Group Retirement Savings Plan - Myalteryxbenefits

Transcription

All Full-Time Employees

Group Retirement Savings Planfor Alteryx Canada Inc.Amended effective May 28, 2020Policy/Plan Number 68544

Dear plan member,To help you* achieve financial security during your retirement years, Alteryx Canada Inc.has established a group registered retirement savings plan (RRSP). We work closely withThe Canada Life Assurance Company (Canada Life), a premier service provider for groupretirement and savings plans. The more you understand about the plan, the more likelyyou’ll be successful in saving for your retirement.This member booklet outlines the benefits available to you and contains importantinformation including: How much you and Alteryx Canada Inc. contribute to your retirement savingsWhat happens to your retirement savings when you retireWhat happens if you pass away before you retireWhere you can find answers to your retirement and savings questionsWe want to help you have a long and rewarding retirement after all of your years of hardwork. So please make sure that you read this booklet, contact Canada Life with anyquestions you may have, and file it away for easy reference.While every effort has been made to ensure the accuracy of this booklet, your rights andbenefits as a member of the group RRSP are governed by the terms of the certificate.Alteryx Canada Inc., as your plan sponsor, provides this plan to you under the CapitalAccumulation Plan guidelines and applicable legislation. These guidelines are a nationalstandard for employer-sponsored savings plans. They help ensure your plan is properlyestablished and maintained, and you’re provided with ongoing education and informationabout your plan. For more information on your rights and responsibilities, please see theAdditional information section of this booklet.*Note that in this booklet “you” means a person entitled to benefits in accordance with the terms ofthe registered documents.

TABLE OF CONTENTSYour retirement plan . 6How to get information . 6Statements . 6GRS Access — grsaccess.com . 6Access Line — 1-800-724-3402 . 7Eligibility . 7Plans for spouses or common-law partners . 7How to join the plan . 7Contributions . 7How to contribute to your group RRSP . 7Lump-sum contributions. 7What you contribute . 8What Alteryx Canada Inc. contributes . 8Transfers into the plan . 8Tax information . 8Tax deductions. 8Tax receipts . 8Excess contributions . 9Investment options . 9Frequent trading. 10Automatic investment rebalancing . 10Default investment option. 10Your retirement . 10When you can retire under the plan . 10Your retirement income options at a glance. 10Receiving retirement income . 11Annuities . 11Registered retirement income fund (RRIF) . 12Not ready to select a retirement income option? . 12What happens if . 12 your employment terminates? . 12Transfer options . 12 you want to withdraw contributions while you’re still employed? . 13Home Buyers’ Plan and Lifelong Learning Plan withdrawals . 13 you want to use your benefits as collateral?. 13 you go through a marriage breakdown or relationship breakdown? . 13 you die before retirement? . 13Your plan beneficiary . 13Designating a beneficiary . 13If your plan beneficiary is a minor . 14If your spouse or common law partner is your plan beneficiary . 14 the plan terminates? . 14Additional information & resources . 15Your rights and responsibilities . 15Assuris coverage. 15Legal actions . 15Administration and investment expenses. 15GROUP RETIREMENT PLAN4

Process to make a complaint . 15Contact information . 16Protecting your personal information . 17A message concerning privacy from Canada Life . 17Glossary of terms . 18GROUP RETIREMENT PLAN5

