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2021–2022Employee HandbookIf you have difficulty accessing the information in this document because of a disability,please email bhutchens@boydisd.net.Boyd ISD Employee HandbookRevised May 20211
Table of ContentsEmployee Handbook Receipt .5Introduction .6District Information .7Mission Statement, Goals, and Objectives . 7Board of Trustees . 8Board Meeting Schedule . 9Administration . 10School Calendar . 11Helpful Contacts . 12School Directory . 13Employment. 14Equal Employment Opportunity . 14Job Vacancy Announcements . 14Employment after Retirement . 15Contract and Noncontract Employment . 15Certification and Licenses . 16Recertification of Employment Authorization. 16Searches and Alcohol and Drug Testing . 17Health Safety Training . 17Reassignments and Transfers . 18Workload and Work Schedules . 18Breaks for Expression of Breast Milk . 19Notification to Parents Regarding Qualifications . 19Outside Employment and Tutoring . 20Performance Evaluation . 20Employee Involvement . 20Staff Development . 21Compensation and Benefits . 22Salaries, Wages, and Stipends. 22Paychecks. 22Automatic Payroll Deposit. 23Payroll Deductions. 23Overtime Compensation . 24Lunch Accounts . 24Travel Expense Reimbursement . 25Health, Dental, and Life Insurance . 25Supplemental Insurance Benefits . 26Boyd ISD Employee HandbookRevised August 3, 2021Page 2 of 71
Cafeteria Plan Benefits (Section 125). 26Workers’ Compensation Insurance . 26Unemployment Compensation Insurance . 27Teacher Retirement . 27Leaves and Absences . 28Personal Leave . 29State Sick Leave . 30Local Leave. 30Sick Leave Bank . 32Family and Medical Leave Act (FMLA)—General Provisions. 32Local Procedures for Implementing Family and Medical Leave . 35Temporary Disability Leave . 36Workers’ Compensation Benefits. 37Assault Leave . 37Bereavement Leave . 37Jury Duty . 38Compliance with a Subpoena . 38Truancy Court Appearances . 38Religious Observance . 38Military Leave . 39Employee Relations and Communications . 40Employee Recognition and Appreciation . 40District Communications . 40Complaints and Grievances . 41Employee Conduct and Welfare . 42Standards of Conduct . 42Discrimination, Harassment, and Retaliation . 46Harassment of Students . 47Reporting Suspected Child Abuse . 47Sexual Abuse and Maltreatment of Children . 48Reporting Crime . 49Scope and Sequence . 49Technology Resources . 49Personal Use of Electronic Communications . 50Electronic Communications between Employees, Students, and Parents . 51Public Information on Private Devices . 54Criminal History Background Checks . 54Employee Arrests and Convictions . 55Alcohol and Drug-Abuse Prevention . 56Tobacco Products and E-Cigarette Use . 56Boyd ISD Employee HandbookRevised August 3, 2021Page 3 of 71
Fraud and Financial Impropriety . 56Conflict of Interest . 57Gifts and Favors . 58Copyrighted Materials . 58Associations and Political Activities. 58Charitable Contributions . 59Safety . 59Possession of Firearms and Weapons. 59Visitors in the Workplace . 60Asbestos Management Plan . 60Pest Control Treatment . 60General Procedures. 61Emergency School Closing . 61Emergencies . 61Purchasing Procedures. 61Name and Address Changes . 62Personnel Records . 62Facility Use . 62Termination of Employment . 63Resignations. 63Dismissal or Nonrenewal of Contract Employees . 63Dismissal of Noncontract Employees . 64Discharge of Convicted Employees . 64Exit Interviews and Procedures . 65Reports to Texas Education Agency . 65Reports Concerning Court-Ordered Withholding. 66Student Issues . 67Equal Educational Opportunities. 67Student Records . 67Parent and Student Complaints. 68Administering Medication to Students . 68Dietary Supplements . 68Psychotropic Drugs . 69Student Conduct and Discipline . 69Student Attendance . 69Bullying. 70Hazing. 70Boyd ISD Employee HandbookRevised August 3, 2021Page 4 of 71
Employee Handbook Receipt2021-2022NameCampus/DepartmentI hereby acknowledge receipt of a copy of the Boyd ISD Employee Handbook. I agree to readthe handbook and abide by the standards, policies, and procedures defined or referenced inthis document.Employees have the option of receiving the handbook in electronic format or hard es/Please indicate your choice by checking the appropriate box below: I choose to receive the employee handbook in electronic format and acceptresponsibility for accessing it according to the instructions provided. I choose to receive a hard copy of the employee handbook and understand I amrequired to contact Human Resources to obtain a hard copy.The information in this handbook is subject to change. I understand that changes in districtpolicies may supersede, modify, or