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ASOIF International Federation Governance ProjectExamples of Good Governance PracticeUpdated 15 June 2020IntroductionThis document lists a number of examples of good governance practice among the InternationalFederations (IFs) which are Members of the Association of Summer Olympic International Federations(ASOIF). The examples have been identified following the governance review conducted by the ASOIFGovernance Task Force in 2019-20.About the good practice examplesThe examples below all relate directly to one of the 50 questions in the 2019-20 edition of thequestionnaire and are numbered accordingly.In order to be included, the IF usually demonstrated that it fulfilled the criteria of the specific question in a“state of the art” way. An objective in compiling the list was to provide examples from a wide variety ofIFs. The selected examples should therefore not be regarded as definitively the best in each category,nor should the omission of a particular IF example be understood as any kind of criticism – for most ofthe questions there were too many good examples to include them all.It is the responsibility of any IF seeking to learn from or follow the lead of a good practice example in thelist to determine whether, and to what extent, the method adopted by another IF is applicable to them. Itis recognised that replicating a few of the structures and processes identified in the list would requiredisproportionate resources for some IFs.Note that the three examples cited for each indicator are not in any particular order. The differentexamples often demonstrate slightly different ways of addressing the topic which are appropriate to thesize or specific characteristics of the organisation concerned.As governance is an evolving process, it is likely that some of the web pages and documents referred towill be updated or replaced fairly soon. It is intended that this document should be reviewed from time totime to try to ensure links remain current.
List of good practice examplesRefTopicIF2.1Publication ofstatutesWorldArchery2.1Publication ofstatutesPublication tureFIHVision, mission,strategyITFIFSC2.3Vision, mission,strategyUCI2.3Vision, mission,strategyICF2.4Details of membersFEI2.4Details of membersWorldRugby2.4Details of membersIHF2.5Details of electedofficialsUWWExampleSection - TransparencyStatutes are available to view online as well as in PDF to download. Themarked-up version of the PDF shows 5/EN-Book1diff.pdfRules archive includes marked-up versions:https://www.canoeicf.com/rules-archiveAll regulations are provided with a clean and marked-up ture is clearly explained on the e are dedicated pages for Commissions/Councils and /fie.org/fie/structure/officeA detailed organisation chart is published, including staff t-dec-2019.pdfThe organisation chart is clear with hierarchical levels. The chart directlylinks to a dedicated page for each ureAn organisational strategy is in place, listing the 8 strategic priorities withlinks to relevant sections of the ame/itf-2024-strategy/The ITF Annual Review and annual Global Tennis Report explain howactivity links back to the ITF 2024 he UCI’s Agenda 2022 includes detailed enda-2022/2018-uciagenda2022-en-web.pdf?sfvrsn 56b641e7 8The 2016-2020 Strategic plan is clearly laid out and split into objectives,strategies and task icf strategic plan 20162020.pdfDetailed information is published for each national federation, includingnumbers of events, officials, horses and ormation on Member Unions includes contact details, news er-unionsList of member federations with additional detail including federationnews and past participation at events:https://www.ihf.info/federationsBiographies published include CV and conflicts of interest statement –an talia-yariguinaList of the terms of Bureau ault/files/201903/elections dates terms bureau members ver mar2019.pdf2
