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TULSA COUNTYPURCHASINGDEPARTMENTDate:July 18, 2018From:Matney M. EllisPurchasing DirectorTo:Board of County CommissionersSub'ect:Agreement- CintasSubmitted for your approval and execution is the attached Agreement between the Boardof County Commissioners on behalfof all Tulsa County Departments and Cintas forrental of uniforms, mats, towels, and miscellaneous items.Respectfully submitted for your approval and execution.MME/arhOriginal:Michael Willis, County Clerk, for the July 23, 2018 Agenda.Copies:Michael Craddock,Acting CommissionerCommissioner Karen KeithCommissioner Ron PetersJohnFothergill, ChiefDeputyVicki Adams, ChiefDeputyTom Rains, Director, EngineeringDanBelding, Director, Building OperationsForm 4363 (Rev. 4-98)
Location No. 063 -TulsaContract No.Customer No.FACILITIESSOLUTIONSAGREEMENTMain Corporate Code - 50716Date7/11/2018Phone 918-596-5027Customer/Participating Agency Tulsa CounState OK Zip 74103City TulsaAddress 500 South DenverUNIFORMPRODUaRENTALPRICING:Item #Unit PriceDescri tion This agreement Is effective as of this date 8 31 2018for a minimum term of 36 months. The length of this rental agreement will commencewith the actual uniform rental, not affiliated with the start date of the master agreement. Any negotiations of price, terms or discounts must beapproved ingeffectonthe annh ersarydateofthe masteragreement.All requestsfor pricechangesmust bejustifiedand baseduponverifiablecriteria whichmayIncludethe Bureauof ge,Baltimore Region(Washington-Baltimore). Name Emblem . Customer Emblem. CODTerms NA1. 55ea. Company Emblem Costea . Embroideryerweekchargefor prior service(ifAmountDueisCarriedto FollowingWeek) 2.504.954.95ea. Credit Terms - Charee Payments due 10 Dav After End of Month. AutomaticLostReplacementCharge:Item. AutomaticLostReplacementCharge:Item. MinimumCharge S35.00perweek per department. Make-Up charee 1. 55% of Inventory % of Inventory SEa.Ea.perRarment. Non-Standard/SpedalCutGarment(i.e., non-standard,non-stockedunusuallysmall or largesizes,unusuallyshortor longsleeveor length, etc.) premium 0.15ergarment. Seasonal Sleeve Change 10.00er garment. Under no circumstanceswill the Companyaccepttextiles beartnefree liquid. Shoptowels may not be used to dean up oil or solvent spills. ShopTowelcontainer: NAperweek. ArtworkChargefor LogoMatS 150.00If requested. UniformStorageLockers;S 3.62ea/week,LaundryLock-up:S 0.00 ea/week Shipping: NA. Service Charge: 0.00per weekThisServiceChargeis usedto helpCompanypayvariousfluctuatingcurrent andfuturecostsincluding,but not limrtedto, costsdirectlyor Indirectlyrelated to the environment, energy issues, service and delivery of goods and services, in addition to other miscellaneous costs incurred or that may beIncurred In the future by Company. SizeChange: Customeragreesto haveemployeesmeasured bya Clntasrepresentative usinggarment"sizesamples". A chargeof S 10.00pergarmentwill be assessedforemployeessizechangedwithin4 weeksof Installation. OtherPridnnd terms er U.S. Communities nanal accountFACILITYSERVICESPRODUCTS PRICING:un eternescnp ionentareq.nventorynt r ceSeeAtta endicated bundled items'servicesf D Initial andcheck boxif Unilease. All Garments will becleaned bycustomer/ D Initialandcheck boxIfreceiving LinenService. Company will take periodic physical Inventories ofitems Inpossession or undercontrol customer./ D InitialandcheckboxIfreceivingdirectembroidery. etesanyofthegarmentswithdirectembroideryfor anyreason,or terminatesthisagraementfor anyreasonorfailsto renewthisagreement.Customerwill purchaseall directembroideredgarmentsatthetimetheyare removedfrom serviceatthethen current replacementvalues.CUSTOMER:Cinta Loc. No-3-T saPleaseSign NameBy:Title:Please Print NameiPlease Print TitleI Mana er . GovernmentAccepted-GM:EmailUS Communities Participating Public Agencies TermsIl CLSVC t?- teAPPROVED AS TO FORK*ASSWmNT 08STRIGT ATTORNEY
