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Accommodation of Employees With Disabilities. The University and the Union arecommitted to providing reasonable accommodation to employees with disabilities.3.2An employee who believes that they suffer a disability and requires a reasonableaccommodation to perform the essential functions of their position may requestsuch an accommodation through the Disability Services Office or otherwiseinforming the employee’s supervisor and/or department of the need foraccommodation.3.3Employees requesting accommodation must cooperate with the University indiscussing the need for and possible form of any accommodation. The Employermay require supporting medical documentation and may require the employee toobtain a second medical opinion at Employer expense. Medical informationdisclosed to the Employer will be kept confidential.3.4The Employer will determine whether an employee is eligible for a reasonableaccommodation and the final form of any accommodation to be provided. TheEmployer will attempt to find opportunities for modified duty that can be offered toemployees in lieu of and/or after disability leave. If requests for modified duty aredenied, the Employer, upon request, will provide the modified duty options thatwere considered and reason(s) for denial electronically or in writing.3.5An employee who is unable to perform the essential function of their position dueto disability may be separated from service after the Employer has made good faithefforts to reasonably accommodate the employee’s disability in accordance withapplicable state and federal law. Disability separation is not a corrective action.3.6Disability Leave. Disability leave may be a combination of the employee’s accruedsick time off, vacation time off, personal holiday, compensatory time, and/or unpaidtime off, the combination of which may be determined by the employee. If disabilityleave is taken as an unpaid absence, the employee may apply eight (8) hours ofaccrued paid time off per month during at least the first four (4) months of disabilityleave to provide for continuation of employer paid health benefits. The interspersedpaid time off will be applied to the first working day of the month.3.7Pregnancy Accommodation. The Employer and the Union will comply with allrelevant federal and state laws, regulations, and executive orders and with theprovisions of Washington Administrative Policy Statement 46.7 ReasonableAccommodation of Pregnant Employees. The University and the Union arecommitted to providing reasonable accommodation to pregnant employees.A. The following pregnancy-related accommodations shall not require health careprovider certification and are not subject to an employer's claim of unduehardship:1. Providing more frequent, longer, or flexible restroom breaks;2. Modifying a no food or drink policy;3. Providing seating or allowing the employee to sit more frequently if theirjob requires then to stand; and7

4.Restricting lifting to 17 lbs. or less.B. An employee's pregnancy or pregnancy-related health condition may also beaccommodated as follows:1. Job restructuring, part-time or modified work schedules, reassignment to avacant position, or acquiring or modifying equipment, devices, or anemployee's work station;2. Providing for a temporary transfer to a less strenuous or less hazardousposition;3. Providing assistance with manual labor and limits on lifting;4. Scheduling flexibility for prenatal visits; and5. Any further pregnancy accommodation an employee may request.With respect to these accommodations, the University may request an employeeprovide written certification from their treating health care provider regarding theneed for reasonable accommodation and may deny an employee's request forreasons of significant difficulty or expense.ARTICLE 4 – WORKPLACE BEHAVIORThe Employer and the Union agree that all employees should work in anenvironment that fosters mutual respect and professionalism. The parties agreethat inappropriate behavior in the workplace does not promote the University’sbusiness, employee well-being, or productivity. All employees are responsible forcontributing to such an environment and are expected to treat others with courtesyand respect.Inappropriate workplace behavior by employees, supervisors and/or managers willnot be tolerated. At no time will bullying be accepted as appropriate workplacebehavior. Bullying is defined as language or conduct that is unwelcome andsufficiently severe, persistent, or pervasive such that it could reasonably beexpected to create an intimidating, hostile, or offensive environment, or has thepurpose or effect of unreasonably interfering with an employee's workperformance, when viewed through both an objective and subjective standard. Ifan employee and/or the employee’s union representative believes the employeehas been subjected to inappropriate workplace behavior, the employee and/or theemployee’s representative is encouraged to report this behavior to the employee’ssupervisor, a manager in the employee’s chain of command and/or the HumanResources Office. An employee or the employee’s representative should identifycomplaints as inappropriate workplace behavior. The Employer will investigate thereported behavior and take appropriate action as necessary. If the investigationexceeds sixty (60) days, the Union may request a status update.The employeeand/or union representative will be notified upon conclusion of the investigation.Retaliation against employees who make a workplace behavior complaint will notbe tolerated.8

