Transcription
STATE OF FLORIDASUMMARY SCHEDULE OFPRIOR AUDIT FINDINGSSUBMITTED IN ACCORDANCE WITHOMB CIRCULAR A-133FOR THE FISCAL YEAR ENDEDJUNE 30, 2009
STATE OF FLORIDASUMMARY SCHEDULE OFPRIOR AUDIT FINDINGSSUBMITTED IN ACCORDANCE WITHOMB CIRCULAR A-133FOR THE FISCAL YEAR ENDEDJUNE 30, 2009For additional copies, please contact:Auditor General G74 Claude Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450850-487-9024 Fax: 850-488-6975 www.myflorida.com/audgen
STATE OF FLORIDASUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFISCAL YEAR 2008-2009STATE AGENCIESFlorida Agency for Health Care Administration (FAHCA). 1Florida Agency for Workforce Innovation (FAWI) . 5Florida Department of Agriculture and Consumer Services (FDACS) . 9Florida Department of Children and Family Services (FDCFS) . 11Florida Department of Community Affairs (FDCA) . 19Florida Division of Emergency Management (FDEM) . 25Florida Department of Education (FDOE) . 31Florida Department of Financial Services (FDFS) . 41Florida Department of Health (FDOH) . 43Florida Department of Law Enforcement (FDLE) . 49Florida Department of Revenue (FDOR) . 51Florida Department of Transportation (FDOT) . 55UNIVERSITIESFlorida Agricultural and Mechanical University (FAMU) . 57Florida Atlantic University (FAU) . 59Florida Gulf Coast University (FGCU) . 61Florida International University (FIU) . 63Florida State University (FSU) . 65University of Central Florida (UCF) . 67University of Florida (UF) . 71University of North Florida (UNF) . 73University of South Florida (USF) . 75University of West Florida (UWF) . 77
STATE OF FLORIDASUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFISCAL YEAR 2008-2009COMMUNITY COLLEGESCentral Florida Community College (CFCC) . 79Edison State College (ESC) . 81Miami Dade College (MDC) . 83Seminole State College (SSC - formerly Seminole Community College).85State College of Florida Manatee – Sarasota (SCF - formally Manatee Community College) . 87St. Petersburg College (SPC) . 89
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR HEALTH CARE ADMINISTRATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-055State Children’s InsuranceProgramCFDA No. 93.767On one CMS 21 report, FAHCAoverstated collections and understatednet Program expenditures.FullyCorrectedThe correction was made on the June 30, 2008CMS-21.FA 08-056Medicaid ClusterCFDA Nos. 93.775, 93.776,93.777, 93.778Internal controls were not sufficient toensure that certain medical serviceclaims were paid in accordance withestablished Medicaid policy.PartiallyCorrectedThe Agency Medicaid Services bureau iscontinuing to review policy and coordinate withthe Medicaid Contract Management bureau toensure that appropriate modifications are madeto the FMMIS for the noted discrepanciesbetween how FMMIS processed certain claimsand what is recorded in policy handbooks forthe noted claim types. Expected closure end ofOctober 2009.FA 08-057FA 07-060Medicaid ClusterCFDA Nos. 93.775, 93.776,93.777, 93.778FAHCA procedures did not effectivelyensure the timely recoupment ofoverpayments made to HMOs on behalfof deceased clients.PartiallyCorrectedA new Medicaid Third Party Liability (TPL)Contract was executed November 1, 2008 withACS State Healthcare, LLC. Since that time,the Agency and ACS have been working oncompleting implementation activities pertainingto TPL functions. ACS has received five yearsof historical paid claims data from the fiscalagent and has been working to convert thisdata to its system in order to conduct billingsand overpayment projects. The Agency iscurrently in the process of executing a ContractAmendment with ACS to conduct date of deathprojects. After the amendment is executed, theAgency and ACS will develop a procedure forrecouping overpayments made to HMOs onbehalf of deceased clients. ACS will then notifythe HMOs of any overpayments andsubsequently initiate recoupment of theoverpayments.FA 08-059Medicaid ClusterCFDA Nos. 93.775, 93.776,93.777, 93.778FAHCA procedures were not sufficientto ensure that Medicaid providersreceiving payments had a currentprovider agreement in effect.PartiallyCorrectedThe Agency noted in the previous responsethat it will ensure the re-enrollment processesare initiated in a timely manner. We haveinitiated the front-end planning to initiate thiseffort, outlining the phases to occur.Reenrollment processes originally anticipatedto be initiated in October 2009 will not start untillate Fall, 2009, and no later than January 2010.1Paragraph/FindingNo(s). (1)
