Transcription
Fifth Progress ReportDistrict 4Design Delegation AgreementJune 2017
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 2017BackgroundThe Design Delegation Agreement was executed on January 31, 2015, between Headquarters (HQ)Design and the District 4 Director, Bijan Sartipi, in response to the 2012 Program Review, astakeholder survey, and the 2013/2014 State Smart Transportation Initiative Review. The District4 Director delegated all approval authority defined in the Design Delegation Agreement to theDeputy District Director of Design, Helena “Lenka” Culik-Caro, as applicable and detailed inAttachment 3 (Tracking log for delegated design policies and deliverables).This Fifth Progress Report discusses District 4 (District) activities related to delegated districtapprovals, including a performance measure summary of results from January 2017 through June2017.District 4 Activities and Accomplishments1. From January to June 2017, the District approved seven mandatory design exception factsheets. Two of these fact sheet approvals were for exceptions to 2013 Delegated MandatoryDesign Standards. The Deputy District Director of Design approved five mandatory designexception fact sheets, and the Design Office Chiefs approved two exceptions to the 2013delegated mandatory design standards fact sheets. Detailed descriptions of each Districtapproved fact sheet begins on page 3 and is also summarized in Attachment 1 (Mandatorydesign exception fact sheets) and Attachment 2 (2013 Mandatory design exception factsheets).2. There were no freeway agreements executed from January to June 2017. The Districtanalyzed several route matter actions related to freeway agreements. See Attachment 4(Freeway agreement status) for details.3. There were no exceptions to Design Information Bulletin 82-5 accessibility designstandards approved at the District level from January to June 2017.4. The District Design Liaison (DDL) attended all the monthly “Think Tank” meetings (heldon the first Friday of each month). The DDL also attended (by phone bridge) the monthlyThursday afternoon “Office of Project Support” meetings (held during the same week ofthe month as the Think Tank meetings). The Think Tank meetings continue to be used todevelop policies that will result in changes to the Highway Design Manual, the ProjectDevelopment Procedures Manual (PDPM), and other guidance. Notable topics addressedduring the meetings include:x The Document Retrieval System (DRS)x Design Flexibilityx The Interactive Highway Safety Design Modelx Statewide Project Initiation Report (PIR) meetingSignificant milestones discussed include:x PDPM updates1
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 2017Significant events and training undertaken include:x Highway Safety Manual (April 2017)x District Design Liaison Workshop #2 (held in Sacramento, April 2017)The DDL initiated development of District processes to cover the handling of the followingdelegated matters:x Route Matters (Freeway Agreements, Relinquishments, Route Adoptions,Controlled Access Highways Agreements [references: PDPM Chapter 24, PDPMAppendix CC, and Plans Preparation Manual, Section 3])x Encroachment policy (Encroachments and Utilities within Caltrans Right-of-Way[references: PDPM Chapter 17])The DDL reviewed 16 fact sheets. The DDL also conducted a monthly review of theDistrict’s Design Delegation tracking report for the Deputy District Director of Design. Adesign delegation meeting is held monthly to discuss and track the progress of delegateddesign exception fact sheets.The DDL is also responsible for compiling the Complete Streets tracking report, whichdocuments the District’s efforts to implement guidance, training, and communicationregarding complete street policies.Next Delegation Progress Report ActivitiesThe DDL and Headquarters-Project Development Coordinator (HQ-PDC) continue tomeet weekly to discuss the delegated mandatory design exception fact sheets. They sharetheir concerns and issues at a monthly meeting with the Deputy District Director of Design.2