2.5Details of electedofficialsITU2.5Details of electedofficialsWorldSailing2.6Annual reportFIFABiographies of Executive Board members include years of their electedmandate and their conflict of interest declaration, plus a signedcommitment to abide by the ITU Constitution and rules:https://www.triathlon.org/about/itu executive boardThere are detailed biographies of the Board of Directors, including a listof Member National Associations which nominated d/30030.phpYearly Activity and Governance Reports are published, with icial-documents/organisationActivity Report dqzfwwz5onqszo0.pdf2.6Annual reportITF2.6Annual reportWT2.7Audited accountsBWF2.7Audited accountsITTF2.7Audited accountsWorldArchery2.8Allowances andbenefitsUCI2.8Allowances andbenefitsITTFGovernance Report governance-report2018.pdf?cloudid yrsjcy9fza7xy02pl436ITF Annual Reviews are available dating back several nt annual reports are published, which include a good range ofinstitutional ce/annual ploads/2019/06/20182019 Annual Report.pdfThe annual reports include audited accounts, and there is an s/2019 audited accounts are also published as a separate cumentsystem/81/82/961/Annexure%20B%20 %20BWF%20Audited%20Financial%20Statements%20 %2031%20December%202019%20VF.pdfAudited Financial Statements published dating back a number of years:https://documents.ittf.sport/document?field document category target id 152&field document type target id All&field place value &items per page 502018 annual report includes management information from the CFO –see page s/public/201905/2018AnnualReport.pdfAudited accounts are published dating back a number of years. There isalso a Finance and Audit Board Report on the ts/?dir ex.php?dir 584The Financial Reports include line items for the remuneration ofPresident, Management Committee and a total figure for staff - seepages eb.pdf?sfvrsn dcab78d0 8The allowances for officials are ?sfvrsn 5cb93082 2ITTF Travel Policy explains rules for 5ITTF Allowance and Benefits Policy include figures for allowances andper diems:https://documents.ittf.sport/document/2143
2.8Allowances andbenefitsUWW2.9General AssemblydocumentsFISA2.9General AssemblydocumentsITF2.9General AssemblydocumentsFEI2.10Summary ofmeeting decisionsITF2.10Summary ofmeeting decisionsUCI2.10Summary ofmeeting decisionsUIPMDetails of per diems for Bureau members and total expenditure for 2018listed on the web inanceBreakdown of different types of expenses in the ult/files/201809/budget 2019 eng.pdfFull Congress papers are published with an extensive archive and linksto fisa/congressFull agenda and minutes published from Annual General Meetings,dating back several ents/itf-conference-andagm/agm-resources/News article about the Annual General Meeting includes voting nt/Extensive information is available from previous General vernance/meetings/fei-generalassemblyFor 2019 there is a live blog and publication of all esA summary of Board meetings and decisions made is published, datingback several sation/company-structure/Agendas are available for Management Committee meetings that havetaken nagement-committeePress releases are issued summarising meeting gExecutive Board meeting schedule and a summary of decisions takenare d-meetingsOther Committee and Commission meeting minutes are also -commissions-meetings4
Ref3.13.1TopicImplementation ofCode of EthicsImplementation ofCode of EthicsIFFIGBWFSection - IntegrityThere is an Independent Gymnastics Ethics Foundation, which includesa dedicated Compliance Officer (Article 4.3 of the GEF on.org/public/rules/GEF Operational rules.pdfInformation on outcomes of activity is ulletin/Bulletin248/html5.html#page/38#There is an Integrity Unit and an Ethics Hearing Panel with rules andprocedures published.Judicial documentsystem/81/1466/1469/Section%203.1%20 %20Judicial%20Procedures%20 %2011102019.pdfIntegrity programme, which includes rity/3.1Implementation ofCode of EthicsUCIOutcomes are published, including an dminton.com/archive-panel-decisions/The Ethics Commission is elected by Congress - see Code of Ethics,article nd-regulations/uci-codeof-ethics.pdfMembers of the Ethics mmission-165125Evidence of activity included report from the Chair to -en.pdfAlso see 2018 annual report page 7 - brief reference to EthicsCommission web.pdf?sfvrsn dcab78d0 8News story about the work of the 2Implementation ofAnti-Doping CodeWTAnti-doping programme outsourced to ekwondo-sign-antidoping-partnership/Table of suspensions and statistics tidoping/Anti-Doping activity is also reported on in the annual report - see t/uploads/2019/06/20182019 Annual Report.pdf5