Grievances filed under this article may only be advanced up to Step 3 Mediation.ARTICLE 5 – AFFIRMATIVE ACTION5.1Policies. In conjunction with Federal and State Executive Orders, the Employerand the Union agree on the need for an affirmative action approach to correct andreview any inequities in the employment process. The Employer shall have andimplement an affirmative action plan which requires the Employer to make specialefforts to recruit, employ, retain, train, promote, encourage career development,and transfer qualified members of groups formerly excluded, even if that exclusioncannot be traced to particular discriminatory actions on the part of the Employer,and to develop, implement, and monitor affirmative action goals and timetables forhiring and/or promoting members of protected groups into job classes/categorieswhere it has been determined that under-utilization exists.5.2Groups included in the affirmative action program are those covered by federaland state regulations, and are currently women, American Indians, Asian/PacificIslanders, Blacks, Hispanics/Latinos, Vietnam era veterans, disabled veterans,persons with disabilities and persons 40 years of age and older.5.3Goals and Timetables. Upon request the Employer will provide the Union with itsaffirmative action reports which set forth the goals and timetables of the Universityfor bargaining unit employees.5.4It is agreed by the parties that a bargaining unit member elected or selected by theUnion shall be encouraged to take an active interest in affirmative action plansaffecting each bargaining unit covered by this Agreement.ARTICLE 6 – GRIEVANCE PROCEDUREThe Union and the Employer agree that it is in their best interest to resolve disputes atthe earliest opportunity and at the lowest level. Whenever possible, disputes should beresolved informally prior to filing a formal written grievance. To that end, all supervisorsand employees are encouraged to engage in free and open discussions about disputes.6.1Definition. A grievance, within the meaning of this Agreement, shall be defined asany dispute between the University and the Union, an employee, or a group ofemployees as to alleged misapplication or misinterpretation of the terms of thisAgreement or the Employer’s written personnel rules, policies or practices.6.2Employee Grievance Rights. Any employee who believes they have beenaggrieved may personally seek relief from that condition by filing a grievance,irrespective of any supervisor’s opinion of the grievance’s validity. In thepresentation of grievances, the employees shall be safe from restraint,9

interference, discrimination, or reprisal.6.3Employee Representation. The Union as exclusive representative of bargainingunit employees is the responsible representative of said employees in grievancematters.6.4Time Limitations.An extension of the time limitations as stipulated in the respective steps below,may be obtained by mutual consent of the parties. Failure of the union to complywith the time limitations without a request of time extension shall constitutewithdrawal of the grievance. Failure of the Employer to comply with the timelimitations without a request for time extension shall move the grievance to thenext step of the grievance procedure. For the purpose of calculating timerequirements, the first day shall be the day following the day on which theemployee was aware, or reasonably should have been aware, of the issue givingrise to the grievance. Saturdays, Sundays, and University holidays shall beincluded in the calculation of days except that the final day may not be on aSaturday, Sunday, or holiday but will end at the close of the first working dayfollowing the Saturday, Sunday, or holiday.6.5Contents. The written grievance shall include the following information:a. The date upon which the grievance occurred.b. The specific Article(s) and Section(s) of the Agreement violated.c. The past practice, rule, policy violated.d. Specific remedy requested.e. The grievant(s) name.f. Name and signature of Union representative (Staff or Steward).g. The nature of the grievance.Failure to include the above information shall not be a reason for invalidating thegrievance.6.6Pay Status – Meetings. Meetings and discussions on the grievance held with theEmployer in connection with this grievance procedure shall normally be held duringthe University’s regular business hours, or as mutually agreeable, and nodeduction in pay status shall be made for the grievant or steward for reasonabletime spent in such meetings or discussions during the employee’s scheduled dutyhours. The work schedule of the grievant will be seriously considered in thescheduling of the grievance meetings. Time off for employees and stewards shallbe granted by supervision following a request, but in consideration of jobresponsibilities. If the requested time off cannot be granted, the parties shallarrange for time off at the earliest possible time thereafter.6.7Grievance Withdrawal. A grievance may be withdrawn by the Union in writing atany time, and if withdrawn shall not be resubmitted.10

6.8ResolutionIf the Employer provides the requested remedy or a mutually agreed-uponalternative, the grievance will be considered resolved and may not be moved tothe next step.6.9ConsolidationGrievances arising out of the same set of facts may be consolidated by writtenagreement.6.10Filing and Processinga. Filing A grievance must be filed within thirty (30) days of the occurrence givingrise to the grievance, or the date the grievant knew or could reasonably haveknown of the occurrence. When possible the thirty (30) day periods above shouldbe used to attempt to informally resolve the dispute. The union steward or staffrepresentative will indicate when a discussion with the Employer is an attempt toinformally resolve a dispute.1)A grievance involving only Article 47 Contracting must be filed withinforty five (45) days of the occurrence giving rise to the grievance, or the datethe grievant knew or could reasonably have known of the occurrence. Theforty five (45) day periods above must be used to attempt to informallyresolve the dispute.b. Alternative Resolution Methods Any time during the grievance process, bymutual consent, the parties may use alternative methods to resolve the dispute. Ifthe parties agree to use alternative methods, the time frames in this Article aresuspended. If the selected alternative method does not result in a resolution, theUnion may return to the grievance process and the time frames resume. Anyexpenses and fees of alternative methods will be shared equally by the parties.c. Processing The Union and the Employer agree that in-person meetings arepreferred at all steps of the grievance process and will make efforts to schedule inperson meetings, if possible.6.11Steps of the Grievance Procedure. All grievances shall be processed inaccordance with the

University of Washington, hereinafter referred to as the Employer, and the Washington Federation of State Employees , AFSCME Council 28, AFL-CIO hereinafter referred to as the Union. ARTICLE 1 - UNION RECOGNITION 1.1 The Employer recognizes the Union as the sole and exclusive bargaining