Plan and Drill Report.Page 7 of 79
LBUSD - Injury and Illness Prevention ProgramIII - Safety TrainingNew Employees and PositionsTraining and instruction will be provided by the appropriate area supervisor to all new ortransferred employees in their area under the following circumstances:1. Employees given new job assignments for which training has not been receivedpreviously;2. Whenever new substances, processes, procedures, or equipment are introduced to theworkplace and represent new hazards;3. Whenever the District is made aware of a new or unrecognized hazard; and4. For administrators, directors, managers and supervisory employees to familiarize themwith the safety and health to which employees under their immediate supervision andcontrol may be exposed.5. Following an accident or incident with “lessons learned” and preventative actions.6. All District employees, managers, and supervisors will have initial training on:a) The District’s IIPPb) The District’s Hazard Communication Programc) The Departmental or duty-specific safety rules that apply to their job.d) The District’s Emergency Evacuation and Contingency Plan.Summary table of specific additional required trainingA summary of required training follows, with regulatory citation, affected employees, andfrequency of training required.Safety Training TopicCal-OSHARegulatoryCitationFrequency ofTrainingWho Should Have TrainingAccident PreventionSigns and Tags8 CCR 3340(c)InitialEmployees exposed toSigns/TagsAcetylene / Fuel GasSafety8 CCR 1740(k)(1)InitialAcetylene / Fuel Gas UserAerial Devices (withemployee elevated)8 CCR 3648(l)(7)InitialElevated Employee andOperator-DriverAsbestos Operations /Asbestos Awareness /Class I-IV Operations8 CCR1529(k)(9)(A),8 CCR5208(j)(7)(B)8 CCR 1529(o)(4)Prior/ Initial/AnnualExposed employeesInitialCompetent Person8Asbestos Operations8Title 8 CCR Section 1529 “Competent person" means, in addition to one who is capable of identifying existing andpredictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous toemployees, and who has authorization to take prompt corrective measures to eliminate them, one who is capable ofidentifying existing asbestos hazards in the workplace and selecting the appropriate control strategy for asbestosexposure, who has the authority to take prompt corrective measures to eliminate them: in addition, for Class I andClass II work who is specially trained in a training course which meets the criteria of EPA's Model AccreditationPlan (40 CFR part 763) for supervisor, or its equivalent and, for Class III and Class IV work, who is trained in amanner consistent with EPA requirements for training of local education agency maintenance and custodial staff asset forth at 40 CFR 763.92 (a)(2). Note: For operations involving more than 100 square feet of asbestos containingconstruction material as defined in subsection (r) of this section the competent person may fulfill the requirementcontained in Section 341.9 to specify a certified supervisor for asbestos related work.Page 8 of 79
LBUSD - Injury and Illness Prevention ProgramBack Safety / LiftingSafety8 CCR 5110(b)(3)InitialEmployees whose duties includeliftingBattery Handling /Storage- Clean &Charge (Acid Spills)8 CCR 5185(a)InitialDistrict Vehicle MaintenanceEmployeesBloodborne Pathogens8 CCR5193(e)(5)(C) and(g)(2)(A)Initial/AnnualLaboratory, School Security andSRO personnel, and DesignatedSchool Nurse or Sports First AidPersonnelChain Saw Safety8 CCR 6283(m)InitialChain Saw Users (LandscapeMaintenance Employees only.)Chemical Hygiene forLaboratories8 CCR 5191(f)InitialSchool Site EmployeesConfined Spaces8 CCR 5157(g)(1)or 8 CCR5158(c)(2)8 CCR2320.2(a)(2),2940(b)Initial & UpdateEntrant / Attendant / EntrySupervisor / RescuerInitialElevating WorkPlatforms and AerialDevices (Scissor Lifts,Boom Lifts)8 CCR 3648(l)(7),8 CCR 3646InitialElectricians and Maintenanceemployees exposed to liveelectricity (PurchasingWarehouse, Operations,Nutrition Services,Transportation, etc.).All usersEmergency Action Plan8 CCR 3220(e)(1)Initial/UpdateAll District employeesErgonomics8 CCR 