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR HEALTH CARE ADMINISTRATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaFA 08-060Medicaid ClusterCFDA Nos. 93.775, 93.776,93.777, 93.778Brief DescriptionStatus ofFindingFAHCA procedures were not sufficient Significantlyto ensure that facilities receiving differentMedicaid payments met the required correctivehealth and safety standards.action takenthan previouslyplannedCommentsFollowing the audit report, a thorough review ofmanagementpracticesregardingthescheduling, surveying, and tracking of the statefire safety surveys for licensure completed bythe Office of Plans and Construction wasinitiated. As a result of this review, it was foundsignificant revisions could be made to themanagement of this activity that would assurefull compliance with 42 CFR 431.610 (c) withoutrevising the Florida Administrative Codes. Thefollowing actions have been instituted:2Management has revised the priority of workallocation in the Office of Plans andConstruction to position the completion of theannual licensure fire safety surveys within theagency’s defined time frames as the mostimportant activity in the Office.All annual licensure surveys that are to becompleted by the review teams in the Office ofPlans and Construction are scheduled in bothFRAES and OPCTrack applications. They areadded to OPCTRack for 12 months into thefuture for scheduling purposes. This assuresthe OPC teams responsible for these facilitysurveys will see them on their survey schedulesfour months before the 15 month period endsso they can adjust their surveys to fall wellwithin the mandatory established time frames.The monthly notification letters will begenerated according to the survey schedule inOPCTrack one month prior to the scheduledsurvey.Each of the 4 supervisors responsible for thiswork conducts a monthly review of the FRAES
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR HEALTH CARE ADMINISTRATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsTickler report to assure oversight. If this reportindicates a facility survey has not beenscheduled or completed within 13 months of theprevious annual survey, the supervisor willcontact the responsible team or fire safetysurveyor to insure the facility has beenscheduled and will be surveyed within thedesignated mandatory time frame.3Initial fire safety surveys for new facilities aretracked in FRAES and OPCTrack. However,there has been no method to assure they havebeen added to these tracking systems in atimely manner. As a management oversight toolto assure all of these facilities have been addedto the tracking applications for future annualsurveys, a new tracking report is beingdeveloped by Division of HQA that will list allnew facilities that have not been scheduled foran annual survey. This report will be runquarterly and reviewed by the supervisors toassure all new facilities have been added to thetracking applications.Facility listings indicating number of beds,county, assigned surveyor and other pertinentinformation will be updated and revisedquarterly to include all new facilities that havebeen licensed. This will serve as one morecheck to insure all facilities have beenscheduled for annual survey.Policies and Procedures regarding the dutiesand responsibilities of all staff have beenrevised to reflect these revisions.
