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ORIGINALKenyatta National HospitalTender DocumentForSUPPLY AND DELIVERY OF BUILDING ITEMS(Reserved for Youth Women and PWD)TENDER NO: KNH/T/25/2021- 2022The Chief Executive OfficerKenyatta National HospitalP.O Box 20723 – 00202NairobiPage 2 of 85

TABLE OF CONTENTSPAGEINTRODUCTION .3*SECTION IINVITATION TO TENDER .4*SECTION IIINSTRUCTIONS TO TENDERERS Appendix to Instructions to tenderers .522*SECTION IIIGENERAL CONDITIONS OF CONTRACT 24*SECTION IVSPECIAL CONDITIONS OF CONTRACT .32*SECTION VSCHEDULE OF REQUIREMENTS AND PRICE . 34*SECTION VITECHNICAL SPECIFICATION .36*SECTION VIISTANDARD FORMS .,,,387.1FORM OF TENDER .407.2CONFIDENTIALBUSINESS&QUESTIONNAIRE FORM .417.3TENDER SECURITY FORM . 427.4CONTRACT FORM .437.5PERFORMANCE SECURITY FORM . 447.6BANK QUARANTEE FOR ADVANCEPAYMENT . 457.7MANUFACTURER’SAUTHORIZATIONFORM .Page 3 of 85

CopyKenyatta National HospitalTender DocumentForSUPPLY AND DELIVERY OF BUILDING ITEMS(Reserved for Youth Women and PWD)TENDER NO: KNH/T/25/2021- 2022The Chief Executive OfficerKenyatta National HospitalP.O Box 20723 – 00202NairobiPage 4 of 85

TABLE OF CONTENTSPAGEINTRODUCTION .3*SECTION IINVITATION TO TENDER .4*SECTION IIINSTRUCTIONS TO TENDERERS Appendix to Instructions to tenderers .522*SECTION IIIGENERAL CONDITIONS OF CONTRACT 24*SECTION IVSPECIAL CONDITIONS OF CONTRACT . 32*SECTION VSCHEDULE OF REQUIREMENTS AND PRICE . 34*SECTION VITECHNICAL SPECIFICATION . 36*SECTION VIISTANDARD FORMS .,,,387.8FORM OF TENDER . 407.9CONFIDENTIALQUESTIONNAIRE417.10TENDER SECURITY FORM . 427.11CONTRACT FORM . 437.12PERFORMANCE SECURITY FORM . 44BUSINESS&FORM7.13BANK QUARANTEE FOR ADVANCEPAYMENT45MANUFACTURER’S AUTHORIZATION FORMPage 5 of 85

SPECIAL IVTABLE OF CONTENTSPAGEINTRODUCTION .3*SECTION IINVITATION TO TENDER .4*SECTION IIINSTRUCTIONS TO TENDERERS Appendix to Instructions to tenderers .522*SECTION IIIGENERAL CONDITIONS OF CONTRACT 24*SECTION IVSPECIAL CONDITIONS OF CONTRACT .32*SECTION VSCHEDULE OF REQUIREMENTS AND PRICE . 34*SECTION VITECHNICAL SPECIFICATION .36*SECTION VIISTANDARD FORMS .,,,387.14FORM OF TENDER .407.15CONFIDENTIALBUSINESS&QUESTIONNAIRE FORM .417.16TENDER SECURITY FORM . 427.17CONTRACT FORM .437.18PERFORMANCE SECURITY FORM . 447.19BANK QUARANTEE FOR ADVANCEPAYMENT . 457.20MANUFACTURER’SAUTHORIZATIONFORM .46Page 2 of 85