3.23.23.3Implementation ofAnti-Doping CodeImplementation ofAnti-Doping CodeImplementation ofCode onManipulationFIGWorldAthleticsBWFAnti-doping programme outsourced to forces-in-fight-against-doping2/Anti-doping sanctions are medical/rapport-sanctions.pdfThe anti-doping programme is managed by the independent AthleticsIntegrity Unit.Procedures are explained and there is an annual report. Sanctions wnloads/pdfs/know-us/en/AIUAnnual-Report-2018-EN .org/disciplinary-processCode of Conduct in Relation to Betting, Wagering and Irregular 0Match%20Results%20 20190516.pdfThe anti-match fixing programme falls within the Integrity Unit’s scope y/anti-match-fixing-overview/3.3Implementation ofCode onManipulationFEICases are published. See an 0Hearing%20Panel%20Decision%20 %20BWF%20v%20J.Persson%20 %20Decision%20Dated%2018032019%20 %20Website.pdf"FEI Code on the prevention of the manipulation of competitions –Appendix lean.pdfDetails of a case have been .pdf3.3Implementation ofCode onManipulationWorldAthleticsThere is a dedicated webpage with links to relevant resources and someeducational materials:https://inside.fei.org/be-trueRules on the Manipulation of Sports Competition are published – seeBook uments/book-of-rulesThe topic is also referenced in Rule 6.3d of the Integrity Code oads/pdfs/know-therules/en/IAAF Integrity Code of Conduct.pdfSuppliers are contracted to monitor activity and conduct investigationsfor major events.6
3.43.43.43.5Ensuring membersfollow codesEnsuring membersfollow codesEnsuring membersfollow rements for members are set out in Statutes article 9 and Code ofConduct in the Internal here are dedicated working groups to assist in the case of noncompliant There are several relevant rules:Compliance with regulations - Handbook 2Council membership rights - Bye-law 9.3 and 9.4Union compliance – Handbook 2.1https://www.world.rugby/handbookA membership pathway document is also published, which outlines theprocedure to obtain ws/bye-law-6IHF Legal Department monitors national federation statutes and electionprocesses.A case relating to the suspension of a member federation is published(also see Congress Minutes 06/43882 2 Member%27s%20suspension E 01/2019%20Ordinary%20Congress Minutes E.pdfA whistle-blowing policy is istle-blowing/There are multiple reporting mechanisms in place, depending on ms/safeguarding incident reporting on3.5Whistle-blowersystemFIFAPress release about TIU rmation about reporting mechanisms is published in the FIFA Codeof Conduct, which includes a non-retaliation a-code-of-conduct2929214.pdf?cloudid wfomatimtwtql2kogyxrAn external supplier manages the reporting ystemWorldRugbyThe Annual Governance Report has a section on reporting tools and abrief summary on activity – see pages -governance-report2018.pdf?cloudid yrsjcy9fza7xy02pl436There is a dedicated email address and online form for port formThe confidential reporting policy is ow confidential7
3.6IntegrityinvestigationsFEIThere is a dedicated Equestrian Community Integrity Unit, whichinvestigates cases and reports to the General Assembly - see paragraph32 in the 2018 grityhttps://inside.fei.org/system/files/5 ANNEX GA19 MINUTES%20GA%202018%20MANAMA%20%28BRN%29.pdfAlso see a news article from 2018 regarding an ECIU rldAthletics3.7Publication ofdisciplinarydecisionsITU3.7Publication ofdisciplinarydecisionsUWW3.7Publication ofdisciplinarydecisionsWorldRugby3.8Gender balanceFISA3.8Gender balanceFIHGuidelines for the evidence gathering Evidence%20Manual%20V2.1f.pdfThere is an independent Tennis Integrity Unit with full it.com/investigations-and-sanctionsThe rules and processes for investigations are clearly plinary-processTribunal cases are published, including full, reasoned decisions. Antidoping cases identify the basic facts and the period of loads/category/arbitration ping/doping violationsAll disciplinary decisions are published on a specific section of itedworldwrestling.org/governance/decisionsFull