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR HEALTH CARE ADMINISTRATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-061FA 07-062FA 06-066FA 05-053Medicaid ClusterCFDA Nos. 93.775, 93.776,93.777, 93.778FAHCA had not developed policies andprocedures to provide for the timelyreview and release of cost report auditsof Intermediate Care Facilities for theDevelopmentally Disabled (ICF-DD) andnursing homes. Additionally, FAHCAhad not resolved issues relating to ICFDD facilities for which the independentauditors disclaimed an opinion on thecost reports.PartiallyCorrectedAHCA staff has continued to complete thereview and issuance of the older ICF-DDaudits.AHCA staff continues to work on the completionand issuance of the disclaimed audits. An exitconference was held in December 2008.Additional information was submitted by theprovider. AHCA plans to issue the audits byAugust 30, 2009.State Children’s InsuranceProgramCFDA No. 93.767FAHCA expended administrative costsat a rate higher than the establishedthreshold.No longer validThe August 6, 1998 letter from HHS to StateHealth Officials indicates the claims foradministrative expenditures may be submittedin a subsequent fiscal year. This letter islocated at dfFA 05-049FA 04-071FA 03-70Medicaid ClusterCFDA Nos. 93.775, 93.776,93.777, 93.778Internal controls were not adequate toprevent payments in excess of allowableamounts for certain types of claims.PartiallyCorrectedSystem edits have been put into place toprevent the unallowable claim amounts. TheAgency is currently in the process of trackingand reporting recoupment of the erroneousclaims.4FA 07-059Note: (1)Paragraph/Finding No(s). refer to audit findings in report No. 2004-168 (FA 03-), report No. 2005-158 (FA 04-), report No. 2006-152 (FA 05-),report No. 2007-146 (FA 06-), report No. 2008-141 (FA 07-), or report No. 2009-144 (FA 08-).Name and Title of Responsible Official: For Medicaid Findings 08-056, 08-057, 08-59, 08-61, and 05-049 Dyke Snipes, Deputy Secretary for MedicaidName and Title of Responsible Official: For Finance and Accounting Findings 08-055 and 07-059 Karen Zeiler, Deputy Secretary for OperationsName and Title of Responsible Official: For Health Quality Assurance Finding 08-060 Liz Dudek, Deputy Secretary for Health Quality Assurance
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR WORKFORCE INNOVATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-006Employment ServicesClusterThe Florida Agency for Workforce Innovation(FAWI) had not established a process toascertain the appropriateness of securitycontrols for the vendor-owned EmployFlorida Marketplace (EFM) System.Partiallycorrected. Themonitoringprocess isplanned for fullimplementationduring FY 09-10with June 30,2010 being theanticipatedcompletiondate.AWI has contracted with The North HighlandCompany, a consulting firm, to develop asystem monitoring tool which will be used asa security control to monitor the EFMsystem. The monitoring tool was completedJune 11, 2009 and the Agency’s staff isdetermining the most appropriate method forimplementing the tool and incorporating itinto the monitoring process of the EFMsystem.FAWI had not completed a review of all Fully corrected.UnemploymentCompensation(UC)positions to identify those which requireaccess to confidential UC information,designate these positions as positions ofspecial trust, and complete securitybackground investigations on employees inthese positions.Effective February 4, 2009, the Agency’sInterim Director adopted Policy Number 1.08relating to Positions of Special Trust. Basedon the Policy, the Director of UnemploymentCompensation Services determined thatindividuals serving as UC Security Officersare designated as special trust positions.Level 2 background screenings on theseindividuals have been conducted by theAgency’s Human Resource Management(HRM) unit. The results of the screeningsare confidential and are maintained by HRM.Several of the fingerprint cards have beenrejected due to image quality and have beenresubmitted by HRM.To ensure confidentially and integrity of the Fully corrected.UI system, enhancements were needed inFAWI’s security policy regarding securitycontrol settings.FAWI agreed with the recommendationcontained in the confidential finding receivedfrom the Auditor General and hasimplemented corrective action. In April 2009,AWI implemented an inactivity timeout to allAWI desktops. Any desktop that is inactivefor 30 minutes will automatically lock,requiring the user to log back into theirdesktop. This fully addresses the reportfinding.CFDA Nos. 17.207, 17.801,17.804Workforce Investment ActClusterCFDA Nos. 17.258, 17.259,17.260FA 08-008Unemployment InsuranceCFDA No. 17.2255FA 08-009Unemployment InsuranceCFDA No. 17.225
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR WORKFORCE INNOVATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaFA 08-011FA 07-013FA 06-012FA 05-015FA 04-018FA 03-02702-02801-03600-17SA 99-95/100Unemployment InsuranceCFDA No. 17.225Brief DescriptionStatus ofFindingThe FAWI and FDOR Unemployment Fully corrected.Insurance tax rate calculation process didnot promote the accurate assessment of UItaxes consistent with Florida law.Comments6Because of the level of effort required by theAgency’s IT resources to successfullyconvert the unemployment tax (UT) programfrom the FAWI legacy mainframe (TRAIN Tax Registration and Accounting InformationNetwork) to FDOR's SUNTAX system,programming relating to the reconciliations ofthe summary benefit charge and wage datawere not undertaken for the 2008 tax rates.No further tax rates will be computed by theFAWI’s TRAIN system. FAWI has createdreports that identify the universe of benefitoverpayments. However, three years ofreport data to mirror the rate calculation datawill not be available for two years. FAWIintends to continue to work on programmingtoautomatebenefitoverpaymentnoncharges; however, other pressingbusiness requirements have preventedthcompletion of this work by June 30 . Theseinclude the implementation of (1) EmergencyUnemployment Compensation (EUC) funds,(2) the reauthorization of the EUC funds in 2tiers,(3)theFederalAdditionalCompensation funds, (4) the extension of theEUC funds, and (5) the extended benefits.
