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Memorable SolutionsHotel Pre-Opening TemplateIDTask ermine Insurance NeedsResearch Insurance ProvidersSelect Insurance Providor(s)Ensure insurance is activatedPurchasing & ReceivingImplement purchase order systemDevelop Inventory Management ReportsPayrollEstablish payroll proceduresSOP'sDevelop A&G SOP'sAccounting ManualEstablish hotel credit policy and proceduresDevelop internal formsSet-up Cash Deposit ProceduresBankingSet-up bank accountsSet-up credit card agreementsObtain licenses and permitsLiquor LicenseBusiness LicensesEnvironmental PermitsSales Tax PermitThird Party AgreementsLeasesRetailDevelop Standards of PerformanceDevelop RFPRelease RFPRFP DeadlineLesee SelectedLease executedEmployee OrientationF&BDevelop Standards of PerformanceDevelop RFPRelease RFPRFP Deadlinemichaelchaffin.comDuration146 days60 days22 days5 days10 days5 days2 days30 days30 days10 days10 days10 days30 days30 days30 days30 days30 days30 days10 days5 days10 days60 days60 days30 days30 days30 days116 days116 days116 days10 days1 day10 days45 days10 days30 days10 days116 days10 days1 day10 days45 daysPage 1StartThu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/8/04Thu 1/22/04Thu 1/29/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Fri 1/16/04Fri 1/30/04Fri 4/2/04Fri 4/16/04Fri 5/28/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Fri 1/16/04Fri 1/30/04FinishThu 7/22/04Wed 3/24/04Fri 1/30/04Wed 1/7/04Wed 1/21/04Wed 1/28/04Fri 1/30/04Wed 2/11/04Wed 2/11/04Wed 1/14/04Wed 1/14/04Wed 1/14/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 1/14/04Wed 1/7/04Wed 1/14/04Wed 3/24/04Wed 3/24/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Thu 6/10/04Thu 6/10/04Thu 6/10/04Wed 1/14/04Thu 1/15/04Thu 1/29/04Thu 4/1/04Thu 4/15/04Thu 5/27/04Thu 6/10/04Thu 6/10/04Wed 1/14/04Thu 1/15/04Thu 1/29/04Thu 4/1/04Actual 456303132333435383940
Memorable SolutionsHotel Pre-Opening 626364656667686970717273747576777879808182Task NameDurationLesee SelectedLease executedEmployee OrientationFinancial ReportingDaily Revenue ReportDaily Labor ReportPeriod Financial StatementsPeriod Ending Management ReportPlanningProformaAnnual Strategic PlanComplete First Year Operating BudgetComplete Pre-opening BudgetDevelop forecasting program3 Day Forecast (Rooms)10 Day Forecast (Rooms and F&B)Weekly Forecast (Total Property)ITManual Back Up - SOP'sTimekeeping SystemTelephone SystemSimplexPayroll SystemOCVBack Office SystemSales/Catering SystemPMSPOSSystemsPMSDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingPOSmichaelchaffin.com10 days30 days10 days30 days5 days5 days10 days30 days89.01 days30 days30 days30 days30 days30 days5 days5 days30 days146 days66 days10 days10 days10 days10 days10 days10 days10 days10 days10 days146 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 daysPage 2StartFri 4/2/04Fri 4/16/04Fri 5/28/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 2/12/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Fri 3/19/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04FinishThu 4/15/04Thu 5/27/04Thu 6/10/04Wed 2/11/04Wed 1/7/04Wed 1/7/04Wed 1/14/04Wed 2/11/04Wed 5/5/04Wed 2/11/04Wed 3/24/04Wed 5/5/04Wed 2/11/04Wed 2/11/04Wed 1/7/04Wed 1/7/04Wed 2/11/04Thu 7/22/04Thu 4/1/04Wed 1/14/04Wed 1/14/04Wed 1/14/04Wed 1/14/04Wed 1/14/04Wed 1/14/04Wed 1/14/04Thu 4/1/04Wed 1/14/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Actual 4142435152787374727677787980
Memorable SolutionsHotel Pre-Opening TemplateIDTask 0121122123michaelchaffin.comDurationDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingKeylock SystemDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingBack-Office SystemDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingEntertainment SystemTelevisionDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem Selected20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days146 days20 days10 days5 days5 days1 day30 days5 daysPage 3StartThu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04FinishWed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Actual 111112113118119117121122
