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LCME Accreditation Survey Visit ScheduleSurvey TeamTeam Chair:Team Secretary:Team Member:Team Member:Faculty Fellow:Robert DiPaola, MD; Hematology-Oncology. Dean of College of Medicine and Vice President for Clinical Academic Affairs atUniversity of Kentucky College of Medicine.Barbara Barzansky, PhD; Developmental and Cell Biology. Co-Secretary of the Liaison Committee on Medical Education andDirector of Undergraduate Medical Education at the American Medical Association.Jennifer Koestler, MD, FAAP; Pediatrics. Senior Associate Dean for Medical Education at New York Medical College.Basma R. Selim, PhD; Industrial Engineering. Assistant Dean for Planning and Knowledge Management at the University ofCentral Florida College of Medicine.Diane Wagner, MD, FACP; Internal Medicine. Senior Associate Dean for Academic Affairs at Michigan State University College ofHuman Medicine.Meeting Connection InformationJoin Zoom Meeting: https://zoom.us/j/96798293445?pwd SXpBcm9JM05ZcWpYdUgrVXpvZUtoZz09Meeting ID: 967 9829 3445Passcode: 923470AGENDA#Internal moderators indicatedMonday, October 5th (Day 1)9:00-10:00 a.m. Dean’s perspective on the status of the medical schoolTopics for discussion include: Strengths and challenges of the schoolReflections on school development to dateElement 2.4: Sufficiency of administrative staffElement 4.1: Sufficiency of facultyElement 5.1: Adequacy of financial resourcesElement 5.2: Dean’s authority/resourcesElement 5.5: Resources for clinical instructionAttendee: Richard V. Homan, MD, President, Provost and Dean, Eastern Virginia Medical School10:05-11:05 a.m. Meeting with students from M2, M3, and M4 classesTopics for discussion include: Element 3.2: community of scholars/research opportunitiesElement 3.3: diversity/pipeline programs and partnershipsElement 5.4: sufficiency of buildings and equipmentElement 5.6: clinical instructional facilities/information resourcesElement 5.11: study/lounge/storage space/call roomsElement 6.1: program and learning objectivesElement 11.2: career advisingElement 12.3: personal counseling/well-being programsElement 12.4: student access to health care servicesEVMS Site Visit 1
Attendees: Andrew Abayan, M4 StudentTyler Beavers, M4 StudentStafford Brown, III, M3 StudentAnna Cronin, 2LT Army HPSP, M3 StudentCody Enciso, M2 StudentJack Fite, M2 StudentUrsula Griffiths-Randolph, MPH, M4 StudentAbby Hargis, M2 Student, ISA CommitteeCiara Jenkins, M3 Student, ISA Co-Chair#Becky Johnson, M4 StudentSudarshan Mohan, M3 Student, ISA CommitteeHeidi Schoomaker, MAEd, M2 Student11:05-11:20 a.m. BREAK11:20 a.m.-12:05 p.m. Senior leadership staff (i.e., vice/associate deans)Topics for discussion include Element 1.1: strategic planning and continuous quality improvementElement 1.3: mechanisms for faculty participationElement 1.5: bylawsElement 2.4: sufficiency of administrative staffElement 3.2: community of scholars/research opportunitiesElement 3.3: diversity/pipeline programs and partnershipsElement 4.1: sufficiency of facultyElement 5.4: sufficiency of buildings and equipmentElement 5.5: resources for clinical instructionAttendees: Brant Cox, MBA, Vice President & Chief Operating OfficerRonald Flenner, MD, Vice Dean, Academic Affairs#Mekbib Gemeda, MA, Vice President, Diversity and InclusionHelen Heselius, CPA, Vice President, Administration & FinanceDavid Huband, Associate Dean, Business & Administrative AffairsA. Brooke Hooper, MD, Associate Dean, Clinical EducationThomas Kimble, MD, Associate Dean, AdmissionsElza Mylona, PhD, MBA, Vice Provost, Faculty Affairs & Institutional EffectivenessMolly O’Keefe, PhD, Director, AccreditationStacy Purcell, JD, MHA, Vice President, General Counsel & Compliance OfficerWilliam Wasilenko, PhD, Vice Dean, Research12:05-12:45 p.m. LUNCH12:45-2:00 p.m. Educational program objectives, content, curriculum management, and evaluationTopics for discussion include: Elements 6.2/8.6: required clinical experiencesElement 6.5: elective opportunitiesElement 7.1, 7.2, 7.7: curriculum contentElement 7.9: interprofessional collaborative skillsElement 8.1: curricular managementElement 8.3: curricular design, review, revision/content monitoringElement 8.4: evaluation of educational program outcomesElement 8.7: comparability of education/assessmentAttendees: Ronald W. Flenner, MD, Vice Dean, Academic Affairs#A. Brooke Hooper, MD, Associate Dean, Clinical EducationJulie Kerry, PhD, Chair, Medical Education CommitteeMily Kannarkat, MD, Associate Dean, Academic AffairsMolly O’Keefe, PhD, Director, AccreditationDon Robison, PhD, Director, Curriculum & InstructionMichelle Rogers-Johnson, PhD, Director, AssessmentAileen Shafer, Associate Director for MD Clinical Education Compliance & SupportLaurie Wellman, PhD, Assistant Dean, Academic AffairsPaul Weissburg, PhD, Associate Dean, Educational Assessment & EvaluationEVMS Site Visit 2