5110(b)(3)InitialEmployee in a job where arepetitive motion injury hasoccurred to more than oneemployeeExcavation / Trenching/ Shoring8 CCR 1540, 1541InitialEmployees in and aroundtrenches deeper than 5 feet deepetc.Fall Protection8 CCR 1670,3209, 3210InitialEmployees who work 30 inchesor more above floor with noguardrailPortable FireExtinguishers8 CCR 6151(g)(1)& (3)Initial/AnnualEmployees with “access to”portable fire extinguishersFire Prevention Plan8 CCR 3221(d)Initial & UpdateFirst Aid / CPR8 CCR 3400(b),6251, 3439(b),1512(b)8 CCR 1599(f)Initial and BiannualEmployees and off-schoolpersonnel exposed to firehazardsAny district employees requiredto provide First AidElectrical SafetyFlaggers (TrafficControl)InitialPage 9 of 79Flaggers / Field / GroundsWorker/Valet
LBUSD - Injury and Illness Prevention ProgramForklift Safety8 CCR 3668(a)(1)Initial & everythree yearsForklift DriversForklifts LiftingEmployees8 CCR 3657(h)InitialForklift DriversHazard Communication8 CCR 5194(b)(1)InitialEmployees using/exposed tochemicalsHearing Conservation8 CCR 5099(a)(1)Initial/AnnualEmployees exposed to 85 db oraboveHearing Protection8 CCR 5098(a)(4)InitialHearing Protection UsersInert Gas-ShieldedMetal-Arc Welding8 CCR 8357Prior / InitialEmployees OperatingEquipmentInjury and IllnessPrevention Program(IIPP)8 CCR 3203, 1509InitialAll District employeesLaboratory Safety8 CCR 5191(f)Laser Equipment8 CCR 1801(a)Initial/NewExposureInitialDistrict employees who instructin laboratory sciencesEmployees who install, adjust,operate laser equipmentLock Out / Tag Out8 CCR 3314InitialMedical Records,Access to8 CCR 3204(g)(1)Initial/AnnualNatural Gas Fuel Tankson Vehicles8 CCR 544(o)InitialElectricians, MaintenanceworkersAll District employees withaccess to medical / exposurerecordsDrivers of natural gas fueledvehiclesPersonal ProtectiveEquipment (PPE)8 CCR 3380(c),InitialPPE UsersPesticide Safety8 CCR 5194(h)(1)Initial/AnnualField/Grounds Worker,ApplicatorsPoisonous Plants andHarmful Animals8 CCR 3421(f)InitialRespiratory ProtectiveEquipment8 CCR 5144(c)and (k); 1531Initial/AnnualEmployees doing tree work,maintenance, removal(Operations)(if used) Field/Grounds Worker& Maintenance WorkerRoof Hazards8 CCR 1730(a),(b)(7)InitialAny employees involved withroofing repair or inspectionoperationsRope AccessEquipment8 CCR 3270.1(c)(2) & (3)Initial/AnnualExposed employeesSeat Belts (In Vehicleswith ROPS)8 CCR 3653(a);6309InitialUsers of Vehicles with RollOver Protective Systems (ROPS)Tree Work8 CCR 3421(c);3423(a); 3428(a)Initial (Prior toExposure)Exposed employeesPage 10 of 79
LBUSD - Injury and Illness Prevention ProgramIV - CommunicationSite Safety Committee1. Each District school site, office, or alternate location will establish a Site Safety Committee.2. When the Site Administrator, director or manager organizes the Site Safety Committee at theirschool campus, business or office site, such will committees routinely assume the followingresponsibilities:3. Perform needed duties in safety education and accident prevention. These duties include, but are notlimited to:a) Evaluating accident investigation reports to determine whether an unsafe act or unsafecondition was the proximate cause and recommend action to prevent recurrence.b) Establishing, reviewing, and making recommendations to improve accident reportingprocedures.c) Assisting in conducting fire and safety inspections and in obtaining the essentialinformation for the preparation and filing of the required reports, andd) Recommending on-site and or facility-related corrections which are necessary for theremoval of hazards found during inspections. The Site Administrator will take thenecessary action to correct such hazards.4. The Site Safety Committee will include as applicable:a) One representative of CSEA Units A and B;b) One representative of TALB;c) One Plant Supervisor;d) One Site Administrator or designee.The following are suggested guidelines for committee activities1. The Site Safety Committee should meet at least quarterly and review the following:a)Minutes of the previous meeting;b)Unfinished