render obsolete the information summarized in thisdocument. As the district provides updated policy information, I accept responsibility forreading and abiding by the changes.I understand that no modifications to contractual relationships or alterations of at-willemployment relationships are intended by this handbook.I understand that I have an obligation to inform my supervisor or department head of anychanges in personal information such as phone number, address, etc. I also acceptresponsibility for contacting my supervisor or Human Resources if I have questions orconcerns or need further explanation.SignatureDatePlease sign and date this receipt and forward it to bhutchens@boydisd.net.Boyd ISD Employee HandbookRevised August 3, 2021Page 5 of 71
IntroductionThe purpose of this handbook is to provide information that will help with questions andpave the way for a successful year. Not all district policies and procedures are included. Thosethat are, have been summarized. Suggestions for additions and improvements to thishandbook are welcome and may be sent to Human Resources.This handbook is neither a contract nor a substitute for the official district policy manual. Noris it intended to alter the at-will status of noncontract employees in any way. Rather, it is aguide to, and a brief explanation of district policies and procedures related to employment.These policies and procedures can change at any time; these changes shall supersede anyhandbook provisions that are not compatible with the change. For more information,employees may refer to the policy codes that are associated with handbook topics, conferwith their supervisor, or call the appropriate district office. District policies can be accessedonline at https://pol.tasb.org/Policy/Advanced/1257.Boyd ISD Employee HandbookRevised August 3, 2021Page 6 of 71
District InformationBoyd ISD Employee HandbookRevised August 3, 2021Page 7 of 71
Board of TrusteesPolicies BA, BB series, BD series, and BE seriesTexas law grants the board of trustees the power to govern and oversee the management ofthe district’s schools. The board is the policy-making body within the district and has overallresponsibility for the curriculum, school taxes, annual budget, employment of thesuperintendent and other professional staff, and facilities. The board has complete and finalcontrol over school matters within limits established by state and federal laws andregulations.The board of trustees is elected by the citizens of the district to represent the community’scommitment to a strong educational program for the district’s children. Board members areelected annually and serve 3-year terms. Board members serve without compensation, mustbe qualified voters, and must reside in the district.Current board members include:Bill Childress – President (Place 4)Kyle Erwin – Vice President (Place 3)Kenneth Shepherd– Secretary (Place 6)Trae Luttrell– Member (Place 5)Jeremy Lambert – Member (Place 7)Marty Cain – Member (Place 1)Krista Barber – Member (Place 2)The board usually meets on the third Monday of the month at 6:30pm at the Boyd ISDAdministration Building located at 600 Knox Ave., Boyd, TX 76023. In the event that largeattendance is anticipated, the board may meet at an alternate location. Special meetingsmay be called when necessary. A written notice of regular and special meetings will be postedon the district website and at the Boyd ISD Administration Building at least 72 hours beforethe scheduled meeting time. The written notice will show the date, time, place, and subjectsof each meeting. In emergencies, a meeting may be held with a one-hour notice.All meetings are open to the public. In certain circumstances, Texas law permits the board togo into a closed session from which the public and others are excluded. Closed session mayoccur for such things as discussing prospective gifts or donations, real-property acquisition,certain personnel matters including employee complaints, security matters, studentdiscipline, or consulting with attorneys regarding pending litigation.Boyd ISD Employee HandbookRevised August 3, 2021Page 8 of 71
Board Meeting ScheduleAugust 16, 2021September 20, 2021October 18, 2021November 15, 2021December 13, 2021January 18, 2022February 22, 2022March 21, 2022April 19, 2022May 16, 2022**Dates are subject to change**Boyd ISD Employee HandbookRevised August 3, 2021Page 9 of 71
AdministrationDr. Tamara Vardy, ris Chappotin, @boydisd.netChelsea Reeves, High School Principal940‐433‐2327, ext. 4010creeves@boydisd.netDaniel Bourgeois, Middle School Principal940‐433‐2327, ext. 3010dbourgeois@boydisd.netLauren Luig, Intermediate School Principal940‐433‐2327, ext. 2010lluig@boydisd.netMorgan Harrison, Elementary School Principal940‐433‐2327, ext. 1010mharrison@boydisd.netBoyd ISD Employee HandbookRevised August 3, 2021Page 10 of 71