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 2017Delegated District Approvals: Mandatory Design Exception Fact Sheets1. One fact sheet for exceptions to mandatory design standards was approved on 1/27/17 fora frontage improvement project on Route 82 (El Camino Real) at the San Carlos TransitVillage in the city of San Carlos, San Mateo County. Exceptions to mandatory designstandards were approved to maintain the existing right-turn lane shoulder, which is lessthan the minimum 4-foot design standard, and other locations where the existing shoulderwidth is less than the minimum 8-foot design standard. The widening required to meet theshoulder width standard was constrained by right-of-way limitations, environmentalconcerns, and compliance with local agency agreements (see Attachment 1; #1, 4J380SM-82-6.2/6.8).Route 82 northbound (El Camino Real) near postmile 6.2 in San Carlos, San Mateo County.San Carlos Transit Village to be constructed between Route 82 and Caltrain rail line.2. One fact sheet for exceptions to mandatory design standards was approved on 2/23/17 fora bicycle and pedestrian improvements project on Route 1 at Tamalpais Junction in MarinCounty. Exceptions were approved to maintain existing shoulders below the 8-footminimum design standard width and for an 11-foot width on a two-way left-turn lane. Theexception was approved due to property acquisition, costs, and schedule delays (seeAttachment 1; #2, Permit 0416-NMC0307-MRN-1-0.47/0.77).Route 1 northbound (Shoreline Highway) in Marin County; the location of future bicycleand pedestrian improvements in the vicinity of the existing left-turn lane.3
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 20173. One fact sheet for exceptions to mandatory design standards was approved on 4/20/17 foran embankment slip-out repair project on Route 1 in the vicinity of Tennessee ValleyRoad in Marin County. The project constructs soldier pile wall, side gutter, and guardrailupgrades. Exceptions were approved to maintain the existing shoulder below the 8-footstandard width, horizontal clearance below the 4-foot standard, and stopping sightdistance. Widening and realignment would require hillside cuts, which are not a viablealternative due to environmental constraints and local agency regulations (see Attachment1; #3, 2J560-MRN-1-0.3).Route 1 northbound (Shoreline Highway) south of Tennessee Valley Roadin Marin County; near location of future slope stabilization repairs.4. One fact sheet for exceptions to mandatory design standards was approved on 5/1/17 fora signal installation project on Route 123 (San Pablo Avenue) and Bancroft Way in thecity of Berkeley, Alameda County. To meet the 11-foot width of the turning lane designstandard, an exception was approved to reduce the shoulder width at that location from 8feet to 6.5-feet. In addition, the exception was approved due to constraints at that locationthat limited widening alternatives (see Attachment 1; #4, 1J700-ALA-123-2.83).Route 123 northbound (San Pablo Avenue) approaching the Bancroft Way intersectionin the city of Berkeley, Alameda County.4