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR WORKFORCE INNOVATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaFA 08-049Child Care andDevelopment Fund ClusterCFDA Nos. 93.575 and93.596Brief DescriptionStatus ofFindingCommentsContrary to its security policy, FAWI did notPartiallyThe SSPs (System Security Plans) havedevelop a security plan and did not completecorrected,been completed for both EFS and forsecurity certification and accreditation (C&A)anticipatedOSMIS.Both have been submitted forof the Enhanced Field System (EFS) and the completion date owner approval and signature.One Stop Management Information System October 1, 2009The Office of Early Learning has begun the(OSMIS).process of certification and accreditationand is now evaluating options for thecompletion of this corrective action byOctober 1, 20097In January 2009, OSMIS ownershiptransferred from Workforce Services toFinancial Management.This transfercoincided with the removal of programmatic functionality from OSMIS, leaving theFinancial Module remaining. The reductionin the system’s functionality has led to recategorizing OSMIS from a major system toa minor system. Accordingly, a C&A will notbe conducted on OSMIS since it is no longerconsidered a major information system.FA 08-050FA-07-054FA 06-055Child Care andDevelopment Fund ClusterCFDA Nos. 93.575 and93.596FAWIdidnotadequatelyoversee Fully corrected. The Agency noted the 2007-08 monitoringapproach was reasonable and quate oversight. However, the Agencysystem security policies and controls.did update the written instructions in the2008-09 Internal Control Survey Form d toclearly state the Information Technologyrelated questions apply to workstations withaccess to OSMIS or EFS. Each RegionalWorkforce board (RWB) and Early LearningCoalition (ELC) must complete this formannually, and sampling of the responsesprovided is part of the Agency’s plannedmonitoring tasks.
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA AGENCY FOR WORKFORCE INNOVATIONFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 05-064Temporary Assistance forNeedy FamiliesInformation reported in the Separate StateProgram – Maintenance of Effort (SSPMOE) Data Report was not always accurate.The plan hasbeen fullyimplementedand U.S.Department ofHealth andHumanServices’approval hasbeen received.The lockdown of the One Stop ServiceTracking (OSST) data will prevent changesto specific data entry fields used in the SSPMOE report. Back up of the data utilized inthe SSP-MOE report is being archived aseach report is generated. AWI has providedtraining regarding documentation and dataentry requirements to Regional WorkforceBoards and their contractors’ front-line staffand management. As a result of the newInterim Final Regulations required under theDeficit Reduction Act, Florida has developedand implemented a work verification planthat monitors critical data entry.CFDA No. 93.5588Note: (1)Paragraph/Finding No(s). refer to audit findings in Section 3 of report No. 13690 (SA 99-), report No. 01-134 (00-), report No. 02-192 (01-),report No. 03-167 (02-), report No. 2004-168 (FA 03-), report No. 2005-158 (FA 04-), report No. 2006-152 (FA 05-), report No. 2007-146 (FA 06-),report No. 2008-141 (FA 07-), or report No. 2009-144 (FA 08-).Name and Title of Responsible Official: James F. Mathews, C.I.G. - Inspector General
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICESFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaFA 08-001Plant and Animal Disease,Pest Control, and AnimalCareFA 07-001CFDA 10.0259Note: (1)Brief DescriptionFDACS did not always comply with theprovisions of OMB Circular A-87 related tosemiannual certifications for employeesexpected to work solely on a single Federalaward or cost objective.Status ofFindingCommentsFullyCorrectedThe Division of Plant Industry hasimplemented procedures to ensure thatcertifications are obtained from allemployees working on programs funded byFederal awards in accordance with OMBCircular A-87. A memo was sent to allsupervisors of Federal award employees onSeptember 10, 2008, that listed all Federalaward programs in the Division of PlantIndustry, illustrated the required form ofcertification for each type of employee, andprovided the timeframes in which to certifyemployee work hours. All certifications forthe period covering July through December2008 were received.Paragraph/Finding No(s). refer to audit findings in report No. 2008-141 (FA 07-) or report No. 2009-144 (FA-08-).Name and Title of Responsible Official: Joseph R. Martelli, Inspector General