Participating PublicAgencies:Supplier agreesto extend the same terms, covenants agreed to underthe MasterAgreement with Lead PublicAgency HarfordCounty PublicSchoolsto other government agencies("ParticipatingPublicAgencies") that, in their discretion, desire to access the Master Asreement in accordance with all terms and conditionscontained herein or attached hereto. Each participating Public Agency will be exclusively responsible and deal directlywithSupplieron matters relatingto length ofagreement, ordering, delivery, inspection, acceptance,invoicing,andpayment for products and services in accordance with the terms and conditions of the Master Agreement. Any disputesbetween a Participating Public Agency and Supplier will be resolved directly between them in accordance with andgoverned by the laws of the State in which the Participating Public Agency exists.2- Master Agreement available at www.uscommunities.orSupplier General ServiceTerms Section3- Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventoryand services described on Exhibit A, "Merchandise & Pricing" at the prices set forth in Exhibit A. There will be a minimumchargeof 35.00 perweekfor each Customer location requiredto purchaseits rental servicesfrom Companyassetforth in this Agreement.4- Buybackof Non-StandardGarments Customer hasorderedfrom Companya garment rental servicerequiringembroidered garments that may not be standard to Company's normal rental product line. Those non-standard productswill be designated as such under Garment Description in ExhibitC. In the event Customer deletes a non-standardproduct, alters the design of the non-standard product, fails to renew the Agreement, or terminates the Agreement forany reason other than docunnented quality of service reasons which are not cured. Customer agrees to buy back allremaining non-standard products allocated to Customer that the Company has in service and out of service at the thencurrent Loss/DamageReplacement Values.5- Garments' Lack of Flame Retardant Or Acid Resistant Features Unless specified otherwise in writing by the Company,the garments supplied under this Agreement are not flame retardant or acid resistant and contain no special flameretardant or acid resistant features. They are not designedfor use in areas offlammability risk or where contact withhazardous materials is possible. Flame resistant and acid resistant garments are available from Company upon request.Customer warrants that none of the employees for whom garments are supplied pursuant to this Agreement requireflamp rfttarriant or adri rfi.'iistant rlnthine.6- Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo (Logo Mat) from the rentalDroeram, changesthe desien of the Logo Mats. terminates this aereement for anv reason or failsto renewthisAgreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo matsthat the Companyhasin serviceand out ofservice held in inventory at the then current Loss/DamageReplacementValue.7- Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written ororal request by the Customer to the Company. Any such additional employees or Merchandise shall automaticallybecome a part of and subject to the terms of this Agreement. If such employees are employed at a Customer locationthat is then participating under this Agreement, the Customer shall pay Company the one time preparation fee indicatedon ExhibitA. Customer shall not pay Company any one time preparation fee for garments for employees included in theinitial installation of a Customer location.Therewilt be a one-time chargefor name and/orcompanyemblemswhenemployees are added to the program in garments requiring emblems.8- Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuringCustomer's logo or other specific identification (hereinafter "Customer Emblems"). Companywill maintain a sufficientquantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblemthrough quantity purchases.9- In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the CustomerEmblems, terminates this Agreement for any reason or failsto renewthis Agreement, the Customer will purchase at thetime of deletion, design change, termination or expiration, all remaining Customer Emblems that the Company allocatedto Customer at the price Indicatedon ExhibitA of this Agreement. In no event shall the number of Customer Emblemsallocated to Customer exceed the greater of (a) twelve (12) months' volume for each unique Customer Emblem or (b) aquantity agreed to by Company and Customer and noted on ExhibitA.
10' Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to anyindividual leavingtheemploy of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall beterminated unon oral or written notice bv the Customer to the Comoanv but only after all. earments issued to thatindividual,or value of same at the then current Loss/DamageReplacementValues,are returned to Company11- Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged byfire, weldingdamage,acid, paint, ink, chemicals, neglector otherwise,the Customer agreesto payfor said Merchandiseat the then current Loss/Damage Replacement Values.12- IndemnificationTo the fullest extent permitted bylaw. Companyagreesto defend,indemnify,payon behalfof andsaveharmless the Participating Public Agency, its elected and appointed officials, agents, employees and authorizedvolunteers againstany and all claims, liability, demands, suits or loss, including reasonable attorneys' fees and all othercosts connected therewith, arising out of or connected to the services provided by Company under this Contract, butonly to the extent of Companv's negligence.13- Additional Items: Additional customer employees, products and services may be added to this agreement and shallautomatically become a part of and subject to the terms hereof and all of its provisions. If this agreement is terminatedearly for convenience, the parties agree that the damagessustained by Company will be substantial and difficult toascertain. Therefore, if this agreement is terminated by Customer prior to the applicable expiration date for any reasonother than documented quality of service reasons which are not cured. Customer will pay to Company, as liquidateddamages and not as a penalty based upon the following schedule:Ifthis agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as liquidateddamages equal to 50 weeks multiplied by 750. 00 37, 500.If this agreement is cancelled for convenience in months thirteen (13) through eighteen (18) of the term. Customer shallpayasliquidateddamagesequal to 36 weeksmultiplied by 750.00 27,000.If this agreement is cancelled for convenience in months nineteen (19) through twenty-four (24) of the term. Customershall payas liquidated damagesequalto 23 weeksmultiplied by 750.00 17,250.Ifthis agreement is cancelled after 24 months of service. Customer shall pay as liquidated damagesof 10 weeksmultiplied by 750. 00 7, 500.Customer shall also be responsible to return all of the Merchandiseallocated to such Customer locations terminatingthisAgreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer's accountprior to termination.Service Guarantee: Company guarantees to deliver the highest quality textile rental service at all times. Any complaintsaboutthe Qualityof the service which have not been resolved in the normal course of businessmust be sent bvregistered letter to Company's General Manager. If Company then fails to resolve any material complaint in a reasonableperiod of time. Customer may terminate this agreement provided all rental items are paid for at the then currentreplacement values or returned to Company in good and usable condition.