judicial decisions are published on a designated section of thewebsite and there are associated news -decisionsThe judicial appointees for tournaments are also named:https://www.world.rugby/news/425369The Council is relatively balanced in composition between women council/Statutes 7.1.a.ii - 4 men and 4 women to be elected to the h-statutes-2018.pdfOverall, there are 6 women out of 16 members listed on the ExecutiveBoard listed: ard/3.8Gender balanceWorldAthletics3.9Safeguardingprogrammes andpoliciesFIEThe FIH Gender Equality Policy is l-documents/fih-gender-equalitypolicy/The 2019 Constitution includes provisions to ensure improved genderbalance on the Council over time - see article ents/book-of-rulesThere is a detailed safeguarding policy in place - see chapter 13 ofstatutes and chapter 14 of administrative nce of activity includes dedicated safeguarding officers at majorevents.8
3.9Safeguardingprogrammes andpoliciesFEIThere is a Safeguarding Policy against Harassment and Abuse - seeappendix I of the FEI General te%20-%20Clean.pdfReporting cident%20Report%20Form Final%204Dec2018%20-%20clean%20-interactive.pdfAn external supplier conducts safeguarding training for FEI staff, thelegal department and FEI Tribunal.3.9Safeguardingprogrammes andpoliciesFISAAlso see article 2.3 of s/FEI%20Statutes 2019 19Nov19MARK-UP 0.pdfThere is a safeguarding policy and detailed information on the /safeguarding-135508There is an incident reporting form and a list of event safeguardingofficers at eral/General/13/57/16/FISAIncidentReportingForm /General/General/14/20/53/2020 EventSafeguardingOfficers 030320 Neutral.pdf3.10Data protectionITU3.10Data protectionFIFATraining is in process for FISA Staff, Commissions and FISA Council.A variety of policies relating to GDPR are published:https://www.triathlon.org/privacy www.triathlon.org/uploads/docs/World Triathlon sonal Data Policy AA.pdfFIFA Data Protection Regulations are issued and applicable to allmember associations, as well as their fa-data-protection-regulations2019.pdf?cloudid dr9labmtd63ctx6o3erkFIFA held a Data Protection Summit for a wide range of ertise-in-data-protection-wit3.10Data protectionUCIThere is mandatory e-learning on data protection for all staff.UCI staff are regularly informed of risks and best practices in relation todata protection and IT security. Security measures are in place and theUCI ensures that relevant rules are complied with by contractingpartners.GDPR is referenced in the Data Protection -official/generalpolicy.pdf?sfvrsn 8ce82332 129
Ref4.14.1TopicElections forpresident andofficialsIFWorldArcheryElections forpresident andofficialsUCIElections forpresident andofficialsWorldSailing4.2Electioncampaigning rulesUIPM4.2Electioncampaigning rulesFEI4.1Section - DemocracyThe Executive Board and some committees are elected – seeConstitution oting numbers were published in the 2019 Congress minutes. Anelectronic voting system was used, which provides an element ofindependent ts/index.php/documents/?doc 476117.The majority of the Management Committee is elected by the Congress.Voting numbers are published in Minutes - see 2017 minutes, points 11and e Board is elected at the General Assembly.An electronic voting system is used. Voting numbers were publishedfrom the previous elections in bly/election of ent[21537].pdfElection campaigning rules, including disclosure of financing (article lection rules uipm 20181.pdfA Code of Conduct for Elections is published on the website, whichcovers brief rules for allowed expenses - see 3.1.4, 3.1.6 and 20Conduct for%20Elections 2020.pdfAll election information is published for General 4.34.3Electioncampaigning rulesElectoral processand rulesElectoral processand rulesWorldAthleticsFIGITFDetailed Candidacy Rules are published among the election documents,including a section on expenditure - see 8.17.Expenditure limits are in place for campaigns for Council Members andthe President with monitoring by the Election Oversight ructure/electionsVoting rules are explained in detail – see Statutes article /files/en Statutes%202019%20with%20changes.pdfAn electronic system overseen by an external company was used atprevious Congresses.The voting rules in the Constitution are detailed – see article 18 itution-of-the-itf-2020english.pdfThe voting procedure is developed with the Independent Election Paneland independent auditors. The process was described to voters duringthe AGM (see page df10