THIS PAGE INTENTIONALLY LEFT BLANK.10
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA DEPARTMENT OF CHILDREN AND FAMILY SERVICESFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-037Temporary Assistance forNeedy FamiliesFDCFS made TANF benefit paymentswithout appropriately documenting eligibilityand did not always pay the correct benefitamount.PartiallyCorrectedIn the one instance where the InterimContact form (re-determination application)was not on file, the Department attempted toreconstruct the case but could not completeit as the client did not respond to theDepartment’s correspondence. The casenarrative (CLRC) has been documentedshould the Department have contact with theclient in the future.CFDA No. 93.558In the one instance that resulted in anunderpayment, the Department restored the 35 underpayment to the client andscheduled the staff training for August 2009.11The Department includes reviewing forappropriate documentation of eligibility andcorrect benefit amount as part of its qualityassurance monitoring of the TANF program.FA 08-044Refugee and EntrantAssistance – StateAdministered ProgramsCFDA No. 93.566FDCFS provided REAP benefits to oneindividual for whom FDCFS could notprovide documentation supporting eligibility.FullyCorrectedThe Department created a Benefit Recovery(BR) referral but cancelled it after the BRreview as the Department’s policy for REAPdoes not require a referral for agency errorsin this instance. Per Department policy, aclaim will not be established for the solereason that the Department failed to ensurethat an assistance group or individualcompleted a current work registration form.The Department includes reviewing for thework registration requirement and correctdates of entry as part of its quality assurancemonitoring of the REAP program and hasexpanded from yearly to quarterly reviews.
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA DEPARTMENT OF CHILDREN AND FAMILY SERVICESFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-045Refugee and EntrantAssistance – StateAdministered ProgramsThe Refugee Assistance Program Officedoes not have in place supervisory reviewprocedures to verify the accuracy of datagenerated by the Refugee ServicesDatabase System. Additionally, we notedthat the ORR-11 State-of-Origin Report forthe quarter ended September 30, 2007,contained inaccuracies and was not alwayssupported by the Refugee ServicesDatabase System used to compile the datain the report.Finding doesnot warrantfurther action.The ORR-11 State-of-Origin Report wasdiscontinued by ORR due to high rates ofinaccuracies in data submission from manystates, due to the lack of standardizationinherent in the reporting process for theORR-11 report.CFDA No. 93.56612In January 2008, the Office of RefugeeResettlement (ORR) requested all states tosubmit data for FY 2008 formula allocationsubmissions via the web-based datasubmission system (as described in ORRState Letter #08-03). The web-based datasubmission system replaced the ORR-11paper form and other required reports, andwas designed in order to streamline andstandardize the data submission process forSocial Services and Targeted Assistanceformula allocations.As stated in ORR State Letter #0-7-02,announcing the development of theelectronic data submission website, the newsystem was being designed because datasubmission in the ORR-11 and other reportswas “problematic due to inconsistencies inthe State submissions, including invalid datavalues in certain data fields, missing data,and confusion about how many years of dataought to be submitted.” The new electronicdatabase enables ORR to “ensure thatStates’ final data submission is complete andcorrectly formatted to maximize probability ofmatching.”