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U.S. Communities PricingItemItem #Automotive Parts WasherCotton shopTowels(all colors: white/blue/red)MicrofiberTowels3x5 Carpet Mat4x6Carpet Mat3x10Carpet Mat3X5ScraperMat2X3 Spring Mat3X5DuraliteMat3X5 LogoMat24" Dust Mop24" Dust Mop Frame36" Dust Mop36 DustMop Frame48" Dust MopW DustMop Frame60 Dust Mop60" DustMop FrameWetMop*l"MicroflberMopMicrofiberMop Handle. MicrofiberMopi" MicrofiberMop HandleTreadlodt AFETfMAT3X5COFFEEMAT4X6 LOGO MAT (requires buyback)3X10LOGOMAT(requires buybadc)24'MOPTOAME36" MOPFRAME48" MOPFRAME60" MOPFRAMEWOOD DUST MOP HANDLE240ZSYNTHWETMOPWOODWETMOPHANDLE12" MICROFBMOPFRAME20" MICROFBMOPFRAME36" MICROFBRMOP36" MICROFBMOPFRAMEMICROFBRMOPCONTAINxl2" MICROFIBER WIPER(BLUE)xl2"MICROFIBER WIPER(Ora )CRTK 16"MICROFIBERWIPER(WHrTE)f!',\W:WSWMW ,WS U BwmZER REFILL-1000 ml SawSCRUBSERVICE-1000mlH CE- 800mlANTIBACTEKIALR3AMSOAPREFILL- 800mlMOIST .G SOAPSERVICE-1000mlMOISTU .SOAPREFILL- 1000mlPAINT RE . VER HAND SCRUB SERVICE-1000 mlPAINT REM . R HAND SCRUB REFILL-1000 260419482610104526506998699970007002Rental Un'rt PricingLRPricii 30. 50 0. 06 0. 16 2. 07 2. 56 3.05 0. 00 0.47 1. 35 46. 64 2.22 46.64 1.58 2.41 2. 40 0. 83 0. 00 0. 98 0. 00 1. 30 0.00 1. 50N/A 1.43 0. 28 0. 00 0.47 0.00 5.36 5.84 8. 10 2.73 3.78 3.78 6.93 8.60N/AN/A 51. 82 51. 82 82. 91 10. 36 8. 29 10. 36 10. 36 10. 36 12. 44 10. 36N/A 10. 36 12. 44 72.54 93. 27 5.189314 2A193159326932793129313N/A 2.30N/A 7. 25 10. 36 108.81 144.05 217. 63 67.36 67.36 67.36 186.54 233.17 8.29 10.36 10.36 10. 36 10.36 15, 55 10.36 9.85 10.36 12A4 15.55 93.27 2.49 2A9 1.35 20.73 25.91N/A 25.91N/A 25.91N/A 1.85 25. 91N/AN/A 25. 91N/A 48N/A1045N/A6924691369226999 1.89N/AN/AN/A7002N/A7001700369307432 0.5974337717802093389329933093319332N/A 13.99 0. 17 0.17 0.17 2.33 5.13N/A 3.08N/A 1.85
IALGELSOAP REFILL(FOOD SVC)-1000 ml9333N/AANITCER REFILL-1000 ml9320932193229323PRAY SOAP SERVICE - 800 ml9348 2.07N/A 2.85N/A 3.79N/A 0.00 0.00 0. 13 0.11 6.53& BODY WASH SERVICE - 1000 mlBODYWASHREFILL-1000mlANT-1000mlC PULLTOWELRFL(Bill by Roll)JRTTOILET PAPER RFL(Bill by Roll)C PULLTOWELSVC(Only for Flat Bill*)C PULLTOWELRH.(Flat BillingRefill)JRTTOILETPAPERSVC(Only for Flat Bill*)JRTTOILETPAPER RFL(Flat Billing 0ELECTRONIC PAPER DISPENSER9305ELECTRONIC PAPERRFL(Flat Billing Refill)C PULLTOWELCASE(Qty6)JRTTOILETPAPERCASE(Qty 12)BIBAPRON-WHrTE90197699AUTOSOAPDISPENSER- REFILL- OTRUSSLICEMMAIRFRESHENERREFILL- CLEANBREEZEMM AIRFRESHENERREFILL- 1661236122611992956124AUTO DRIP OEAN SVC9231AUTO DRIPMANGORFLAUTO LURINALSCREENRFt- ONNAMON92326515URINAL SCREEN SVC9210742075247643BIB APRON - BLACKBIB S TOWELTERRYTOWELMM AIRFRESHENERRFLMM AIR FRESHENER REFILL- MANGO RSW23L/R915491559214 4. G6 2.01N/A 1.29N/AN/A 7.00 43.84 48.50 0.34 0.34 0.3450. 13 0.18 0.13 0. 13 0.18 0. 13 0.11 2.98N/AN/AN/AN/AN/AN/A 51.82 25.91 2.80 2.80 2. 80 ER MAINTENANCE FEE*3COMPARTSINKCI. DISPENSER MAIMTENANCE FEE*L DISPENSERMAINTENANCEFEE*FC1- HEAVYDUTYFLOORCLEANERFC2- BIO-BASEDFLOORCLEANERF«A2274R3 - INDUSTRIAL FLOOR aEANER/DEGREASER2282K» - NEUTRALFLOORCLEANERRR1- HWDTf RESTRMaNR/ DISINFECT- MOPBUCKET6L1- GIASS& MULTI-SURFACECLEANER2272RR1 - HVY DTY RESTRM CLNR / DISINFECT - BOTTLEOC1- ODORCOUNTERACTANT/ FABRICFRESHENERFC1 - HEAVY DUTV CLEANER - BOTTLE22952275227622777544 2.03 25.91N/AN/AN/AN/AN/A7644. 1.35 1.35 135 135 1.35 36.277645760076137500755022942271INSTALLFEE* (ONETIMECHARGE)FEE(ONETIMECHARGE)N/A 25.91 36.27SOA7 0.47 20.73 20.73 20.73N/A 20.73N/A 114.00 20.73N/AN/A 4.56 4.56 4.56 135 2.85N/A 2.85 1.89N/AN/A 1.06 0.00N/A-- -c-'--'-.,.,- VRroAMER DISPENSERINN/A 25.91N/A 25.91N/AKV.\ av/.vi:i;ii i iiA'i'ein;'2or3BUTTONDISPEN 3N/A 25.91 1.31 1.59 2.61 0.75 1.45 1.87 2.85 5.60 1.31N/A 233.17 15. 55N/AN/AN/A 15.03 14. 51 1,709.93 1,709.93 15.03N/AN/A 383.44 347. 17 207.27N/AN/AN/AN/AN/AN/AN/AN/AN/A
