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The Corporation of the City of BarrieCandidates’InformationGuide2022 Municipal ElectionOctober 24, 2022Table of ContentsWendy CookeCity Clerk/Director of Legislative and Court ServicesThe Corporation of the City of Barrie70 Collier Street, P.O. Box 400Barrie, ON L4M 4T5705-739-4220 Ext. 4560wendy.cooke@barrie.ca(705) 728-VOTE (8683)Be.counted@barrie.ca
Part A: Introduction 41.Introduction Letter 42.Duties of the Clerk 53.Important Dates – 2022 and 2023 54.Elected Offices 65.Term of Office 7Part B: Importance of Mayor, Councillor and School Trustee Roles 71.Municipal Duties and Responsibilities 72.Deputy Mayor 83.Members of Council Appointments to Committees, Boards and Commissions 84.Other Time Commitments 95.Annual Remuneration for the 2022 – 2026 Term of Council 96.Remuneration for Member of a District School Board 10Part C: Becoming a Candidate 101.When Can a Person Become a Candidate? 102.Qualifications of a Candidate 113.Who Cannot be a Candidate? 124.Candidates Information Sessions 12Part D: Nomination of a Candidate 131.Nomination Form and Filing Fee 132.Endorsement of Nominations for Council 143.Acceptable Documents of Identification and Qualifying Address for Candidates 144.Freedom of Information Release Form 155.Reasons for Clerk to Reject a Nomination 156.How the Candidate’s Name will Appear on the Ballot 167.How a Candidate Can Change Office 168.Withdrawal of Nomination 179.Refund of Nomination Filing Fee 17Part E: Campaign Information 171.Communicating with Election Staff for Candidate Information 172.Accessibility 183.Campaign Advertisements 184.Prohibition of Campaigning at Voter assistance centre 195.Campaign Finances/Contributions 196.Right of Entry for Candidates 192 Page
7.Corporate Logo, Crest and Images 208.Corporate Resources Policy 209.National Do Not Call List 2110.Media Advertising 2111.Election Signs 2112.Regulations and Procedures for Voting Days 2513.Campaign Staff 2514.Scrutineers 2515.Election Night 26Part F: Voters’ List 261.Voters’ List 262.Revisions to the Voters’ List 273.Voter Notification 28Part G: Voter Information 281.Voter Eligibility 282.Qualifications of Electors 283.Identification Required for Electors 294.Internet and Telephone Voting Method 305.Voter Assistance Centres, Alternative Voting Days and Final Voting Day 306.Prohibited from Voting 317.Definition of Residence 318.Language and Assistance to Vote 329.Elector Absence from Work 3210.Maintaining Secrecy of Voting 32Part H: Offences Enforcement and Penalties 331.Offences Regarding Campaign Finances 332.Enforcement and Penalties 34Part I: New Term of Council 341.Council Elect and Inaugural Meeting of City Council 342.Inaugural Meeting of School Board 34Part J – Important Resources and Information 351.Ministry of Municipal Affairs and Housing (MMAH) – Municipal Elections and Governance 352.Association of Municipalities of Ontario (AMO) – Education / Workshop Opportunities 353.Other Resources and Links – Helpful Information 363 Page
Part A: Introduction1. Introduction LetterWelcome to municipal politics! If you are a first-time candidate, you will find running for office to bean exciting, challenging, and worthwhile experience.Serving the public as an elected official requires a considerable commitment of time and energy.The Municipal Elections Act sets out in detail the requirements to be met by candidates for office.These requirements have been summarized for your convenience. We urge you to obtain yourown updated copy of the Municipal Elections Act, 1996, which can be downloaded from theministry’s website at www.e-laws.gov.on.ca or purchased from the Ontario Government Bookstore.The City of Barrie Candidates’ Information Guide has been prepared for the purpose of supplyinginformation that will be of assistance to persons intending to stand for elected office.Candidates for School Board offices are encouraged to contact the appropriate School Boardwebsite to obtain information on the duties and responsibilities of a trustee.It is most important to note that the contents of this document are intended only as a guide to certainprovisions of relevant legislation and do not purport to recite all applicable statutory references.Prospective candidates must satisfy themselves through their own determination that theyhave complied with the election financing regulations and that they are in fact qualified andnot disqualified by law to seek elected