School CalendarBoyd ISD Employee HandbookRevised August 3, 2021Page 11 of 71
Helpful ContactsFrom time to time, employees have questions or concerns. If those questions or concernscannot be answered by supervisors or at the campus or department level, the employee isencouraged to contact the appropriate department as listed below.Dr. Tamara VardySuperintendentCentral Administration940-433-2327Chris ChappotinAssistant SuperintendentCentral Administration940-433-2327Betty OffuttSuperintendent SecretaryCentral Administration940-433-2327 ext 5000Julie MadduxChief Financial OfficerCentral Administration940-433-2327 ext 5030Brittany HutchensPayroll/ PersonnelCentral Administration940-433-2327 ext 5040Gaby LaraAccounts PayableCentral Administration940-433-2327 ext 5050Heidi ChappotinELAR CoordinatorCentral Administration940-433-2327 ext 5090Stacey ClevelandMath CoordinatorCentral Administrator940-433-2327 ext 5080Matthew CollingsCTE/CCMR DirectorCentral Administrator940-433-2327 ext 4101Ian RitcheyAthletic DirectorCentral Administrator940-433-2327 ext 4304Ben BarcenasAssistant Director of CustodialCentral Administrator940-433-2327 ext 5303JB CrispAssistant Director of MaintenanceCentral Administrator940-433-2327 ext 5301Cara RobertsPEIMS/Child NutritionCentral Administration940-433-2327 ext 5060Dru GodwinTechnology DirectorCentral Administration940-433-2327 ext 5100Kayla HaynieTechnology CoordinatorCentral Administration940-433-2327 ext 5103Scott SmithTechnology Device ManagerCentral Administration940-433-2327 ext 5104Sharon NelsonTransportation SupervisorBus Barn940-433-2327 ext 5200Whitney LamanceDirector of Health ServicesDistrict Wide940-433-2327 ext 3060Brandon HopkinsDirector of OperationsCentral Administration940-433-2327 ext 5070Boyd ISD Employee HandbookRevised August 3, 2021Page 12 of 71
School DirectoryBoyd High SchoolPrincipal: Chelsea ReevesAsst Principal: Jonathan Nash700 Knox Ave.Boyd, Texas 76023Phone: 940-433-9580Boyd Middle SchoolPrincipal: Daniel BourgeoisAcademic Dean: Alisen Adcock550 Knox Ave.Boyd, Texas 76023Phone: 940-433-9560Boyd Intermediate SchoolPrincipal: Lauren LuigAcademic Dean: Alisen Adcock550 Knox Ave.Boyd, Texas 76023Phone: 940-433-9540Boyd Elementary SchoolPrincipal: Morgan HarrisonAsst. Principal: Jessica Ward500 E. MortonBoyd, Texas 76023Phone: 940-433-9520Boyd ISD Employee HandbookRevised August 3, 2021Page 13 of 71
EmploymentEqual Employment OpportunityPolicies DAA, DIAIn its efforts to promote nondiscrimination and as required by law, Boyd ISD does notdiscriminate against any employee or applicant for employment because of race, color,religion, sex (including pregnancy, sexual orientation, or gender identity), national origin,age, disability, military status, genetic information, or on any other basis prohibited by law.Additionally, the district does not discriminate against an employee or applicant who acts tooppose such discrimination or participates in the investigation of a complaint related to adiscriminatory employment practice. Employment decisions will be made on the basis ofeach applicant’s job qualifications, experience, and abilities.In accordance with Title IX, the district does not discriminate on the basis of sex and isrequired not to discriminate on the basis of sex in its educational programs or activities. Therequirement not to discriminate extends to employment. Inquiries about the application ofTitle IX may be referred to the district’s Title IX coordinator, to the Assistant Secretary for CivilRights of the Department of Education, or both.The district designates and authorizes the following employee as the Title IX coordinator foremployees to address concerns or inquiries regarding discrimination based on sex, includingsexual harassment: Christine Magryta, 600 Knox Ave. Boyd, TX 76023. Reports can be made atany time and by any person, including during non-business hours, by mail, email, or phone.During district business hours, reports may also be made in person.The district designates and authorizes the following employee as the ADA/Section 504coordinator for employees for concerns regarding discrimination on the basis of a disability:Dr. Tamara Vardy, Superintendent, 600 Knox Ave, Boyd, TX 76023, tvardy@boydisd.net, and940-433-2327.Questions or concerns relating to discrimination for any other reason should be directed tothe Superintendent.Job Vacancy AnnouncementsPolicy DCAnnouncements of job vacancies by position and location are posted on a regular basis to thedistrict’s website and ESC Region 11.Boyd ISD Employee HandbookRevised August 3, 2021Page 14 of 71