Zl - HARDSURFACESANfflZER- HVYDWFOAMINGDEGREASER- BOTTLE/ TOAMERI-POT& PAN DETERGENT- THREECOMPARTMENTSINKSANmZERRYER IABELS75132281227822797670 3. 12N/A 1.40 1.12N/A 1. 12 5.1875747716N/AN/A 5.18 2.07 7.20* Required for all Chemical CustomersCINTAS DRAINSERVICEDLM- DRAINCOVERS2 INCHS32.138523DLM - DRAIN COVERS 3 INCH8524DLM- DRAINCOVERS4 INCH8526SANKULTRACLEANBASECHARGE*7705 31.09SANK ULTRACLEAN SQFTCHARGE*7706 0.19* Week! or EOW Billing Example: 4 restraoms measure 400 sq ft; 400 sq ft x . 186 74. 40 31.03 Base Charge 105.49* Monthly Billing Example: 4 restrooms measure 400sq ft: 400 sq ft x . 186 74.40 51 2 Base Chaige 126. 223X5 TRAFFIC MAT-GRANITE10196 4. 124X6TRAFFICMAT-GRANFTE10197 5.263X10 TRAFFIC MAT-GRANITE10198 6.414X8TRAFFIC MAT-GRANFTE10199 7. 557587 295.35 11.40 11.40 11.40N/AN/A 68.65 100. 68 137.30 164.75
CINTASUMISERVICE AGREEMENTCintas Corporation has agreed to service Tulsa Coun for the term of sixty (60) months. During thistenn, and after the initial one (1) year, Cintas may be granted four (4) successive options to renew thisagreement for Ae tenn oftwelve (12) months, basedon mutual-agreement ofthe parties, eachunderdietenns exercised in the Service Agreement, unless notified of cancellation by certified letter wifliin thirty(30) daysofanyrenewal.If this agreement is cancelled for convenience in the first twelve months of (he tenn. Customer shallpayas liquidateddamagesequalto 50weeksmultiplied bytheminimumchargeof 750.00 37,500.Ifthis agreement is cancelled for convenience in months thirteen (13) through eighteen (18) lto 36weeksmultipliedbytheminimumchargeof 750.00 27,000.Ifthisagreementis cancelledforconveniencein montihsnineteen(19)throughtwenty-four(24) ofthetenn. Customer shall pay as liquidated damages equal to 23 weeks multiplied by the minimum chargeof 750.00 17,250.Ifthis agreement is cancelled after 24 months ofservice. Customer shall pay as liquidated damages of10weeks multiplied by the minimum charge of 750. 00 7,500.Cintas RepresentativeCustomer RepresentatweNameNameTitle TitleDate\\Date( . % y) - 7-13- APPROVED AS TO FORM
ADDENDUM TO AGREEMENTNotwithstandine anv foreeoins orovision tothecontrarv. the oarties understand and asree theterm ofthis agreement shall be until the next ensuing June 30. The parties agree and understand thatwhile the County may seek renewal of this agreement at the end of the contract term such renewalcannotbe automatic. Theparties furtheragreethat eachparty hasthe rightto renewthis agreementfor a successive one year term or for such shorter term as the parties agree with any amendmentsthereto, but such renewal shall not be eflFectiveuntil the contracthasbeen approved by the Board ofCounty Commissioners ofthe County ofTuisa ("BOCC"). The parties further agree that die Countyshall not incur any penalty for a failure by the BOCC to renew or extendthis agreement based onnon-appropriation offunds, unless terminated for convenience as oudined in item 13 ofthe FacilitiesSolutions AgreementNotwithstanding any foregoing provision to the contrary, the parties understand and agree thatall prior and contemporaneous oral and written agreements shall be construed under the laws of theState of Oklahoma (without regard to conflict-of-law principles) and that they consent to thejurisdiction andvenue ofthe Federal and StateCourts in Tulsa County, Oklahoma.ONTASTideBOARD ofCOUNTY COMMISSIONERSofthe COUNTY ofTULSA, OKLAHOMATitle: Chairman .r» hDateAPPROVEDAS TO FORM:ATTEST:-%y 3Title: CountyCleric[SEAL]DateDateTitle: AssistantDistrictAttorney-\ -BDate )ll. )»
Customer/Participating Agency Tulsa Coun Address 500 South Denver UNIFORM PRODUa RENTAL PRICING: Item # Location No. 063 -Tulsa Contract No. Customer No. City Tulsa Descri tion Main Corporate Code - 50716 Date 7/11/2018 Phone 918-596-5027 State OK Zip 74103 Unit Price
