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Safety Proceduresand GuidelinesManualM 75-01.45April 2021Human Resources DivisionSafety and Health Services Office
Americans with Disabilities Act (ADA) Information: This material can be made available in an alternateformat by emailing the Office of Equal Opportunity at wsdotada@wsdot.wa.gov or by calling toll free,855-362-4ADA (4232). Persons who are deaf or hard of hearing may make a request by calling theWashington State Relay at 711.Title VI Notice to Public: It is the Washington State Department of Transportation’s (WSDOT) policyto assure that no person shall, on the grounds of race, color, national origin or sex, as provided byTitle VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefitsof, or be otherwise discriminated against under any of its programs and activities. Any person whobelieves his/her Title VI protection has been violated, may file a complaint with WSDOT’s Office ofEqual Opportunity (OEO). For additional information regarding Title VI complaint procedures and/orinformation regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at360-705-7090.
ForewordProviding employees, a safe environment is the culture at Washington State Departmentof Transportation. The department adheres to the highest standards to ensure the safetyand health of all our employees. To ensure this commitment is met, the departmentprovides training and guidance about working in a safe and safety conscious manner.WSDOT expects individual accountability to ensure the overall success of our Safetyand Health Program. A culture of safety reflects the attitudes, beliefs, perceptions andvalues that employees share in relation to safety. It is the way safety is incorporatedinto our daily lives.We encourage all employees to promote safe work practices and actively participatein and support the advancement of our safety and health culture. Safety is theresponsibility of all employees, ensuring that we finish the day in the same conditionas when we arrived.Consistent with the Secretary’s Executive Order E 1033, the Safety Procedures andGuidelines Manual M 75-01, is written with this commitment to safety in mind.This publication provides guidance to all employment levels outlining responsibilitiesand procedures to follow to ensure workplace safety.Following and observing the procedures and responsibilities in this manual will reducethe number of injuries, vehicle accidents and unsafe conditions.Everyone is responsible to: Be observant of your surroundings and report any unsafe conditions Stop work and correct any unsafe conditions Prevent and report all personal injury and vehicle accidents to your supervisor Wearing appropriate personal protective equipment Develop a pre-activity safety planRegular updates to this manual will occur to emphasize the department’s commitmentto your safety and health./s/ Pasco Bakotich III P.E./s/ John GancelPasco Bakotich III P.E., John GancelDirector of Maintenance Operations Safety and Health Program ManagerWSDOT Safety Procedures and Guidelines Manual M 75-01.45April 2021Page 3
Executive OrderSecretary’s Executive OrderNumber: E 1033 .03Signature on fileDateRoger Millar, PE, AICPSecretary of TransportationJanuary 26, 2018Employee SafetyI . IntroductionA . PurposeAt the Washington State Department of Transportation (WSDOT), doing our worksafely is our highest priority.This Secretary’s Executive Order focuses on improving safety performance andembracing a safety-first culture. It sets the expectations for all employees to achieve ourworkplace safety goals.B . SupersessionThis Secretary’s Executive Order supersedes and replaces the prior version with thesame title, dated August 7, 2015. All references to the superseded E 1033.02 nowreference E 1033.03.C . What Has Changed In Section V, this revision updates the language for the contact information. In Section VI, this revision replaces a reference to WSDOT’s Safety Strategy witha reference to the About Safety and Health intranet page. In Section VII, this revision replaces references to the Assistant Secretary ofStrategic, Enterprise, and Employee Services with references to the AssistantSecretary of Finance and Administrative Services. Direction to employees remains the same.II . Secretary’s Executive OrderMany workplace injuries are preventable. Employees are responsible for workplace safety.All employees are directed to: Be aware of their surroundings and safety hazards to avoid personal injury orproperty damage. Take personal responsibility for their own safety and that of their fellow co-workersand model safe behaviors to prevent injuries. Understand and utilize standard reliable safety processes. Commit to confronting and correcting unsafe acts, practices, methods, and conditions –and have the courage to intervene. Personally complete required safety training, inspections, housekeeping, and executionof basic safety systems.WSDOT Secretary’s Executive Order E 1033.03Employee SafetyPage 4Page 1 of 3January 26, 2018WSDOT Safety Procedures and Guidelines Manual M 75-01.34March 2018
Executive Order Include workplace safety and health objectives in designing, planning, training for, andcarrying out all work activities. Involve employees in reaching our goal of zero workplace injuries. Help co-workers meet the expectation of working injury-free every day. Immediately report all workplace injuries, incidents, and near mishaps.III . Expectations for PerformanceThe Secretary of Transportation will establish safety performance goals for the department.IV . Immediate ActionsWorking safely is a critical job expectation. Non-performance in this area will be treated asgrounds for corrective personnel action.The following basic safety provisions will be followed in every work activity: Our leaders actively lead the safety process—they visibly and actively role model theirpersonal commitment to safety. Confirm data from workplace injuries, accidents, and illness is used to remedyunsafe conditions. We begin all meetings and gatherings with a safety briefing. Managers, supervisors, and leads are