Employment after RetirementPolicy DCIndividuals receiving retirement benefits from the Teacher Retirement System (TRS) may beemployed under certain circumstances on a full- or part-time basis without affecting theirbenefits, according to TRS rules and state law. Detailed information about employment afterretirement is available in the TRS publication Employment after Retirement. Employees cancontact TRS for additional information by calling 800-223-8778 or 512-542-6400. Informationis also available on the TRS Website (www.trs.texas.gov).Contract and Noncontract EmploymentPolicy DC seriesState law requires the district to employ all full-time professional employees in positionsrequiring a certificate from the State Board for Educator Certification (SBEC) and nursesunder probationary, term, or continuing contracts. Employees in all other positions areemployed at-will or by a contract that is not subject to the procedures for nonrenewal ortermination under Chapter 21 of the Texas Education Code. The paragraphs that followprovide a general description of the employment arrangements used by the district.Probationary Contracts. Nurses and full-time professional employees new to the districtand employed in positions requiring SBEC certification must receive a probationary contractduring their first year of employment. Former employees who are hired after a two-year lapsein district employment or employees who move to a position requiring a new class ofcertification may also be employed by probationary contract. Probationary contracts are oneyear contracts. The probationary period for those who have been employed as a teacher inpublic education for at least five of the eight years preceding employment with the districtmay not exceed one school year.For those with less experience, the probationary period will be three school years (i.e., threeone-year contracts) with an optional fourth school year if the board determines it is doubtfulwhether a term or continuing contract should be given.Term Contracts. Full-time professionals employed in positions requiring certification andnurses will be employed by term contracts after they have successfully completed theprobationary period. The terms and conditions of employment are detailed in the contractand employment policies. All employees will receive a copy of their contract. Employmentpolicies can be accessed online or copies will be provided upon request.Noncertified Professional and Administrative Employees. Employees in professional andadministrative positions that do not require SBEC certification (such as non-instructionalBoyd ISD Employee HandbookRevised August 3, 2021Page 15 of 71
administrators) are employed by a one-year contract that is not subject to the provisions fornonrenewal or termination under the Texas Education Code.Paraprofessional and Auxiliary Employees. All paraprofessional and auxiliary employees,regardless of certification, are employed at will and not by contract. Employment is not forany specified term and may be terminated at any time by either the employee or the district.Certification and LicensesPolicies DBA, DFProfessional employees whose positions require SBEC certification or a professional licenseare responsible for taking actions to ensure their credentials do not lapse. Employees mustsubmit documentation that they have passed the required certification exam and/orobtained or renewed their credentials to administrator in a timely manner. Employeeslicensed by the Texas Department of Licensing and Regulations (TDLR) must notify thesuperintendent when there is action against, or revocation of, their license.A certified employee’s contract may be voided without Chapter 21 due process andemployment terminated if the individual does not hold a valid certificate or fails to fulfill therequirements necessary to renew or extend a temporary certificate, emergency certificate,probationary certificate, or permit. A contract may also be voided if SBEC suspends orrevokes certification because of an individual’s failure to comply with criminal historybackground checks. Contact administration if you have any questions regarding certificationor licensure requirements.Recertification of Employment AuthorizationPolicy DCAt the time of hire all employees must complete the Employment Eligibility Verification Form(Form I-9) and present documents to verify identity and emp
Boyd ISD Employee Handbook Page 5 of 71 Revised August 3, 2021 Employee Handbook Receipt 2021-2022 Name _ Campus/Department _ I hereby acknowledge receipt of a copy of the Boyd ISD Employee Handbook. I agree to read