4.3Electoral processand rulesWorldAthletics4.4Publishing detailsof elected rolesFEI4.4Publishing detailsof elected rolesICF4.4Publishing detailsof elected rolesWorldAthletics4.5Eligibility rulesITFThere are detailed election rules in the Constitution (article 35) andRules of Congress (articles 10 and 11). Rules include provisions forpaper ballot voting in case of a failure in the electronic system and covervarious f/documents/book-of-rulesAll open positions for election and job specifications are listed on thewebsite. Candidate CVs are also ions/job-specsThe list of positions to be elected is published ahead of the tion 2020 positions.pdfThe Elections section of the website includes detailed job descriptions,the application procedure and the vetting process. See the examplefrom the 2019 f/structure/electionsCandidates are nominated by Class B members – see Constitutionarticles 20b and 21f.There are eligibility rules - see article itution-of-the-itf-2020english.pdf4.5Eligibility rulesITTF4.5Eligibility rulesFEIThe rules for the Election and Eligibility Panel are in the Code of Ethics– see appendix 1, article of-ethics-effective-27-sep2019-english.pdfThere are brief eligibility rules for elected officials - Constitution 1.5.9.The nominations process is non-restrictive.The Nominations Committee reviews the validity and qualifications ofcandidates - Constitution 0/04/2020ITTFHandbook v1.pdfThe eligibility of candidates is covered in Statutes article 24 and is t/files/FEI%20Statutes 2019 19Nov19MARK-UP 0.pdfThe Nominations Committee vets all candidacies - see Code of Conductand article 32 of 20of%20Conduct for%20Elections 2020.pdf4.6Term limits forelected officialsFEI4.6Term limits forelected officialsIFSC4.6Term limits forelected officialsWorldRugbyBoard Members may serve three terms then there is a waiting period (ofat least one term) before being eligible for a new role. The Presidentmay only serve three terms as President - see I%20Statutes 2019 19Nov19MARK-UP 0.pdfExecutive Board members are eligible for a maximum of three terms –see article 25. In the 2021 elections, Board members who have alreadyserved for three terms or are in their third term will only be eligible forone more SC Statutes 2019.pdfChair and Vice-Chair have a term limit of 2 x 4 years - see 9.8.1.For the Executive Committee, there is a term limit of 12 years inaggregate ws/bye-law-1011
4.7Representation ofstakeholdersIFSC4.7Representation ofstakeholdersISSF4.7Representation ofstakeholdersFIEOne female and one male representative elected by the Athletes’Commission on the Executive Board - see article 24:https://cdn.ifsc-climbing.org/images/About/IFSC Statutes uncategorised/66-ifscexecutive-boardThe Athletes’ Committee Chair is a voting member of both the ExecutiveCommittee and Administrative Council - see 7.2.1 and 8.1.3:https://www.issfsports.org/getfile.aspx?mod docf&pane 1&inst 452&file ISSF%20Constitution%20ENGLISH.pdfRules for Athletes’ Committee are detailed - see article 3.12.3.13, Annex“AC”: Athletes mod docf&pane 1&inst 455&file 1.%20ISSF%20General%20Regulations.pdfMembers of the Athletes' Commission are elected – see Statutes 6.3.2.Election results: https://fie.org/articles/606The President of the Athletes’ Commission is member of the ExecutiveCommittee with full voting rights (see Statutes 5.2.5).There are rules for the election of the Athletes’ Commission - see Statutes%20ang%20%281%29.pdf4.8Conflict of interestpolicyFIFA4.8Conflict of inter
This document lists a number of examples of good governance practice among the International Federations (IFs) which are Members of the Association of Summer Olympic International Federations (ASOIF). The examples have been identified following the governance review conducted by the ASOIF Governance Task Force in 2019-20. About the good .