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 20175. One fact sheet for exceptions to mandatory design standards was approved on 6/30/17 fora project to replace San Rafael Harbor Bridge No. 27-0033 in Marin County, includingramp widening to current Caltrans design standards. A nonstandard ramp superelevationrate that is below the minimum design standard was approved as a design exception. Thereason for approving the exception is the presence of geometric constraints that wouldcause additional environmental impacts and business relocations (see Attachment 1; #5,4G820-MRN-101-10.6/10.8).Route 101 northbound approaching the San Rafael Harbor Bridge No. 27-0033 nearpostmile 10.6 in Marin County.Delegated District Approvals: 2013 Mandatory Design Exception Fact Sheets1. One fact sheet for exceptions to 2013 mandatory design standards was approved on5/24/17 for interim bikeway modifications under permit at the Route 280 and Page MillRoad interchange. The scope of work is part of a larger bikeway improvements project inpartnership with Santa Clara County. The fact sheet approved a design exception to allowa local facility (Page Mill Road) in State right-of-way to have a shoulder width of lessthan 4-feet (see Attachment 2; #1, Permit 0416-NMC2192-SCL-280-18.4).Page Mill Road westbound approaching the Route 280 northbound on-ramp and Route 280undercrossing near postmile 18.4 (SCL-280) in Santa Clara County.5
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 20172. One fact sheet for exceptions to 2013 mandatory design standards was approved on6/14/17 for a safety improvement project related to the bikeway modifications project onRoute 280 and Page Mill Road. The fact sheet approved an exception to the mandatorydesign standard width of outside lanes on a local facility (Page Mill Road). The reason forthe exception was that the required widening was outside the scope of work andpartnership agreements (see Attachment 2; #2, 2G350-SCL-280-18.2/18.6).Page Mill Road approaching the Route 280 southbound on-ramp and Route 280 undercrossing(SCL-280) in Santa Clara County.6
Design Delegation AgreementDistrict 4 Progress ReportJanuary 2017–June 2017Performance Measures and Results1.Number of mandatory design exception fact sheet delegated approvals:72.Number of mandatory design exception fact sheets approved after PA&ED approval:23.Cycle time from initial fact sheet submittal until final approval:A. Executed Delegated Design Exception ApprovalsCT (Caltrans in-house design):3. Route 1 Slope Repair; 2J560-MRN-1-0.338 days4. Route 123 (San Pablo Avenue) & Bancroft Way Intersection Improvements1J700-ALA-123-2.8320 days5. San Rafael Harbor Bridge Replacement; 4G820-MRN-101-10.6/10.87 daysAverage Cycle Time:22 daysCT IQA (Caltrans independent quality assurance):1. San Carlos Transit Village Frontage Improvements; 4J380-SM-82-6.2/6.8Average Cycle Time:115 days115 daysPermits:2. Route 1 Tamalpais Junction Bicycle & Pedestrian Improvements;Permit 0416-NMC0307-MRN-1-0.47/0.77Average Cycle Time:357 days357 daysB. Executed 2013 Delegated Design Exception ApprovalsCT:2. Route 280 & Page Mill Road Bicycle Improvements; 2G350-SCL-280-18.2/18.6Average Cycle Time:215 days215 daysPermits:1. Route 280 & Page Mill Road Bicycle Improvements;Permit 0416-NMC2192 SCL-280-18.4236 daysAverage Cycle Time:4. Training accomplishments:Training continues through coordination with DDL and the HQ Resource Center.Other training included:- Highway Safety Manual (April 2017)236 daysContinuous5. Number of conflicts referred to the Issue Resolution process this period:06. Number of overlooked design exceptions identified during construction:0Cycle time: From first draft fact sheet submittal to DDL (William Gee) until final approval date.7
ATTACHMENT 1