Your retirement planWelcome to Your retirement plan. This section willhelp you understand some basics about yourretirement plan including eligibility, howcontributions work and more. This section mayrefer to materials found in the enrolment materialyou received which you can review for furtherinformation.The enrolment material you received was createdby our service provider, Canada Life, to help youmake your retirement dream a reality.Let’s start by looking at the plan. Your plan is agroup RRSP. Here are a few details you shouldknow about your plan: You choose how much you want to savefor your retirementYou can track how much money is inyour accountYou may make contributions to youraccount at least monthlyWe contribute to your account to helpyou achieve your retirement goalsThe exact amount of your retirementincome can only be determined when youretireIf you’d like more information on your plan rulesor how your plan operates, contact your humanresources department. For any other information,contact Canada Life.How to get informationYou want to keep up to date with your retirementplan and know that you’re on track to achievingyour retirement goals. We, along with Canada Life,want to help you get that information quickly andeasily.GROUP RETIREMENT PLANStatementsSemi-annually, you’ll receive a statement fromCanada Life showing the activity of your account.This statement includes information that can helpyou make informed decisions for retirement. Yourstatement will include Smart messages, customizedinformation that speaks directly to you and is basedon the dynamics of your account.You’ll also receive customized retirement incomeillustrations on your year-end statement. Theseretirement income illustrations don’t just show ifyou’re on track towards your retirement incomegoal, they also provide several scenarios to helpyou set realistic expectations.GRS Access — grsaccess.comSecure and easy to use, Canada Life designed theGRS Access website with your needs in mind.When you log onto GRS Access, you can: Find your account balanceDetermine your investment personalityLearn about retirement planningCreate your own personal retirement planPrint statements when you need themView and change the investmentdirection of future contributions andmaturing investmentsTransfer between investment optionsGRS Access is also the place to find: Information on the investment options inthe planRates of return on your investmentoptionsOnce you become a member, and you haveprovided your email address, Canada Life will sendyou an invitation by email to register for GRSAccess. When you register, you’ll be able to createan Access ID and password of your choice, whichyou can use to access your information online.6

Access Line — 1-800-724-3402For information about your account, you can callAccess Line at 1-800-724-3402 to speak with abilingual client service representative. Access Lineis available weekdays between 8 a.m. and 8 p.m.,ET. Call Access Line to: Find your account balanceTransfer between investment optionsChange the investment direction of futurecontributionsObtain current interest rates and net unitvaluesReview one-year gross rates of returnEligibilityYou may join the plan immediately and makevoluntary contributions. After you complete 30days of employment you may join the plan on thefirst day of the following month and make regularcontributions.If you have, you (the contributor to the plan) mustinclude the withdrawal amount in your income. Forfurther details, refer to the Canada RevenueAgency (CRA) guide, T4040-RRSPS and OtherRegistered Plans for Retirement.Your human resources department can providefurther details on how to establish these type ofplans.How to join the planJoining the plan is easy. We’ll provide you withour group plan application form(s).Due to government regulations, Canada Life can’taccept contributions until they receive your RRSPapplication(s).ContributionsHow to contribute to your group RRSPRegular contributions will attract contributionsfrom us to the plan.Your contributions will be directed to your groupRRSP. You can make contributions by payrolldeductions and/or by lump-sum. All of your regularcontributions will be deducted from your pay.Plans for spouses or common-lawpartnersLump-sum contributionsYou and your spouse or common-law partner canestablish a spousal or common-law partner plan atany time. This type of plan allows you to makecontributions to your spouse or common-lawpartner’s plan. You receive the tax relief for thosecontributions.A spousal or common-law partner plan can beuseful if your current income, or anticipatedretirement income, is significantly higher than yourspouse’s or common-law partner’s.When funds are withdrawn from a spousal orcommon-law partner plan, your spouse orcommon-law partner claims the withdrawal asincome, as long as you haven’t contributed to anyspousal or common-law partner plan in the year thefunds are withdrawn or in either of the twopreceding years.To make a lump-sum contribution, set up onlinebanking to have contributions sent direct to CanadaLife from your bank account (no forms arerequired).To set up online banking: Sign in to your personal banking websiteSearch for “Canada Life” in the billpayment section and choose the plan thatapplies to you: CANADA LIFEGROUP RRSP or CANADA LIFESPOUSAL GROUP RRSPEnter the following information to createthe account number: Your plan/policy number (on GRSAccess or your plan statement) Your certificate number (on GRSAccess or your plan statement)EXAMPLE: CANADA LIFE GROUP RRSP –12345999999999GROUP RETIREMENT PLAN7