2:05-2:50 p.m. Teaching, supervision, student assessment, student advancementTopics for discussion include: Element 9.1: preparation of resident and non-faculty instructorsElement 9.3: clinical supervision of medical studentsElement 9.4: assessment systemElement 9.7: formative assessment and feedbackElement 9.8: fair and timely summative assessmentElement 10.3: policies regarding student selection/progress and their disseminationAttendees: Joel Clingenpeel, MD, MEd, Director of Remediation & Residents as EducatorsAmy Fantaskey, MD, Chair, Student Progress CommitteeA. Brooke Hooper, MD, Associate Dean, Clinical Education#Mily Kannarkat, MD, Associate Dean, Academic AffairsThomas Kimble, MD, Associate Dean, AdmissionsAllison Knight, PhD, Associate Dean, Student AffairsMichelle Rogers-Johnson, PhD, Director, AssessmentMarsha Williams, MSEd, Director, Admissions2:50-3:05 p.m. BREAK3:05-3:50 p.m. Clerkship directors meetingTopics for discussion include Element 5.5: resources for clinical instructionElement 5.11: study/lounge/storage space/call roomsElements 6.2/8.6: required clinical experiencesElement 8.7: comparability of education/assessmentElement 9.1: preparation of residents and non-faculty instructorsElement 9.2: faculty appointmentsElement 9.3: clinical supervision of medical studentsElement 9.4: assessment systemElement 9.8: fair and timely summative assessmentAttendees: Bruce Britton, MD, Clerkship Director, Family & Community MedicineJessica R. Burgess, MD, Clerkship Director, SurgeryRachel Burke, MD, Clerkship Director, SurgeryJoel Clingenpeel, MD, Director of Remediation & Residents as EducatorsCatherine Derber, MD, Clerkship Director, Internal MedicineA. Brooke Hooper, MD, Associate Dean, Clinical Education#Aaron Mills, DO, Clerkship Director, Internal MedicineAndrew Moore, MD, Clerkship Director, Obstetrics & GynecologyJustin Petri, MD, Clerkship Director, Psychiatry & Behavioral SciencesMary Rubino, MD, Clerkship Director, Family & Community MedicineKyrie Shomaker, MD, Clerkship Director, PediatricsGloria Too, MD, Clerkship Director, Obstetrics & GynecologySamantha Vergano, MD, Clerkship Director, Pediatrics3:55-4:40 p.m. Diversity, admissions, access to researchTopics for discussion include: Element 3.2: community of scholars/research opportunitiesElement 3.3: diversity/pipeline programs and partnershipsElement 4.2: scholarly productivityElements 10.2/10.3: medical school admissions policies and practicesAttendees: Michael Bono, MD, Co-Chair, EVMS Admissions CommitteeMekbib Gemeda, MA, Vice President, Diversity & Inclusion#Thomas Kimble, MD, Associate Dean, Admissions and Enrollment#Jill Miller, MD, Co-Chair, EVMS Admissions CommitteeEVMS Site Visit 3
David Mu, PhD, Chair, Research Advisory CommitteeElza Mylona, PhD, MBA, Vice Provost, Faculty Affairs & Institutional EffectivenessGail Williams, MA, Assistant Dean, Diversity in Educational ProgramsMarsha Williams, MSEd, Director, AdmissionsWilliam Wasilenko, PhD, Vice Dean, ResearchEND DAY 1Tuesday, October 6th (Day 2)9:00-9:30 a.m. Medical school financesTopics for discussion include: Element 5.1: adequacy of financial resourcesElement 5.3: pressures for self-financingAttendees: Jacklyn Banas, Director, Donor RelationsTammy Chrisman, MBA, Assistant Dean, Business & Administrative AffairsHelen Heselius, Vice President, Financial Services#Connie McKenzie, MSW, CFRE, Sr. Associate Vice President, Development & Alumni Relations9:35-10:05 a.m. Educational facilities and infrastructure/pre-clerkship and clinicalTopics for discussion include: Element 5.4: sufficiency of buildings and equipmentElements 5.5/5.6: adequacy of clinical resourcesElement 5.11: study/lounge/storage space/call roomsAttendees: A. Brooke Hooper, MD, Associate Dean, Clinical Education#David Huband, Associate Dean, Business & Administrative AffairsMily Kannarkat, MD, Associate Dean, Academic AffairsAllison Knight, PhD, Associate Dean, Student AffairsS. Doug Martin, Executive Director, Facilities10:10-11:10 a.m. Academic, career, personal advising/counseling services/student health/financial