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19Los Angeles Unified School District333 South Beaudry Ave,Los Angeles, CA 90017Board of Education ReportBack to Order of BusinessFile #: Rep-071-21/22, Version: 1Approval of Procurement ActionsOctober 12, 2021Procurement Services DivisionAction Proposed:Ratify the contract actions taken by the Procurement Services Division within delegated authority as listed inAttachment “A” including the approval of award of Professional Service Contracts not exceeding 250,000:New Contracts; Contract Amendments; Low Value - Purchase Orders; Goods and General Services Contracts:Purchase Orders; Low Value - Purchase Orders; District Card Transactions; Rental of Facilities;Travel/Conference Attendance; General Stores Distribution Center; and Book/Instructional Material PurchaseOrders; and approve Professional Service Contracts (exceeding 250,000): New Contracts; and Goods andGeneral Services Contracts (exceeding 250,000): New Contracts; and Piggyback Contract as listed inAttachment “B”.Background:Procurement Services staff prepares monthly reports for contract actions necessary for the execution of theprojects approved by the Board for the educational and operational requirements of the District in accordancewith Board delegated authority to the Superintendent.Expected Outcomes:Approval of these items will allow the goods and services provided by these contracts furnishing theequipment, supplies, or services to the Los Angeles Unified School District that support Board policies andgoals.Board Options and Consequences:The Board can approve all actions presented, or postpone selected actions pending receipt of additionalinformation. Non-ratification of actions awarded under delegated authority in Attachment “A” will result inimmediate unavailability of products or discontinuance of services, or both. While non-ratification may belegally defendable, it would likely result in costly litigation over discontinued payments or if the Districtattempts to reclaim payments made to a vendor. District costs will likely increase as fewer vendors compete forfuture procurements. Postponement of actions presented for approval in Attachment “B” will delay contractaward or delivery dates.Policy Implications:This action does not change District policy and conforms to California Education Code section 17604 thatpermits the Board of Education to delegate authority for Procurement Services (Board Report #444-17/18),which the Board exercised on May 8, 2018.Budget Impact:The contract actions presented are within the budget authority previously approved by the Board. Ratificationof contracts awarded under delegation of authority and within their Board approved budget listed in AttachmentLos Angeles Unified School DistrictPage 1 of 3Printed on 10/1/2021powered by Legistar
20File #: Rep-071-21/22, Version: 1“A” includes:· Award of Professional Service Contracts not exceeding 250,000: New Contracts; ContractAmendments; Low Value - Purchase Orders; and· Goods and General Services Contracts not exceeding 250,000: Procurement Transactions - PurchaseOrders; Low Value - Purchase Orders; Rental of Facilities; Travel/Conference Attendance; District CardTransactions; General Stores Distribution Center; and Book/Instructional Material Purchase OrdersRequest for Approval of Procurement Contracts not under delegated authority listed in Attachment “B”includes:· Professional Services Contracts (exceeding 250,000): New Contracts; and· Goods and General Services Contracts (exceeding 250,000): New Contracts; and Piggyback