Alternatively, to make a lump-sum contribution,simply write a personal cheque payable to “TheCanada Life Assurance Company” for the amountyou wish to contribute and indicate yourpolicy/plan number on the cheque. Then, completethe Lump-sum contributions form available fromGRS Access (Tools and resources Printableforms) or from your human resources departmentand attach it to your cheque. Mail the cheque andform directly to Canada Life or send them throughyour human resources department. If youcontribute to a plan for yourself and a plan for yourspouse or common-law partner, indicate on thecheque how much should go to each plan.What you contributeYou may make regular contributions up to six percent of your earnings (your basic salary includingovertime and bonuses) to the plan through payrolldeduction.You may choose to increase your contributions tothe plan and make contributions on a voluntarybasis.Contributing through payroll deduction isconvenient and easy. The amount you direct to theplan will be withheld from your pay and thenremitted, by us, on your behalf. This convenientmethod of making contributions allows us toreduce the amount of income tax deducted fromyour pay.If you want to adjust your contribution amount,send your human resources department a writtenrequest.What Alteryx Canada Inc. contributesWe match 50 per cent of your regular contributionsto your group RRSP, subject to a maximum ofthree per cent of your earnings (your basic salaryincluding overtime and bonuses).We will not match any contributions you make ona voluntary basis.GROUP RETIREMENT PLANContributions we make are treated as taxableincome to you. Additionally, your employmentdeductions will increase accordingly as requiredunder the applicable legislation. However, whencontributions are made directly to your groupRRSP, generally no income tax is withheld and youimmediately receive the benefit of tax relief.Transfers into the planCertain types of payments may be transferred toyour group RRSP. Refer to the CRA guide, T4040RRSPS and Other Registered Plans for Retirementor visit their website at canada.ca for more details.Tax informationTax deductionsYour RRSP is registered with the CRA. Thismeans the contributions you make, and those wemake on your behalf, are deductible from yourtaxable income and payment of tax is deferred aslong as you don’t exceed your RRSP deductionlimit. The Notice of Assessment form you receivefrom the CRA after filing your previous year'sincome tax return will indicate your limit for thecurrent year.However, payment from the plan is generallyconsidered taxable income (unless a tax-shelteredtransfer is made). Any cash withdrawal is taxablein the year received and subject to withholding taxat the time of withdrawal.Tax receiptsTax receipts for contributions made to the plan willbe issued twice a year and sent directly to yourhome address. Receipts are issued every: January (covers contributions made inMarch to December of the previous year)March (covers contributions made duringthe first 60 days of the current year)A tax deduction for contributions made during thefirst 60 days of the current calendar year may beclaimed on either your current or previous year’sincome tax return.8

The CRA requires you to attach a copy of theappropriate receipt to your income tax return inorder to support your claim for deductions. If youmake contributions during the first 60 days of acalendar year and you don’t claim them as adeduction on your tax return for the previouscalendar year, you’re still required to notify theCRA of these contributions.The CRA includes instructions on how to reportcontributions, along with the appropriate forms, inthe income tax package they send to you.Excess contributionsIn any taxation year, contributions that exceed yourannual RRSP deduction limit won’t be eligible fora tax deduction in that year.As well, excess contributions may be subject topenalty tax until withdrawn from the plan if yourcumulative excess contributions are above thelimits set by the Income Tax Act. Contact yourlocal taxation office for more information.Investment optionsThis plan offers different types of investmentoptions. Contributions may be invested in one or acombination of the following: A daily interest accountA guaranteed investmentA variable fund investmentDaily interest accountContributions are invested in a guaranteed accountwhere daily interest fluctuates on a regular basis.Contributions are credited with interest.Guaranteed investmentContributions are invested in a guaranteedinvestment where the interest rate is guaranteed.Contributions are credited with interest.Variable fund investmentContributions are invested in a variable fundinvestment where the rate of return isn’t guaranteed.Contributions are credited with investment gains orlosses.We or Canada Life may add or remove investmentoptions at any time. Additionally, withdrawals ortransfers from investment options may be delayed,suspended or restricted for a period of time byCanada Life or the manager of the investmentoption. You’ll be notified if either of these eventsoccurs.You’ll receive information about the investmentreturns in the statement mailed to you. You canalso access descriptions of the investment optionsand investment return information by visitinggrsaccess.com and going to the Investment section.You decide where contributions to the plan areinvested by selecting from the investment optionsavailable under the plan. You can change yourinvestment options by visiting grsaccess.com andgoing to Tools and resources, calling Access Lineor completing the Member investment instructionsform, which we can provide to you.Contributions invested in a guaranteed investmentwill mature at the end of the month coincidingwith, or following, the end of the investment term.For example, if contributions are invested into aone-year guaranteed investment on Jan. 15 of thisyear, it will mature on Jan. 31 of next year.At the end of your guaranteed investment’s term, itwill be reinvested into another guaranteedinvestment for the same term. If you don’t want itto be reinvested, you must inform Canada Lifebefore the end of the term.If contributions are invested in a guaranteedinvestment, the interest rate is guaranteed andcompounded daily. However, if you withdrawmoney before the end of the term, a calculationmay be done to determine the amount you’llreceive and early withdrawal fees may be charged.See the member schedule of fees for moreinformation.If contributions are invested in a variableinvestment, neither the principal nor anyinvestment gain is guaranteed.If you’d like more information, call Access Line orvisit grsaccess.com. Additional information can befound in the enrolment material you received.Your options are listed in your Investment menuwhich can be found in the material provided byCanada Life.GROUP RETIREMENT PLAN9