EAEFISPermit No.14J380104150003392Permit roject Description6.2/6.8San Carlos Transit Village Frontage ImprovementProject0.47/0.77Bicycle & Pedestrian Improvements - TamalpaisJunction10.6/10.8TotalCost 2.5M 454KRepair Roadway Slipout - Tennessee Valley StormDamage 1.665MRoute 123 / Bancroft Way Signal InstallationBridge Replacement San Rafael Harbor Bridge No.27-0033CT Caltrans (In-House Design)DDDD Deputy District Director, DesignEP Encroachment PermitHQ-PDC HQ Project Development CoordinatorIQA Independent Quality Assurance [for oversight projects] 861K 8.8MStructuresProject NumberATTACHMENT 1: TRACKING MATRIX OF APPROVED DESIGN EXCEPTIONS FOR DELEGATED APPROVAL AUTHORITY ON CONVENTIONAL HIGHWAYS & EXPRESSWAYSNNNo. ofDesignIQA/EP/ ExceptionCTFeaturesIQAEP22ImplementingAgency /ConsultantType of Design Exception10/4/16302.1 shoulder width 8', 405.2 Two-way Left-turnLane (TWLTL): left turn lane 11' 12'3/3/163/8/16YCT3CTCT1CT302.1 rt. shoulder width segments 6.5' 8.0'1Right of way. Addedcost 1.3M electrical relocations301.1 standard 4' right shoulder adjacent to rightturn lane. 302.1 Shoulder widths.NCTJustification / Added Cost(R/W, Env., Other)Samtrans /ConsultantTransportationAuthority ofMarin /Consultant201.1 sight distance 136' 430'@50MPH, 302.1shoulder width1.69' 8', 309.1(3)(a) horizclearance 2.5' 4'YFact Sheetto WilliamGee(1st Draft)CT202.2 project superelevation rate 1% 10.8%standardPAED signReviewN1/27/17Issues ResolutionProcess(including d Qtr of FY 16/17.DDDDKeyhan Moghbel/Amir Sanatkar /Eva NgPermits: ArunGuduguntla /Design: GeorgeLo510-286-4725 /510-286-49213rd Qtr of FY 16/17.DDDD3/13/17Property acquisition; AddedCost 2.8M( 627%)Widening/realignment requiredresulting in hillsidecuts/environmental constraints;Added Cost 7.2M( 432%)6/30/17(A)3/20/173/29/17NN4/20/17NNDDDDJohn Uozumi /Rafael Ravelo510-286-72294th Qtr of FY 16/17.4/11/17Urbanized ROW constraints, AddedCost 1.1M ( 127%)12/7/16(A)4/18/17NN4/28/175/1/17NYDDDDYalin Wang510-622-87014th Qtr of FY 16/17.6/23/17Signinficant impacts to local streetsand businesses outside of ROW ifstandard is met; Added Cost 6M,excl. ROW/Environ. ( ayat510-622-88934th Qtr of FY 16/17.N/A5/13/167/13/165th Draft1/10/17 2/10/17Fact SheetApprovalDateJAN TO JUNE 20172/23/17NN/A
ATTACHMENT 2
12EAEFISPermit No.Permit 418.2/18.6Project DescriptionInterim Bicycle Improvements at Page MillRoad/280 UndercrossingSCL-280/Page Mill Rd Safety ImprovementsCT Caltrans In-House DesignDDDD Deputy District Director, DesignEP Encroachment PermitHQ-PDC HQ Project Development CoordinatorIQA Independent Quality Assurance [for oversight projects]TotalCost 1.0M 812KStructuresProject NumberATTACHMENT 2: TRACKING MATRIX OF APPROVED DESIGN EXCEPTIONS FOR DELEGATED APPROVAL AUTHORITY OF 2013 MANDATORY DESIGN STANDARDSYNNo. ofDesignIQA/EP/ ExceptionCTFeaturesEPCT11ImplementingAgency /ConsultantSanta Clara DeptRoads & AirportsCaltransType of Design Exception308.1 shoulder width 4'308.1 outside lane of multllane local facility 12'Fact Sheetto WilliamGee(1st Draft)Justification / Added Cost(R/W, Env., Other)10/21/16Proposed that it is out of scope tomodify existing geometrics.10/21/16Out of scope widening and roadwaymodifications would be required;Added Cost 700K( 86%)PAED DraftNN4thDraftNNDDDDesignReviewNNFact SheetApprovalDate5/24/176/14/17Issues ResolutionProcess(including Level)NNPost-PAEDApprovalJAN TO JUNE 2017ApprovalAuthorityN/AOC (TomLy)ContactPermits: Ta-Wei(David) Hu /Design: HassanNikzad / TuanNguyenNOC (TomLy)Sindhu Kurup /Chuong 7704th Qtr of FY 16/17510-286-0796510-286-62814th Qtr of FY 16/17
ATTACHMENT 3
ATTACHMENT 3: Tracking log for delegated design policies and deliverables specified in Appendix A of the Design Delegation AgreementCitation/TopicInterConv.stateHwy. Expwy. Fwy. Fwy.DescriptionApproval Authority (1)RemarksHighway Design Manual (HDM)Advisory Design StandardsAdvisory standards use the word ("should") and are indicated byUnderlining.YesYesYesYesOffice Chief2013 Delegated Mandatory DesignStandardsAuthority to approve deviations from Mandatory Standards is delegated tothe District Director as indicated by Note (2) in Table 82.1A of the HDM.YesYesYesYesOffice