ContractStudent Impact:See attached Board Informatives.Equity Impact:See attached for Applicable Items.Issues and Analysis:There are no policy implications on these agreements. The Business and Government Services Team, Office ofthe General Counsel, has reviewed and approved the agreements as to form.Attachments:Attachment “A” - Ratification of Contracts Awarded Under Delegated AuthorityAttachment “B” - Request for Approval of Contracts Not Under Delegated AuthorityInformatives:Informative - Item A - Ni Hao Chinese, LLC, Contract No. 4400009375Informative - Item B - Ni Hao Chinese, LLC, Contract No. 4400009454Informative - Item C - Government Financial Strategies, Inc., Contract No. 4400006683-2Informative - Item D - Cintia Bencomo Romero, Contract No. 4400006096-4Informative - Item E - School Scholars, LLC, Contract No. 4400009731Informative - Item F - Media Image Public Relations, Contract No. 4400009740Informative - Item F.1 - HYA Corporation, dba Hazard Young, Attea & AssociatesInformative - Item G - Warehouse (August 2021)Informative - Item H - Capacity Increase Various (ITD Bench)Informative - Item I - Education Networks of America, Inc.; Cellco Partnership, dba Verizon Wireless, ContractNos. 4400009695, 4400009696Informative - Item J - Premier Property Preservations, Contract No. 4400009808Informative - Item K - Velocity Truck Centers, dba Los Angeles Truck Center, LLC, Contract No. 4400009804Informative - Item L - Merrimac Petroleum, dba Merrimac Energy Group; A.P. Fischer, Inc., Contract Nos.4400009716, 4400009782Informative - Item M - Carrier Transicold of Southern California, Contract No. 4400009699Informative - Item N - Hewlett Packard Enterprises, Contract No. 4400009805Informative - Item O - Sera Collection Research Services, LLC, Contract No. 4400009668-1Submitted:10/01/21Los Angeles Unified School DistrictPage 2 of 3Printed on 10/1/2021powered by Legistar
21File #: Rep-071-21/22, Version: 1RESPECTFULLY SUBMITTED,APPROVED & PRESENTED BY:MEGAN K. REILLYInterim SuperintendentPEDRO SALCIDOInterim Deputy SuperintendentOffice of the Deputy SuperintendentREVIEWED BY:APPROVED & PRESENTED BY:DEVORA NAVERA REEDGeneral CounselJANICE J. SAWYERBusiness ManagerOffice of the Business ManagerApproved as to form.REVIEWED BY:APPROVED & PRESENTED BY:TONY ATIENZADirector, Budget Services and Financial PlanningJUDITH REECEChief Procurement OfficerProcurement Services DivisionApproved as to budget impact statement.Los Angeles Unified School DistrictPage 3 of 3Printed on 9/27/2021powered by Legistar
22ATTACHMENT AAPPROVAL OF PROCUREMENT CONTRACTS: RATIFICATION OF DELEGATED AUTHORITYA. PROFESSIONAL SERVICE CONTRACTS ALREADY AWARDEDNEW CONTRACTS/AMENDMENTS/ASSIGNMENTS NOT EXCEEDING 250,000LOCAL DISTRICT WEST EOFFUNDSAMOUNTNi Hao Chinese,LLC4400009375Single-source contract to provide MandarinChinese and Spanish tutors in support of theMandarin Chinese and Spanish Immersionprograms.DonationFunds(100%) 186,120Item AContract Term: 08/16/21 through 08/15/22Contract Value: 186,120Requester: Susan Wang, PrincipalBroadway Elementary SchoolLocal District WestNi Hao Chinese,LLC4400009454Item BSingle-source contract to provide MandarinChinese tutors in support of the MandarinChinese program.DonationFunds(100%) 152,260Contract Term: 08/16/21 through 08/15/22Contract Value: 152,260Requester: Eva Lopez, PrincipalBraddock Drive Elementary SchoolLocal District WestBd. Of Ed Rpt. No. 071-21/22Page 1 of 5Board of EducationOctober 12, 2021