office. Candidates also obtain the right to seekindependent legal advice on matters.As this election year progresses, additional information will be available regarding the specifics ofthe election process. This information will be provided to as soon as it becomes available, or atthe appropriate time in the process.Weekly emails will be provided to candidates that summarize questions received and responsesprovided by the Legislative Services Office or with pertinent information that needs to be shared.Please ensure that you read the enclosed material carefully, as it is important that you are awareof your responsibilities as a candidate.Yours truly,Wendy CookeCity Clerk and Director of Legislative and Court Services4 Page
2. Duties of the ClerkThe City Clerk, Wendy Cooke, is responsible for preparing and conducting the 2022Municipal Election.All inquiries should be directed to:ContactEmailTelephone #Wendy Cookewendy.cooke@barrie.caCity Clerk / Director of Legislativeand Court Services705-739-4220Ext. 4560Megan WilliamsDeputy City Clerk705-739-4220Ext. 4597megan.williams@barrie.caTara McArthur, Coordinator of tara.mcarthur@barrie.caElections and Special Projects705-739-4220Ext. 45183. Important Dates – 2022 and 2023DateActivity2022May 2, 2022August 19, 2022August 22, 2022September 1, 2022September 26, 2022October 21, 2022October 2022 - TBDOctober 24, 2022November 15, 2022November 2022 - TBCMon. Dec. 31, 2022First day for candidates to file a nomination paper for theoffice of mayor, councillor or school board trustee.First day for an individual or entity to file a notice ofregistration as a third party advertiser.Filing of nominations start at 9:00 a.m.Last day for a candidate to file a nomination (deadline is2:00 p.m.).Last day for a candidate to withdraw (deadline is 2:00p.m.).Final day for the City Clerk to certify candidatenominationsVoters' list available to certified candidates.Revision period begins – Electors may update or add theirname to the voters' list.Distribution of interim list of changes to the Voters’ ListCertificate of Maximum Campaign Spending Limits andNotice of Penalties issued to Candidates and third partyadvertisersLast day for an individual or entity to file a notice ofregistration as a third party advertiser.Advance Voting PeriodFinal Voting Day – 10:00 a.m. to 8:00 p.m.New Term of Office commencesInauguration of 2022 – 2026 Barrie City CouncilCampaign period ends for candidates and registered thirdparties.Last day for candidate or registered third parties to file anExtension of campaign period (Form 6).5 Page
March 30, 2023March 31, 2023May 1, 2023June 29, 2023June 30, 2023August 30, 2023September 28, 2023September 29, 2023October 30, 2023December 28, 20232023Last day for candidate or registered third party to apply toSuperior Court of Justice to extend the time to file thefinancial statement.Last day to file a primary financial statement for reportingperiod ending December 31, 2022 – applies to allcandidates and third party advertisers (deadline is 2:00p.m.).Last day for candidate or registered third party to notifyCity Clerk of filing extension received from the SuperiorCourt of Justice.Last day for candidate or registered third party to file aprimary financial statement and pay 500 late filing fee(deadline is 2:00 p.m., penalties take affect at 2:01 p.m.).Last day to request a compliance audit on a primaryfinancial statement.Last day of the extended campaign period for candidatesand registered third party that extended their campaignperiod due to deficit, or that recommenced their campaigndue to a recount, controverted election, or complianceaudit.Last day to provide candidates and registered third partieswith notice of the filing requirements for theirsupplementary financial statements and auditor's reports.Last day for candidate or registered third party to apply toSuperior Court of Justice to extend the time to file thefinancial statement.Last day to file a supplementary financial statement forreporting period ending August 30, 2023 – only applied tothose who filed a Form 6 to extend the campaign period(deadline is 2:00 p.m.).Last day for candidate or registered third party to notifyClerk of filing extension received from the Superior Courtof Justice.Last day for candidate or registered third party to file asupplementary financial statement and pay 500 late filingfee (deadline is 2:00 p.m., penalties take affect at 2:01p.m.).Last day to request a compliance audit on asupplementary financial statement.4. Elected OfficesMayor: one to be elected at large.Councillor: one to be elected in each of the ten (10) Wards, the elected Councillor will siton City Council.Member - Simcoe County District School Board: Ward 1 (City of Barrie Wards 1, 2 and3).Member - Simcoe County District School Board: Ward 2 (City of Barrie Wards 4, 5 and6).6 Page