SECTION IINVITATION TO TENDERTENDER NAME: SUPPLY AND DELIVERY OF BUILDING ITEMSKenyatta National Hospital wishes to invite sealed tenders for the following items:NO. Tender NO.1.KNH/T/25/2021-2022DescriptionSupply and Delivery ofBuilding Items (Reservedfor Youth, Women andPWD)Closing date19/05/2021Interested eligible candidates may obtain further information and inspect the TenderDocuments at the Supply Chain Management Department Room No.6, AdministrationBlock from Monday to Friday between 9:00am to 4:00pm. Tender documents withdetailed Specifications and Conditions can be downloaded free of charge from the KNHWebsite (www.knh.or.ke) or https//supplier.treasury.go.ke, IFMIS Portal. hard copies canbe obtained from the office of the Director, Supply Chain Management located at theHospital's Main Administration Block Room 6 from Monday to Friday between9.00 a.m. to 4.00 p.m. upon payment of a non-refundable fee of Kshs.1,000.00 per tenderdocument via Mpesa paybill No.626088, Account Number –Name of Supplier andobtain an official receipt from Cash Office ( Administration Block) or bankers Chequemade payable to Kenyatta National Hospital.Bidders who choose to download the tender documents from the website free of chargeshould immediately email their name and contact details (cellphone number, email, andcompany name) to: procurementknh@gmail.com for records and communication of anytender clarifications and addenda.Completed tender documents must be returned as specified in the tender document anddeposited in the Tender Box situated at the Kenyatta National Hospital AdministrationBlock, ground floor entrance lobby before 19/05/2021 at 10.00am and be addressed to:The Chief Executive OfficerKenyatta National HospitalP.O Box 20723-00202Nairobi.So as to be received on or before 19/05/2021 at 10.00 am.CHIEF EXECUTIVE OFFICERPage 3 of 85

SECTION II-INSTRUCTIONS TO TENDERERSTable of ClausesPage2.1Eligible Tenderers .62.2 Eligible Goods .62.3 Cost of Tendering.72.4 Contents of Tender Document .72.5 Clarification of Tender Documents .72.6 Amendment of Tender Document.82.7 Language of Tender .82.8 Documents Comprising the Tender .82.9 Tender Forms .92.10 Tender Prices .92.11 Tender Currencies .102.12 Tenderers Eligibility and Qualifications .102.13 Goods’ Eligibility and Conformity to Tender Document.11 2.14 TenderSecurity .122.15 Validity of Tenders .132.16 Format and Signing of Tenders .132.17 Sealing and Marking of Tenders .142.18 Deadline for Submission of Tender .142.19 Modification and Withdrawal of Tenders .142.20 Opening of Tenders .152.21 Clarification of Tenders .152.22 Preliminary Examination .162.23 Conversion to Single Currency .172.24 Evaluation and Comparison of Tenders .172.25 Contacting the Procuring Entity .182.26 Award of Contract .18(a)Post Qualification 18(b)Award criteria 19(c)Procuring Entity’s Right to Vary Quantities .19(d )Procuring Entity’s Right to Accept or Reject anyor all Tenders .192.27Notification of Award 202.28Signing of Contract .202.29Performance Security .202.30Corrupt or Fraudulent Practices .21Page 4 of 85

SECTION II – INSTRUCTIONS TO TENDERERS2.1Eligible Tenderers2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in theAppendix to Instructions to Tenderers. Successful tenderers shall complete thesupply, install and commissioning of the goods by the intended completion datespecified in the tender documents.2.1.2 The procuring entity’s employees, committee members, board members and theirrelative (spouse and children) are not eligible to participate in the tender unlesswhere specially allowed under section 131 of the Act.2.1.3 Tenderers shall provide the qualification information statement that the tenderer(including all members of a joint venture and subcontractors) is not associated, orhave been associated in the past, directly or indirectly, with a firm or any of itsaffiliates which have been engaged by the Procuring entity to provide consultingservices for the preparation of the design, specifications, and other documents tobe used for the procurement of the goods under this Invitation for tenders.2.1.4 Tenderers involved in corrupt or fraudulent practices or debarred fromparticipating in public procurement shall not be eligible.2.2Eligible Goods2.2.1 All goods to be supplied under the contract shall have their origin in eligiblesource countries.2.2.2 For purposes of this clause, “origin” means the place where the goods(s) areproduced. Goods are produced when, through manufacturing, processing, orsubstantial and major assembly of components, a commercially-recognizedproduct results that is substantially different in basic characteristics or in purposeor utility from its componentsPage 5 of 85