Frequent tradingFrequent trading is an investment strategy that’sdetrimental to other members invested in the samevariable fund investment options. Canada Lifemonitors this activity. If it’s determined thatexcessive trading is occurring, a frequent tradingfee may be charged (currently up to two per cent ofthe amount exchanged) or a transfer may not beallowed in accordance with administrative rules.Automatic investment rebalancingKeep your investments in line with your objectivesand investment personality profile so you spendless time thinking about your investments with theAutomatic investment rebalancing service. Thisservice automatically rebalances your asset mix*based on the investment instructions you’veprovided for future contributions.To sign up for the Automatic investmentrebalancing service, visit grsaccess.com, callAccess Line or contact your human resourcesdepartment.*Asset mix is the distribution of your investment dollars amongasset classes (e.g., equity funds versus fixed income funds).Default investment optionAs a member of the plan, you’re responsible forselecting the investment options for thecontributions, reviewing them regularly andmaking changes you feel are needed.If you don’t make a decision, we’ve chosen theContinuum Target Date Funds as the defaultinvestment option. Due to the unique nature of theTarget Date funds, your age and age 65 (the age themajority of members choose to retire) is used todetermine the appropriate Target Date fund to beapplied as the default investment option. This maybe suitable for medium- or long-term investing, butit may not be the right choice for you. Theinvestment return on this fund isn’t guaranteed, andwith all similar investments, does involve somerisk which may not suit your personal risktolerance and investment goals.Despite selecting this default fund, we don’trecommend any particular investment option, nordo we suggest this default option is the rightinvestment option for every plan member.GROUP RETIREMENT PLANCanada Life provides a wide range of tools andinformation to help you make investmentdecisions. To find out what types of investmentsare best for you, complete the Investmentpersonality questionnaire in the enrolment materialyou received or on grsaccess.com.You’ll receive statements semi-annually. Thesewill be an ongoing source of information on youraccount and they’ll also show which investmentoption(s) your contributions are invested into. Youcan find information and make changes at any timeby visiting GRS Access or by calling Access Line.Your retirementWelcome to Your retirement. This section providesyou with information about your options when youprepare to retire.When you can retire under theplanRetirement in this booklet refers to converting yourretirement savings into retirement income.Subject to any withdrawal restrictions that mayapply under “.you want to withdraw contributionswhile you’re still employed?”, you can retire fromthe plan at any age, as long as you retire no laterthan Dec. 31 of the calendar year of your 71stbirthday or any other time or date required byapplicable legislation.Your retirement incomeoptions at a glanceAs you approach retirement, you have a number ofretirement income options to consider. Remember,it’s your choice – and not one that you should takelightly. What you do with your retirement savingsand when you do it can have a dramatic impact onyour financial situation.While you can postpone your retirement, you musttransfer your retirement savings from the plan intoa retirement income option by Dec. 31 of thecalendar year in which you turn 71 or any othertime or date required by applicable legislation.10

Locked-in fundsLocked-in funds, unlike money you contribute toyour RRSP, must be used to fund a retirementincome. If you transfer pension funds that arelocked-in (cannot be received as a cash refund)under pension legislation into your plan, they’llcontinue to be locked-in and will be administeredaccording to the applicable legislation.These payments are made up of interest andprincipal and may be determined by:Receiving retirement incomeAnnuities The type of annuity you purchaseYour age, and in some cases, yourspouse's ageThe interest rates in effect when youpurchase your annuityThe length of time your annuitypayments are guaranteedThe amount of money you used topurchase your annuityAn annuity is a retirement income option where, inexchange for a sum of money, you’re providedwith a guaranteed income that’s unaffected bymarket conditions for as long as you live.Generally, when an annuity contract is purchased,no changes can be made during the purchaser’s lifetime.TYPES OF ANNUITIESThe chart below includes some popular annuities that are available to you and details ofhow these annuities work.Type of annuityHow it worksLife annuityThis annuity provides you with an income for as long asyou live. Convenient and practical, a life annuityensures you’ll never outlive your money.Life annuity with guaranteeWith this annuity, you receive a specified income for lifeand if you die before the guaranteed period ends,payments will continue to your beneficiary until the endof the guaranteed period.Joint and last survivor annuityThis annuity is payable while either you or your spouseis living. Generally, after the annuitant (the person whopurchased the annuity) dies, the survivor continuesreceiving the same or a reduced income.Before purchasing an annuity, it’s important to understand that you’re making an irreversible commitment. Ifyou’d like more information about annuities, call Access Line.GROUP RETIREMENT PLAN11