Member - Simcoe County District School Board: Ward 3 (City of Barrie Wards 7, 8, 9and 10).Member - Simcoe Muskoka Catholic District School Board: Ward 1 (City of BarrieWards 1, 2, 3, 4 and 5)Member - Simcoe Muskoka Catholic District School Board: Ward 2 (City of BarrieWards 6, 7, 8, 9 and 10)Member - Conseil scolaire Viamonde - Sector 5 – French Public #58 - The municipalitieswithin the Counties of Bruce, Grey, Simcoe and Dufferin.Member - Conseil scolaire catholique MonAvenir: – The municipalities within theCounties of Simcoe and Muskoka.5. Term of OfficeNovember 15, 2022 – November 14, 2026Part B: Importance of Mayor, Councillor and School Trustee Roles1. Municipal Duties and ResponsibilitiesThe Municipal Act, 2001, S.O., c.25, Section 225, identifies the Mayor’s responsibilities asfollows:(a)(b)(c)(c.1)(d)(e)to act as chief executive officer of the municipality;to preside over council meetings so that its business can be carried out efficientlyand effectively;to provide leadership to the council;without limiting clause (c), to provide information and recommendations to thecouncil with respect to the role of council described in clauses 224 (d) and (d.1);to represent the municipality at official functions; andto carry out the duties of the head of council under this or any other act.In accordance with the Municipal Act, 2001, S.O. c.25, Section 224, it is the role of council:(a)(b)(c)(d)(d.1)(e)(f)to represent the public and to consider the well-being and interests of themunicipality;to develop and evaluate the policies and programs of the municipality;to determine which services the municipality provides;to ensure that administrative policies, practices and procedures and controllershippolicies, practices and procedures are in place to implement the decisions ofcouncil;to ensure the accountability and transparency of the operations of the municipality,including the activities of the senior management of the municipality;to maintain the financial integrity of the municipality; andto carry out the duties of council under this or any other Act. 2001.7 Page
2. Deputy MayorThe Deputy Mayor is an appointed member of Council recommended by the Mayor andsubject to the approval of Council. The appointment will take place at the beginning of the2022 – 2026 Term of Council.Members-elect can express their interest to the Mayor-elect of their interest in serving inthis position. The Mayor-elect would consider those who have expressed an interest, andmake a recommendation to Council. The Mayor-elect can either recommend one memberfor the entire term, or more than one to serve during specific time periods throughout theterm of Council.3. Members sandCouncil and Standing CommitteesThe Mayor and members of Council are required to attend City Council, General Committeeand Standing Committee. Generally, these meetings occur between September to July witha summer recess and special meetings called as required.All members of Council (11) sit on Standing Committees. Meetings of City Council andGeneral Committee are held at City Hall in the Council Chamber. These meetings can runbetween ½ hour to 4 hours depending on what is on any given Agenda. This timecommitment is in addition to the time you would need to review the agenda for each meeting.**Availability suggested for these meetings is Monday-Wednesday evenings. Citystaff will be looking at the schedule of meetings in advance of the next Term.Reference CommitteesMembers of Council are appointed to Reference Committees. These Committee arecomprised of a smaller number of Councillors to study and report to General Committee onspecific items within their mandates. Reference Committee meetings generally occur inthe evening on a monthly basis and can be ½ hour to 2 hours in length. During the currentterm, these meetings are held in advance of a Standing Committee meeting to reduce thenumber of nights a member has to be available for meetings in addition to the time toreview the agenda.Local Boards and Advisory CommitteesMembers of Council are appointed as representatives to