responsible and accountable for their employees’workplace safety. Participation in work group safety plans, including the Ferries SafetyManagement System. Identification of safety concerns, hazards, and safety controls prior to performing tasks. Implementation of corrective actions for identified hazards prior to performing tasks. Wearing appropriate personal protective equipment (PPE). Prompt reporting of all incidents. WSDOT employees will follow the policies and procedures in the Safety Proceduresand Guidelines Manual M 75-01, except WSDOT Ferries employees. Ferries employees will follow the policies and procedures in the Ferries SafetyManagement System.V . Contact for More InformationFor more information about employee health and safety policies, contact your regionalhealth and safety office.VI . References Enterprise Risk Management Manual M 72-01 Ferries Safety Management System manuals Human Resources Desk Manual M 3009 Maintenance Manual M 51-01 Safety Procedures and Guidelines Manual M 75-01 Work Zone Traffic Control Guidelines for Maintenance Operations M 54-44 About Safety and Health intranet pageWSDOT Secretary’s Executive Order E 1033.03Employee SafetyWSDOT Safety Procedures and Guidelines Manual M 75-01.34March 2018Page 2 of 3January 26, 2018Page 5
Executive OrderVII . Review and Update RequirementsWhen changes are necessary to update this document, inform the Assistant Secretary ofFinance and Administrative Services. The Assistant Secretary of Finance andAdministrative Services reviews this document periodically and proposes updates to theSecretary of Transportation for approval.Americans with Disabilities Act (ADA) InformationThis material can be made available in an alternate format by emailing the Office of EqualOpportunity at wsdotada@wsdot.wa.gov or by calling toll free, 855-362-4ADA(4232). Personswho are deaf or hard of hearing may make a request by calling the Washington State Relayat 711.WSDOT Secretary’s Executive Order E 1033.03Employee SafetyPage 6Page 3 of 3January 26, 2018WSDOT Safety Procedures and Guidelines Manual M 75-01.34March 2018
ContentsChapter 1Accident Prevention Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11-1Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11-2Scope and Applicability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11-3References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11-4Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11-5Organizational Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21-61-5.1Executive Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-21-5.2Senior Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21-5.3Mid-Level Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31-5.4Supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31-5.5Employees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41-5.6Safety Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5Work Activity Safety Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-61-6.11-7Unscheduled Work Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6Employee Insurance Coverage for Work Injuries/Illnesses . . . . . . . . . . . . . . . 1-61-7.1Assaults by Motorists on Department Employees . . . . . . . . . . . . . . 1-71-8Emergencies – Fire and Natural Disasters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-71-9Safety Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-81-10Safety Bulletin Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-81-11Safety Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-81-12Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8Appendix 1-APriority of Hazard Controls . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9WSDOT Safety Procedures and Guidelines Manual M 75-01.45April 2021Page 7
ContentsChapter 2Homeless Encampments/Clean Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12-1Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12-2Scope and Applicability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12-3References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12-4Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12-5Organizational Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32-5.1Executive, Senior, and Mid-level Management . . . . . . . . . . . . . . . . . 2-32-5.2Supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32-5.3Employees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32-5.4Safety Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32-6Local Governments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32-7Encampment Removal Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42-7.1Encampment Removal Hazard Assessment . . . . . . . . . . . . . . . . . . . . 2-42-7.2Encampment Removal and Clean Up . . . . . . . . . . . . . . . . . . . . . . . . . 2-42-7.3Guidelines for addressing unattended personal belongingsthat are left on WSDOT property . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52-7.4Encampment Removal PPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52-7.5Work Activities Near Encampments . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62-7.6Disinfectant Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62-7.7Personal Hygiene Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62-8Hepatitis B Vaccinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62-9Encampment Training Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72-10Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7Appendix 2-APage 8WSDOT’s Guidelines to Address Illegal Encampmentswithin State Right of Way (August 22, 2008) . . . . . . . . . . .2-8WSDOT Safety Procedures and Guidelines Manual M 75-01.45April 2021
ContentsChapter 3Vehicle Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13-1Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13-2Scope and Applicability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Guidelines Manual M 75-01, is written with this commitment to safety in mind. This publication provides guidance to all employment levels outlining responsibilities and procedures to follow to ensure workplace safety.
