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MEMORANDUM OF UNDERSTANDINGBETWEENTHE CITY OF REDWOOD CITYANDSERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 521FEBRUARY 1, 2017 - JANUARY 31, 20191

TABLE OF CONTENTSArticlePage No.PREAMBLE . 1ARTICLE 1 - RECOGNITION . 21.1Union Recognition . 21.2Employer Recognition . 2ARTICLE 2 - NO DISCRIMINATION . 2ARTICLE 3 - UNION SECURITY . 33.1Union Representatives . 33.2Use of City Facilities . 33.3Bulletin Boards . 33.4Advance Notice . 33.5Availability of Data . 33.6Unit Workers . 33.7New Workers . 43.8Printing of the Agreement . 43.9Payroll Deduction . 43.10Hold Harmless . 4ARTICLE 4 - AGENCY SHOP . 54.1Duty of Fair Representation. 54.2Options Available to Workers . 54.3Financial and Hudson Procedure Reporting by the Union. 64.4Exceptions . 64.5Inactivity and Reinstatement . 64.6Compliance . 64.7Hold Harmless . 7ARTICLE 5 - CITY RIGHTS . 7ARTICLE 6 - STEWARDS AND OFFICIAL REPS. - AND RELEASE TIME . 76.1Stewards . 76.2Official Representatives. 86.3Union Business Time Bank . .86.4Release Time . 8ARTICLE 7 - LAYOFF AND REEMPLOYMENT . 87.1Layoff. 87.2Notification of Layoff . 97.3Grievance of Layoff . 97.4Order of Layoff . 97.5Bumping Rights . 107.6Reemployment . 117.7Retirement in Lieu of Layoff. 12i

ArticlePage No.7.87.97.10Benefits During Layoff . 12Transition Allowance . 12Promotional Exams . 12ARTICLE 8 - PERSONNEL FILES AND PERFORMANCE RATINGS . 138.1Personnel Files . 138.2Letters of Reprimand . 138.3Retention of Disciplinary Documents . 138.4Performance Ratings . 13ARTICLE 9 - PROBATION PERIOD . 149.1Duration . 149.2Rejection . 149.3Promotional Probation . 149.4Completion . 14ARTICLE 10 - TRANSFER . 1410.4 Voluntary Transfer Requests . 15ARTICLE 11 - PROMOTION. 1511.1Examination . 1511.2Eligible List . 1511.3Promotional Appointment . 1511.4Duration of Eligible List . 1511.5Removal from Eligible List . 1611.6Waiver of Employment Offer . 1611.7Time Off for Examination . 16ARTICLE 12 - RECLASSIFICATION . 1612.1Definition . 16ARTICLE 13 - DISCIPLINE . 1713.1Right to Representation . 1713.2Procedure . 17ARTICLE 14 - RESIGNATION AND REINSTATEMENT . 1814.1Resignation . 1814.2Reinstatement . 18ARTICLE 15 - PAY PRACTICES . 1815.1Salary Plan . 1815.2Pay Period . 1915.3Salary Increase on Promotion . 1915.4Salary Increase on Reclassification . 1915.5Regular Part-Time Appointment . 2015.6Bilingual Differential . 2015.7Agricultural Pest Control Advisors License Differential. 2115.8Community Service Officer Specialty Pay . 21ii