2.2.3 The origin of goods is distinct from the nationality of the tenderer and shall betreated thus in the evaluation of the tender.2.3Cost of Tendering2.3.1 The Tenderer shall bear all costs associated with the preparation and submission ofits tender, and the procuring entity, will in no case be responsible or liable forthose costs, regardless of the conduct or outcome of the tendering process.2.3.2 The price to be charged for the tender document shall not exceed Ksh 1000.002.3.3 The procuring entity shall allow the tenderer to review the tender document freeof charge before purchase.2.4.Contents of Tender Document2.4.1 The tender document comprises the documents listed below and addenda issuedin accordance with clause 2.6 of these instructions to tenderers(i)Invitation to Tender(ii) Instructions to Tenderers(iii) General Conditions of Contract(iv) Special Conditions of Contract(v) Schedule of requirements(vi) Technical Specifications(vii) Tender Form and Price Schedules(viii) Tender Security Form(ix) Contract Form(x) Performance Security Form(xi) Bank Guarantee for Advance Payment Form(xii) Manufacturer’s Authorization Form(xiii) Confidential Business Questionnaire Form(xiv) Declaration form(xv) Request for Review Form2.4.2 The Tenderer is expected to examine all instructions, forms, terms, andspecifications in the tender documents. Failure to furnish all information requiredby the tender documents or to submit a tenderPage 6 of 85

not substantially responsive to the tender documents in every respect will be at thetenderers risk and may result in the rejection of its tender.2.5Clarification of Tender Documents2.5.1 A prospective tenderer making inquiries of the tenderdocuments may notify the Procuring entity in writing or by post at the entity’saddress indicated in the invitation for tenders. The Procuring entity will respond inwriting to any request for clarification of the tender documents, which it receivesnot later than seven (7) days prior to the deadline for the submission of tenders,prescribed by the procuring entity. Written copies of the Procuring entitiesresponse (including an explanation of the query but without identifying the sourceof inquiry) will be sent to all prospective tenderers that have received the tenderdocument.2.5.2 The procuring entity shall reply to any clarifications sought by the tenderer within3 days of receiving the request to enable the tenderer to make timely submissionof its tender.2.6 Language of Tender2.6.1 The tender prepared by the tenderer, as well as all correspondence and documentsrelating to the tender exchange by the tenderer and the Procuring entity, shall bewritten in English language, provided that any printed literature furnished by thetenderer may be written in another language provided they are accompanied by anaccurate English translation of the relevant passages in which case, for purposesof interpretation of the tender, the English translation shall govern.2.7Documents Comprising the Tender2.7.1 The tender prepared by the tenderers shall comprise the following components.(a) a Tender Form and a Price Schedule completed in accordance with(b)(c)(d)(e)2.8paragraph 2.9, 2.10 and 2.11 belowdocumentary evidence established in accordance with paragraph2.12 that the tenderer is eligible to tender and is qualified toperform the contract if its tender is accepted;documentary evidence established in accordance with paragraph2.13 that the goods and ancillary services to be supplied by thetenderer are eligible goods and services and conform to the tenderdocuments; andtender security furnished in accordance with paragraph 2.14Confidential Business QuestionnaireTender FormPage 7 of 85

2.8.1 The tenderer shall complete the Form of Tender and the appropriate PriceSchedule furnished in the tender documents, indicating the goods to be supplied,installed and commissioned and a brief description of the goods, their country oforigin, quantity, and prices.2.9Tender Prices2.9.1 The tenderer shall indicate on the appropriate Price Schedule the unit priceswhere applicable and total tender price of the goods and installation it proposesto supply under the contract.2.9.2 Prices indicated on the Price Schedule shall be entered separately in thefollowing manner:(i)(ii)(iii)the price of the goods quoted EXW (ex works, ex factory, ex warehouse, exshowroom, or off-the-shelf, as applicable), including all customs duties andsales and other taxes already paid or payable:charges for inland transportation, insurance, and other local costs incidental tode

KNH/T/25/2021-2022 Supply and Delivery of Building Items (Reserved for Youth, Women and PWD) 19/05/2021 Interested eligible candidates may obtain further information and inspect the Tender Documents at the Supply Chain Management Department Room No.6, Administration Block from Monday to Friday between 9:00am to 4:00pm. Tender documents with detailed Specifications and Conditions