23ATTACHMENT AAPPROVAL OF PROCUREMENT CONTRACTS: RATIFICATION OF DELEGATED AUTHORITYA. PROFESSIONAL SERVICE CONTRACTS ALREADY AWARDEDNEW CONTRACTS/AMENDMENTS/ASSIGNMENTS NOT EXCEEDING 250,000BOND OVERSIGHT COMMITTEECONTRACTORGovernmentFinancialStrategies, Inc.IDENTIFICATIONNO.4400006683-2Item C 174,000DESCRIPTIONAmendment to increase capacity of formallycompeted contract to provide independentconsulting services to the School ConstructionBond Citizen’s Oversight Committee,SOURCEOFFUNDSAMOUNTGeneralFunds(100%) 174,000*Contract Term: 09/28/18 through 06/30/23includes two (2) one-year renewal optionsInitial Contract Value:Amendment No. 1:*Amendment No. 2: 522,000 0 174,000(Executed Date: 07/28/21)Aggregate Five-Year Contract Value: 696,000Requester: Timothy Popejoy, AdministratorBond Oversight CommitteeDIVISION OF INSTRUCTIONCintia Bencomo4400006096-4RomeroItem DAmendment to extend term and increasecapacity of informally competed contract toprovide curator and archivist services for themanagement and maintenance of educationalcollections of paintings, ancient artifacts,photographs, historical furnishings, documents,rare books, films and antique equipment.GeneralFunds(100%) 40,000 40,000*Contract Term: 11/28/17 through 06/30/21New end date by this amendment: 06/30/22Initial Contract Value:Amendment No. 1:Amendment No. 2:Amendment No. 3:*Amendment No. 4: 27,000 40,000 40,000 40,000 40,000(Executed Date: 06/25/21)Aggregate Contract Value: 187,000Requester: Steven McCarthy, DirectorArts Education BranchDivision of InstructionBd. Of Ed Rpt. No. 071-21/22Page 2 of 5Board of EducationOctober 12, 2021
24ATTACHMENT AAPPROVAL OF PROCUREMENT CONTRACTS: RATIFICATION OF DELEGATED AUTHORITYA. PROFESSIONAL SERVICE CONTRACTS ALREADY AWARDEDNEW CONTRACTS/AMENDMENTS/ASSIGNMENTS NOT EXCEEDING 250,000DIVISION OF SPECIAL EDUCATION 55,000CONTRACTORIDENTIFICATIONNO.DESCRIPTIONSchool Scholars,LLC(Victor M. Rios)4400009731Informally competed contract to provide six (6)parent webinars with training components thatinclude how to facilitate student successacademically and social emotionally as aparent; how to form and maintain meaningfulrelationships with teachers and schooladministration; and provide resources andstrategies to parents who may be seeking helpfor their student academically or socially.Item ntionServices(CCEIS)(100%)AMOUNT 55,000Contract Term: 08/15/21 through 06/10/22Contract Value: 55,000Requester: Aaron Jeffery, DirectorDivision of Special EducationOFFICE OF COMMUNICTIONS AND MEDIA RELATIONSMedia ImagePublic Relations(SBE)4400009740Item FSingle-source contract to provide communicationservices primarily focusing on Spanish-languagemedia and advertising. 80,597COVID-19Funds(100%) 80,597Contract Term: 08/04/21 through 09/12/21Contract Value: 80,597Requester: Shannon HaberChief Communications OfficerOffice of Communications and Media RelationsBd. Of Ed Rpt. No. 071-21/22Page 3 of 5Board of EducationOctober 12, 2021
25ATTACHMENT AAPPROVAL OF PROCUREMENT CONTRACTS: RATIFICATION OF DELEGATED AUTHORITYB. PROFESSIONAL SERVICE CONTRACTS ALREADY AWARDEDNEW CONTRACTS/AMENDMENTS/ASSIGNMENTS NOT EXCEEDING 250,000BOARD SECRETARIAT’S OFFICECONTRACTORHYACorporation,dba Hazard,Young, Attea &Associates ally competed contract to provideexecutive search services in support of thesearch for a new Superintendent of Schools.(RFP 200002322)Item F.1SOURCEOFFUNDSAMOUNTGeneralFunds(100%) 68,420Contract Term: 9/28/21 through 9/27/22Contract Value: 68,420Requester: Amanda WherrittInterim Executive Officer of the Board ofEducationBd. Of Ed Rpt. No. 071-21/22Page 4 of 5Board of EducationOctober 12, 2021