various committees, boards foreach term of office, subject to Council approval. Meetings of committees, and local boardsare held during the day and after business hours, Monday to Friday. The meetings aretypically held on a monthly basis and may be several hours in length. New appointmentswill take place at the beginning of the 2022 – 2026 Term of Council. Generally, thesemeetings are not longer than 2 hours. The dates and times for Advisory Committees aredetermined by the Committee at their first meeting. External Boards have predetermineddates and times for the Committees.Generally, the Mayor-elect will seek input from the Council-elect to which Committeesand/or Boards they would like to sit on, with consideration of external factors such as fulltime jobs or other commitments of members.8 Page
The following are the 2018 – 2022 committees, and local boards members of Council wereappointed as representatives and are subject to change with the new Term of Council:Advisory CommitteesAccessibility Advisory CommitteeHeritage Barrie CommitteeActive Transportation and Sustainability International Relations CommitteeAdvisory CommitteeArts Advisory CommitteeInvestment BoardCommunities in Bloom CommitteeOrder of the Spirit Catcher CommitteeOther Committees, Commission and BoardsBarrie Hydro Holdings Inc.Greater Barrie Chamber of CommerceBarrie Municipal Non-Profit Housing LakeSimcoeRegionalAirportCorporation operating as Barrie HousingCorporationBarrie Police Services BoardLake Simcoe Region ConservationAuthorityBarrie Public Library BoardMacLaren Art CentreBusiness Licensing Appeal mittee of AdjustmentPhysician Recruitment Task ForceCounty of Simcoe - Affordable Housing Property Standards CommitteeAdvisory CommitteeCounty of Simcoe – Performance Royal Victoria Hospital FoundationManagement Committee (Archives andMuseums)County of Simcoe - Simcoe County Housing Simcoe Muskoka District Health UnitCorporation Board of DirectorsCounty of Simcoe – Human Services SandboxCommitteeDowntown Barrie BIA BoardTourism BarrieFarmer’s Market CommitteeTourism Working Group4. Other Time CommitmentsIn addition to the time commitments required to attend meetings, a member of Council needsto have time to deal with constituent inquiries, attend ward/city events, etc. Sometimes thiscan be approximately 10 hours a week depending on the number of inquiries and events.Being a member of Council is a large commitment, so this information is being provided tocandidates, so they are aware and understand of the expectations of this important position.5. Annual Remuneration for the 2022 – 2026 Term of CouncilEffective November 15, 2022:The base rate of compensation for Mayor will be phased in as follows:20222023202420252026 122,580 127,172 131,937 136,880 142,0089 Page
The base rate of compensation for Councillors will be 40,983, with an annual increasebased on the non-union increase.The Deputy Mayor will receive additional compensation in the amount of 7,500 per year.The City of Barrie is committed to the reimbursement of its elected officials for allreasonable costs incurred when fulfilling their duties. A copy of the Reimbursement ofCouncil Expense Policy is available at: he annual expense account allocations for Mayor and Councillors are established on thebasis of the forecasted population provided by the Development Services Department toprovide up-to-date population figures. Any expenses incurred are to support theattainment of the organization’s approved goals and objectives.Members of Council are provided the following annual car allowance to compensate forcosts associated with the use of their personal vehicle for City business:Mayor 6,600 ( 550/month)Deputy Mayor 3,600 ( 300/month)Councillors 2,400 ( 200/month)Members of Council are provided with 100% reimbursement for the successful completionof courses offered through the Association of Municipalities of Ontario (AMO), up to amaximum of 1,600 per year per member. AMO provides a wide range of continuingeducation courses that are Council member focused.6. Remuneration for Member of a District School BoardPlease contact the appropriate school board to obtain information concerning annualremuneration for the school board trustee position.Part C: Becoming a Candidate1. When Can a Person Become a Candidate?A person can only become a candidate during the nomination period.The nomination period starts on Monday, May 2, 2022 and ends on Friday, August 19,2022 at 2:00 p.m.From May 2 to August 19, 2022, nominations will be accepted Monday to Friday, 8:30a.m. to 4:30 p.m. at the Legislative Services Branch on the 1st floor of City Hall at 70 CollierStreet, Barrie.The last day to file a nomination paper (Nomination Day) is on Friday, August 19, 2022between the hours of 9:00 a.m. to 2:00 p.m. No nomination papers will be acceptedafter 2:00 p.m.*Electronic filing of nominations will not be accepted; all nominations must be filedin persons during the times noted above.10 P a g e