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA DEPARTMENT OF CHILDREN AND FAMILY SERVICESFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-051FA 07-056FA 06-058FA 05-071FA 04-063FA 03-67Adoption AssistanceFDCFS made payments on behalf ofchildren for which Adoption Assistanceeligibility was not properly documented orwho were not eligible.FullyCorrectedDCF Family Safety Program Office staffcontinues to monitor compliance witheligibility requirements.An eligibilitymonitoring function was re-established at theheadquarters level in July 2008 and hasbeen ongoing since. Those CommunityBased Care agencies with errors have beeninstructed to correct the errors and recoupany money mistakenly paid.CFDA No. 93.65913Training and technical assistance oneligibility policy and appropriate claiminghave been provided statewide. Each leadagency has been asked to put procedures inplace to ensure payments are paid from thecorrectfundsource,meteligibilityrequirements and are for the correct timeperiod.Monthly revenue maximization conferencecalls are held to discuss relevant items andare used as a forum for training andtechnical assistance.Implementation of Florida Safe FamiliesNetwork Release 2B (eligibility module)should be more effective than manualprocesses in ensuring timely and accuratedocumentation to support eligibility andpayment.Training was provided to child welfare staffacross the state to address eligibilityconcerns. Agency attorneys were includedin the training.Additional training oneligibility was conducted at the StatewideDependency Summit in August 2008.
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA DEPARTMENT OF CHILDREN AND FAMILY SERVICESFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingCommentsFA 08-058FA 07-061Medicaid ClusterFDCFS was unable to provide sufficientdocumentation to support the eligibilitydeterminations of individuals receivingMedicaid. Additionally, in some instances,FDCFS was unable to providedocumentation that data exchange requestshad been performed. Also, data exchangeresponses were not timely processed which,in some instances, resulted in ineligibleindividuals remaining undetected by FDCFS.PartiallyCorrected1a. In the two cases with self-employmentincome verified by work calendars, ACCESSwill revise its policy manual in the March2010 quarterly update to include anexpanded definition of business records andto exclude the need to gain a temporaryexemption to align with current businesspractices.CFDA Nos. 93.775, 93.776,93.777, 93.7781b. Because two cases had work calendars,which is considered sufficient verification perpolicy if no other verification is available,four cases instead of six were referred toBenefit Recovery.Regional in-servicetraining on proper self employment incomebudgeting was completed in February 2009.142a. Case reconstruction will be completedby 4/30/10.2b. For the one case that was cited for anincomplete application but met the ACCESSpolicy minimum acceptable criteria for acomplete application, staff were remindedthrough training and statewide calls to scanpaper applications in their entirety, assubmitted by the client.3. In the one case cited for failure todocument qualified non-citizen status,ACCESS issued on 4/20/09 policy memo I09-04-0011 to instruct staff to be sure todocumentnon-citizenstatus,scanappropriate verifications and always updateCLRCcasenoteswithverificationinformation. This is in addition to the 2008policy memo.4. In the one case where a redeterminationof eligibility was not completed, staff wasreminded through training and statewidecalls to complete eligibility reviews at theprescribed intervals.
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGSFLORIDA DEPARTMENT OF CHILDREN AND FAMILY SERVICESFOR THE FISCAL YEAR ENDED JUNE 30, 2009Paragraph/FindingNo(s). (1)Program/AreaBrief DescriptionStatus ofFindingComments5. In the one case where the share of costwas calculated incorrectly, a benefit recoveryreferral was completed.Limited programming resources currentlyprevent the Department from automating theretrieval of data exchange requests. In lieuof automation, the Department will have amanual process in place to accommodateretrieval of data exchange requests by8/1/2010.15Staff shortages and an increase in workloadhave contributed to this issue. To counterthis, the Department has authorizedACCESS staff to work overtime processingcases which includes proces
Program/Area Brief Description Status of Finding Comments FA 08-055 State Children's Insurance Program CFDA No. 93.767 On one CMS 21 report, FAHCA overstated collections and understated net Program expenditures. Fully Corrected The correction was made on the June 30, 2008 CMS-21. FA 08-056 Medicaid Cluster CFDA Nos. 93.775, 93.776,