Chief, Design2All Mandatory Design Standards (Exceptfor Chapter 600 and 2013 DesignatedStandards)Mandatory standards use the word "shall" and are printed in Boldface.YesYesNoNoDeputy District Director,Design5N/A YesNoDesign Information Bulletin (DIB), Design Memorandum, or Executive OrderDIB77Interchange SpacingDIB792R Project Certification Design guidance and standards for RoadwayRehabilitation Project and Certain Other ProjectsYesYesNoDIB82Pedestrian Accessibility Guidelines for Highway Programs and ADAYesYesYesDIB83Caltrans Supplement to FHWA Culvert Repair Practices ManualYesYesNoDeputy District Director,DesignDeputy District Director,NoDesignDeputy District Director,YesDesignDeputy District Director,NoDesignNoProject Development Procedures Manual (PDPM)PDPM 9Modifications to Existing Access Points or New Access Points to theInterstate System - Review and Approval Required.YesYesNoNoPDPM 9- Article 7Maintenance and Traffic Signal Projects that introduce or perpetuatenonstandard conditions - Exceptions to Design StandardsYesYesNoNoPDPM CH 15, Section 2, HDM 82.2 (1)Contract Design Changes (CCOs). Exceptions to Design StandardsYesYesNoNoPDPM 17Existing Utility Longitudinal Encroachments - Exceptions may be granted,but require approval.YesYesNoNoPDPM 17Utility Encroachments on Toll Bridges - All Installations must be approved.YesYesNoNoYesYesNoNoN/A YesYesYesPDPM17PDPM 23Reclaimed Water Systems & Encroachments - All Installations must beapproved.Denominations as Controlled Access Highwa - Execution Authority andException to Policy.PDPM 23Reopen Route Studies - Require written approval.YesYesNoNoPDPM24.2Conformance to Adopted Route - All deviations from the adopted routemust be approved.YesYesNoNoNote (1) - All Mandatory Design Standards must be within the Design Deputy District Director's chain of commands.Note (2) - This footnote indicates that item is part of the delegation implementation plan for ADA Standards.Page 1 of 2Deputy District Director,DesignDeputy District Director,Design or Office Chief,DesignDeputy District Director,Design or Office Chief,DesignDeputy District Director,DesignDeputy District Director,DesignDeputy District Director,DesignDeputy District Director,DesignDeputy District Director,DesignDeputy District Director,Design
ATTACHMENT 3: Tracking log for delegated design policies and deliverables specified in Appendix A of the Design Delegation AgreementInterConv.stateHwy. Expwy. Fwy. Fwy.Citation/TopicDescriptionPDPM24.2Route Adoption Maps - Approval Authority and exceptions to policy.Approval Authority (1)YesNoN/A N/ANoDeputy District Director,DesignDeputy District Director,YesDesignDeputy District Director,NoDesignNoN/AN/A N/ANoNoN/AN/A N/ANoNoN/AYesYesN/A YesYesYesYesPDPM 29Freeway Agreements and Controlled Access Highway (CAH) -ExecutionAuthority"Project" or "Performance" Agreement - Draft document requires reviewand approval.Highway planting policy - Exceptions require approval.Separate Landscape and Roadway contract Requirement - Exceptions toPolicy Must be Approved.Landscaping funding. Exceptions to Policy Must Be Aproved.PDPM 29Plant Establishment Period - Exceptions to Policy Must be Approved.N/A N/ANoNoN/APDPM 29Landscaping maintenance costs - Exceptions to Policy Must Be Aproved.N/A N/ANoNoN/APDPM 2,24PDPM 24PDPM 29PDPM 29Note (1) - All Mandatory Design Standards must be within the Design Deputy District Director's chain of commands.Note (2) - This footnote indicates that item is part of the delegation implementation plan for ADA Standards.Page 2 of 2YesRemarks
ATTACHMENT 4