business of the previous meeting;c)All serious accidents9 and corrective action taken;d)Inspection reports referred to the committee;e)Any employee safety concerns or hazard reports;f)All employee injury reports. Any personal or private information aboutinjured employees will be ‘whited out’ prior to review.g)Injury trends.2. The Site Safety Committee will review new and outstanding recommendations submitted byoutside agencies such as:a)Local fire departments;b)Cal-OSHA;c)Health department;d)Safety or loss control consultants;9Defined as accidents involving District employee(s) resulting in:(1) Amputation of a limb, loss of an eye or(2) One or more employees hospitalized as a result of an injury or illness, or(3) One or more job-related fatalities or potentially fatal injuries or illnesses.(4) Property damage of 100,000.Page 11 of 79
LBUSD - Injury and Illness Prevention ProgramSite Safety Committee DutiesA. Chairperson1. Arranges for meeting place;2. Notifies members of meeting;3. Prepares agenda and program;4. Makes time schedule for meeting;5. Arranges for seating all members;6. Reviews previous minutes;7. Prepares materials for meetings;8. Provides forum for new business.B. Secretary1. Prepares minutes of meeting;2. Distributes and posts minutes to committee members;3. Reports status of recommendations;4. Secretary may assume chairman’s duties.C. Committee Member1. Establishes measurable safety objectives and policies. Works to accomplish these objectivesand policies by obtaining site management’s support with District’s concurrence.2. Reviews major accident reports and investigations to monitor thoroughness and to determine,develop and monitor adequate corrective action.3. Oversees investigations and recommends actions to prevent recurrence.SummaryAn effective committee positively influences attitudes toward safety by stimulating awareness andparticipation in activities designed to control losses and prevent injuries and accidents. The District SiteSafety Committee provides a forum for discussion of topics relevant to safety issues and provides avehicle through which concerns can be expressed for the well being of employees.Page 12 of 79
LBUSD - Injury and Illness Prevention ProgramInspecting, Reporting, and Correcting HazardsA. Inspection for Workplace HazardsAt least quarterly inspection to identify and evaluate workplace hazards will be performed by the SiteAdministrator or his or her designee. Inspections will also occur when:1. New equipment or operating procedures are used;2. New hazards are identified;3. Accidents occur;4. New personnel are involved;5. Required by workplace conditions;6. Non-routine tasks are performed.B. Hazard ReportingIt is the site’s responsibility to report all hazardous conditions to the Maintenance Branch either by phoneor through the TMA10 system. In emergency situations, the Maintenance Branch should be contactedimmediately by phone, followed by a TMA submission. Additionally, all hazards that potentially affectthe health and safety of students, staff, or the public must be reported immediately. Sites should submitwork orders to the Maintenance Branch to track the progress of the report. Each site should designate anemployee who is responsible for reporting work order repairs.C. Hazard CorrectionHazards will be corrected in a timely manner11 based on the severity of the hazard. When observed, or assoon as safely possible, all hazard reporting, hazard correction actions and dates will be documented andfiled with the appropriate District department. All such actions taken and dates they are completed shallbe documented on the attached Hazards and Correction Record.Record KeepingAll tasks associated with this IIPP (Safety Program) will be documented and
The Long Beach Unified School District educates nearly 85,000 students in 95 public schools in the cities of Long Beach, Lakewood, Signal Hill, and Avalon on Catalina Island. . Initial Electricians and Maintenance employees exposed to live electricity (Purchasing Warehouse, Operations, Nutrition Services, Transportation, etc.).