ArticlePage s Dispatcher Training Differential . 21Qualified Applicators Certification/Qualified Applicators License (Parks Division) . 22Temporary Upgrading. 22Certification Incentive for Building Maintenance Classes . 22Building Employees' for Building Maintenance Classes . 2315.13.1 Building Inspection Certification Pay . 2315.13.2 Certified Access Specialist Program (CASP) Certification Pay Pilot Program . 24Automotive Service Excellence Certifications for Fleet Division Employees . 25Water and Wastewater Certification Pay and Classification Study . 2515.15.1 Certification Pay . 2515.15.2 Classification Study . 26ARTICLE 16 - HOURS OF WORK, OVERTIME, PREMIUM PAY . 2716.1Hours of Work . 2716.2Overtime . 2816.3Shift Differential . 2916.4Standby Duty . 2916.5Call-Back . 2916.6Call Out in Parks Department . 2916.7Work Schedule . 3016.8Rest Periods after Extended Shift . 30ARTICLE 17 - UNIFORM REIMBURSEMENT. 3017.2Safety Boots . 31ARTICLE 18 - HOLIDAYS. 3118.1Recognized Holidays . 3118.2Weekend Holidays. 3218.3Work on a Holiday . 3218.4Holiday During Vacation . 3218.5Holidays on a Regular Day Off . 3218.6Holidays for Workers on Alternative Work Schedules . 3218.7Holiday Pay for Part-Time Library Workers . 3218.8Holiday Pay for Communications Dispatchers . 32ARTICLE 19 - VACATIONS . 3319.5 Illness During Vacation . 33ARTICLE 20 - LEAVE PROVISIONS . 3420.1Sick Leave . 3420.2Industrial Disability Leave . 3620.2.4(1) Temporary Light Duty. 3720.2.4(2) Modified Work Assignment . 3720.3Bereavement Leave . 3720.4Military Leave . 3720.5Paternal Leave of Absence Without Pay . 3820.6Leave for Pregnancy Disability . 3820.7Court Appearance Leave. 38iii

ArticlePage No.20.820.920.1020.1120.1220.13Jury Duty . 38Personal Business Leave . 39Leave of Absence . 39Leave for Union Business. 39Donation of Leave . 39Family and Medical Leave . 40ARTICLE 21 - EDUCATIONAL EXPENSE REIMBURSEMENT, TRAINING, LICENSES AND CERTIFICATES . 4021.1Education Expense Reimbursement . 4021.2Training . 4021.3Licenses and Certificates . 41ARTICLE 22 - HEALTH PLANS . 4122.1Health and Cafeteria Plans. 4122.2Retiree Health . 4222.3Dental Insurance . 4222.4Savings Clause . 4222.5Life Insurance . 4322.6Contributions/Prorations to Health and Cafeteria Plans . 4322.7Vision Care . 4322.8Long Term Disability . 43ARTICLE 23 - RETIREMENT . 4323.1Retirement Plan . 4323.2 Employee and Employer Contributions to Pension . 4423.4Employee Cost Sharing of City's Contribution to Pension Salary With Offset . 44ARTICLE 24 - USE OF PERSONAL VEHICLE AND MILEAGE PAYMENT . 4524.1Mileage Payment . 4524.2Other Expenses . 4524.3Compensation for Vehicular Damage . 45ARTICLE 25 - SAFETY . 46ARTICLE 26 - GRIEVANCE PROCEDURE . 4626.1Definitions . 4626.2Procedure . 47Step 1 - Informal Level . 47Step 2 - Department Head Level . 47Step 3 - Human Resources Level . .47Step 4 - City Manager Level . 47Step 5 - Binding Arbitration. 47ARTICLE 27 - EMPLOYMENT REGULATIONS . 48ARTICLE 28 - CONTRACTING OUT . 49iv

ArticlePage No.ARTICLE 29 - NO STRIKE . 49ARTICLE 30 - SEPARABILITY OF PROVISIONS . 49ARTICLE 31 – TERM OF AGREEMENT . 50APPENDIX A – SEIU Classification Job Families . 51APPENDIX B – SEIU Salary Exhibits . 59APPENDIX C – Pension Tiers and Employee Contributions . 84v

PREAMBLEThis Memorandum of Understanding is entered into pursuant to the provisions of Sections 3500 et seq. of theGovernment Code of the State of California.The parties have met and conferred in good faith regarding wages, hours and other terms and conditions ofemployment for the workers in said representation unit, and have freely exchanged information, opinions andproposals and have reached agreement on all matters relating to the employment conditions and employer-employeerelations of such workers.This Memorandum of Understanding shall be presented to the City Council of the City of Redwood City as the jointrecommendation of the undersigned parties for salary and employee benefit adjustments for the period commencingFebruary 1, 2017 and ending January 31, 2019.1