ATTACHMENT 4: FREEWAY AGREEMENT STATUS1CountyRouteInitiating ProjectEASOL12,80, 6800A530ProjectPMDesign SeniorPERoute 12/80/680 Interchange ProjectJason MacRoni BoukhalilNaga AdibhatlaPA&ED Approval10/25/12(A)10/25/12(A)6/30/2017Local AgencyAgency PartnerDraft AgreementCompleteComplete Local AgencyReview-ResolutionExecutionCaltrans 5(A) (FA)10/29/15(A) (NPRC)2/3/16(A) o County(FA)Executed Agreement toLocal Agency3/2/16(A) (FA)Status / CommentsDraft County agreement is being reviewed. Target send tolocal agency 11/16/17.2NAP2928120Route 29/221 Interchange ProjectKelly HirschbergJames LeyYanzhi Zhai7/16/18(T)Napa st draft was completed July 2014. Draft will be reviewedand updated if needed prior to PA&ED Project Reportapproval.3SF803A640Route 80 Yerba Buena Island RampsProjectAl LeeBob ZandipourBrian Wood3/12/12(A)City/County of SF4/16/12(A)3/25/15(A) RA6/29/18(T) FA3/5/15(A) RA7/27/18(T) FA8/31/18(T)Resolution for freeway agreement is planned for SF Board ofSupervisors agenda for Oct meeting.4CC2423G820Route 242 Clayton Ramps ProjectDina El-NakhalJaswinder MannMohammad Poya6/9/17(A)City of nding project funding and schedule. Draft FA will bereviewed and updated as needed.5ALA880Route 880 42nd Avenue ExtensionProjectVal IgnacioAlbert ZepedaJ-T TengN/A (Permit)City of Oakland7/31/18(T)9/27/18(T)Target delivery of superseding freeway agreement, ifrequired, will follow after approved relinquishments.6ALA800A770Route 80 Gilman Street InterchangeProjectJack SiauwHalim MathkourDeo Tibayan2/1/18(T)City of R-PDS approved 9/2/14. Draft PR in progress.Superseding freeway agreement required for permanentaccess closure from WB I-80 to Gilman St in BuildAlternative 3 of roundabout plan.7SCL1014G000Route 101/Mabury Road InterchangeProjectFariba ZohourySindu KurupZora Mangat4/11/18(T)City of San ct in PA&ED phase. NPRC approval and supersedingfreeway agreement will be needed for at least onealternative.8MRN1011A661Route 101 Greenbrae InterchangeProjectPrakashSivagnanasundaramGulam PopalDon Breeden10/18/16(A)City of Larkspur6/30/17(A)12/29/17(T)N/AN/AFinal review of ROC in progress. Exhibit A revised toincorporate additional multi-use path at base of Sir FrancisDrake NB ramp. Target milestones revised to reflect ExhibitA revisions.9SM1014H310Class I Bicycle/PedestrianOvercrossing @ Adobe CreekMohammad SuleimanAmir SanatkarAzin Zarei / NasrinJohnson10/12/16(A) PEERCity of East Palo Alto1/30/18(T)3/30/18(T)N/AN/AROC requirement for Pedestrian Overcrossing.10SCL101/2374H290US-101/237/Mathilda AveInterchangesDina El-TawansySindhu KurupDaniel Mulugeta1/20/17(A)City of Draft text and Exhibit A are being revised.11SCL25TBDSBt/SCL-25 Route MattersBrandy Rider (D5);Nick Saleh (D4)D5; Zhongping Xu (D4Planning Sr)D5N/ASanta Clara ment managed by D5 and D4 Planning.Jack SiauwNestor Perez / Val SibalCarlos Carbajal2/1/18(T)Alameda County2/1/18(T) CAHA6/1/18(T)8/31/18(T)10/2/18(T)Scope of work for draft freeway agreement sent toconsultant and oversight PE on 8/31/17.N/A(Permit)8/14/14(A) NPRC NPRC: Canceled FA:11/3/14(A) FA4/2/18(T)12ALA84/68029763Route 84 Widening/ALA-84/680Interchange/ALA-680 HOVImprovements13SM842K590Facebook POCMohammad SuleimanAmir SanatkarEva Ng9/1/17(A)City of Menlo Park1/30/18(T)5/30/18(T)8/30/18(T)10/25/18(T)Scope of work for draft freeway agreement sent to oversightPE on 9/18/17.14SM1014H330Hillsdale Blvd POCJoon KangTeblez NemariamTaslima Khanum12/29/17(T)City of San Mateo12/29/17(T)3/30/18(T)N/AN/AScope under review; Resolution of change maybe needed.CAHA Controlled Access Highway AgreementFA Freeway AgreementNPRC New Public Road ConnectionRA Route AdoptionROC Resolutions of ChangePage 1 of 1
This Fifth Progress Report discusses District 4 (District) activities related to delegated district approvals, including a performance measure summary of results from January 2017 through June 2017. District 4 Activities and Accomplishments 1. From January to June 2017, the District approved seven mandatory design exception fact sheets.