Memorable SolutionsHotel Pre-Opening TemplateIDTask ionSystem Specifications DeterminedSystem Installed & TestedSystem TrainingMusicDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingTimekeeping SystemDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingTelephone SystemDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingConnectivity (Guest & Admin)Develop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine Budget5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 daysPage 4StartFri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04FinishThu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Actual 5146147151152150154155156157158162163
Memorable SolutionsHotel Pre-Opening 195196197198199200201202203204205Task NameDurationRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingGroup/Catering Sales Management SystemDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingSecondary SystemDevelop RFPDevelop Business ProcessDetermine Workstations: Amount and LocationDetermine BudgetRelease RFPRFP DeadlineSystem SelectedSystem Specifications DeterminedSystem Installed & TestedSystem TrainingDevelop comment card/guest feedback programDetermine survey sources/review samplesDevelop comment formsDevelop survey procedures/systemPrint comment cards/formsPrinted MaterialsBusiness CardsPayroll ChecksAP checksPurchase Requisitions/OrdersHuman ResourcesStaffingOrganization1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days146 days20 days10 days5 days5 days1 day30 days5 days5 days75 days10 days45.05 days15 days5 days30 days25 days30 days30 days30 days30 days30 days145 days130 days30 daysmichaelchaffin.comPage 5StartThu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/22/04Thu 1/29/04Fri 1/30/04Fri 3/12/04Fri 3/19/04Fri 3/26/04Fri 7/9/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/22/04Thu 1/22/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04FinishThu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 7/22/04Wed 1/28/04Wed 1/14/04Wed 1/21/04Wed 1/28/04Thu 1/29/04Thu 3/11/04Thu 3/18/04Thu 3/25/04Thu 7/8/04Thu 7/22/04Thu 3/4/04Wed 1/21/04Thu 1/22/04Thu 3/4/04Thu 2/26/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 7/21/04Wed 6/30/04Wed 2/11/04Actual 3187188189190191194195195
Memorable SolutionsHotel Pre-Opening 236237238239240241242243244245246Task NameDurationDevelop Organizational ChartDevelop Staffing GuideDevelop Hiring ScheduleCustomize Position "Must" ListsCustomize Position Job DescriptionsDevelop Incentive PlansLeadership TeamSales Managers/Reservation Sales AgentsManagersEmployeesDevelop reward/recognition programs for hourly employeesRecruitmentManagementHire Senior Management TeamSelect Search Firm(s)General ManagerDirector of OperationsDirector of RoomsDirector of F&BSpa DirectorHotel ControllerChief EngineerRevenue ManagerDirector of Human ResourcesDirector of Sales & MarketingHire Department HeadsSelect Search Firm(s)Purchasing ManagerFront Office ManagerExecutive HousekeeperFood & Beverge Operations ManagerBanquet ManagerBeverage ManagerExecutive ChefSpa ManagerAccounting ManagerHire Junior ManagersRoomsAssistant Front Office ManagerGuest Service ManagerChef Conciergemichaelchaffin.com30 days30 days18 days5 days5 days30 days30 days30 days10 days10 days30 days130 days130 days130 days10 days120 days90 days90 days90 days90 days90 days90 days90 days90 days90 days70 days10 days60 days60 days60 days60 days60 days60 days60 days60 days60 days130 days130 days30 days30 days30 daysPage 6StartThu 1/1/04Thu 1/1/04Sun 1/4/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/1/04Thu 1/15/04Thu 1/15/04Thu 1/15/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/15/04Thu 1/15/04Thu 1/15/04Thu 1/1/04Thu 1/1/04Thu 1/15/04Thu 1/15/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 1/1/04Thu 5/20/04Thu 5/20/04FinishWed 2/11/04Wed 2/11/04Wed 1/28/04Wed 1/7/04Wed 1/7/04Wed 2/11/04Wed 2/11/04Wed 2/11/04Wed 1/14/04Wed 1/14/04Wed 2/11/04Wed 6/30/04Wed 6/30/04Wed 6/30/04Wed 1/14/04Wed 6/30/04Wed 5/5/04Wed 5/19/04Wed 5/19/04Wed 5/19/04Wed 5/5/04Wed 5/5/04Wed 5/5/04Wed 5/5/04Wed 5/5/04Wed 4/7/04Wed 1/14/04Wed 4/7/04Wed 4/7/04Wed 4/7/04Wed 4/7/04Wed 3/24/04Wed 3/24/04Wed 4/7/04Wed 4/7/04Wed 3/24/04Wed 6/30/04Wed 6/30/04Fri 6/4/04Wed 6/30/04Wed 6/30/04Actual 3223223
Memorable SolutionsHotel Pre-Opening T
120 Determine Budget 5 days Thu 1/22/04 Wed 1/28/04 NA 119 121 Release RFP 1 day Thu 1/29/04 Thu 1/29/04 NA 117 122 RFP Deadline 30 days Fri 1/30/04 Thu 3/11/04 NA 121 123 System Selected 5 days Fri 3/12/04 Thu 3/18/04 NA 122 Memorable Solutions File Size: 969KBPage Count: 35