aid servicesand counselingTopics for discussion include: Element 11.1: academic advisingElement 11.2: career advisingElement 11.3: oversight of extramural electivesElement 11.5: confidentiality of student educational recordsElement 12.1: financial aid/debt management counseling/student educational debtElement 12.4: student access to health care servicesElement 12.5:non-involvement of providers of student health services in student assessment/location of student health recordsElement 12.8: student exposure policies/proceduresAttendees: Deborah Brown, Director, Financial AidJoel Clingenpeel, MD, Director of Remediation & Residents as EducatorsDavid Golay, RegistrarTerri Edwards, MEd, MA, Student Disability OfficerRebecca Hastings, MSEd, MD Career AdvisorA. Brooke Hooper, MD, Associate Dean, Clinical EducationThomas Kimble, MD, Associate Dean, Admissions and EnrollmentAllison Knight, PhD, Associate Dean, Student Affairs#Seyed Saadat, MD, Medical Director, Student Health and Occupational HealthAileen Shafer, Associate Director for MD Clinical Education Compliance & SupportDan St. John, PhD, Director, Academic DevelopmentEVMS Site Visit 4
11:10-11:25 a.m. BREAK11:25-11:55 a.m. Institutional faculty issues (policies/procedures), faculty developmentTopics for discussion include: Element 1.3: mechanisms for faculty participationElement 4.5: faculty developmentAttendees: Christine Boswick, Director, Faculty AffairsCraig Derkay, MD, Past President, Faculty SenateJudith Taylor-Fishwick, MSc, Director, Professional DevelopmentElza Mylona, PhD, MBA, Vice Provost, Faculty Affairs & Institutional Effectiveness#12:00-12:45 p.m. Residents meetingTopics for discussion include: Element 9.1: preparation of resident and non-faculty instructorsElement 9.3: clinical supervision of medical studentsElement 9.4: assessment systemAttendees: Brian Ahearn, MD, Emergency Medicine PGY-3*Stephanie Borinsky, MD, Pediatrics PGY-3Colin Chao, MD, Family and Community Medicine PGY-1* #Oneil Grant, DO, Pediatrics PGY-3Muhammad Ibrar Islam, MD, Internal Medicine PGY-3Fiora McRae, MD, Radiology PGY-1Lee Ouyang, MD, Obstetrics and Gynecology PGY-3Luke Suber, MD, Family and Community Medicine PGY-2*Rock Vomer, DO, Family and Community Medicine PGY-2Maxwell Wagner, MD, MS, General Surgery PGY-1** Alumni12:45-1:15 p.m. LUNCH1:15-2:00 p.m. Junior faculty meetingTopics for discussion include: Element 1.3: mechanisms for faculty participationElement 3.2:community of scholars/research opportunitiesElement 3.3: diversity/pipeline programs and partnershipsElement 4.2: scholarly productivityElement 4.4: feedback to facultyElement 4.5: faculty professional developmentAttendees: Carolina Casellini, MD, Assistant Professor, Internal MedicineJason Dukes, MD, MBA, Assistant Professor, Internal MedicineMcKenna Johnson, MD, Assistant Professor, Internal MedicineJonathan Mark, MD, Assistant Professor, Otolaryngology*Renee Morales, MD, Assistant Professor, Obstetrics and GynecologyNagaraja Nagre, PhD, Assistant Professor, Physiological SciencesKaro Gary Ohanian, MD, Assistant Professor, Family and Community Medicine*Alice Roberts, MD, PhD, Assistant Professor, DermatologyJulia Sharp, PhD, Assistant Professor, Microbiology and Molecular Cell BiologyJohn Snellings, MD, Assistant Professor, Family and Community Medicine* #* AlumniEVMS Site Visit 5
2:05-3:05 p.m. Department chairs meetingTopics for discussion include: Successes and ongoing challenges in administrative functioning of departments Adequacy of resources for all missions - research, scholarship, teaching, clinical care (3.2, 4.1, 4.2, 5.1, 5.2, 5.4. 5.5, 5.6) Diversity (3.3) Departmental support for faculty and GME/graduate programs Balancing of demands on facultyAttendees: Alfred Abuhamad, MD, Chair, Obstetrics and Gynecology#L.D. Britt, MD, MPH, Chair, SurgeryRichard Conran, PhD, MD, JD, Chair, Pathology & AnatomyFrancis Counselman, MD, Chair, Emergency MedicineStephen Deutsch, MD, PhD, Chair, Psychiatry & Behavioral SciencesAlison Dobbie, MB, ChB, Chair, Family & Community MedicineC.W. Gowen, MD, Chair, PediatricsJulie Kerry, PhD, Chair, Microbiology & Molecular Cell BiologyShannon McCole, MD, Chair, OphthalmologyRobert Palmer, MD, MPH, Interim Chair, Internal MedicineGerald Pepe, PhD, Chair, Physiological SciencesVISIT ENDSEVMS Site Visit 6
EVMS Site Visit 1 LCME Accreditation Survey Visit Schedule Survey Team Team Chair: Robert DiPaola, MD; Hematology-Oncology. Dean of College of Medicine and Vice President for