ARTICLE 1 - RECOGNITION1.1Union RecognitionService Employees International Union Local 521 has been recognized as the Exclusive Representative,pursuant to the Employer-Employee Relations Resolution of the City adopted August 7, 1972, andperiodically revised subject to the provisions of Government Code section 3507, for the regular full-time andpart-time workers initially and regularly scheduled to work at least twenty (20) hours per week for a minimumof twenty-six (26) pay periods, and term-funded workers. This unit of workers shall for the purpose ofidentification be titled the SEIU Unit.A term-funded worker shall be defined as a worker in the job classification of Recreation and CommunityServices Program Coordinator, hired to work in a program that is subject to annual renewal or time-limitedfunding, including grant-funded programs and/or programs funded by service contracts with outsideagencies. This group includes former contract employees who were added to the unit as of December 7,2007, and designated term-funded workers as of July 1, 2015. The classifications used for term-fundedworkers are subject to change by mutual agreement only.Term-funded workers shall be employed for a maximum of one fiscal year, subject to annual renewal. Thelimited term is not a guarantee of employment for any specified period of time. Except where otherwisespecified in this agreement, all Memorandum of Understanding provisions for term-funded workers shall beequal to those of regular workers.At the end of each fiscal year, the City shall prepare a list of casual workers who were hired to work lessthan twenty (20) hours per week (less than 1,000 hours per year) but who, during the immediately precedingtwelve months, have been regularly scheduled to work and have worked a minimum of one-thousand(1,000) hours. Effective on the first day of the first pay period at least thirty (30) days following the fiscal yearin which the worker met the regular and continuous, and one-thousand (1,000) hours per year standard, theCity will provide SEIU with the opportunity to meet and confer over whether such workers shall be added tothe SEIU representation unit. “Regularly scheduled to work” shall be defined as not having a consecutivebreak in service of thirty (30) calendar days or more.1.2Employer RecognitionThe City Manager is the representative of the City of Redwood City, hereinafter referred to as "the City", inemployer-employee relations pursuant to the Employer-Employee Relations Resolution of the City adoptedAugust 7, 1972, and periodically revised subject to the provisions of Government Code section 3507.ARTICLE 2 - NO DISCRIMINATIONIt is the policy of the City of Redwood City to provide equal employment opportunity to all workers and applicants foremployment. All employment practices, such as recruitment, selection, promotions, and other terms and conditionsof employment are administered in a manner designed to ensure that workers and applicants for employment orservices are not subjected to discrimination on the basis of age (over 40), race, color, sex, national origin, ancestry,medical condition, physical or mental disability, genetic information, gender, gender identity, gender expression,sexual orientation, marital status, religious creed, political preference, military or veteran status or union affiliations,or any other basis protected by applicable federal, state or local laws.2

ARTICLE 3 - UNION SECURITY3.1Union RepresentativesA qualified representative of the Union shall be allowed to visit the work location for the purpose ofascertaining whether or not this Agreement is being observed. This right shall be exercised reasonably. Aqualified representative of the Union shall report to management before proceeding to the work location.He/She shall not interfere with the normal conduct of work. Activities such as the soliciting of membership,collection of dues, holding membership meetings, campaigning for office, conducting elections anddistributing literature is strictly prohibited during working hours without the prior approval of the PersonnelOfficer or his/her representatives.3.2Use of City FacilitiesThe Union may, with the prior notice to the Human Resources Manager, be granted the use of City facilitiesfor meetings of City workers provided space is available and does not interfere with City business. The useof City equipment, other than items normally used in the conduct of meetings, is strictly prohibited.3.3Bulletin BoardsThe Union may use portions of designated City bulletin boards in those areas which have workers in theSEIU Unit for the purpose of posting notices of official Union business such as times and places ofmeetings. The bulletin board may be used for lawful political or campaign notices.3.4Advance NoticeThe Union shall be notified of any creation of or change to an ordinance, rule, resolution or regulation withinthe scope of representation proposed to be adopted by the City

The City Manager is the representative of the City of Redwood City, hereinafter referred to as "the City", in employer-employee relations pursuant to the Employer-Employee Relations Resolution of the City adopted August 7, 1972, and periodically revised subject to the provisions of Government Code section 3507. ARTICLE 2 - NO DISCRIMINATION