**A person cannot raise or spend any money until they become a candidate andthey cannot become a candidate until they have filed a nomination paper with theapplicable nomination fee.2. Qualifications of a CandidateTo run for an Office on Council or a School Board, a candidate must be qualified on theday he or she files the nomination paper.To run for Council (Mayor or Councillor) the person must be: A Canadian citizen;At least 18 years of age;A resident of the City of Barrie; or own or lease property (or be the spouse of theowner or lessee) in the City of Barrie;Not legally prohibited from voting; andNot disqualified by any legislation from holding municipal office.To run for School Board Trustee the person must be: A Canadian citizen;At least 18 years of age;A resident within the jurisdiction of the board;Eligible to be an elector for the school board in which the person is a candidate;Not legally prohibited from voting; andNot disqualified by any legislation from holding municipal office.To be a candidate in an ENGLISH-LANGUAGE PUBLIC DISTRICT SCHOOL BOARD,a candidate must: Be a supporter of the English-language public district school board; orNot be a supporter of any board, nor have qualified himself or herself as an electorfor a catholic or French-language school board in the election.To be a candidate in an ENGLISH-LANGUAGE CATHOLIC DISTRICT SCHOOLBOARD, a candidate must be a Roman Catholic who must: Qualify as an elector for the English-language catholic district school board; andBe a supporter (or be the spouse of a supporter) of the English-language catholicdistrict school board.To be a candidate in a FRENCH-LANGUAGE PUBLIC DISTRICT SCHOOL BOARD, thecandidate must be a French-language rights holder (see ss. 23(1) and (2) of the CanadianCharter of Rights and Freedoms for criteria) who must: Qualify as an elector for the French-language public district school board; andBe a supporter (or the spouse of a supporter) of the French-language public districtschool board.To be a candidate in a FRENCH-LANGUAGE CATHOLIC DISTRICT SCHOOL BOARD,a candidate must be a Roman Catholic and a French-language rights holder (see theCharter for criteria) who must:11 P a g e
Qualify as an elector for the French-language catholic district school board; andBe a supporter (or the spouse of a supporter) of the French-language catholicdistrict school board.**An elected member of Council or School Board Trustee must maintain theirqualifications throughout the entire term of office, or their seat will become vacant.3. Who Cannot be a Candidate?The following are disqualified from being elected as a member of Council or holdingoffice as a member of council: Employees of the City of Barrie except during a leave of absence. (The employeemust be on a leave of absence before filing their nomination paper. They mustprovide the Clerk with documentation showing that they have taken the leave ofabsence and the effective date.); and A judge of any court.The following people are disqualified from being elected as a School Board Trustee orhold office on any school board: Employees of any school board (including supply teachers) except during a leaveof absence. (The employee must be on a leave of absence before filing theirnomination paper. They must provide the Clerk with documentation showing thatthey have taken the leave of absence and the effective date.); and A clerk, treasurer, deputy-clerk or deputy-treasurer of any municipality within thearea of jurisdiction of the school board except those on an unpaid leave ofabsence.In addition to the above, the following people cannot run for either Council or SchoolBoard: A member of the Provincial Legislature, the Federal House of Commons or Senatewho has not resigned from their office by the close of nominations (2:00 p.m.,Friday, August 19, 2022). Proof of resignation must be provided by the close ofnominations or the Clerk will not certify the nomination; and A candidate who failed to file the necessary financial statement in the lastmunicipal election.4. Candidates Information SessionsThe City of Barrie will be hosting two (2) virtual candidate information sessions:1.Wednesday, April 27, 2022 at 6:00 p.m. – Becoming a candidate for municipalcouncil and school board elections and City of Barrie policies, procedures, and bylaw information.2.Wednesday, June 15, 2022 at 6:00 p.m. – The Ministry of Municipal Affairs andHousing (MMAH) will be reviewing the Municipal Elections Act and providinginformation on becoming a candidate in a municipal election.12 P a g e