Registered retirement income fund(RRIF)Like an annuity, a RRIF can provide you with aregular retirement income. However, unlike anannuity, you make all the investment decisionsconcerning your RRIF. As a result, your RRIF issubject to market fluctuations and the investmentchoices you make can affect the amount of yourretirement income.Although a RRIF offers more flexibility than anannuity, there’s an annual minimum payment thatyou must receive from your RRIF. You can chooseyour retirement income as long as it’s over theminimum amount.Not ready to select aretirement income option?If you’re ready to retire but aren’t ready to select aretirement income option, transferring your groupRRSP account to one of the following may be anoption for you: Another RRSPA registered pension plan (RPP)Money that’s placed in any of these plan typesgrows on a tax-deferred basis.When or how you choose to convert any of theseplan types depends on factors such as your: AgeTermination of membership in the RRSP,or RPP (as applicable)Need for regular retirement income or forpayment flexibilityConcern about inflationAbility and interest in managing yourown investmentsYou can decide when to convert any of these plantypes to a retirement income option such as anannuity or RRIF. This must be done no later thanDec. 31 of the year in which you reach age 71 orany other time or date required by applicablelegislation. If you do not make an election by thedeadline, a registered retirement income fund willbe provided on your behalf.GROUP RETIREMENT PLANWhat happens if Welcome to What happens if. This sectionprovides information on events or milestones thatyou may encounter as you save for your retirement,including other major life events.In addition to this booklet, you’ll receive aninformation package and forms outlining all ofyour options when any of the following events takeplace: RetirementYour employment terminatesTermination of the planThe value of contributionsIn this section, the term “value of your contributions”refers to your contributions, plus interest and anygains or losses, and includes any fees and/oradjustments as indicated in your member scheduleof fees. The term “value of contributions made onyour behalf”, refers to contributions made to yourplan by us plus interest and any gains or losses andincludes fees and/or adjustments, as indicated inyour member schedule of fees. your employmentterminates?Your group RRSP is yours to transfer to anotherplan or to withdraw.Transfer optionsInstead of receiving the value of your contributionsas a cash refund, you can choose to receive anannuity or transfer the value of your group RRSPto: Another RRSPA RRIFAn RPPAn insurance company to purchase anannuityRegardless of the above, if you transferred lockedin funds under pension legislation into your planthose funds must be used to provide a retirementincome. You can’t withdraw these locked-in fundsas cash.12

If you do not make an election regarding yourRRSP account within the time period indicated inyour certificate, the value of your account may betransferred to a registered retirement savings planon your behalf.If your employment terminates, contact yourhuman resources department for more informationon your options.Usually, any cash payment you receive from yourplan (or any cash withdrawal you make from yourplan) is taxable income. Any amount you withdrawfrom your account will be taxed in the year youreceived it and is subject to withholding tax (anamount deducted and remitted to the CRA on yourbehalf) when you make the withdrawal. you want to withdrawcontributions while you’re stillemployed?Withdrawing contributions we made on yourbehalf while you’re employed is not permittedunless required by law. Withdrawals of yourregular contributions or contributions you made ona voluntary basis are permitted at any time.If you would like to withdraw online, visitgrsaccess.com and go to Tools and resources Cash withdrawal. If you prefer, you may callAccess Line or comple

Group Retirement Savings Plan for Alteryx Canada Inc. Amended effective May 28, 2020 . Policy/Plan Number 68544 . Dear plan member, To help you* achieve financial security during your retirement years, Alteryx Canada Inc. has established a group registered retirement savings plan (RRSP). We work closely with