26ATTACHMENT AAPPROVAL OF PROCUREMENT CONTRACTS: RATIFICATION OF DELEGATED AUTHORITYItem G - August 2021B. PROFESSIONAL SERVICE NOT EXCEEDING 250,000August 2021 3,149,634YTD 4,508,007The contract actions represented below are those actions put in place within each sponsoring school’s ordivision’s approved budget. These delegated procurement methods represent streamline ordering tools thatassist schools and offices in meeting immediate mission-essential needs for professional services.YTDYTDAugustAugustQty of POsTotalQty of POsTotalLow Value – Purchase Orders –August 2021469270 4,508,007 3,149,634(Avg. 11,289)C. GOODS AND GENERAL SERVICES NOT EXCEEDING 250,000August 2021 44,831,816YTD 77,800,379The contract actions represented below are those actions put in place within each sponsoring school’s ordivision’s budget. These delegated procurement methods represent streamline ordering tools that assist schoolsand offices in meeting immediate mission-essential needs for goods or general services.YTDYTDAugustAugustQty of POs/TotalQty of POs/TotalTransactionsTransactionsLow Value – Purchase Orders –August 20213,7837,235 887,194(Avg. 2,349) 16,306,605Purchase Orders – August 20214899 3,970,190(Avg. 82,712) 10,348,1987,5399,514 3,213,855(Avg. 426) 4,111,309Rental Facilities – August 202100 0 0Travel/Conference Attendance –August 20211424 2,738(Avg. 196) 7,472239425 6,397,387(Avg. 26,767) 7,813,621358579 22,360,452(Avg. 62,459) 39,312,174DISTRICT CARDTRANSACTIONS (i.e., P-Card,Fuel Card, Toshiba Card, etc.) –(COVID-19 Transactions 4 fortotal of 739) – August 2021GENERAL STORESDISTRIBUTION CENTER –(COVID-19 Transactions 0 fortotal of 0) August 2021BOOK/INSTRUCTIONALMATERIALPURCHASE ORDERS (BPO) –August 2021Bd. Of Ed Rpt. No. 071-21/22Page 5 of 5Board of EducationOctober 12, 2021
27ATTACHMENT BREQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDERDELEGATED AUTHORITYA. APPROVAL OF PROFESSIONAL SERVICE CONTRACTSNEW CONTRACTS/ AMENDMENTS/AUTHORIZATION TO INCREASE CONTRACT CAPACITYEXCEEDING 250,000INFORMATION TECHNOLOGY 8878Item H 156,600,000DESCRIPTIONAuthorization to increase capacity of formallycompeted bench of 57 master servicesagreements for consolidated IT services such assoftware development, network infrastructure,database performance tuning, IT enterprisesecurity, advisory and project management, datacenter, enterprise reporting and integration,MiSiS, cloud, Welligent, and SAP services. Theauthority to increase or decrease individualamounts of these contracts will be limited to theaggregate value of OrOffice(100%)AMOUNT 152,000,000*Contract Term: 01/01/21 through 12/31/25Initial Authorized Value: 16,000,000*Additional Authorized Value: 152,000,000Aggregate Five-Year Value for Fifty-Seven(57) Contracts: 168,000,000Requester: Soheil KatalChief Information OfficerInformation Technology Division*3Di, Inc. (SBE); Accend Networks (SBE); Acnovate Corporation (SBE); AgreeYa Solutions, Inc.; Argus Associates, Inc. (SBE);Interface Human, Inc. DBA Assanotech Solutions (SBE); Avasant, LLC (SBE); Birdi Systems, Inc. (SBE); BMC Software, Inc.;Mirage Software Inc. DBA Bourntec Solutions Inc. (SBE); California Creative Solutions Inc. DBA CCS Global Tech; CDWGovernment LLC; Chakrabarti Management Consultancy, Inc. (CMCI) (SBE); DataPlus Technologies, Inc. (SBE); DevCare Solutions(SBE); DiLytics Inc. (SBE); DLT Solutions; Electronic Knowledge Interchange Company DBA EKI-Digital; ePlus Technology, Inc.;Estrada Consulting Inc. (SBE); Fishbowl Solutions Inc. (SBE); GSPANN Technologies, Inc.; Infojini, Inc.; Information ManagementResources Inc. (IMRI) (SBE); Infosys Limited; Ingenious