To register, visit www.barrie.ca/elections or contact the Legislative Services Branchat be.counted@barrie.ca or 705-728-VOTE (8683).Copies of these presentations will be posted at www.barrie.ca/elections on theCandidate’s page after each session.Part D: Nomination of a Candidate1. Nomination Form and Filing FeeEvery person who proposes to be a candidate must file a nomination paper anddeclaration of qualification along with the legislated fee.Nomination papers must be filed prior to receiving any campaign contributions and priorto expending any funds on a campaign.Nominations are to be filed in the following manner: In person or through an agent. Nominations submitted by faxed or email will notbe accepted; Nominations can be submitted to the Legislative Services Branch at the City Hall, 70Colliers Street, during normal office hours, 8:30 a.m. to 4:30 p.m., Monday to Fridayfrom May 2, 2022 to August 18, 2022 and on Nomination Day, August 19, 2022between the hours of 9:00 a.m. and 2:00 p.m. No nomination papers will beaccepted after 2:00 p.m.; The nomination must be on the prescribed form, accompanied by the prescribednomination filing fee of 200.00 (Mayor) or 100.00 (Councillor/School BoardTrustee) payable by electronic transaction, cash, certified cheque or money orderpayable to the municipality and appropriate identification; The nomination and declaration of qualification for candidacy forms must be signedbefore a Commissioner of Oaths/Notary Public/Clerk (or Clerk’s designate). This canbe done at the time of filing the nomination paper in the Clerk’s Office; Provide identification suitable to the City Clerk or designate; In the case of a nomination on Council, the nomination must be endorsed by at least25 persons eligible to vote in the municipal election and suitable to the Clerk.**It is important to note that the onus is on the person submitting nomination papersfor election to an office to correctly file the nomination paper prior to 2:00 p.m. onAugust 19, 2022. No candidate may be nominated until the Clerk is in receipt of filingfee and the forms are completed by the candidate.13 P a g e
The person who wishes to become a candidate must provide the following information: Nomination paperApplicable filing fee25 signatures for endorsement of nomination for CouncilIdentification suitable to the ClerkIf an appointed agent of the candidate is filing the nomination, the agent must provide allthe documents listed above, as well as: Appointment of Agent by CandidateProvide identification suitable to the Clerk**If any of the documents are not complete, the nomination paper will not be accepted.2. Endorsement of Nominations for CouncilWhen a person files a nomination paper for Council, the nomination must be endorsed byat least 25 persons eligible to vote and suitable by the Clerk.The endorsement of a nomination is subject to the following: The nomination of a person for an office on council must be endorsed by at least25 persons; Persons endorsing a nomination must be eligible to vote in an election for an officewithin the municipality; For greater certainty, endorsements of a nomination shall be collected as originalsignatures; and The clerk is entitled to rely upon the information filed by the candidate, and anomination certified by the Clerk under Section 35 of the Municipal Elections Act,1996 is conclusive evidence that all conditions precedent has been complied with.3. Acceptable Documents of Identification and Qualifying Address forCandidatesWhen a person files a nomination paper they must provide: Current identification (see list below), the decl
70 Collier Street, P.O. Box 400 Barrie, ON L4M 4T5 705-739-4220 Ext. 4560 . registration as a third party advertiser. August 19, 2022 Filing of nominations start at 9:00 a.m. . Simcoe County District School Board: Ward 1 (City of Barrie Wards 1, 2 and 3).