Information Technology Inc. (SBE); Innive Inc. (SBE); InterVision Systems,LLC; Jada Systems, Inc. (SBE); Kaygen, Inc. (SBE); Kokomo Solutions, Inc. (SBE); MaeTech, Inc. Leemak USA LLC DBA MakleeEngineering; MavenSolve LLC (SBE); Microsoft Corporation; Mobile Programming LLC; MW Partners, Inc.; Phoenix Business, Inc.DBA Phoenix Business Consulting (SBE); Red River Consulting Services LLC; ResolveSoft, Inc. (SBE); Satwic Inc. (SBE); SierraDigital, Inc.; SoftHQ, Inc.; Software People, Inc. (SBE); Talent & Acquisition LLC DBA STAND 8 (SBE); Sybyte Technologies Inc.(SBE); Symphony Corporation (SBE); System Soft Technologies; Tech Mahindra Limited; TEKsystems, Inc.; The Stergion Group, Inc.(SBE); Trinus Corporation (SBE); Varsun eTechnologies Group Inc. (SBE); Vedainfo, Inc. (SBE); West Advanced Technologies, Inc.(WATI); World Wide Technology, LLC; Worldgate, LLC (SBE)Bd. of Ed Rpt. No. 071-21/22Page 1 of 6Board of EducationOctober 12, 2021
28ATTACHMENT BREQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDERDELEGATED AUTHORITYA. APPROVAL OF PROFESSIONAL SERVICE CONTRACTSNEW CONTRACTS/ AMENDMENTS/AUTHORIZATION TO INCREASE CONTRACT CAPACITYEXCEEDING 250,000INFORMATION TECHNOLOGY DIVISION (CONT.)CONTRACTOREducationNetworks ofAmerica, Inc.;CellcoPartnership, dbaVerizon WirelessIDENTIFICATIONNO.44000096954400009696(RFP 2000002164)Item IDESCRIPTIONFormally competed contracts to provideenterprise device usage analytics, and enterprisecontent filtering solutions for the District’scomputing landscape which includesChromebooks, iOS devices, macOS devices,Windows devices, and mobile hotspots.SOURCEOFFUNDSGeneralFunds(84%)AMOUNT 4,600,000COVID-19Funds(16%)Contract Term: 10/15/21 through 06/30/26includes two (2) one-year renewal optionsAggregate Fifty-Seven Month Value For Two(2) Contracts: 4,600,000Requester: Soheil KatalChief Information OfficerInformation Technology DivisionBd. of Ed Rpt. No. 071-21/22Page 2 of 6Board of EducationOctober 12, 2021
29ATTACHMENT BREQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDERDELEGATED AUTHORITYB. APPROVAL OF GOODS AND GENERAL SERVICES CONTRACTSAuthority to award contracts for furnishing equipment, supplies and general services. The total amount is only anestimate since the expenditures made against contracts are based upon purchases and/or approved invoices.NEW CONTRACTS/AMENDMENTS/AUTHORIZATION TO INCREASE CONTRACT CAPACITYEXCEEDING 250,000FOOD SERVICES DIVISIONCONTRACTORPremier PropertyPreservation,LLC SAMOUNT4400009808Formally competed capacity contract to providefood service workers to supplement District staffat school sites District-wide.COVID-19Funds(100%) 20,000,000(IFB 2000002334)Item JContract Term: 10/12/21 through 10/11/22includes one (1) 6-month renewal optionAggregate One-Year Contract Value: 20,000,000Requester: Manish Singh, DirectorFood Services DivisionPROCUREMENT SERVICES DIVISIONVelocity TruckCenters, dba LosAngeles TruckCenters, LLC4400009804(IFB 2000002295)Item K 6,318,993Formally competed contract to provide up to 34alternative fueled, compressed natural gas tractortrucks to support the delivery of food andsupplies to schools and offices District-wide.GeneralFunds(100%) 6,318,993Contract Term: 10/18/21 through 03/31/22Contract Value: 6,318,993Requester: Marc MonforteDeputy Chief Procurement OfficerProcurement Services DivisionBd. of Ed Rpt. No. 071-21/22Revision #1, Submitted 09/28/21Page 3 of 6Board of EducationOctober 12, 2021
30ATTACHMENT BREQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDERDELEGATED AUTHORITYB. APPROVAL OF GOODS AND GENERAL SERVICES CONTRACTSAuthority to award contracts for furnishing equipment, supplies and general services. The total amount is only anestimate since the expenditures made against contracts are based upon purchases and/or approved invoices.NEW CONTRACTS/ AMENDMENTS/AUTHORIZATION TO INCREASE CONTRACT CAPACITYEXCEEDING 250,000 TRANSPORTATION SERVICES DIVISON rimacPetroleum, dbaMerrimac EnergyGroup;A.P. Fischer, Inc.44000097164400009782Formally competed capacity contracts to provideengine oils, transmission fluid, and gear lube forDistrict vehicle maintenance. The authority toincrease or decrease individual amounts of thesecontracts will be limited to 2,377,757.(IFB 2000002241)Item LSOURCEOFFUNDSAMOUNTGeneralFunds(100%) 2,377,757GeneralFunds(100%) 750,000Contract Term: 11/01/21 through 10/31/24Aggregate Value For Two (2) Contracts: 2,377,757Requester: Lilia Montoya, DirectorTransportation Services DivisionCarrierTransicold ofSouthernCalifornia4400009699(IFB 2000002238)Item MFormally competed contract to provide parts tomaintain refrigeration and air conditioning unitsequipped on the District’s buses, trucks, vans andother vehicles.Contract Term: 11/01/21 through 10/31/26includes two (2) one-year renewal optionsAggregate Five-Year Contract Value: 750,000Requester: Lilia Montoya, DirectorTransportation Services DivisionBd. of Ed Rpt. No. 071-21/22Page 4 of 6Board of EducationOctober 12, 2021
31ATTACHMENT BREQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDERDELEGATED AUTHORITYC. APPROVAL OF GOODS AND GENERAL SERVICES CONTRACTSAuthorize the utilization of piggyback contract in effect. The proposed action complies with the Public Contract CodeSections 10299 and 20118, which allows school districts to utilize other governmental agencies’ established contracts anddoes not change District Policies.UTILIZATION OF PIGGYBACK CONTRACTSINFORMATION TECHNOLOGY DIVISIONCONTRACTORHewlett PackardEnterprise rization to execute a piggyback capacitycontract through Midwestern HigherEducation Compact (MHEC) to providesupport and maintenance services for theDistrict’s performance optimized datacenter.(MHEC-12152020)Item NSOURCEOFFUNDSGeneralFunds(100%)AMOUNT 511,905Contract Term: 10/20/21 through 10/19/22Contract Value: 511,905Requester: Soheil KatalChief Information OfficerInformation Technology DivisionBd. of Ed Rpt. No. 071-21/22Page 5 of 6Board of EducationOctober 12, 2021
32ATTACHMENT BREQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDERDELEGATED AUTHORITYD. APPROVAL OF PROFESSIONAL SERVICE CONTRACTSNEW CONTRACTS/ AMENDMENTS/AUTHORIZATION TO INCREASE CONTRACT CAPACITYEXCEEDING 250,000OFFICE OF THE CHIEF FINANCIAL OFFICERCONTRACTORSera Collection,LLCIDENTIFICATIONNO.4400009668-1Item O 5,565,771DESCRIPTIONSOURCEOFFUNDSAMOUNTAmendment to increase capacity of single-sourcecontract to operate vaccine clinics and administerCOVID-19 vaccinations.COVID-19Funds(100%) 5,565,771*Contract Term: 08/25/21 through 08/24/26Initial Contract Value:*Amendment No. 1:Aggregate Contract Value: 3,294,731 5,565,771 8,860,502Requester: David HartChief Financial OfficerOfficer of the Financial OfficerBd. of Ed Rpt. No. 071-21/22Page 6 of 6Board of EducationOctober 12, 2021
Los Angeles Unified School District Page 1 of 3 Printed on 10/1/2021 . Item I - Education Networks of America, Inc.; Cellco Partnership, dba Verizon Wireless, Contract Nos. 4400009695, 4400009696 Informative - Item J - Premier Property Preservations, Contract No. 4400009808 . Chief Communications Officer Office of Communications and Media .
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